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Home My WebLink AboutCorrespondence Susa~(,"\ 07.,' .....:.;;;J, .. Page 1 of 3 Holmes, Christine B From: Susan Cox [scox11 @indy.rr.com] Sent: Monday, February 20,20064:44 PM To: Holmes, Christine B Subject: Parking lot letter Susan S. Cox 125 Sylvan Lane Cannel, IN 46032 3178430300 November 20, 2006 Mr. Ronald Ferrand 5185E.131stStreet Carmel, IN 46033 _/~.m{ vrJ..wzAY1/1'~~~~Y{ -~( <g1(o- 1-121 IJr t:;uvvu- qQU -to d)~ Dear Mr. Ferrand, I am addressing this letter to you because we have already discussed the situation of the parking lot view from the homes on what remains of Sylvan Lane. As you view the pictures r ask you to keep in mind the promise that was made to the home owners at the beginning of the Freshman addition construction, namely, that the integrity of the neighborhood would be maintained. For the most part that promise has been kept and r personally was happy until the last home set for demolition was brought down. As you can see from the picture below, the view is hardly a view that could be identified as 'neighborhhood' but rather, Parking Lot! This is the view from all three rooms in the front of my home since my home is elevated considerably above the street: . 2/20/2006 S -=-""8 L.UsLtn~ .. at" ,.:....... .::, Page 2 of 3 I was always pleased when my empLoyees came to me with a probLem that tbey also brought with them a plausible soLution. Now I offer a very plausible, inexpensive solution to the parking lot view. You can see from the picture below that there already exists an incomplete line of evergreens at the edge of parking lot. If that zigzag line of pines was extended west across the grassed area between the parking lot and the road (white stars), the parking lot would be obscured from the neighborhood. A total of ten evergreens would solve the problem. One of those ten, the forth from the left, is replacing one that is aLready dead. Thank you for your consideration. I would appreciate hearing from you when a decision is made_ Sincerely, 2/20/2006 _>>SUS.~1l 4 Page 3 of 3 Susan S. Cox No virus found in th is outgoing message. Checked by A VG Free Edition. Vel'sion: 7.1.375/ Virus Database: 267.15.111264 - Release Date: 2/17/2006 2/20/2006 _ LAck: vlevc CZ - I "t) - /fitP-{-'~ 1VI1.. cWw~- 1l~ '1 C!:f r,.., ~re - IAteM) == 0 ~ VS LttA- ) IV> -!-vee0. Oa l,6~V ~ FJt{ lAW. \ +{ liP; j-1tJ.Ued 10 (V-. ~\ .- '7 ~ yvb iMJ l.J iU- M- 11(!V'l- "'" p.~ "" t? eh - l.tM. ltff.1 ~ .~,- ~ 76 .e.itvJ:JJ \UO Mwll d\ r~ L>>4-~ f.vf.1~ L4 N- ,t!;{ .{.i r+-.w? y L-~LA.f:., - -e!frvJ. i7rJ l.lb . tt,.~" 17 ~ l \It.- . 0 ~ if( l:.<"I - Mfi.&A ~;'1 ft. '. . n ~ 1"4:'10 ~ I ,,~ tJ'H~ ;t~~~MU~ l~.[ "1 ~H-(IIffVJ 4- f~ w, IIIIA e.l'l'\M( ~--/-t>IVl€-' C.ill a-lV-,re. o.JA ~ . --fvt-l/if)1A0 CbV1.?ltrtA~11 L'Z i ~ cXjCk VM!M1.Gl WJ..q ~. Wtt0 ~-t- ZlbV't. t& {~, D ;~~ ~ LA.l. {c!; v:/ . 1.110 vvt-b r!. d>1Ik-tAd- - J [..46\&1..... ~n.;rf .J-.f~ '- r0oCV- W(~ -~. -" t11Mtt-U 0v~- Ct>ru;tr~ m;r...LA~ {1l~0 ~. . .11i/!i!lIJJjf;~4%~,_ .llk. Of G.q .~=- \!\\\/~~ c","",."!?"'? :.-=. i:\\\\' '''-c j/ ..".~<~ :fj' Ui m \("" ~ @t"'/\ JM:",J ~\ ~ i$:, '.~ ,Cf\' '-''''71 ,-,'.. ~ ~,.i'~"'" ,) . I _ll.. ~ ~ J \9 (''!) jl~' .o', -l1 ,7 ~ ~ \"" " iL I, 5>, c~;:;, '%l '1/', - ,--' f .~ ~ \ \, ,/'j . ~~ ~1:.,\"""-c.m .//........_0, \~~\ -- lA _ .~ c,,' "'- ,1,\\' ~- '''7/1 .,......,..." 0 I\w\' ~.?_~:?"ON C .,>/(!II.," --':?'$JJ!YW:tiJ/!;/!il CITY OF CARMEL DEP ARTMENT OF COMMUNITY SERVICES Division of Planning & Zoning LET T E R of G RAN T March 1, 2005 Allen Cradler Farming/Howey Associates, Inc, 9025 N. Rwer Road, Suite 200 Indianapolis, IN 46240-2125 Re: CarmeJJClav Schools. Freshman Center - 05010031 V - 05010033 V Dear Mr. Cradler: At the meeting held Monday, February 28, 2005, Cannel Advisory Board of Zoning Appeals Hearing Otlicer took the following action regarding the Developmental Standards Variances (V) filed by you for the property located at 520 East Main Street: APPROVED: Docket Nos. 05010031 V, 05010032 V & 0501 0033 V: Development Standards Variances for the sign oriented east, the institutional sign size and the number of signs. Please be advised that per Section 30.05,05: Time Limit of the Zoning Ordinance, the aforementioned Development Standards Variance approval is valid for one (1) year. By that time, either continuous construction of the improvements must be underway, or'a written request for a one-time, six-month extension of the approval must have been received 3l1d approval granted by this Depmtment. The expiration datc of thc approval is February 28, 2006. Please be advised that per Section 25.0707' Sign Permits of the Zoning Ordinance, the signs approved pursuant to the aforementioned Development Standards Variances must be established within one (1) year. The expiration date of the approvals is February 28,2006. When applying fOl" applications for permits regarding the improvements contained within this approval, please include a copy of this letter with your application materials in or'der to assist the [)cpartmcnt's review. If I can be of any further assistance, please do not hesitate to contact me at 317/571-2417. Sincerely, Angelilla Conn Planning & Zoning Administrator Department of Community Services cc: Jeff Kendall, Building Corrmlissioner, DOCS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317-571-2417 I, I T R A N s M T T A ~:'~;-;.~ /\ \ .~ _\-LL' ~',' "-., ;;' ,.>-e ".. " f:<~V" 1:- ". .... '\ .,,,\ ......../ - \ ;':.::t,.' . RECF/1 ''ED '" ".,\ AD V '\ _;,' ~~ 1irR _CE :'l''',~~ \ _.-:\ - '.1') I' L' DOCS /' ", .(~ ~~;-"" '. . 'Z!l.]J~ r!;.' ." n\l~' ~. . rT Il-l '~ armID5': J.owey U !\ssoclates, me. Architects Engineers Consultants To: Laurence Lillig Department of Development City of Carmel One Civic Square Carmel, IN 46032 Date: April 3, 2003 Project: Carmel High School Freshman Center Carmel Clay Schools Carmel, IN Project No, 201105.00 '" From: .~, \. -"$(., ~ A- Allen J: Cradler, AlA' ~ 'ProjeCt. Manager/Senior Associate -- I NO:'OF COPIES DESCRIPTION OF ITEMS 1 Right-Of-Way Vacation Legal Description ~ 1 Deed of Dedication and Acceptance for New Right-Of-Way and Legal Description 1 Deed of Dedication and Acceptance for Emergency Access Easement and Legal Description 3 Drawings Supporting Documents Sent via: C Mail ["J UPS n Overnight f7 Hand Deliver C Pickup c: Courier Fax COMMENTS: Please advise if drawings are needed in any other format or size. I will request that Dick Hill forward the original of the Deed and Dedication Acceptance previously filed with him. ajcljckJsal k \ \ t Fanning/Howey Associates:\lnc. inlendsto send this information (including any attachments) only to the designated individual or entity. If you received this infonnatio\, in error, please notifY the sender by replying to the electronic mail (if electronic) or by telephone at the number indicated on this d()cument. Use, disclosure, dissemination, distribution, or reproduction of this message by unintended recipients is not authorized anp may be unlawful. I 9025 North River Road, Suite 200 '\\ Indianapolis, Indiana 46240-2125 (317) 848-0966" Fax (317) 848-0843 '\ http://www.tnaicOlTI ""'--... u u City of Carmel Department of Community Services One Civic Square Carmel, IN 46032 317-571-2417 Fax: 317-571-2426 FACSIMILE TELECOPY COVER LETTER DATE: March 20, 2003 TO: Bill Payne, Fanning/Howey FAX: 848-0843 FROM: Connie Attached hereto are d& pages, including this cover letter, for facsimile transmission. Should you experience any problem in the receipt of these pages, please call 317/571/2419 and ask for Connie. NOTES: Attached are the Agenda and Department Report for the March 24, 2003 BZA meeting. Please call if you have any questions. CONFIDENTIALITY NOTICE: The materials enclosed with this facsimile transmission are private and confidential and are the propertyofthe sender. The information contained in the materiaUs priv/1eged and is intended only for the use of the individua/(s) or entity(ies) named above. If you are not the intended recipient, be advised Ihat any unauthorized disclosure, copying, distribution arthe taking of any action in teliance on the contents of this te/seapied infarmalion is strictly prohibited. If you have received this facsimile transmission in error, please immediately notify us by te/ephone to arrange for return of the forwarded documents to us. u u To: Mike Hollibaugh Laurence Lillig From: Jon Dobosiewicz Re: Carmel High School - Add itional Information Requested by BZA 'After our discussion yesterday an-d speaking with Pat I have put together the following outline of what the BZA has requested: 1. Traffic Access Plan to include the following: A. Diagram bus paths and Q-ing areas with number of bus loading spaces B. Diagram parent drop-off paths and Q-ing areas with number of spaces which allow waiting. C. Diagram pedestrian access paths to building from surrounding areas including stadium parking area D. Diagram location and type of wayfinding signage on site. 2. Traffic counts to include the following: A. Area of study should include Keystone to Range Line Road along Main Street B. Peak times are of specific concern C. Illustrate access points to school campus D. Recommend actions that will be taken to improve conditions 3. Emergency Plan to include: A. Location