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HomeMy WebLinkAboutCorrespondence Mark A. Carlsen, Architect 624 Cedar Hill Road NE Albuquerque, NM 87122 Phone/Fax: 505-823-4571 Email: mcarchitect@taosnet.com September 29, 2008 Transmittal Cover Sheet To Angie Conn Company City of Carmel Department of Community Services One Civic Square Carmel, IN 46032 Phone 317-571-2433 Fax 317-571-2499 Project Staybridge Suites 10675 N. Pennsylvania Street Carmel, IN 46032 We are preparing to submit to the City of Carmel for plan review, and they have requested that (2) sets of final exterior elevations be submitted to them (stamped approved) by you. Please see the attached sets of plans for your review and approval. We would appreciate it if you could forward the approved plans to Trudy Weddington after your review. Changes/revisions have been made to the plans during coordination with the hotel franchise as they have made some changes to their prototype plans. These changes did not change the building size or configuration, but amounted to some changes in the interior spaces that required moving some of the windows and faux windows on the exterior. The attached plans are for the construction/permit set of drawings, so the size of the sheets has changed to match the size of the sheets in the construction document sets. Thank you, and please call with any questions or if you need additional information. Mark A. Carlsen, Architect .~L So C':. ~Cl-~S~ ,~~ T1.J 6 ~,;s rtf: L~::;" Ci~"<S ~-.s ~ 'S ,,~ ~ ~~";:'y.s ~ ~<;:j (l 'V\. N '5.~~ ~ ~'-..L \i..-..rc.~~' 1 \\4.e-~ ~~ ~ '\<-tr-f'\ NELSON & FRANKENBERGER Angie Conn City of Carmel One Civic Squar Carmel, IN 46032 A PROFESSIONAL CORPORATION ATTORNEYS AT LAW 3105 EAST 98TH STREET, SUITE 170 INDIANAPOLIS, INDIANA 46280 PHONE: 317-844-0106 FACSIMILE: 317-846-8782 www.nf-Iaw.com FREDRIC LA WRENCE DA VlD J. LICHTENBERGER JESSICA S OWENS OfColll1sel J.i\NE B. MERRILL JAMl:S J NELSON CHARLES D_ FRANKENBERGER JAMES E_ SlllNA VER LA WRENCE .r KEMPER JOHN B. FLATT June 6, 2008 RE: Staybridge Suites - Docket No. 08020021 DP Amend/ADLS Amend; 08020022 CA; and 08020023 ZW Plan Commission Meeting - June 17,2008,6 p.m. CD Submittal Dear Angie: In furtherance of our recent conversation regarding this matter, enclosed please find nine (9) informational CD's of all relevant plans and drawings for the above-referenced matter. In this regard, as we discussed, you advised me that we were not required to submit informational brochures for this meeting. However, in the event any Plan Commission member did not retain a copy of the April 15lh Plan Commission brochure and the May Slh Special Studies Committee brochure, you can distribute these CD's to those particular Plan Commission members. Further, at the May 20th Plan Commi'ssion meeting, aMotion was made to approve the project and the vote was 5 in favor and 2 opposed. However, because three Plan Commission members were absent, there were not enough positive votes to carry the motion. Consequently, we were required to come back to the June 17th Plan Commission meeting for another vote. Thank you for your assistance in this matter. Please contact me with any questions. Very truly yours, NELSON & FRANKENBERGER <C) Ja~r JES/bjt Enclosure H:\Bccky'lZlJllillJ:;.& Real Es181(: Mat1crs\H{)lc!I)CYc!Dpml;nl SCI"',iccs\L\r 1(1 A COlin l1(-io'iUlldoc =" ~ WOOLPEIU Transmittal If enclosures are not received as noted below, please call sender or Waolpert at 317.299.7500 Date: May 13, 2008 Re: Staybridge Suites, Carmel, IN To: Angie Conn I Christine Barton Holmes City of Carmel Planning and Zoning One Civic Square, Third Floor Carmel, IN 46032 Order Number: 67979 Shipped Via: Courier We are sending you D Shop Drawings D Other D Samples D Specifications lSJ Plans D Change Order Copies Date No. Description 2 Revised Landscape Plans 11 x 1 7 2 Revised Landscape Plans 24x36 2 Site Line Drawing llx17 2 Green Concept Memo Remarks: I Copy To: "-'-~ " ../ ~ " ," . , . '. RECEIVED \.. - , MAY 1 3 2008 DDCS...Jf , ", ..;.::~;:~~~ \, Signature: Christopher Laystrom 317-223-2266 WOOLPERT, INC. 7140 Waldemar Drive. Indianapolis, Indiana 46268-4192 317.299.7500' Fax 317.291.5805' www.woolpert.com Page] of2 Conn, Angelina V From: Jim Shinaver [JimS@NF-LAW.COM] Sent: Tuesday, May 13, 2008 12:06 PM To: Conn, Angelina V; Holmes, Christine B; Brewer, Scott I Cc: Hollibaugh, Mike P; Donahue-Wold, Alexia K; David Wespiser; Mark Carlsen; Laystrom, Chris Subject: RE: staybridge suites outstanding Issues Attachments: Com m itmen ts PC052008 .doc Angie and Christine - Thanks for your email below. Attached are tile