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Clay Township Regional Waste District
wvvw.ctrwd.org .. (317) 844-9200 . Fax (317) 844-9203
CARMEL TECHNICAL ADVISORY COMMITTEE
MEETING AGENDA
Date: Wednesday, April 16, 2008
Place: Dept. of Community Services Conference Room, 3rd Floor, Carmel
City Hall
Time: 9:00 AM
9:00a.m. Docket No. 08030007 TAC: Shasta Developments ('Village of WestClay,
Sec 3001-A,
Village Center,. Blk F): The applicant seeks approval fora 2-st9ry office/retail
building. The sire is located at 12730 Meeting House Rd. and i.s zoned PUD/Planned
Unit Development. Filed by Snelling Engineering, LLC f9r Dion Chavis, M.D.
Sent a comment letter and have no additional comments until plans are
resubmitted.
Docket No. 08030008 SP: Viflageof lJVestClay, Sec3001-A, Village Center, Part 2,
Blk F, lot 1A. The applicant see~s administrative approval for 1 commercial lot on
0.064 acres. The site is IO,913:teq at 12730 Meeting House Rd,and is zoned PUD/Planned
Unit Development. Filed by Snelling Engineering, LLC for DioR Cbavis, M,D.
Sent a comment letter a-nd have no al;1ditional comments until plans are
resubmitted.
9:15 a.m. Docket No. 0,8030029 SP: Woodhall Lane .
The applicant seeks secondary plat approval for 9 residential lots on 11.58 acres.
The site is located on 106m Staast of Towne Rd. and is zoned S-1/Residence.
Filed by Lance Ferrell of Banning Engineering for JB1,. JBC6hen
Talked with Banning Engineering concerning revising their sewer route.
Until a route is established cdull review of plans cannot be complete.
9;30 a.m. Docket No. 08040001 TAC: 116th and College PUD - Final Development
Plan
The applicant seeks final development plan approval; minor changes proposed.
The site is located at the northeast corner of College Ave and 116th Street It is zoned
PUO/Planned Unit Development
Filed by Zeff Weiss of Ice Miller for Equicor Companies.
CTRWD's main concern is with the separation of the Western most
building. Sanitary sewer infrastructure was built so that plumbing would
be run through the interior of the building exiting at the East side.
Also this development wi!! not be able to proceed until the sewer
dedication of Phase 1 and 2 are completed in their entirety by Equicor.
10701 N. College Ave" Suite A · Indianapolis, Indiana 46280- 1 098
Clay Township Regional Waste District
www.ctrwd.org" (317) 844~9200 .. Fax (317) 844-9203
9:45 a.m. Happily Ever After Flower Shop
The applicant seeks the following use variance approval:
Docket No. 08030009 UV AppendiX A: Use Table -- Retail uses in residential
district
The site is located at 4611 East 116th Street and is zoned S 1/Residential
Filed by E. Davis Coots of Coots Henke & Wheeler for Lisa & Stuart Lawrence, owners.
Not in our service area. Therefore.we have no comments.
9:55a.m. Docket No. 08040002 TAC: Village of Mt. Carmel. Bathhouse Remodel &
Addition
The applicant seeks approval for remodel and 'addition to the swimming pool bathhouse.
The site is located at 13700 Oakridge Rd and is zoned S-2/Residence. Filed by John
Rademaker of Village of Mt. Carmel, Inc,
Not in our service area. Therefore we have no comments.
10:10a.l11. Prairie Trace Softball Complex
The applicant seeks. the followin'gspeCiaJ use amendment and dev'elopment standards
variance:
Docket No. 08020033 SUA Section 21.03 Expansion of school uses
Docket No. 08020034 V Section 25.7.02-5 Additional institutional sign taller than
permitted.
The site is located at 14200 Norto River Road and is zoned S-1/Residence.
Filed by William Payne of Fanning/Howey Associates; Inc. for Carmel Clay Schools.
Not in our service area. Therefore we have no comments.
10701 N. College Ave., Suite A " Indianapolis, Indiana 46280- 1098
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RECEIVED
MAR ~ 5 2008
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March 4, 2008
JAMES BRAINARD, MAYOR
Mr. William E. Payne, AIA
Fanning Howey
9025 North River Road, Suite 200
Indianapolis, [N 46240
',;--//
RE: Prairie Trace Softball Complex-Project Review #1
Dear Mr. Payne:
The City has received your construction plans that were presented for review for the March 19, 2008
Technical Advisory Committee Meeting. We offer the following comments:
GENERAL INFORMA nON
1. These comments represent the Department of Engineering's fIrst review of the construction
plans for this project at this location.