of Fire Lanes I access points B. Hydrant locations C, Diagram emergency access at drop-off I pick-up times (presumably areas other than Q-ing lanes) D. Illustrate outdoor staging area for students I how this relates to emergency access locations E. Provide written plan for different situations. Very critical. The diagrams should be easy to read and simple to understand. Anticipate that the BZA will condition approval on the School distributing this information to the public (parents of high school students) by mail. The overall question is, "How are we serving patrons (students, parents and visitors) outside the building?" Let me know if this is complete and should be forwarded to the Mayor. Thanks, Jon , " u ..'0 U ~q~~nning/Howey ,,' IJ ....Uu Associates, me. Architects Engineers Consultants ~ '-..... .,.;1" ,<<- , T R A N s M T T A L To: Laurence Lillig Department of Development City of Carmel One Civic Square Carmel, IN 46032 V From: Allen J Cradler, AlA ~ Project Managerlsen}~ssociate Date: March 19, 2003 ProJect: Carmel High School Freshman Center Carmel Clay Schools Carmel, IN Project No. 201105.00 NO. OF COPIES DESCRIPTION OF ITEMS 8 Additional BZA Information for Distribution Sent via: r Mail r UPS I Overnight F Hand Deliver r Pickup I Courier r Fax I COMMENTS: ajc/jkc Fanning/Howey Associates, Inc. intends to send this information (including any attachments) only to the designated individual or entity If you received this information in error, please notify the sender by replying to the electronic mail (if electronic) or by telephone at the number indicated on this document Use, disclosure, dissemination, distribution, or reproduction of this message by unintended recipients is not authorized and may be unlawful. 9025 North RiverRoad, Suite 200 ~ Indianapolis, [ndiana 46240-2125 (317) 848-0966 'I Fax (3 I T) 848-0843 'I httpi/www.ll,al.\;om ~~. r- -"Iii u u .'Ii ~~.. " Freshman Center Carmel High School Carmel Clay Schools Carmel, Indiana Project No. 201105.00 PF.C , p,JEn Q " D-"(~''-'' u-._.;;) Summary of Commitments made durinq February 24. 2003 Board of Zoninq Appeals Meeting Following is a summary of issues discussed and items committed to by Carmel Clay Schools during the February 24, 2003 Board of Zoning Appeals meeting. These items will be incorporated into the plans for the Freshman Center and can be made a condition of approval if required. III The Andich Property at 120 Sylvan Lane recently purchased by Carmel Clay Schools will remain a residential property. 41 The proposed plan provides improvements to the student walkway along the north road and the circular drop-off at the north entrance. These improvements will allow bus traffic to enter the site from Smokey Row Road. This will eliminate the current bus loading on Main Street. Additional bus drop-off will occur at the north circular drive. . Carmel Clay Schools and the construction team will review small trees not identified in the survey after the layout of the site improvements has been completed. An attempt will be made to save as many smaller trees as possible or adjust the layout as needed to save some additional existing trees. Staff from the Department of Development could participate in this review during construction if desired. . The parking located along the curve of the new interior drive along the northwest side in the proposed plan will be eliminated. . Preliminary plans have been developed for an additional parking lot northeast of the building. This parking lot would support and additional 152 spaces. These parking spaces are above those required by the zoning ordinance when all of the parking available on the campus is considered. The additional spaces are also not required during the school day to accommodate staff and students permitted to park adjacent to the school. This additional lot would provide additional parking only for event activities at the High School. Carmel Clay Schools would like to have the option to work with the Department of Development staff in determining the requirement and timing ofthis additional parking. --" -.~..,. ~zt' w u CARMEL CLAY SCHOOLS EMERGENCY PREPAREDNESS PLAN CARMEL HIGH SCHOOL Developed 1999 - 2000 Developed by Carmel Clay Schools and Carmel High School with assistance from Carmel Police and Fire Departments Plan provided to each staff member and included in each classroom Plan provides general guidelines for numerous emergency scenarios requiring both evacuation and remaining within the building. Each classroom teacher is responsible to supervise the evacuation of their class and students following the emergency evacuation routes from the building. . Once outside the building the plan instructs classes to walk clear of the building leaving driveways open for emergency vehicles. The class or group must be kept together and attendance is taken. Complete evacuation of the building occurs in approximately 4-5 minutes. Safety Zones within the building have been established if it is acceptable to return to the building. There is a designated evacuation site if the situation requires this portion of the plan to be placed in affect. Other potential evacuation sites have also been established by Carmel Clay Schools. Carmel Fire Department will go to the main fire alarm panel location initially to determine location of fire hazard and communicate with school administration. From this location the remaining fire vehicles will be directed to the specific fire hazard location and utilize the nearest fire hydrant and fire department connection. Carmel Clay Schools Safety Officers will assist in directing traffic during an emergency and maintaining emergency access. If access is needed at the bus drop-off area, radio communication is available between the buses and the administration to clear the bus area. ,I~ I I-~ I mHffi I =:;J1 (ffl (]) c . ~"'':-- , r--.... / , , '"-,J: ~ c, ! t I I / " I : / 1 : I " r-----~-- I L' / I: ------1-------------- -----.(/ I I : I I " : I I I ,..,._ i ----= I ! i -, EMERa I!llIT -00------1 ! i -..-------i I ! - ____oo__.J I ---------1 I_ i ----00---1 , ! 2ND STREET , u BERG. ElCIT , , :,',," ; ~~ ' FIRE HYDRANT / FIRE DEPT. CONNECTION EMERGENCY EXIT .,: "i..,_~ ".~ ~ , , , : EElG. roT _1IIl EllIT EloIEIIll. EXIT FIRE DEPT. ACCESS ROUTES MARKED FIRE LANES f- EIIiliM EXIT c(? MAIN FIRE ALARM PANEL FIRE .DEPT. ACCESS ElI!EllQ. Em Jl ..G.IiJllT , ~-. , J,:j;~.",:'_ ,_. _ ., _ CD""'" ~..""";'.',,,,- :r , tJ- -. )/ t.F ~ '\ .- r c =:=Jl /<El I I / I. i 1'1 ' I i. il .1 I. i II d (.-' - <nl -u-----l ! i ---------1 ~ 1 ! _n_u__.J ----"----i i i ____u___-j I i ,i : ! 2ND STREET i UDOBOtf DRIVE I I I I I I I' /~ i-----------___l___ L1 ./ I '---'--n___ _ / I' I ----7 i I'-~ / - "'. "'1' ... '... :l . FR..~~~M,.\N'CE:NTER ADDlTI,ON . < .' ~- / /; 1 AUDITORIUM, GYMNASIUMS - NA T A TORIUM/SOCCER FIELD STUDENT DROP-OFF 2 STUDENT DROP-OFF 3 STUDENT DROP-OFF /PICK-UP 4 CAFETERIA, DELIVERIES GYMNASIUMS/NA T A TORIUM SOCCER FIELD/FRESHMAN CENTER 5 - 6 BUSES ONLY (TEMPORARY SIGN) 7 FRESHMAN CENTER/STUDENT DROP-OFF SOCCER FrELD/GYMNASIUMS/NA T A TORIUM DELIVERIES ~ <<8 (..~ J Q I c(? I I I I I I I I ~ ~ moo CARMEL HIGH SCHOOL SOCCER FIELD/GYMNASIUMS/NATATORIUM TENNIS 1ST ADIUM \ O/t. ~- err t.r-. )/ '1 ( ~ \r~~.. ~ A 8f-ir ENGINEERING C~ LLC CONSULTING ENGINEERS Steven J. Fehribach, P.E. Vice President 8425 Keystone Crossing, Suite 200 Indianapolis, ]n 46240 (3] 7) 202-0864 fax (317) 202-0908 v'iww.af-eng.com William J. Fehribach, P.E. President MEMORANDUM DATE: 3/19/03 TO: Mr. Ran Farrand Jr. Director of Facilities & Transportation Carmel-Clay Schools Matt Brown, F.E. /-;Jd' A&F Engineering Co., LLC FROM: RE: Carmel High School Freshmen 'Wing INTRODUCTION & SCOPE A&F Engineering has conducted a Traffic Operations and Traffic Flow Study at Carmel High School. The purpose ofthis study was to identify travel patterns as they exist today and to develop and recommend travel patterns that could be used when a proposed freshman wing is added to the existing high school. The recow..rtlended travel patterns are developed in order to improve the traffic flow in and around the high school in conjuncbon with the opening of the new wmg. DESCRIPTION OF FUTURE EXPANSION A freslunan wing is being planned by the Carmel-Clay School Administration. This wing would house all existing and all future freshman attending Cannel High School. Approximately 960 freshman students are currently enrolled at the high school with approximately 240 more to be added over the next ten years. In order to accommodate the new wing, changes will be made to the internal roadway system and to the existing parking lot layout. Figure 1 shows the existing school layout and the future school layout after the expansion is added. FIELD REVIEW A field review was conducted around and within the Carmel High School site during the morning and afternoon peak hours ofthe school. As part of the review, entering and exiting traffic flows were noted for all vehicles. In addition, all traffic control devices were documented and their effect on traffic movement was noted. Finally, pedestrian movement into and out ofthe site was observed. 