Commitments that the Special Studies Committee asked that we prepare for this project Also, Chris Laystrom will be emailing to you both today the following: 1. Revised Landscape Plan regarding replacing some of the ornamental trees along the southern property with evergreen trees. This should address Angie's first question below, I have also asked that Chris send to you all a hard copy of the revised landscape plan. 2. A sight line drawing looking to the south to show how the existing trees and proposed new trees will provide screening. This should address Angie's second question below. Again, in addition to emailing this, Chris wHI also send you a hard copy. 3. A revised LEEDs memo that Christine asked for at the Committee meeting. A.gain, Chris will also send you a hard copy In regard to Angie's remaining questions below, the following are our initial responses: #3, David has explained to 1118 that the proposed AlC units are very quiet and thai is why he using this particular manufacturer. We will be prepared to explain IIlis in more detail if needed at the PC hearing on May 20tll #4 David has explained to me that he is agreeable to arranging trash pick up times that are respectfui to the neighbors. We will be prepared to explain this in more detail if needed at the PC hearing on May 20th, #5 I will bring to the PC hearing on May 20th FOF sheets for the DP amend application and zoning waiver request In regard to neighbor requests, the following are our initial responses: #1 The applicant IS not able to extend city water to the adjacent neighborhood. Ti.e request is ecollomically unfeasible Further, it seems relevant that jf this general area were not opposing annexation, this is a service that the City would provide as part of the annexation process. #2 The applicant is not able to provide this type of fence, There is a county drainage easement along the southern portion of the property that would prohibit a fence directly between the neighbors to our south and our southern property line. Further, if a fence were installed closer to the southern edge of the actual building, it could most likely impact the existing tree cover and it could potentially "cut off" the path that extends around the building and that serves both our parcel and the parcel to our north (Standard Management property). This path is open to the public and if were were to install a fence it may impact the use of this path. If the fence is desired for screening, we believe that the sight line drawing that Chris will send to you today shows that our site will be effectively screened from the neighbors to our south, On the other hand, if for some reason the fence is desired for "security", we don't believe that will be an issue, It seems highly improbable and unlikely tllat any of our guests will be walking from our property into the adjacent neighbor's yards. 5/13/2008 NELSON & FRANKENBERGER JAMES J. NELSON CHARLES D. FRANKENBERGER JAMES E. SHINA VER LA WRENCE 1 KEMPER JOHN B. FLATT A PROFESSIONAL CORPORATION ATTORNEYS AT LAW 3105 EAST 98TH STREET, SUITE 170 INDIANAPOLIS, INDIANA 46280 PHONE: 317-844-0106 FACSIMILE: 317-846-8782 www.nf-Iaw.com FREDRIC LAWRENCE DA V 10 J. LICHTENBERGER JESSICA S. o\VENS Of Counsel JANE B. MERRILL May 2, 2008 Angie Conn Carmel Department of Community Services One Civic Square Carmel, IN 46032 RE: Supplemental Brochure Submittal Hotel Development Services, LLC - Staybridge Suites Carmel Docket Nos. 08020021 DP Amend/ADLS Amend, 08020022 CA, and 08020023 ZW Special Studies Committee Meeting Scheduled for May 8th at 6:00 p.m. Dear Angie: Enclosed you will find eight (8) Supplemental Brochures for the above referenced matter. As the Supplemental Brochure explains, the Committee members should bring both the Supplemental Brochure and the Original Brochure from the April 15th Plan Commission meeting to the Special Studies Committee meeting scheduled for May 8th. We \vill be reviewing both brochures at this meeting. Thank you for your assistance in the matter and please call me should you have any questions. Very truly yours, NELSON & FRANKENBERGER J.Z3::vcr =" ~ WOOlPERT Transmittal If enclosures are notreceived as noted below, please call sender or Woolpert at 317,299.7500 Date: April 29, 2008 Re: To: Angie Conn City of Carmel Engineering Dept. One Civic Square Carmel, IN 46032 Order Number: 67979 Shipped Via: Courier We are sending you o Shop Drawings o Other D Samples D Specifications lZJ Plans D Change Order Copies Date No. Description 1 Copy of Landscape Plan Remarks: I Copy To: Signature: Christopher Laystrom 317 -223-2266 WOOI.:PERT, INC. 