2, We request that all responses to our comments be provided in writing and be accompanied by
a drawing reflecting the requested revisions. Failure to provide written responses may result
in the delay of the review process.
3. It is critical that this office be made aware of all modifIcations made on the plans being re-
submitted, particularly if any such changes are considered "new" or fall outside of our
previous reviews. Please provide revised plans including all revisions. Please notify us of
any changes and specifIcally state any changes, including changes resulting from Plan
Commission, BZA or other committee meetings.
4. We have engaged Crossroad Engineers, PC to review all drainage plans and drainage
calculations submitted to this office for review. If you have not already done so, please
provide a set of drainage plans and calculations to their office for review. We will share
Crossroad's comments as they are received.
5. Final drawings will not be approved for construction until:
a. All Engineering Department and Utility Department and Hamilton County Surveyor (if
applicable) issues have been resolved.
b. All bonds and performance guarantees are posted.
c. All Board of Public Works and Safety approvals and any other governing agency
approvals (if required) are obtained.
d. All off-site easements necessary to install utilities to serve the development are secured.
e. Submission of required digital files.
f. All required fees have been paid.
6. The Department reserves the right to provide additional comments based upon subsequent
reviews.
7. An approved Storm Water Management Permit is required prior to commencing any earth
disturbing activity.
8. An approved right-of-way permit is requited prior to commencing any work in the public
right-of-way.
9. If it will be necessary to relocate existing utility poles, they must be relocated to within one
foot of the proposed right-of-way. Costs for such relocations are to be borne by the
developer.
10. The Department requires that the construction drawings be developed in accordance with the
City of Carmel digital submission standards and that all required submittals for primary plat,
secondary plat, and construction drawings be made. The digital fIles must be submitted to
DEPARTMENT OF EN(iJNEERING
ONE Crvlc SQUARE, C.~I{MEL, IN 46032 OFFICE 317,571.2441 FAX 317,571.2439
EMAIL cngim;cring@carmcLtn.gov
Mr. William E. Payne, AlA
March 4, 2008
RE: Prairie Trace Softball ComplexlProject Review #]
Page 2 of5
the Department of Engineering prior to the. approval of the construction plans. Please contact
the City GIS Department for the requirements and to verify that a submission is required for
this project.
II. Jurisdictions:
a. The project site is located within current City of Carmel Corporate Limits.
b. Streets and Right of Way - City of Cannel (Haverton Way)
c. Water - City of Cannel Utilities
d. Sanitary Sewers - City of Cannel Utilities
e. Storm Sewers/Drainage - City of Carmel.
f. Legal Drains ~ Hamilton County Surveyor's Office.
12. Drawings submitted for approval:
a. The design engineer must certify all drawings submitted for final approval.
b. This office will require a minimum of 5-sets of drawings for approval after all issues
have been resolved. The drawings will be stamped as approved and signed by the City
Engineer and by Carmel Utilities. The Owner will receive I-approved set which must be
maintained on the construction site at all times. If additional approved sets are desired,
we will approve a maximum of 2-additional sets. However, the additional sets must be
submitted with the required minimum 5-sets.
13. Carmel Utilities will provide separate reviews of this project for water issues. Please assure
that copies oj all drawings are sent to:
Paul Pace Paul Arnone
Carmel Utilities Distribution 901 Carmel Utilities
3450 West 131'1 Street Nortb Range Line Road
Westfield, IN 46074 Carmel, IN 46032
Phone 733-2855 Phone 571-2645
14. Carmel Utilities does subscribe to "Holey Moley" who should be contacted directly for all
water main locations.
15. The following Engineering Requirements will be forwarded to your attention via email at
your request. Please assure that the OwnerlDeveloper and Contractors to be associated with
this project receive copies of these requirements:
a. Project Approval Checklist
b. PerformancelMaintenance Guarantee Requirements
c. PerformancelMaintenance Guarantee Release Procedure
d. Engineering Requirements for Building Permit Approval
e. Utility Jurisdictions and Other Miscellaneous
f. Right of Way PermiUNotifications
BOARD OF PUBLIC WORKS AND SAFETY
16. I am enclosing a schedule for Board of Public Works and Safety meeting dates and agenda
deadlines for your use. Please use the Engineering Department deadlines for submissions to
the Board.
17. Any submission to the Board requires prior approval by the Carmel Clay Plan
Commission and/or the Board of Zoning Appeals (If applicable) and completion of
review by the Technical Advisory Committee. All written requests to be placed on the
Board's agenda must include the appropriate Docket Number and the date (or dates) of
approval by the Plan Commission and/or tbe Board of Zoning Appeals (if applicable).