00- I- ::) o >- ct ..J /..1 o o T"" ::E: () W (J) a: w :) a: S2 ~ .J ~ ,--, LL t- --.:! , :J U. a<S " Z - I- (IJ - X W i_ 17 I",. : ,f I $~ ~- ~ JI"'D;'0l00~~-=--~1-'" /-'"-F:-------- /;;-/ , , , , /- 1/ > I ,(( [ij -\~ ~ ~ " ~ t- ::) o >- <C ...I -I o o J: U (J) UJ 0: :) I- ::> IJ. f-a ::) o >- <t ...J .J o o J: (J CJ) ~ Z - I- CI) - >< W ...., a a N '-' --' --' o. u'u ...,,~ C '" 't: In Gl Gl Glo< C 'O"l~ C.r= ~"" L...Q: ~::J <<: -<(, @ \ 1"t."'....I"I"I\ ........"'.,\ .., .., 1 I....,..../" "',..I"'t\ nun {"".l.rl'lJ -< ,.." '--'"' DATA COLLECTION Manual peak hour turning movement traffic volumes counts were collected by A&F Engineering during a typical school day during the hours of 6:45 AM to 8:00 AM and from 2:30 PM to 4:00 PM. These counts were coIlected at the following locations: ]. Main Street and 41h A venue 2. Main Street and the High School Center Drive 3. Main Street and the High School East Drive u u The traffic volume counts included all passenger vehicles, buses and commercial vehicles that passed through the three data collection locations during the study hours. Figure 2 summarizes the peak hOUT traffic volumes at each location. In addition to the traffic volume counts, special notice was given to traffic queuing due to afternoon pick-up traffic at the front of the school. PEAK TIME PERIODS Carmel High School is in session from 7:50 AM to 3:05 PM Monday through Friday. Therefore, morning drop-off traffic is greatest from 7:00 AM to 8:00 AM and afternoon pick-lIP traffic is greatest between 3:00 PM and 4:00 PM. Physical traffic control barriers, traffic cones and manual traffic control are used from 7:15 AM to 7:50 AM and from 3:05 PM to 3:40 PM to direct traffic entering and exiting the high school. EXISTING TRAFFIC FLOW ANALYSIS Based on the traffic data collection and the field review, the ex isting traffic patterns and the existing traffic control devices were graphically illustrated in order to develop a simplistic snapshot ofthe existing traffic patterns. Figure 3 and Figure 4 show the existing traffic flows and the existing traffic control devices used during the AM and PM peak time periods. PROPOSED TRAFFIC FLOWS \Vhen the proposed freshman wing is opened, traffic destinations will change due to the fact that many freslunan students are dropped off in the morning and picked-up in the afternoon. Currently, most ofthese drop-offs and pick-ups are done in front of the school off of Main Street. However, the new wing will create a greater demand near the rear of the site. Thus, future traffic flows need to be developed to accommodate these new traffic destinations within the site. The proposed new traffic flow patterns and the resulting traffic control reconunendations are illustrated on Figure 5 and Figure 6. L- l' 04 ~v '" "" '" o , <0 I "" o Q 0:: D X ~ I ?i. ~ <D ..... '" ..... '" ..- ~ "" ..- <D "" '" "" o ./ C') o ~ ./ N ~ ~ O~"" ..e.- .<::'..=-~ '- 264 (81) .... 0 r--- <erI- 443 (322) ~ ~ 4 .. 3 (11) (29) 106.:t- ~ t ,. (461) 196'" ~ ~ N (17) 7"":\r ( ( 1 FIGURE 2 EXISTING TRAFFIC VOLUMES ~ \I- .---:"OkEY I<\)~~ '----./ "- -~=---==== LEGEND 00 = A.M. PEAK HOUR (7 A.M.-8 A.M.) (00) = P.M. PEAK HOUR (3 P.M.-4 P.M.) '" o 2nd SlRHl L h ~ ~ U'> .-..... en "",... :;-- '\:.193(80) ~~~ --427(231) ~ + 4 ..c 62 (97) (51) 124.:1' ~ t " (195) 274 ~ ~ r-- ~ (105) 36 ~ ro r::'" u> 0 :;:=:-=- t 10 (10 ;.::: CO;;; __ 445 (332) +l ~ "+ .. 8 (8) (19) 15 7 ~ t (t (383) 351 __ - N r-- (8) 3~ es~ @ A & F Engineering Co., LLC 2003 "ALL Rights Reserved" ~ Ii> " c: I I l N ::l a. i ' [1 'i ~ I FIGURE 3 AM PEAK HOUR EXISTSNG TRAFFIC FLOW VI --i ::0 f'TI I'Tl --i'1 f ( \ '" :> '" a , '" , '" a " <.0 '" 0 ~ ~ I :I: X W co '" a '" a ..- <.0 ;:0 a ;:;;- ..., 0 ..., a ..- '" 0 ~ ..- N ", "- ~~'- --~ ------ ~- ---- L--/ ~ J>=: LEGEND PARENTS, STUOENTS. STAFF BUSSES -~- BUS PARKING · TRAFFIC CONTROL CONES 0---- GATE @ MANUAL TRAFFIC CONTROL l r f.,/) s: o ,A 'l"Tl ~ 1:::0 o == ~ I. ==:J:: f' II I III I II I !i I / ~- i @ ~- ~ I \@, & F Eo,;",,'O, C,? liC 2003 , "ALL Rights Reserved 1\ =-- f/ I ~ ---- , . ) 1 ) 1 ~ ) ~ , 1 ) 1 ~ 1 ) ~ . c N :l 0.. 111 -l ;;0 f'Tl f'Tl 1 ~ 4TH AVENUE I L FIGURE 4 PM PEAK HOUR EXISTING TRAFFIC FLOW ~ ",r'" ~.J,~ ~"" ~~ AUDUBON DR. '-' ~~ LEGEND PARENTS, STUDENTS, STAFF BUSSES -. BUS PARKING · TRAFFIC CONTROL CONES .,.----- GATE @ MANUAL TRAFFIC CONTROL -I -11 II I i II II ~ ;; ~D l I I I I ~ II \~ '<^ f'Tl -<, ;;0 o :=E ;;0 o )> o v- III D r@~ & F Engineering C.?" LLC 2003 ALL Rights Reserved ~l II I s==r=>~ *~~ I II .; 3::' :> Z Vl .... :::0 rrl f'T1 .... ? , . ~ . I < " , o , ~ 2 ~ , o , , ~ , , ~ ~ c' N Z CJ Ul .... ;:0 f'T1 f'T1 .... FIGURE 5 AM PEAK PROPOSED TRAFFIC FLOW 4TH AVENUE r n , \ I ,. \\\~~ I 8 \. ~r'" I~- \.~ ~ \ f r / / I I I ,/ / /; I I /~ I , / \ I \ \ ///' \ \. -~' "<'~~~ AUOUBON DRIVE = ~~L-- LEGEND PARENTS, STUDENTS. STAFF SUSSES BUS PARKING TRAFFIC CONTROL CONES ~ GATE @ MANUAL TRAFFIC CONTROL - . l (/) s::: '. 0 ^ ('Tl -< ;0 0 I: ~ \~ \ ~ L ~ r( II I I II _~, iJ '<-,. ~( .~ I @A' r E,,;,~ri'g C,?" LLC 2003 "ALL Rights Reserved ""l'r ;~ ~ ~ l IIII i III ~II!IIIIII'IIIII~IIIIIIIIIIIIIIIIIII " '" ., ::> r 'l I 'l ::> " .:> ;: ::> L ::> " ~ C , r:: :". 0 0 ~ " :;. . ~ 0 " 0 " :;. " 0 ~ c' N Z a Vl --< ::c fT1 ...., --< FIGURE 6 PM PEAK PROPOSED TRAFFIC FLOW 4 TH A VENUE III \'1 I ' \ \~~ I ,@ \\~ co \ \1( ~ \~ 0 \ \~ ~ ) )\ ,$. j I / / I ;' I / ;11/ /( , / " / / \ ,/ / \ / / \ " / '\ \ / / " \.." /' / '", "''-~ / ~ ~ AUDUBON DRIVE = ~ "----' ~}:: LEGEND PARENTS. STUDENTS, STAFF BUSSES BUS PARKING TRAFFIC CONTROL CONES GATE MANUAL TRAFFIC CONTROL . ,,--- @ t r --.J --..J., II II ( ! i II ),IIJ -d ~ ~ ~ I, ~ ~ I (/) !:: o ^ \' ~ ,0 :E' ::0 o :> \0 \ L '- @ ~~ c. F [0"0""0' Co., LLC 200J "ALL Rights Reserved" " ,+ ;:i'.._.-_- ., u (j FUTURE TRAFFIC FLOW IMPROVEMENTS When the proposed freshman wing is opened, the traffic patterns and traffic control methods recommended in this study should be implemented. The following is a summary of the potential traffic flow improvements that will occur due to these recommendations: III A number of busses currently park on Main Street during the PM peak time period. When the proposed expansion is constructed, the rear parking area will be used to store these busses. Therefore, bus parking will be eliminated on Main Street. o A significant number of pick-up vehicles queue in front of the school during the PM peak hour while they wait for school to let out. At times, these queues can back up onto Main Street. Due to the fact that a significant number of pick-ups are for freshman students, these pick up trips will be diverted to the rear of the building when the expansion is constructed. Thus, queuing onto Main Street from the front of the building is less likely to occur. II As part of the future expansion, the sidewalk that runs from the northern parking lot to 1361b Street will be widened and a barrier wall wiIl be constructed between the roadway and the sidewalk. This barrier wall will discourage the use of the roadway by students walking to and from the school during the morning and afternoon peak times. The separation of pedestrian flows from traffic flows will increase safety along this roadway. . The northern roadway that connects the northern parking lot to 136lh Street/Smokey Row Road is currently dosed to vehicular traffic from 3:05 .PM to 3:40 PM. This roadway is closed because students typically use the roadway to walk from the school to the stadium parking lot. The construction of the barrier wall (discussed above) will separate pedestrian and vehicular traffic. Therefore, this roadway will be opened during the PM peak time once the expansion is completed. Opening this roadway for two way traffic during the AM and PM peak hours will reduce the amount of vehicles accessing the front of the building for pick-ups and drop-offs. Ii A portion of an existing parking lot will be eliminated when the freshman wing is constructed. However, a new parking lot will be constructed just west of the proposed wing. The addition of this parking lot will ensure that future parking capacity will be greater than the existing parking capacity. ..- " ....... ~..:..-~ -~.: --. .,-. ~~D ....' -' ~ 0: u "'i' \ . .v Freshman Center Carmel High School Carmel Clay Schools Carmel, Indiana Project No. 201105.00 Summary of Commitments made during February 24. 2003 Board of Zoninq Appeals MeetinQ Following IS a summary of issues discussed and items committed to by Carmel Clay Schools during the February 24, 2003 Board of Zoning Appeals meeting. These items will be incorporated into the plans for the Freshman Center and can be made a condition of approval if required. .. The Andich Property at 120 Sylvan Lane recently purchased by Carmel Clay Schools will remain a residential property. .. The proposed plan provides improvements to the student walkway along the north road and the circular drop-off at the north entrance. These improvements will allow bus traffic to enter the site from Smokey Row Road. This will eliminate the current bus loading on Main Street. Additional bus drop-off will occur at the north circular drive I) Carmel Clay Schools and the construction team will review small trees not identified in the survey after the layout of the site improvements has been completed. An attempt will be made to save as many smaller trees as possible or adjustthe layout as needed to save some additional existing trees. Staff from the Department of Development could participate in this review during construction if desired. o The parking located along the curve of the new interior drive along the northwest side in the proposed plan will be eliminated. It Preliminary plans have been developed for an additional parking lot northeast of the building. This parking lot would support and additional 152 spaces. These parking spaces are above those required by the zoning ordinance when all of the parking available on the campus is considered. The additional spaces are also not required during the school day to accommodate staff and students permitted to park adjacent to the school. This additional lot would provide additional parking only for event activities at the High School. Carmel Clay Schools would like to have the option to work with the Department of Development staff in determining the requirement and timing of this additional parking. ; --t>.