7140 Waldemar Drive . Indianapolis, Indiana 46268-4192 317,299.7500' Fax 317291.5805' www.woolpertcom Conn. Al1gelina V From: Sent: To: Cc: Subject: Brewer, Scott I Sunday, April 13, 20085:35 PM 'Greg Hayes' Conn, Angelina V RE: Staybridge Suites Thanks Greg! Scott Brewer, City Forester Environmental Planner, DOCS City of Carmel, One civic Square Carmel, IN 46032 PH: 317-571-2478 FAX: 317-571-2426 Urban Forestry is the center of sustainability for municipalities -~---Original Message----- From: Greg Hoyes [mailto:grh@co.hamilton.in,usJ Sent: Friday, April 11, 2008 2:08 PM To: Brewer, Scott 1 Cc: Chris.Laystrom@Woolpert.com Subject: Staybridge Suites Scott I have reviewed the revised plans for Staybridge Suites and Reso is conceptually in agreement with the landscaping within IS' of the centerline of the Regulated Drain. course, this landscaping is at risk if we need to do maintenance work on this drain can't work around it, but the more likely situation would be we removed existing vegetation that is within and over 15' from the Regulated Drain. Of and we There is soine discussion about doing another non-enforcement agreement (encroachment), because as it stands now the building would be in the 75' easement. If that is done, the landscaping would be added on to the agreement and if the Drainage Board approves, it would make the landscaping encroachment official, at which point you could be provided with that documentation. And if it does not go that route, we are just going to allow it to move forward and not "enforce" the issue. My thought being we would rather have the actual area over the pipe accessible, and by allow it as currently designed, we are keeping a buffer between the hotel and residents if we ever do need to clear in that area. If you have any questions, please let me know. Greg Hayes HCSO Plan Reviewer i "" NELSON & FRANKENBERGER JAMES J. NELSON CHARLES D. FRANKENBERGER JAMES E. SHINA VER LAWRENCE J. KEMPER JOHN B. FLA TT A PROFESSIONAL CORPORATION ATTORNEYS AT LAW 3105 EAST 98TH STREET, SUITE 170 INDIANAPOLIS, INDIANA 46280 PHONE: 317-844-0106 FACSIMILE: 317-846-8782 www.nf-Iaw.com FREDRIC LAWRENCE DA VID J. LICHTENBERGER JESSICA S. mVENS Of Counsel JANE B. MERRILL April II ,2008 Via Email to: Aconn@cannel.in,gov Angie Conn City of Carmel One Civic Square Carmel, IN 46032 RE: Hotel Develop;ment Services - Staybridge Suites Docket Nos. 0802002 1 DP/ADLS Amendment 08020022CA and 08020023ZW Additional Responses to Staff Review Letter Dated Febrmlry 15th and Initial Responses to April 15 Plan Commission Staff Report Dear Angie: On April 8th, I filed with your office a set of responses to the Staff Review letter dated February 15, 2008. Because we did not respond to all the matters set forth in the Staff Review letter, please accept the attached letter from Mark Carlsen, our architect. My understanding is that the attached response letter from Mark addresses the remaining issues in the Staff Review letter. Further, in response to the Staff's Department Report for the April 15, 2008 Plan Commission meeting, below are a set of initial responses: I. We will be prepared to discuss the color of the courtyard fence and gate at the Plan Commission meeting and at the Special Studies Committee meeting. 2. We will be prepared to discuss the trash dumpster proximity, as well as the possibility of arranging trash pick-up Limes that address potential neighbor concerns at the Plan Commission meeting and at the Special Studies Conmtittee meeting. ,~ 3. We will be prepared to address whether the address numbers will be located on the ground sign or on the building fa~ade at the Plan Commission meeting and at the Special Studies Committee meeting. However, my understanding at this time is that the address letters will be included on the ground sign. 4. The Petitioner will continue working the Planning Department regarding proper location for bicycle parking. 5. The Petitioner is in the process of obtaining revised signage drawings and intends to bring them to the Special Studies Committee meeting. The revised plans will include individuaJly mounted channel letters, and the ground sign cabinet will be enclosed with brick in a limestone type cap to match the building materials of the hotel. 6. The Petitioner and its architect and engineer will determine if there are any applicable LEED or green building practices that can be incorporated in to the project. 7. The Petitioner wiU endeavor to provide a rendering of the west side of the building fa~ade from the street showing how the landscaping will complement this fa<;ade for the Special Studies Committee meeting. 