18, Water Availability (EDU) approval from the Board is based upon the proposed usage of the
building within the complex. Reference item #32-34 below for a more detailed explanation.
If an irrigation system is to be included with this development, approval for additional Water
Availability must be obtained from the Board and additional Water Connection Fees will be
assessed.
19. It does not appear that a Commercial Curb Cut approval will be required for this project.
Mr. William E. Payne, AlA
March 4, 2008
RE: Prairie Trace Softball ComplexIProject Review #1
Page 3 of5
20. Temporary Construction Entrance approval is required if the location is at a site other than
the location of the proposed permanent entrance to the development.
21. The installation of any permanent, privately owned and/or maintained improvement (signs,
decorative street signs, walls, streetlights, etc.) within dedicated right of way or dedicated
easements requires the execution of a Consent to Encroach Agreement between the Owner
and the City of Carmel. Such agreements are executed by the Board of Public Works and
Safety. The City Engineer, representing the Board, may approve irrigation system
agreements.
22. Approval for sidewalk closure in Haverton Way.
23. Pavement cutting of Haverton Way.
BONDING REQUIREMENTS
24. Upon initial review, it appears performance guarantees shall be provided for the following:
a. Sanitary Sewers ifapplicable (new manholes, piping, service laterals, core drilling, etc.)
b. Water Mains if applicable (tap existing line, valves, domestic and fire service laterals,
etc.)
c. Erosion and Sediment Control and Storm Water Quality. Please contact Amanda Foley,
Engineering Department Storm water Administrator, for details regarding engineer's
estimates/performance guarantee requirements for these items.
25. The amount of the Performance Guarantee is based upon a certified Engineer's Estimate for
100% of the cost of labor and materials to construct the individual improvements, to be
provided by the design engineer. Please provide detailed Engineer's Estimates for each
improvement including quantities, unit costs, pipe sizes and materials, etc. CODies of
CertirredEneineer's Estimates are to be orovided to the EnJ!ineerinll DeOllrtment orior to
or at the same time thatthev are provided to the DeveJoDer.
26. Upon completion and release of individual Performance Guarantees, a three-year
Maintenance Guarantee will be required. The Maintenance Guarantee amount is based upon
15% of the Performance amount for Streets and Curbs and 10% of the Performance amount
for all other improvements.
27. Performance Guarantees may be Performance or Subdivision Bonds or Irrevocable Letters of
Credit.
28. Please reference the available enclosures for more detailed explanation of our procedures.
RIGHT OF WAY PERMIT AND BONDING
29. Any work in the dedicated right of way ofHaverton Way will require an approved Right of
Way Permit and a License & Permit Bond.
30. The bond amount is determined by the number of instances of work in the right of way at
$2,000.00 per instance. However, if the work is included in the scope of work ofa required
and posted Performance Guarantee, the Performance Guarantee may be used to satisfy the
bond requirements of the Right of Way Permit.
31. Please contact our Right of Way Manager, Fred Glaser, to arrange right of way permitting
and bonding.
AVAILABILITY AND CONNECTION FEES
32. New water related feeshave been authorized effective July 2, 2007. The revisions are:
a. Tap Inspection Fee-An $86.00 tap inspection fee shaH be charged for each new user
within Carmel's water system. The current Water Connection Fee is $1,310.00. This has
not been revised. Thus $1,310.00 Water Connection Fee/LO EDD plus Water Inspection
Fee of$86.00/EDU = $1,396.00/EDU
b. Development Application Review Fee-This fee will be assessed at the time the Water
Availability Fee is paid. The current Water Availability Fee is $1 ,0 1 O.OO/acre. This has
not been revised. The review fee is $150.00 for single corrunercial, business and
Mr. William E. Payne, AIA
March 4, 2008
RE: Prairie Trace Softball Complex/Project Review #1
Page 4 of5
domestic frreservice lines and $300.00 for developments with more than one customer
requiring a water cotlllection.
33. Availability (acreage) and Connection (EDD) Fees must be paid after all other Engineering
Department requirements have been satisfied and prior to pre-submittal and approval and
start of construction activities.
a. Availability Fees are based upon total platted acreage or legal description
acreage for the development at the current rate of$I,OIO.OO per acre for Water Availability,
$1,365.00 per acre for Sanitary Sewer Availability plus a new Development Application
Review Fee of$300.00 ($150 for one user, $300.00 for two or more) for this project.