-i;. 1 ;; W U ~.~ '" CARMEL. CLAY SCHOOLS EMERGENCY PREPAREDNESS PLAN CARMEL HIGH SCHOOL Developed 1999 - 2000 Developed by Carmel Clay Schools and Carmel High School with assistance from Carmel Police and Fire Departments Plan provided to each staff member and included in each classroom Plan provides general guidelines for numerous emergency scenarios requiring both evacuation and remaining within the building. Each classroom teacher is responsible to supervise the evacuation of their class and students following the emergency evacuation routes from the building. Once outside the building the plan instructs classes to walk clear of the building leaving driveways open for emergency vehicles. The class or' group must be kept together and attendance is taken. Complete evacuation of the building occurs in approximately4-5 minutes. Safety Zones within the building have been established if it is acceptable to return to the building. There is a designated evacuation site if the situation requires this portion of the plan to be placed in affect. Other potential evacuation sites have also been established by Carmel Clay Schools. Carmel Fire Department will go to the main fire alarm panel location initially to determine location of fire hazard and communicate with school administration. From this location the remaining fire vehicles will be directed to the specific fire hazard location and utilize the nearest fire hydrant and fire department connection. Carmel Clay Schools Safety Officers will assist in directing traffic during an emergency and maintaining emergency access. If access is needed at the bus drop-off area, radio communication is available between the buses and the administration to clear the bus area. "'-.. -- ... .. _I . .' c I i I ./ I I I' / ~-._.. I I / '\ -..-.--..-:----..-..---- L -(" II I -- "--. I : : / ! i I . . -- ! ! 1 w :l Z ~ 4 ~ ~ 0 ~111~1~~II!IIIII~IIIIIIIIIIIIIIIIIIII~IIIIIIIIIIIIIII~ MAIN STREET -..-----.l I i ----"-"1 - i ----..--j -..------j i I ----..-..., I ' I ! _n _ I __ I 2ND STREET } --..- 0.1."_- ~ / FRESHMAN CENTER ADDITION I l l I I . . (~y~~ J <? -, Jl .~.--=-- I /; Ii 1 AUDITORIUM, GYMNASIUMS . NA T A TORIUM/SOCCER FIELD STUDENT DROP.OFF 2 STUDENT DROP-OFF 3 STUDENT DROP-OFF /PICK-UP 4 CAFETERIA, DELIVERIES GYMNASIUMS/NA T A TORIUM SOCCER FIELD/FRESHMAN CENTER 5 - 6 BUSES ONLY (TEMPORARY SIGN) 7 FRESHMAN CENTER/STUDENT DROP.OFF SOCCER FIELD/GYMNASIUMS/NATATORIUM DELIVERIES I \ I I I I I I ~ '\ C U/t. - l' 0 8 CARMEL HIGH SCHOOL 1io tf SOCCER FIELD/GYMNASIUMS/NATATORIUM TENNIS/ST ADIUM G> - - -.-.-,-.-.-.- - .......-...-- '" (f..~. )/ f '~ ~1 ..~ II' . r r r t I ! // . . I ~.._-._.._.__..I : /" II r------------L----(' I I : I I / -- I \ l - " I -..DIT .' ---------l ! i ---------1 i I i :===:==::=1 I I ------/"--1 ._ _, __ I 2ND STREET I PBG.DIT "Ir.~ U'" ~ ~ .1 __ IXIT IIIIEIlQ. EXIT _ EXIT ~ _ !XIT r / <lJl, / Ii Ii ~ I' fLWilln j I IfTl4ffiD II ~ -' ~ I I I - -, Jl MM. !XIT . --..-.... "'rClf DIE. ~ Af ~\ ,- . 1 tJ-.--. )/ ~ .~ . FIRE HYDRANT / FIRE DEPT. CONNECTION EMERGENCY EXIT X MAIN FIRE ALARM PANEL FIRE DEPT. ACCESS -+- FIRE DEPT. ACCESS ROUTES - MARKED FIRE LANES -...........- --- -~ r ,_ I .Ad A & UENGINEERlNG CO~LLC CONSULTING ENGINEERS Steven J. Fehribach, P.E. Vice President 8425 Keystone Crossing, Suite 200 Indianapolis, In 46240 (317) 202-0864 fax (317) 202-0908 www.af-eng.com William J. Fehribach, P.E President MEMORANDUM DATE: ~/o0 TO: Mr. Ron Farrand Jr. Director of Facilities & Transportation Carmel-Clay Schools FROM: Matt Brown, P.E. /-;1.d' A&F Engineering Co., LLC RE: Carmel High School Freshmen Wing INTRODUCTION & SCOPE A&F Engineering has conducted a Traffic Operations and Traffic Flow Study at Cannel High School. The purpose of this study was to identify travel patterns as they exist today and to develop and recommend travel patterns that could be used when a proposed freshman wing is added to the existing high school. The recommended travel patterns are developed in order to improve the traffic flow in and around the high school in conjunction with the opening ofthe new wmg. DESCRIPTION OF FUTURE EXPANSION A freshman wing is being planned by the Camlel-Clay School Administration. This wing would house all existing .md all future freshman attending Carmel High School. Approximately 960 freshman students are currently enroHed at the high school with approximately 240 more to be added over the next ten years. Tn order to accommodate the new wing, changes wiH be made to the internal roadway system and to the existing parking lot layout. Figure 1 shows the existing school layout and the future school layout afLer the expansion is added. FIELD REVIEW A field review was conducted around and within the Carmel High School site during the morning and afternoon peak hours of the school. As part of the rev iew, entering and exiting traffic flows were noted for all vehicles. ]n addition, all traffic control devices were documented and their effect on traflic movement was noted. Finally, pedestrian movement into and out of the site was observed. en I=- :) o >. t(/ .. , .J o o ,.. ::r: u W (J) a: w 5 a: u: ~ ::) ~ ~ Cl Z .... I- en .... >< w ~~ --::::::l:, ,. ~ ----,,- ---~----~_.------....o~----.::_______ '" , / " .----? ~ l- :) o >- I( ..J -! o o :t U en w a: :;:) t- :) u.. I- ::) o >- ct ..J ..J o o :I: U (J) CJ Z - I- (IJ - >< w ..., c o N U ~ o~ Uu '" me: C '" ';': l/'l '" '" "'''' c '~-t' C..c LoJm L.l..~ "d~ <( """ @ \qm,n\moc\ :7 l-t'l'lQ{"ot:n\ f)M.n rn 1=1 'i,1J.11''y'1- \JIW rr\_ol_ " -. u u DATA COLLECTION Manual peak hour turning movement traffic volumes counts were collected by A&F Engineering during a typical school day during the hours of 6:45 AM to 8:00 AM and from 2:30 PM to 4:00 PM. These counts were collected at the following locations: 1. Main Street and 4th A venue 2. Main Street and the High School Center Drive 3. Main Street and the High School East Drive The traffic volume counts included all passenger vehicles, buses and commercial vehicles that passed through the three data collection locations during the study hours. Figure 2 summarizes the peak hour traffic volumes at each location. In addition to the traffic volume counts, special notice was given to traffic queuing due to afternoon pick-up traffic at the front of the school. PEAK TIME PERIODS Carmel High School is in session from 7:50 AM to 3:05 PM Monday through Friday. Therefore, morning drop-off traffic is greatest from 7:00 AM to 8:00 AM and afternoon pick-up traffic is greatest between 3 :00 PM and 4:00 PM. Physical traffic control barriers, traffic cones and mLillual traffic control are used from 7:15 AM to 7:50 AM and from 3:05 PM to 3:40 PM to direct traffic entering and exiting the high school. EXISTING TRAFFIC FLOW ANALYSIS Based on the traffic data collection and the field review, the existing traffic pattems and the existing traffic control devices were graphically illustrated in order to develop a simplistic snapshot of the existing traffic pattems. Figure 3 and Figure 4 show the existing traffic flows and the existing traffic control devices used during the AM and PM peak time periods. PROPOSED TRAFFIC FLOWS When the proposed freshman wing is opened, traffic destinations will change due to the fact that many freshman students are dropped ofT in the morning and picked-up in the afternoon. Currently, most of these drop-offs and pick-ups are done in front of the school off of Main Street. However, the new wing will create a greater demand near the rear of the site. Thus, future traffic flows need to be developed to accommodate these new traffic destinations within the site. The proposed new traffic flow patterns and the resulting traffic control recommendations are illustrated on Figure 5 and Figure 6. :.: ;;: n o I ., , "' o o " '" :-' w , :J: x ~ n a n a /' CJ " .:> /' '"' "' o n o /' n o g /' N ....." ~. ., ...... (\ "-' () ~ FIGURE 2 EXISTING TRAFFIC VOLUMES ~ I ,0.:0,[, ROW RDAD ~ '-____.1 '--- .Il:."~-~~-- /./ ". LEGEND 00::: A.M. PEAK HOUR (7 A.M.-8 A.M.) (00) ::: P.M. PEAK HOUR (3 P.M.-4 P.M.) 2n,j STRC;:-. ~ ~ Of) ~ '" en mN :: -=--=- "\:.. 193 (80) ~ ~ ~ -+- 427 (231) ~ ~ 4 .. 62 (97) (51) 124..1' ~ t rt (195) 274....;p.. :;:;..... g (105) 36.. ~~-;;:;- ~ '-"" ~ ~ ~ CO ..... u> <::> :::=:-=- t 10 (10 ;::3 CJ;;; ... 445 (332) ~ ~ 4 .. B (B) (19) 151' ~ t ,. (3B3) 351....;p.. - "" ..... (8) 3 ~ es:E' t264 (81) N <::> r- .... 