8. The Petitioner is still in the process of reviewing whether or not it may seek any sign variances. If Petitioner seeks not to pursue any sign variances, the Petitioner understands that the signage must comply with the sign ordinance requirements. 9. I wm include a Findings of Fact sheet in the final information packets for the final Plan Commission meeting. 10. While it appears that the Department of Engineering has no significant issues and is comfortable with the matter moving forward, the Petitioner's engineer will provide a response letter to the Department of Engineering's initial comment letter, in the event one has not already been provided. 11. The Petitioner will continue to work with the Urban Forester regarding landscaping issues. Thank you for your assistance with this project and please contact me prior to the AprillSth Plan Commission meeting and we look forward to appearing before the Special Studies Committee on May 8th. Please contact me should you have any additional questions. Very truly yours, NELSON & FRANKENBERGER Jim James E. Shinaver JESfb jt [-1:\Jkck:;A7Iln iug &. Re-III F!lolm~ Mmll:'r!->\H{lIl~1 Devell1pmelll Sen.'i-Lcsllu III A CurIO 0411 08.doc i' ~'. NELSON & FRANKENBERGER JAMES J. NELSON CHARLES D. FRANKENBERGER Ji\MES E. SJ-IINA VER LA WR ENCE J. KEMPER JOHN B. FLATT A PROFESSIONAL CORPORATION ATIORNEYS AT LAW 3105 EAST 98TH STREET, SUITE 170 INDIANAPOLIS, INDIANA 46280 PHONE: 317-844-0106 FACSIMilE: 317-846-8782 www.nf-Iaw.com April 8, 2008 Angie C01U1 Planning Administrator City of Carmel One Civic Square Carmel, IN 46032 RE: Petitioner's Response to Staff Comment Letter Hotel Deyclopment Senice, LLC - Staybridge Suites of Carmel Docket Nos. 08020021 DP Amelld/ADLS Amend, 08020022 CA, and 08020023 ZW Dear Ms. Conn: We are in receipt of your review leLter dated February 15,2008. The following is a list of actions that were taken to address those comments. Please note, these responses are from our engineer, Chris Laystroll1 of Wool pert, Inc. and from my office. We will also have the architect, Mark Carlsen, respond directly to you regarding his items. 1. We will include in any committee brochures or final Plan Commission brochures the DP application Findings of Fact. 2. We will bring in a material/color sample board to the Plan Commission and/or Committee meeting. 3. A complete copy of the Notice of Public Hearing was submitted to the Planning SLaff on April 4, 2008. 4. A filled out and notarized Affidavit of Mailing ofthe Public Notice was submitted to the Planning Staff on April 4, 2008. 5. The filled out and notarized Affidavit of Public Notice Sign Placement was tiled with the Planning Staff on April 4, 2008. 6. A copy of the Official List of the Adjacent Property Owners from the Hamilton County Auditor's office was filed with the Planning Staff on April 4, 2008. 7. Copies of the T AC transmittalleUers have been provided. 8. The address has been changed on the plans. 9. The site plan with aerial overlay is included with this submittal. 10. A floodplain sLatement is on C I 00. Angie Conn Carrnel Planning Page 2 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 2l. 22. 23. 24. 8B 27. 28. 29. 30. ~ 33. 34. 35. 36. 37. 38. A soi Is map has been added to C 100. PDF's of the Site Plans and building elevations have been provided. This is not required per Nick Redden. Building dimensions have been added to the site plan. The 60' -half ROW has been added to the plans. The existing 8' asphalt path has been labeled on Cl00. An 8.5" x 11" of the trash truck turning movemcnts is enclosed, per our phone conversation. The percent lot coverage (46% has been added to the site plan. The architect, Mark Carlsen, will provide a response directly to your office. The architect, Mark Carlsen, will provide a response directly to your office. The architect, Mark Carlsen, will provide a response directly to your office. The bicycle parking has been moved to the west side of the building, per a conversation with David Littlejohn. The architect, Mark Carlscn, will provide a response directly to your office. Thc architect, Mark Carlsen, ,vi II provide a response directly to your oUice. The architect, Mark Carlscn, will provide a response directly to your office. The architect, Mark Carlsen, will provide a response directly to your of'tice. The architect, Mark Carlsen, will provide a response directly to your office. The architect, Mark Carlsen, will provide a response directly to your oflice. Acknowledged. The sidewalk along the nOl1hern elevation has been widened to 8'asdf. The architect, Mark Carlsen, will provide a