However, Water and Sanitary Sewer Availability Fees were paid for the Prairie Trace
Elementary School at the time of its development, which included the acreage for this
proposed softball complex. Contact Carmel Utilities to confrrm if a Development Application
Review Fee of$150.00 will be applicable to this project.
b. Connection Fees are based upon the planned use of the building within the complex.
EDD Calculation will be based on the daily water usage @ 300 gallons/dayIEDU.
Contact Carmel Utilities regarding this issue.
34. In addition to the above fee calculations, additional Connection Fees will be assessed:
a. Ifan irrigation system is planned for the facility, additional Water Connection Fees will
be assessed based upon the size and usage of the system and upon the recommendations
of the Director of Carmel Utilities.
CONSTRUCTION DRAWING REVIEW COMMENTS
35. General Comments
a. This project is subject to the Storm Water Quality Ordinances. As we discussed,
provided that it is demonstrated that this area was accommodated in the master planning
for storm water detention, the City will not impose the storm water technical standards
for storm water management. A brief analysis will be required to show the impact of the
increase in impervious area will have in the maximum water surface elevation and the
peak outflow, as well as a statement about the actual increase in impervious area and a
"c" comparison (master planned to proposed).
b. The City has adopted a new curbing policy. Please revise any notes, specifications, and
details to accommodate this policy. The language of this policy must be added to a
specification sheet on the final construction plans.
c. Please provide the requisite storm water/drainage information required by Section 100 of
the Storm Water Technical Standards Manual on the plan sheets.
d. Please contact Amanda Foley to review storm water quality/treatment requirements and
to review the systems proposed.
e. For the plans submitted for Engineering Department approval, please remove the
landscape plan and detail sheets, the site lighting plan sheet and the architectural sheets
from the plans and remove the titles of these sheets from the Index on the Cover Sheet.
The Engineering Department does not have approval authority over these items and they
should not be included in plans submitted for approval by Engineering.
f. On all sheets, please identify, label and dimension all existing right-of-way lines.
g. Please add the following note: "The Contractor shall contact the Department of
Engineering to schedule a pre-construction meeting to review the Department's
construction requirements, staff notification requirements, required inspections for certain
stages of the work and to review the authority of the Department as it relates to work
within the existing and proposed City right-of-way."
h. Please provide a Utility Plan Sheet that indicates how this facility will be served by water
and sanitary sewers.
36. Sheet G4.1.
. Detail 2 I Please replace with City detaiL
o Details 9, 10, II - this must be City standard for ramps in right-of-way.
:Mr. William E. Payne, AIA
March 4, 2008
RE: Prairie Trace Softball ComplexlProject Review #1
Page 5 of5
37. Please confmn with Amanda Foley if details 13/G4.2 and 11/04.3 are acceptable for water
quality purposes.
38. All work in the right-of-way (sidewalk, pavement repair, ADA ramp, curb) shall be City
standard.
39. Why is work indicated out to the curb line of Haverton Way? Is this an ADA ramp? City
standard ADA ramp details will need to be included in the plan sets.
40. A maintenance of traffic plan is required for the work in the right-of-way.
41. Sheet C2.0.
. Please label the existing pond.
. Please indicate a subsurface drain for the water quality treatment area in the southwest
corner.
. There is a storm line proposed Wlder the building. Is this desired?
. Please indicate the flood routes from the water quality areas with arrows.
. Is the mnofffrom the south of the 753 contour of the two southern ball fields being
treated?
If you have questions, please contact me at 571-2441.
cc: Angelina Conn, Department of Community Services
John Duffy, Carmel Utilities
Paul Pace, Carmel Utilities
Greg Hoyes, Hamilton County Surveyor's Office
Greg Ilko, Crossroad Engineers, PC
Michael DeBoy, DeBoy Land Development Services
Department ReviewlFile Copy
C r81F'Jrlrl e li
February 8, 2008
William E: Payne, AlA
Fanning/Howey Associates, Inc.
9025 N orthRiver Road, Suite 200
Indianapolis, IN 46240
RE: Prairie Trace Softball Complex
For Carmel High School
Carmel Clay Schools
Carmel, IN
Project No. 207109.00
Dear Mr. Payne:
The information regarding the above-mentioned project has been received
and reviewed.
At the present time, I see nothing in the plans that would hamper law
enforcement efforts.
If we can be of any further assistance to you, please contact us.
Respectfully,
ft1~i!wd! iJ. -'t~d)
Michael D. Fogarty
Chief of Police
MDF:vb
cc: Dept. of Community Services
13171571-2500
A Nationally Accredit
forcement Agency
F"" en7) 57IL-25112