443 (322) ~ ~ 4 -&,3(11) (29) 106.:1'- ~ t r+ (461) 196 ~ ~ ~ ;:::; (17) 7"'l- @A & F Engineering CD., LLC 2003 "ALL Rights Reserved" "- ~ i " ::> I " I " " - " ::> "' " 1- ::> " 1- I I: 0< oJ o " ::> " " --- ~ " --- o " " " ~ " " " " --- 'l ~IIIIIIIIIIIIIII-IIIIIIIIIIIIIIIIIIII " " ~ :Il IIII ~il'!r f ;C) ;!! :z: Vl ;a l""'l l""'l -l ~ ." '~ . ~,)::,;.~: .!\b..?)-:_;r{'~:C:_:;/'i:;~'>/,:,:, ~~~ LEGEND PARENTS. STUDENTS. STAFF BUSSES BUS PARKING . TRAFFIC CONTROL CONES ...---- GATE @ ~ANUAL TRAFFIC CONTROL ~ Ul s::: o ^ ,.., -< ;lJ o == ;lJ o )> o L f" _ 11~ l ~ @ ~~ C. F """"'''' C~.. LLC 2003 "ALL Rights Reserved c N :z: o Vl -l ;;0 ,.., ,.., -l FIGURE 6 PM PEAK PROPOSED TRAFFIC FLOW 14TH AVENUE ,I I ~~~ \)\~ \~ \,. . / / > c o @ o :z: o ;;0 ~ ~ c ~[ ,..., --t ~ N Z C t.n --t :;0 ,..., ,..., --t FIGURE 5 AM PEAK PROPOSED TRAFFIC FLOW '-' ~ :c 14TH AVENUE I ~ ~~ \\\~ \("" ~ ,('" ) 1 J \ / ,/ "",,- ~ // '------------------- )>- c o o CD o z o ::0 ~ LEGEND PARENTS, STUDENTS, STAFF BUSSES BUS PARKING . TRAFFIC CONTROL CONES ~ GATE @ MANUAL TRAFFIC CONTROL l AUDUBON DRIVE (/) ~ o ^ (Tl -< ::0 o :E ::0 o :P- o '" :i ., OJ I .., I .., ~ '" .. ~ :.: :> '" :l.- I :J: x: .oJ D .... :> .... => i ::> ..- D .... => .... ::> ..- .... => => " ..- '" )!~ ==- ~ @ ~~ r@,. r E";,,,", '2-' '"' 200J "ALL Rights Reserved ....~ _ --.~~. .....'- '. .._ L _...:.....-_._.__..~.__. __ '" ..-.__ ,_~... :.--,-,..~.. Wo- .~ ~.-., ~. _ . ~_ t '" ,. " :0 I " I " :0 " .> '" :::> "' ~ ... I " " ... D " ::> " ~ .> '" :0 /' D " ~ :0 /' " :0 :0 " ..- :..i ~ --- IV :l a. lJ} -i :::0 I'T1 I'T1 -i '----' ~ ~ FIGURE 4 PM PEAK HOUR EXISTING TRAFFIC FLOW _ {4 TH A VENUE L I ! ~ LEGEND PARENTS. STUDENTS. STAFF BUSSES BUS PARKING . TRAFFIC CONTROL CONES 0---- GATE @ MANUAL TRAFFIC CONTROL lJ} -i :::0 I'T1 I'T1 -i f ^s- c., ~~ ~" ~~ AUDUBON DR. l lJ} s::: o ^ I'T1 -< :::0 o =E :::0 o :> ,0 J ); . . . r@A"'FEngineeringco"LLC2003 "ALL Rights Reserved" I~I " i '1 :> I '1 I '1 :> " E :> ~ :l I 1: ~ 0 '1 :> '1 ~ E ;l. 0 '1 ::> '1 ;l. '1 ::> 'l /' ;.j LEGEND PARENTS, STUDENTS, STAFF BUSSES BUS PARKING TRAFFIC CONTROL CONES ...--- GATE @ MANUAL TRAFFIC CONTROL ~.L':''''-'~ ._ ~ >"-' ,~_~..~:....,'::_,;-,,;,.!~= ~;':~,,;';';'J..U.. :.\.,'. 1'..::: '~~"'....ci.. "..~..:'..ic "'"'-""'_ - .--~....;.<. ----.. '. c l "-> :) a. U) -i :;0 rrl rrl -i FIGURE 3 AM PEAK HOUR EXISTING TRAFFIC FLOW I r . " . . AUDUBON DR, -I =~ I I ~ , d. . . - ......- c,;' -,'.- ":'-'1'>':;:'1;: ::,\~ -:.~; ',:~;:.' :,.; j<.~~...;.~\('~::-.;,i~.~Ll; ~ ~W- l U) :s:: o ^ rrl -< :;0 o :::l!: :;0 o )> o L @ ~ (@,. r ['9;"'"'9 C~.. l1.C 200J II I ~"ALL Righls Reserved U FUTURE TRAFFIC FLOW IMPROVEMENTS WIlen the proposed freshman wing is opened, the traffic patterns and traftic control methods recommended in this study should be implemented. The foHowing IS a summary of the potential traffic flow improvements that will occur due to these recommendations: u . A number of busses currently park on Main Street during the PM peak time period. When the proposed expansion is constructed, the rear parking area will be used to store these busses. Therefore, bus parking will be eliminated on Main Street. . A significant number of pick-up vehicles queue in front of the school during the PM peak hour while they wait for school to let out. At times, these queues can back up onto Main Street. Due to the fact that a significant number of pick-ups are for freshman students, these pick up trips will be diverted to the rear of the building when the expansion is constructed. Thus, queuing onto Main Street from the front of the building is less likely to occur. . As part of the fl.1ture expansion, the sidewalk that runs from the northern parking lot to l361h Street will be widened and a barrier wall will be constructed between the roadway :mcL the sidewalk. This barrier wall will discourage the use of the roadway by students walking to and from the school during the morning and afternoon peak times. The separation of pedestrian flows from traffic flows will increase safety along this roadway. e The northern roadway that connects the northern parking lot to I 36th StreetlSmokey Row Road is currently closed to vehicular traffic from 3:05 PM to 3:40 PM. This roadway is closed because students typically use the roadway to walk from the school to the stadium parking lot. The constnlction of the barrier wall (discussed above) wi Il separate pedestrian and vehicular traffic. Therefore, this roadway will be opened during the PM peak time once the expansion is. completed. Opening this roadway for two way traffic during the AM and PM peak hours will reduce the amount of vehicles accessing the front of the building for pick-ups and drop-offs. lit A portion of an existing parking lot will be eliminated when the freshman wing is constructed. However, a new parking lot will be constructed just west of the proposed wing. The addition of this parking lot will ensure that future parking capacity will be greater than the existing parking capacity. u u " 3/10/03 /.' :! J ' /-.:(z<~ !: " /\ ~ F'~! c,.. ~ - I., ~'" . p 1,'. "/r', f) P::', ~ )", ~ " ...." ... 11/;(1 .;_ . \'- - '! : 2003 ' -- ~..-\ DO('0.0. \~)'" '-'0 i...... \/~ .~" ,. ~ > /, \~ -,_:~ J~ / L-op_y----L)E -f-?4:C-~--~ ~~Ek_~ ,.e, 'f _~A:-;VIJI~GjJ~t FOL L-/9'--.!ZP'tAI ~ktidJ.sSI(j~ _~_p.~ lJ/i.c..;"1 n()-..~ FOIL 77k- PTu-~-f(AlI\-;r..J ~L-::C::1!Z-. -tJ,)o~t.-kf1 ie-V 1<.-f:.J) i t:ld -"bJ/) . /:b-,c;lre If.: nfJS is S!)~/c.-lcJ( P7Jk !YtJJ /f'2Z0~ ~ IUG.e: ;[;I-re: u.J/ ~ H,,:vc lu JJ4Ar~ ,1- &;;!.;:(j'.l:;LL- @P ~-?:..dkf/lAoJ/J1h C/,..Jt ./ If.) ~ CU:;6t:i.~'T7c...'>t~~ ;::::Utt- ~.. ~/...rt-, wl)~ 1fIJ":!f /f'ftU~U/i-1~T ~LJ4.Jo;.cl -Btzrr_uLE-----.tiiP~ .~- ~i:=~~_/6C~ I $(j uJJ.1J~ -l~0JC~o.e__fJMU::f'~CJti2Iit~~ ~ ~ tIlv- Dick Hill Assistant Director V~{,S6~ (> '\ ;- . '5 .;;, ..~~;,'\ 1,,'-- A ,--',,\ /,.:~..: :r" ."~'" \ ,~;~.:. IiM 2003 ; ~') RECEIVED CITy ENGINEER --~ ", '. ,,~'. \ U ~3~anning!Howey Associates, me. Architects Engineers Consultants March 7,2003 Carmel, IN 46032 Re: Carmel High School Freshman Center Carmel Clay Schools Carmel, IN Project No. 201105.00 Dear Dick: Fanning/Howey Associates, Inc. has enclosed the following items on behalf of Carmel Clay Schools for consideration by the Board of Public Works and Safety at their March 19, 2003, meeting. 1. Carmel Clay Schools request the approval of the plat vacation for the listed lots in the Carmelwood Subdivision The Carmel Clay Plan Commission approved the vacation of these plats at their February 18, 2003, meeting. All of the listed properties have been purchased by Carmel Clay Schools. 115 Audubon Drive 111 Audubon Drive 116 Audubon Drive 118 Sylvan Lane 114 Sylvan Lane 420 Second Street Parcel No. 1610300102005000 Parcel No. 1610300102006000 Parcel No. 1610300103005000 Pa~el No. 1610300103010000 Pa~el No. 1610300103011000 Pa~el No. 1610300103014000 Pa~el No. 1610300103013000 Plans indicating the listed properties are included for reference. 2. Carmel Clay Schools is also submitting a Dedication and Deed of Public Rights-of Way tor a new right-at-way across the vacated parcels. This public right-at-way will allow a new portion of public street to be constructed in order to reconnect Sylvan Lane and Audubon Drive. These two streets are being disconnected as part of the Freshman Center Project at Carmel High School. A legal description of the proposed right-af-way is included along with two drawings showing the planned location across the property. The required forms are being prepared and may require School Board signatures. They will be executed and provided as soon as possible. From our conversations there are still two items to be addressed regarding the parcels and proposed plan, granting of an emergency access easement and vacation of the existing public right-of-ways. The legal description of the emergency access easement is being finalized and will be submitted as soon as possible for consideration at the next Board of Public Works and Safety meeting. The vacation of the public rights-of-way will be submitted to the City Council. 9025 North River Ro~d, Suite 200 " Indianapolis, Indiana 46240 (317) 848-0966 "1 Fax (317) 848-0843 "1 http://wvvw.fhai,com Dick Hill City of Carmel Carmel High School Freshman Center Carmel Clay Schools Carmel, IN Project No. 201105.00 March 7, 2003 Page 2 u u As noted above, we request these items be considered at the March 19, 2003, Board of Public Works and Safety meeting. Please place these items on the agenda, and advise us if any additional information is needed. We would be happy to provide any additional plans required to fully depict the requests. Please contact us if you have any questions. Sincerely, FANNING/HO~ES' INC. ~LLA'A Project Manager/Senior Associate ajc/sal enclosures c: Rollin E. Farrand, Jr., RA, Carmel Clay Schools LR~~anning(Howey AssoClates! Inc. Arcnitects Engineers Consultants u u LiIIig, Laurence M From: Sent: To: Cc: Subject: Lillig, Laurence M .~\ I.JlU' Friday, February 2J; ~Q03c9:57-AM-!.J:.!Ji Holliba.ugh, Miko/~ 4- ~/\ Doboslewlcz, J(f.lOp \:'..