response directly to your olTice. The architect, Mark Carlsen, will provide a response directly to your office. We feel that the existing pine trees and proposed landscaping will provide adequatc screening from the homes. Our client would be will ing to arrange trash pickup at times that would be sensitive to their neighbors. The architect, Mark Carlson, will provide a response directly to your office. Yes, we have filed for a zoning waiver for the building front not facing Pennsylvania Street. Yes, we have field for a commitment amendment approval. Ifthe Petitioner desires to pursue any sign variances, we will tile the appropriate applications with the Board of Zoning Appeals. Tfthe Petitioner desires to pursue any sign variances, we will tile the appropriate applications with the Board of Zonillg Appeals. If the Petitioner desires to pursue any sign variances, we will file the appropriate applications with the Board of Zoning Appeals. Please let me know if you have any fUl1her questions or comments on this project. Sincerely, Angie Conn Carmel Planning Page 3 JES/bjt Enclosures cc: Chris Laystrom, P.E. - chris.laystrom@woolpeI1.com Mark Carlsen - mcarchitect(0taosnet.com David Wespiser -dave01hoteldevelopmellL.net Date: April 2, 2008 Re: Staybridge Hotel - Carmel, IN ='" ~ WOOLPERT Transmittal If enclosures are not received as noted below, please call sender or Woolpert at 317.299.7500 To: Jim Shinaver Nelson & Frankenberger 3105 E. 98th Street, Suite 170 Indianapolis, In. 46280 317-844-0106 Order Number: 67979 Shipped Via: Courier We are sending you o Shop Drawings [gJ Other o Samples D':'Specifications [gJ Plans D Change Order Copies. Date No. Description ~ 04/02/08 - Revision 2, Site Plans 1 04/02/08 I Site Plan wi aerial overlay 1 04/02/08 - 8.5"xll" layout of trash truck movements Remarks: rcviously These ~rc the items that Will need to be resubmitted to the ci Copy To: Signature: Chris Laystrom 317.299.7500 WOOLPERT, INC 7140 Waldemar Drive' Indianapolis, Indiana 46268-4192 317.299.7500. Fax 317.291.5805' www.woolpert.com Page 1 of2 Conn, Angelina V From: Brewer, Scott I Sent: Monday, April 07, 2008 4:42 PM To: 'Mark Carlsen' Cc: Cohn, Angelina V; Laystrom, Chris Subject: RE: Staybridge Hotel Landscape Plan Review Comments Dear Mark: I got the revised planS from Chris Laystrom on Friday, and I spoke to him via phone call today. He said I should contact I you as well. As you can see from the GIS image below, there is a substantial bufferyard already in place for this site. It is the City's preference that the existing plant material remain in place if possible, but the plat shows 320' to the west, 340' to the east, and 690' to the south that are all a "D" level buffe~ (5 shade trees, 5 ornamental trees, and 27 shrubs per 100 linear feet) and 690' of level "A" buffer (3 shade trees, 2 ornamental trees and 0 shrubs). If the existing buffer is not kept, that amount of plant material needs to be planted to meet the ordinance. According to the grading and demolition plan, you are removing 19 trees, plus many shrubs to build this hotel. The survival of some of the existing trees remains in question because of the nearness of construction and mounding activities to their root systems. Please provide aehart that shows that your plan will meet the ordinance buffering requirements, and provide a written tree preservation plan and graphic preservation details on the plan to show this project meets the ordinance requirements. According to Chris Laystrom, he has yet to meelwith the Gas Line easement personnel. In the past, they have not allowed such planting in their easements. Please provide proof from them that they are. allowing the. plantings that you show in their easement.. In notes on the landscape plan, there are new notes that say in part that "No new landscaping" east or south of a certain line "per City Review". This is not true. These agreements were reached with the County Drainage Board, whieh had nothing to do with the City or it's ordinance requirements. Please change these notes. Please contact me if there are further questions. I will have further comments depending on what revised plans are sent for my review. Scott Brewer, City Forester Environmental Planner, DOCS City of Carmel, One Civic Square 4/812008 Page 2 of2 Carmel, IN 46032 PH: 317.571-2478 FAX: 317-571-2426 Urban Forestry is the center of sustainabllity for municipalities -----Original Message----- From: Mark Carlsen [mailto:mcarchitect@taosnet.com} Sent: Friday, March 28, 2008 1 :42 PM To: Brewer, Scott I; Laystrom, Chris; Jim Shinaver Subject: "Staybridge Hotel Landscape Plan Review Comments Scott: I am following up on the TAC meeting comments along with Chris Laystom and we wanted to make sure we picked up all of your comments in regard to the landscape plan. We have heard from Greg Hayes, who has indicated that we may not plant in the 15 ft easement on the south and west sides of the property, but may plant in the 30 fteasement between the 15 ft and 30 ft lines. You had recommended that we should change some of the tree species and I wanted to get your ideas for substituting other trees for the maple shade trees and crab apple ornamental trees shown on the plan currently. We would also like to address any other concerns and comments that you might have. I teft you a couple of phone messages and thought] would just follow up with an email. You can reply to this email or call me at the number listed below. We appreciate your help and suggestions. Thank you, and please call with any questions. Mark A. Carlsen, Architect 624 Cedar Hill Road NE Albuquerque, New Mexico 87122 Ph & Fx: 505-823-4571 4/8/2008 Mark A. Carlsen 624 Cedar Hill Road NE Albuquerque, N M 87122 Phone/Fax: 505-823-4571 Email: mcarchitect@taosnet.com April 7, 2008 Angelina Conn Planning Administrator City of Carmel One Civic Square Carmel, IN 46032 RE: Staybridge Suites Dear Ms. Conn: I received your review letter dated February 15, 2008. The following is a list of actions that were taken to address those comments as related to the architectural and landscaping items. 19. Details and color examples of the signs have been provided. 20. Cut sheets for the exterior light fixtures have been provided. 21. LEED and 'green' design concepts will be: incorporated into the project. 23. Condensing unit locations are shown on the Landscape Plan with landscape screens shown to conceal them. No other items are anticipated at this time other than the electrical transformer. 24. The building elevations have been re-Iabeled. 25. False windows (recessed areas in brick) have been shown on the north and west elevations. 26. False windows (recessed areas in brick) have been shown on the north and west elevations. 27. Soils in islands shall meet your requirements. 28. We will continue to work with the City related to landscape plan issues. 30. Details for the dumpster enclosure have been provided and will constructed of brick and cast stone to match the building elevations. 31. The dumpster enclosure is proposed to be constructed of CMU with brick veneer for durability. 33. The ground sign will include the property address. See color example of the monument sign. 36. The Owner intends on filing for the sign variance as required after the initial site and project approval process is complete for the total number of signs as shown. 37. The Owner intends on filing for the sign variance as required after the initial site and project approval process is complete for the total area of signs as shown. 38. The Owner intends on filing for the sign variance as required after the initial site and project approval process is complete for the orientation of signs as shown. Thank you, and please let me know if you have any further questions or comments on this project. Mark A. Carlsen Staybridge Suites, Near 10Sth and Pennsylvania Street, Carmel Page 1 of 1 Conn, Angelina V From: Laystrom, Chris [Chris.Laystr()m@Woolpert.com] Sent: Monday, April 07,20089:39 AM To: Conn, Angelina V Cc: David Wespiser Subject: Staybridge Suites, Near 108th and Pennsylvania Street, Carmel Hi Angie, My client is interested in converting three rooms, approximately 650SFeach, into meeting space for their guests. The space would only be available to hotel guests. It would primarily be used during business hours when the majority of guests would be away at work. It is my understanding, from our conversation on Friday,that no additional parking would be required for the meeting space because there will be ample parking available during working hours and its use is limited to hotel guests. We're not trying t6 avoid adding parking, but reduce the amount of impervious area where it makes logical sense. Thank you. Chris Chris Laystrom, PE Wool pert, Inc. (p) 317.299.7500 (f) 317.291.5805 417/2008 NELSON & FRANKENBERGER JAMES J. NELSON CHARLES D. FRANKENBERGER JAMES E. SHINA VER LA WRENCE J KEMPER JOHN B. FLATT A PROFESSIONAL CORPORATION A TTORNEYS AT LAW 3105 EAST 98TH STREET, SUITE 170 INDIANAPOLIS, INDIANA 46280 PHONE: 317-844-0106 FACSIMILE: 317-846-8782 www.nf-Iaw.com FREDRIC LA WRENCE DAVID J LICHTENBERGER JESSICA S. OWENS Of Counsel JANE B. MERRILL Aplil 4, 2008 ~,-;.,~" --~.-- ill .....<.\ . ~'jj I ~-. . .'