~ RE: School P1~ct RECFrVED ~ H rMR 5 2003 ~) I received a voice mail from Chuck Tyler this11Jlorning rPeOit& traffic is:e. dJ \~ We need to discuss the parameters of the study. ----.Original Message--m From: HOllibaugh, Mike P Sent: Friday, February 28, 20039:49 AM To: Lillig, Laurence M Subject: FW: School Project LL would like to talk about this at monday's planning mtg. thanks -m-Original Message----- from: Engelking, Steve C Sent: Thursday, February 27, 2003 1:29 PM To: Hollibaugh, Mike P Subject: School Project The Mayor wants the DOCS list of issues with the School Project as soon as possible. He intends on being proactive in getting the Superintendent back in to discuss those issues with you and him, and then may interact with Leo Dierckman relative to the BZA acting as is should. Let him know when you will get the list to him. Thanks. 1 u u Dobosiewicz, Jon C Mike, Dobosiewicz, Jon C Tuesday, March 04, 2003 10:27 AM Hollibaugh, Mike P; Lillig, Laurence M Carmel High School - Additional Information -l5yi3ZA ./ 7- ) Sc.AA~ lOr q -0 g-g er the followIng outline of what the BZA has From: Sent: To: Subject: After our discussion yesterday and speaking with Pat I ha requested: 1. Traffic Access Plan to include the following: A. Diagram bus paths and Q-ing areas with number of bus loading spaces B. Diagram parent drop-off paths and Q-ing areas with number of spaces which allow waiting. C. Diagram pedestrian access paths to building from surrounding areas including stadium parking area D. Diagram location and type of wayfinding signage on site. 2. Traffic counts to include the following: A. Area of study should include Keystone to Range Line Road along Main Street B. Peak times are of specific concern C. Illustrate access points to school campus D Recommend actions that will be taken to improve conditions 3. Emergency Plan to include: A. Location of Fire Lanes I access points B. Hydrant locations C. Diagram emergency access at drop-off I pick-up times (presumably areas other than Q-ing lanes) D. Illustrate outdoor staging area for students I how this relates to emergency access locations E. Provide written plan for different situations. Very critical. The diagrams should be easy to read and simple to understand. Anticipate that the BZA will condition approval on the School distributing this information to the public (parents of high school students) by mail. The overall question is, "How are we serving patrons (students, parents and visitors) outside the building?" Mike, Let me know if this is complete and should be forwarded to the Mayor. Thanks, Jon 1 u ~ !-fS ~fTY OF CARMEL, INDIANA Request For Records Pursuant To Indiana Access To Pubfic Records Act (l.'e:: 5-14-3-1, ,et ~, as amended) I. v:)//" P . </ CZtJC:~id- [name pttorfhll , hereby request of the City of ~6rmeL /1 , /1'>'fr / ,f:? ~i/ _' /f'~ ~,/ 6 -' ~,t-t ,cI,? j j_ ;J tit /z: /J Dated this ;2.5 d~y o~'-c~/t:e.:ij/7j;L.,d~A:.J,' I 2oo3~. The City may provide me with its respolse to this request: o By telephone at o By facsimile transmission at CJ By-maB at .. . _ . / [J/Other, ( ;J 1/ tf11; ;';;1; C24:if~/ ~ -~ - '/ I / .........- /). '"j " /J '-;:J' // / 4,/1 Received by: IP'J)/,V/'-'C, Y'/dl:?;?::'--,;VA.:Ol 9 ,., 3e.? . m. on -2--;2..5',2005 . . / , . " . ~V!- .... .. I .~ ~Signature: ->r~\.' ~/'- , 'print~~"N. ome smd Ciljpepartl(lent,:, P/7?Orvlfj~ '\I,;iocl- .i/;_~! ;~_'r:." ,r-c'/) K~ , ~D..I\.el! J}1t \1tv-k~~1'Le,c;:t-\-l?e,L --/P{jli.i;;lt:J1Lc?- sJJ-~25 --{jj!/// 9 ' .'1~1Jn{ Sent to Legaf Depgrtment1mr resporase 6n: . '_ by L-f~r:?!~~7'/J .//-,;r':-A-'"--:a.-.L-- Received by Legal Department on: by/,I: ~Ilk?/ (J ~. '-'" .... - Exhibit A I! iL,Wle SmlMy O"c"m,"~\R.=ord.lR.qu,,(s\;:aRM ~ac l.ooc4/4/C IJ Carmel/Clay Plan Commission February 22, 2003 Dear Board of Zoning Appeals Member: This is one of those rare occasions when concerns raised at Plan Commission are of sufficient merit to bring to you in writing. Before you tonight is a 1,000-student expansion of Carmel High School in the form ofa Freshman Center. Even the "revised" plan is need of your careful review because of past planning shortfalls of a 3500 student school (presently 17 acres under roof) wedged onto a very small parcel of land. The revised plan includes a new parking lot for 162, up from the first proposaL showi~g a net parking inc~ease of only 17 (for 1000 students and 150 staff). It will help, but without adequately enlarging the site and improving the traffic flow the current traffic/parking/safety problems will not abate. Please speak up for grandparents and parents that faithfully witness their grandchild or child's performance, sporting event or award ceremony. They now are forced to park in adjoining neighborhoods and walk for blocks on icy, often snow-covered sidewalks to attend, because of the glaring parking deficiencies. Please consider the impact on adjacent homeowners, business owners and library personnel who struggle with people who block driveways and choke streets during a school calendar chock full of simultaneous high school and regional events. Please speak up for the teachers and staff who have a constant concern for parking and feel it is unfair to ask those who arrive a few minutes behind the "early birds" in the winter to park Y2 mile away in the stadium parking. There has been no corporate office, retail business or hospital permitted to "count" remote parking Y2 mile away, in Carmel. Question the Chief of Police about the ~gers ofth~ proposed perpendicular parking on the inside of a curve, directly across from the new pick-up/drop off area and backing out blind between two SUV's into traffic on a curve. Ask him about the current traffic problems caused by the lack of drop-offloick-up lanes in front of Carmel High SchooL - - . -. . .. - -. . Please look closely at the need for a safe, dedicated bus staging area. A 4,500-student high school is larger than all but a few colleges and universities in Indiana. Carmel High School just last month. has resorted to staging some buses on Main Street. Our community (owner) deserves better planning. The decision is in your hands. __Sincetely,--) ~, " ._.~~.,_." '~...." ~. ~ .---- ......:0\'......... ~ Paul Spr .. reSident Suggested Site Plan V' Intersection problem at 2nd & 4th eliminated. _. r v An improved/enlarged and dedicated pick-up/drop-off lane in front of the school for parents. v' A dedicated school bus zone immediately West v Elimination of the perpendicular parking at the entrance of the new Freshman Center and the addition of a second pick.;.up/drop-otT lane. . . . . vImproved traffic flow. r;-.. \~; .~IJll.. V A net increase of 312 new parking spaces AFTER reducing parking for the new pick-up/drop offlaoe in front of the school and dedicated bus parking. (Note: Dad's Club also uses the sports facility in addition to a 4500 student High School.) NOTE: A parking option would be a 3-story structured Parking Garage immediately West ofthe Freshman Center with a sky-walk into the Main Building for teachers and staff, reducing Land Acquisition and saving green space. Respectfully submitted by Paul Spranger. '_'.' __.r'._" '.__.,~ ._'~_"., ~.'.__ _ _.__ ~ ~ ELEVATION LOOKING NORTH KEY B' 0-- IlllIIJllOI* _ TO -..... CARME.L HIGH SCHOOL e --"TED 1REEe .* _10E_Va> .New Pick-uplDrop-off Zone ~ . .'{(1JHlt'il;i:l:rn'f;H!\'fTHrr~nffl" . . .. .....,h..'..,_. .. } . . .;..~-,;":::,:,\,~:~:,":-.':.:~'..~'-'\'."" . . . SITE PLAN CARMEL CLAY SCHOOLS . CARMEL HIGH SCHOOL ~ IIXI' 200' ]IXI' ~ J) \\ ~-----' )\ ~ \'~ ';~ A ..... J)rr-- I", I --lifr-D , '-:,,' ~,; ~ -":. [ DOCS 1 1 Of 1 .' a ... '. '\ Cl-=l -,.__rr L' -l____ /-.....-..... ",--. ", '" '-', .....,....../ I ; I A"""'" DR. .' 11 LJ ~ C:...) EXISTING TREES TO REMAIN o NEW TREES \59 :l: C) RELOCATED TREES 67:1: * TREES TO BE REMOVED 5\ :I: : -1 1_'1 ~ i I ,..- ''''\ '''1..1'-- [F8~nningl1Iowey Architect AssocIates me. s Engmeers Consultants I I I 100' 200' 300' SOlI' CARMEL HIGH SCHOOL TREE INVENTORY PLAN CARMEL CLAY SCHOOLS CARMEL HIGH SCHOOL FEBRUARY 18, 200.3 - ". ..~ \C11II1I111~1I11111"~ ~ 0 :d~', 11111111111111111111 ~II! II I!!" III 1119 C~I~I.I.III~~I~I:~I~~~E~~~ II 'I' li.' \~ ~,r:f1i ,~(; ~ "' ,,' w u City of Carmel Department of Community Services One Civic Square Carmel, IN 46032 317-571-2417 Fax: 317-571-2426 FACSIMILE TELECOPY COVER LETTER DATE: February 20, 2003 TO: Bill Payne, Fanning/Howey FAX: 848-0843 FROM: Connie Attached hereto are 18 pages, including this cover letter, for facsimile transmission. Should you experience any problem in the receipt of these pages, please call 317/571/2419 and ask for Connie. NOTES: Attached are the BZA Agenda and Department Report for Monday, February 24,2003. Please call if you have any questions. CONFIDENTIALITY NOTICE The materials enclosed with this facsimile transmission are private and confidential and are the property of the sender. The information contained in the material is privileged and is intended only for the use of the individual(s) or entity(ies) named above. If you are not the intended recipient, be advised that any unauthOrized disclosure, copying, distribution or the taking of any action in reliance on the contents of this telecopied information is strictly prohibited. If you have received this facsimile transmission in error, please immediately notify us by telephone to arrange for return of/he forwarded documents to us .