......... ~ ,:., ,t1"(" '+::"~ ~~' IirC&V{O API? ... 4 ?O(/,,, IJOCS - Angie COlm Cannel Departmentof Community Services One Civic Square Cannel, IN 46032 RE: Brochure and Proof of Mailing Submittal Hotel Development Services, LLC - Staybridge Suites Carmel Docket Nos. 08020021 DP Am end/ ADLS Amend, 08020022 CA, and 08020023 ZW Carmel Plan Commission Scheduled for April 15, 2008, at 6:00 p.m. Dear Angie: Enclosed you will find the following: 1. Fifteen (15) Informational Brochures to be distributed to the Plan Commission members; 2. Filing fee in the amount of$4,147.75; 3. Publisher's Affidavit; 4. Affidavit regarding Mailing of Public Hearing to surrounding owners; 5. Certified Mail Return Receipts; 6. Copy of Notice which was published in the Indianapolis Star; 7. Copy of Notice that was mailed to the surrounding property owners which includes a map of the subject parcel; 8. List of surrounding property owners provided to our office oftlle Hamilton County Auditor; 9. Affidavit regarding Posting of Sign. Please distribute the Informational Brochures to the Plan Commission members and please place this matter on the Plan Commission's agenda for their April 15th meeting. Thank you for your assistance in the matter and please call me should you have any questions. " ';;. .. Very truly yours, NELSON & FRANKENBERGER JES/bjr Enclosures H:',BeckY'IZoning & /{~I CSl;:nc MaUcH;\Holcl Dcvcl()!l"lm,'lIl ~{:nil..:cs\Lir lu A Corm (l40JOKdoc City of Carmel April 4, 2008 Mr. Chris Laystrol11 Woolpert, [nc. 7140 Waldermar Dr Indianapolis, IN 4Ci268 RE: Staybridge Suites Dear Mr. Laystrom: The following letter represents comments for this project specifically addressing the area of alternative transportation. I have reviewed the drawings dated April 2,2008 and offer the following comments: ALTERNATIVE TRiI.NSPORT A TJON REVrEW COMMENTS I) Please move the bicycle parking north up to the northwest comer of the building. We request that <III responses to our comments be provided in writing. FaIlure to provide written responses may result in delay of the review process. It is critical that this office be made aware of <III modi fication made on the plans being re-submitted, particularly if any such changes are considered "new" or fall outside of our previous reviews. Please provide revised plans indicating all revisions. Please notify us of any changes and specifically state any changes, including changes resulting from Plan Commission, Special Studies or other committee meetings. The Department of Community Services reserves the right to provide additional comments based on subsequent reviews. If you have questions, please contact me at 571-2417. 9A~ Dov;cl UIII'iO~~ Alternative Transportation Coordinator Department of Community Services ce: Angie Conn, Department of Community Services Engineering Department Review ProJect File ONE CIVIC SQU}\RE CARi'vlEL, INDIA.NlI. 46032 317/571-2417 ~ WOOlPERT Woolpert. Inc. 7140 Waldemar Drive Indianapoli,>, IN 46268-4192 317.2997500 Fax: 317.291.5805 www.woolpertcom April 2, 2008 David Littlejohn Alt. Transportation Coordinator City of Carmel One Civic Square Carmel, IN 46032 RE: Staybridge Suites Dear Mr. Littlejohn: We are in receipt of your review letter dated March 11,2008. The following is a list of actions that were taken to address those comments. 1. Six (6) racks are shown at the northwest comer of the building, per our phone conversation. The overlay ordinance requires I space /100' of building frontage, which we exceed. 2. The sidewalks around the building have been connected to the perimeter sidewalks in three locations, at the NW, SE and SW comers of the hotel. 3. The existing perimeter path is gravel. We are replacing the perimeter path on the south side of the building- where it is impacted by the development. We are replacing the portion of the path with asphalt/concrete. The remaining sections were kept as gravel to match existing and to keep the natural look of the area. Please let me know if you have any further questions or comments on this project. Sincerely, WOOLPERT, INC. y}/ft- Chris Laystrom, P.E. Conn. Angelina V From: Sent: To: Subject: Brewer, Scott I Thursday, April 03, 2008 2:58 PM Conn, Angelina V FW: Staybridge Hotel Landscape Plan Review Comments Scott Brewer, City Forester Environmental Planner, DOCS City of Carmel, One Civic Square Carmel, IN 46032 PH: 317-571-2478 FAX: 317-571-2426 Urban Forestry is the center of sustainability for municipalities ~--~-Original Message----- From: Mark Carlsen [mailto:mcarchitect@taosnet.com] Sent: Thursday, April 03, 2008 1:22 PM To: J-im Shinaver Cc: Brewer, Scott 1; Laystrom, Chris; David Wespiser Subject: Re: Staybridge Hotel Landscape Plan Review Comments Jim Scott got back to me with his comments and suggestions and sent me tree and planting lists to referepce. These items were incorporated into the plan that you have for this submittal and I sent Scott a PDF of the revised plan for his reference and review. Sorry I didn't get that communicated to you - I had let Chris know so that he knew everything was updated and that he didn't need to follow up with anything related to LB. Thank you, and please call with any questions. Mark A. Carlsen, Architect 624 Cedar Hill Road NE Albuquerque, New Mexico 87122 Ph & Fx: 505-823-4571 Jim Shinaver wrote: > Scott - > > I was wondering if you have you had an opportunity to respond to Mark > Carlsen's message below? 0e are preparin~ brochures which are due > tomorrow and will be appearing before the Plan Commission on April > 15th for our first hearing. We were hopiIJ-g for your feedb.ack as soon > as possible; and, hopefully before our first Plan Commission meeting. > Please contact Mark back directly - his information is below. Thanks. > j im > > Jim Shinaver > Nelson & Frankenberger > 3105 E. 98th Street, Suite 170 > Indianapolis, In. 46280 > 317-844-0106 > jims@nf-law.com > > > This E-mail message and its attachments (i,f any) are intended solely 1 Conn. Angelina V From: Sent: To: Cc: Subject: Brewer, Scott I Thursday, April 03,20082:57 PM 'Jim Shinaver'; Mark Carlsen Laystrom, Chris; David Wespiser; Conn, Angelina V RE: Staybridge Hotel Landscape Plan Review Comments Dear Jim: Please see Mark's email. I did follow-up by phone, I just have been extremely busy. And I did get Mark's changes back, and have looked at them - just haven't a chance to send any written comments. The plan is very "busy" because there is a LOT going on, on this fairly small site for a hotel - including several drainage and utility easements which should not be planted in. Scott Brewer, City Forester Environmental Planner, DOCS City of Carmel, One Civic Square Carmel, IN 46032 PH: 317-571-2478 FAX: 317-571-2426 Urban Forestry is the center of sustainability for municipalities -----Original Message----- From: Jim Shinaver [mail to.: JimS@NF-LAW.COM] Sent: Thursday, April 03, 2008 12:01 PM To: Kr:ewer, Scott 1; Mark Carlsen Cc: Laystrom, Chris; David Wespiser Subject: RE: Staybridge Hotel Landscape Plan Review Comments gcott - I was wondering if you have you had an opportunity to respond to Mark Carlsen'S message below? We are preparing brochures which are due tomorrow and will be appearing before the Plan Commission on April 15th for our first hearing. We were hoping for your feedback as soon as possible; and, hopefully before our first Plan Commission meeting. Please contact Mark back directly - his information is below. Thanks. Jim Jim Shinaver Nelson & Frankenberger 3105 E. 98th Street, SUite 170 Indianapolis, In. 46280 317-844-0106 jims@nf-law.com This E-mail message and its attachments (if any) are intended solely for the use of the addressee hereof. In addition, this message and the attachments (if any) may contain information that is confidential, privileged and exempt from disclosure under applicable law. If you are not the intended recipient of this message, you are prohibited from reading, disclosing, reproducing, distributing, disseminating or otherwise using his transmission. Delivery of this message to any person other than the intended recipient is not intended to waive any right or privilege. If you have received this message in error, please promptly notify the sender by reply E-mail and immediately delete this message from your system. ---~-Original Message----- From: Mark Carlsen [mailto:mcarchitect@taosnet.com] Date: February 14, 2008 ~..,:-~~C~ / / Il~ '~("" !. ...."'" ,,~\ f.':' "R'tC\:.\\It.u - '\ If enclosures are not received as noted below, ,\ . '2.\J~1\ ~,' please call sender or Woolpert at 317.299.7500 , ' tlCf:. ;_~~ J \ c, noes <.J Re: Staybridge Suites - Car~el, J~:, . . 1ft:;:; T AC Submittal' '.:~<:r~ \0\ OSO~( DhL\P Transmittal :"I ~ WOOlPERT To: Angie Conn/Christine Barton-Holmes Department of Community Services (DOGS) One Civic Square, 3rd Floor Carmel, IN 46032 Order Number: 67979.99 D Shop Drawings D Other D Samples UPS Overnight We are sending you D Change Order Copies Date No Description 1 2/14108 Plans Remarks: I Signature: Chris Laystrom Copy To: Carmel T AC Members Jim Shinaver, Nelson & Frankenberger 3 17 _223.2266 WOOLPERT, INC. 7140 Waldemar Drive' Indianapolis, Indiana 46268-4192 317299.7500. Fax 317.291.5805' www.woolpert.com