- ~. . . ~ RriFI'/'D DOCS / iI\l w '. " \ AI..Dl.IfION DR f-=O ~ -$- ~~ JSEY e EXISTING TREES TO REMAIN o NEW TREES 159 f o RELOCATED TREE'S 67 :J: * TREES TO BE REMOVED 51 f D~~~ing!JIowey Associates me. Architects Engineers Consuftants I Iocr 200' 300' soo TREE INVENTORY PLAN CARMEL CLAY SCHOOLS CARMEL HIGH SCHOOL FEBRU^RY 18, 2003 ...~..._. ~ c c ,\ \ ... \} \ 1 l\ v CARMEL HIGH SCHOOL - D~8~nninglH Architects Efssociat~~lnYc gmeers Consultants . Ft===R 100' 200 CARMEL SITE PLAN CARMEEL~~HSCSHOOLS ~ CHOOL -\f/ 300' .lOO' FEBRUARY 18, 2003 ....1. . .- , ;' / I '.- :.- ~., . ,~-- ,- .~- -' ..... ~...: ! ~~ECFIVED '-1-1 19 v DOCS u u [F8~anning/Howey Associates} me. Architects Engineers Consultants January 27, 2003 R ~ li.Jj tfF1/lED o POOJ DOCS ~ ~ ~~a: 1(1, 77Q?J Laurence M. Lillig, Jr. Planning Administrator Board of Zoning Appeals City of Carmel Department of Community Services One Civic Square Carmel, IN 46032 Re: Carmel High School Freshman Center Carmel Clay Schools Carmel, IN Project No. 201105.00 Dear Laurence: This is to confirm that Carmel Clay Schools requests that Carmel High School/Freshman Center, SUA-194-02 and V-206-02 be tabled until the February 23,2003, Board of Zoning Appeals meeting. Sincerely, FANNING/HOWEY ASSOCIATES, INC. ~f). Charles R. Tyl Owner-In-Cha e crtlejr c: Rollin E. Farrand, Jr., RA, Carmel Clay Schools 9025 North River Road, Suite 200 ~ Indianapolis} Indiana 46240 (317) 848-0966 "'Il Fax (317) 848-0843 "'Il http://www.fhai.com FEE 04 '03 01:10PM u u P.t/! >.. 5-Y"")u' .! -~..::...-,- , /~ --~,..^,. ,:-.....=.... r., ) ("Y --v -.....-- ,- ,." -' :K(.'llt91l c. 'Uhm/, SUl1!eyor "eriOlll' (]I?) 77G-tr4~S {Fax (3[7) 776-9628 .srlir~? ! 8& OrJ~ :}{i,miLto/! COllllty Sf/lwr~ X(lbl~5Jlj(Jf, lmlinna 46060-.l'30 February 4, 20Q3 A'~~ h.~V~~~iA, "FlY . (~/'\. (" f?fj ~ ~ ~. PrO cpVfoJ t:'i , /)(1 /'tltJJ ~y r;j;. uD.o " \- .....\ " "- v' AI ,<~ ~~ ~~>/ Fanning/Howey Associa.tes, Inc. Attn: Mr. Allen J. Cradler, AlA 9025 North River Road, Suite 100 Indianapolis, IN 46240 VIA FACSIMILE: 317.848.0843 Re: Carmel Freshman. Canter DIS8r Mr, Cradler We have reviewed the pr&liminary hydrology repon submitted ro the Hamilton County Surveyor's office on January 29, 2003. We have the following comment: 1. The site is located within the city of Carmel and does not affect a regulated drain. Therefore, we refer all comments to the engineer's office at the city. Should you have any questions please contact me at 776-8495. ThElDk you. Sincerely, Mf' /)~ ," ~ '/~1/W L '/1.tVO enn;Z)man f Plan ~wer C~: City of Cannel-Engineer City of Cannel-Department of Community Setviees Hamilton County Department of Soil Conservation Services Hamilton COWlty Highway Department PLANING ISSUES (PROPOSED SITE PLAN): .t.. ~ .. . Glaring parking deficiency. Less than 20 parking spaces (net) added to a Site Plan with historical parking problems. The degree of reliance on remote parking ~ mile away is inappropriate. Available close-proximity parking is less than 45% of the total parking required by ordinance. The CarmeVClay Library, churches, businesses, nearby homeowners and parents are unfairly burdened by poor planning. u . Buffering issues with adjoining neighborhood to the West. . A second "intersection" just 50 feet East of the intersection ofrd Street and 4th Avenue. Bus and parking lot traffic converging with main line traffic. It is further compounded by students crossing who walk from nearby neighborhoods. 'I< . Perpendicular parking proposed on the inside of a cunre and directly across from traffic in que for the dro(HJtT/pick-up area adjacent to the new Freshman Center. A dangerous design, forcing drivers to back up into main line traffic and directly into tbe line of cars parked in the proposed drop-off/pickup line. I J . West side connector road too narrow considering the responding Fire Station is South of Carmel High School and potential illegal "parking" on the roadside during games. \.J No areas identified for future expansion. " Respectfully submitted by Paul Spranger, j .~: ~~~I ! I -- ._ 1_____. .~ !~ ELEVATION LOOKING NORTH CARMEL HIGH SCHOOL EXtaTWGII TREE8 TO REMAIN flQ.OC...TED "TREE" * TREE" TO BE REMOVED ~7 ~-: '. .;. '~'.;"~:1 ~'.'-';.. ):- """. ..... <;..'~. ,'~.._' D~8~nning/Howey Associates me. Architects Engineers Cons;Jtants SITE PLAN CARMEL CLAY SCHOOLS CARMEL HIGH SCHOOL ~- (/ 100' 2W 300' SOU' SITE PLAN CARMEL CLAY SCHOOLS CARMEL HIGH SCHOOL _..<1) _ SUGGESTED SITE PLAN . Intersection problem at rd Sf. & 4tb Ave. eliminated. . 250 parking spaees added (expandable to 350) in close proximity of activity areas. . Perpendicular parking eliminated for safety, changed to dual pick-up/drop-ofIlanes for improved capacity. . Site for future building, with skywalk to enhance security and access to seoond pick-up/drop-off lane without students crossing at grade. . Improved ingress/egress at all high volume traffic intersections. . Enhanced buffering for the neighborhood West of the school. Respectfully submitted by Paul Spranger , -_. " :~t\;'" i ~. \ , ", .,~ ' _!"! ! ; . ELEVATION LOOKING NORTH ~' --l (' \ to, '. ',' " . . .. - . '.~.~..~~', ,".:~,,-' nsJOldnning@owey U ~UU Associates Ihc. Architects Engineers Co~tants o IIXI' '1>>f1 ]00' 500' .. l: " v !<EY _ TN'E8 __...- 1AEIi8 TO - e flSLOC"TEIJ TIl&8 * ~TOse_VED ~ JAN-27-03 II :25 .. ~~. .~- FROM-FANNING t:::J-INDPLS 31T8.4S0S43 T-OZ9 P.02I02 F-070 U January 27. 2003 rn[J~cinping/Howex \,\ ~(]l:J Associates . 'G-. ~ ' 0=1 Archite~ !ngm~ Cons~fS Nt~ "t~ti'\ 1.'\l\\~ ~~\\ ('~ . 'U\j\i~ Laurence M. Lillig. Jr Planmng Administrator Board of Zoning Appeals City of Carmel Department of Community Services One Civic $q\.lare Carmel, IN 46032 Re; Carmel High Scnool Freshman Center Carmel Clay SchooH,; Carmel. IN Project No. 201105.00 Dear Laurence: This is to confirm that Carmel Clay SCl'\ool$ requests that Carmel High Schaol/Freshman Center, SUA~194-a2 and V-206-02 be laDled until the February 23,2003. Board of Zoning Appeals meeting. Sincerely, FANNING/HOWEY ASSOCIATES, INC. ~Il. CharleS ft Tyl r, Owner-In-Cha ... crt/ejf c; ROil I 1'1 E. Farrand, Jr., RA, Carmel Clay SChools 9025 North a.'Ve. Road, Suite 200 .. ln4iaPapous, lndJm<J. 462'10 (317) 848-096fi "l f~ (917) 848.084S "l httpJlwww.flliUcom JAN-27-03 11:24 FROM-FANNING HO~Y-INDPLS U 3178490943 T-029 p. 01/02 F-OTC U "-~:...~<:,, .~ ," i "-;0 u u I Cannel/Clay Plan Commission MEMORANDUM (page 1 of2) Date: January 24,2002 TO: Plan Commission Members FROM: Paul Spranger, President SUBJECf: CARMEL lllGH SCHOOL PLAT VACATION It is normal to make the assumption that a plan proposed by a governmental agency has been carefully reviewed. Unfortunately, in this case the site plan proposed by Carmel/Clay Schools is flawed: I 1) PARKING. Ifwe were reviewing a Site Plan for a new 1000 student high school the parking requirements for teachers, administrators, support staff and visiting parents would be substantial. Question: Given the new 1000 student facility and existing parking deficiencies, what would be reasonable in terms of additional parking spaces for teachers, staff and parents? a) ISO? b) 1 DO? c) 50? d) II? Carmel/Clay School proposal: (d) A net increase of approximately 11 parking spaces. Historically, parking requirements have been skirted by claiming the stadium parking. However, the new additional staff alone will number nearly 100. While student parking is a low priority, there are situations including medical, that require close-proximity student parking. Even if only 5% of the projected student body need close proximity parking at any given time, that would amount to 225 spaces. If20% of the students were involved in events where a parent would attend ana given night, it would require in excess of 1000 parking spaces, including teachers and staff. The distance from the center afthe closest stadium parking lot to the nearest entrance is iust over .4 miles. Tbe West stadium lot to the same entrance is over Y2 mile to the nearest entrance. assuming security permits it to be unlocked. Would we permit an office site plan to claim a parking lot Y2 mile away? Is it appropriate to require Grandparents or very small children to walk Y2 mile to basketball games, fine arts performances or PTO meetings in winter weather? It is fair to adjacent homeowners to force parking onto side streets; blocking driveways because of poor pl~nning? --". " r u u 2) CONNECTOR ROAD DESIGN ( Re-routed street to connect 2nd Street to the North parking lot) The obvious questions are: a) Why are they are proposing what is in effect, a four-way intersection only 50' from a three-way intersection at the corner of 2nd Street and 4th Avenue? When school is let out, there will be a convergence of schooL buses from the West lot, cars attempting to vacate the new parking lot and through traffic from the North ]0t/136m Street. Stacking through both non-signalized intersections couLd be problematic. Now add the students who walk West into adjoining neighborhoods through these intersections. It is a poor design. b) Why is perpendicuLar parking permitted on the inside of a curve? Visualize a mother in a full size station wagon who is parked, waiting for her student, between a Mini-van with tinted windows and a tall Suburban. She then attempts to back out, in the blind as the other parked vehicles block her view, into through traffic. Compounding this dangerous scenario is she will be backing. directly into a que line of vehicles at the curb in front of the new Freshman Center. The pick-up/drop off traffic will not only include the current student population, but the additional students generated by the 1000 student Freshman Center. This is all happening on a curve. c) How many cars can safely que-up in front of the proposed pick-up point before backing up and blocking the parking lot curb cuts, effectively narrowing the width of an already too narrow street, during the busiest time of the day? d) Is there sufficient width to allow for easy passage of school buses and emergency vehicles if other vehicles are "parked" on one edge of the roadway waiting for passengers after a game or other activity? We must plan for today's reality. Fire trucks and ambulances are large vehicles. Don't count on the other connector road East of Carmel High School. It is only 16' wide and clearly substandard. So much for past planning. To summarize, we have before us a site. plan that if built, may result in needless risk/injury not mention a glaring deficiency in parking. The fact that Carmel/Clay S.choo] District is engaged in a shortsighted attempt to minimize land costs does not relieve us of our responsibility to the community. A school capital budget is separate and distinct from the operating budget under Indiana Law. Additional land can be easily accommodated in the capital budget. It will not result in any loss of teaching positions, as they are in the operating budget. The operating budget challenges are due solely to an ill-conceived state expenditure cap per pupil, not Carmel/Clay's growing tax base. The original concept for 1000 student Freshman Center was a separate site with sufficient land. That need still exists. It is time for both the School District and the community to face up to the reality more land is necessary. Past planning errors should also be corrected during this last major expansion to Carmel High School. Should we not ask for a new site plan? ShouLd it not include additional land to properly accommodate parking, improved connector road design, expanded pick-up/drop-off area and proper buffering? The reputation of OUT school system is central to the future of Carmel/Clay. The decision rests with you. .r '-J u TION NG NORTH - \1iID,l$, ~ l \ ' I ! j --- _._~- ~-- i I I I ! .,/ '---('-- I ! / / / / t~ I L I CARMEL :... <!' :z v_ ~ HIGH SGHOC . u u u City of Carmel Department of Community Services One Civic Square Carmel, IN 46032 317-571-2417 Fax: 317-571-2426 FACSIMILE TELECOPY COVER LETTER DATE: January 2j, 2003 TO: Bill Payne, Fanning/Howey FAX: 848-0843 FROM: Connie Attached hereto are /.5 pages, including this cover letter, for facsimile transmission. Should you experience any problem In the receipt of these pages, please call 317/571/2419 and ask for Connie. NOTES: Attached is the agenda & Dept Reports for: V-191-02 ,V-192-02, and V-193-02 Smoky Row Elementary; - ~cl. .tJ~.Lf/.tr( " II"~;~ SUA-194-02, V-195-02 through V-206-02 Carmel High School; SUA -160-02 & V-166-02 Clay Junior High for the January 27,2003 BZA meeting. Please call if you h\8ve any questions. CONFIDENTIALITY NOTICE: The materials enclosed with this facsimile transmission are private and confidential and are the property of the sender. The information contained in the malerial is privileged and is inlended only for the use of the individual(s) or entity(ies) named above. If you are not the intended recipient, be advised that any unauthorized disclosure, copying. distribution or the taking of any action in reliance on the contents of this telecopiad information is strictly prohibited. If you have received this facsimile transmission in error, pleasa immediately notify us by telephone to arrange for return of the forwarded documents to us. ^ : \ U .- "' i~'1:F-~, ... u u []OUGLASC. CHURCH .JAl:K G. HITTLE J, MICHAEL ANTRIM MARTIN E. RISACHER [:JAVIO R, [:J"'V SRUCE M. elTTNER BRIAN .J. Z"'IGER LESLIE CRAIG HENDERZAHS JORDAN D. CHURCH AMBER C. SUl.LIVAN CHURCH, CHURCH, HITTLE & ANTRIM ATTORN~YS AT LAW AN INDIANA LIMITED LIABILITY PARTNE:RSHfP 9:3B CONNER STRlCET NOBLE5VILLE. INOIANA 46060 TE:l.EPHONE 317-773-2190 FAX:317.77:3,5:320 MAIl.ING ADDRESS P,O, SOX 10 NOEll.ESVILLE, INLIIANA 46061 WWW.C.CHA~AW.CO~ OF COlJNSE:L MANSON E, CHURCH January 21,2003 Roger McMichael Carmel Clay School Corporation Re: Plat Vacation FOR HAND DELIVERY Dear Mr. McMichael: You have asked that we prepare an opinion for your consideration on the following question: By seeking a plat vacation in order to facilitate planned construction at Carmel High School, is the Carmel Clay School Corporation acting by and through its Trustees liable for alleged or potential reduction in value of neighboring residential real estate? Our answer to this question is "No." Reasoning: Carmel Clay School Corporation is an Indiana Municipal Corporation governed by both Indiana Constitutional provisions and state statutes. It is charged as a governmental entity with providing for the common education of the citizens of its district and, as such, it is empow~red to construct buildings and facilities necessary to meet its legal duties and obligations. No other municipal corporation is entitled to inhibit or impair or interpret the manner and means by which the School Corporation carries out these duties. The construction and/or existence of a school in this specific area of the community is permitted by underlying Constitutional and statutory law as well as by the Carmel Clay Zoning Ordinances which recognize that a school is a permitted use pursuant to special exception. There are simply NO reported cases in Indiana or anywhere else that we have been able to find that subscribe to the theory that a neighboring property owner is entitled to damages by virtue of the existence of or construction of a school nearby which does not involve the actually "taking" of a part of that neighbor's real estate. The issue in the circumstances now prevailing may be drawn even more narrowly and arises from the suggestion that the school corporation participate in some form of an appraisal exercise sugge'sted during the Carmel-Clay Plan Commission Subcommittee hearings. There, we understand, it was proposed that if the "before and after" appraisals , ~. ~ ...~t... u u concluded that there is diminished value to the neighbor's residence following the construction of the improvements proposed on the property being acquired by the School Corporation, then the Schaal Corporation would be obligated to pay this difference between the "before" value and the "after" value. For many, many reasons, we believe that such an act would be inappropriate. Among these reasons are the following: (1) In our opinion it would be contrary to law, for the reasons set out above; (2) Such payment or payments could subject the School Corporation to an audit note from the State Board of Accounts for improper payments; and, (3) Perhaps most significant, it could set a very problematic precedent for all local government lmits, including the City of Carmel. As noted above, there is no legal duty or obligation for governmental entities to pay damages for using property that such lUlit owns for its governmental purposes. Distinguished from actually "taking" property, or, exercising the power of eminent domain, this proposal asks for the school to pay for exercising its right to "use" its property for its express governmental purpose. lfthe same standard or precedent were applied to city, township, library or other goverrunental "uses", you can readily understand there would be resistance and a fundamental disagreement that any such legal obligation exists! Potential Remedies for Neighbors: In the event that any neighboring property ovmer believes himself/herself/themselves to be damaged by reason of the use of the property owned by the School Corporation or the act of partial or complete vacation of a plat by the Carmel Plan Commission, the Courts of Hamilton County are open to seek redress. The means by which the "use" issue can be tested is the filing of a complaint against the School . Corporation for inverse condemnation. The Court will consider the question of whether or not the actions of the School Corporation provide a legal basis for darri.ages. The decision of the Court in such an event would resolve the question. The Carmel Clay Plan Commission is not the place to address this significant legal issue. Conclusion: We have intentionally omitted legal citations from this letter but they are available to you if required. We are familiar with the case knovm as the "Daniel's" case and believe that it is distinguishable by virtue of the fact that the vacation of the plat in that case was to facilitate a non-goverrunental use. We are also familiar with the case known as the "Scott" case and it is also distinguishable because it deals with a private or non- governmental use. With regard to the underlying legal citations as well as the case law, arguments or discussions regarding their application are better suited for a courtroom. For aU of the foregoing reasons, we believe that it would be inappropriate for the School Corporation to agree to participate in a scheme that might result in unlawful payments being made to neighboring owners of real property. w u -'\]8~ . ~ Fannmg;11:owey U I Associates, me. Architec,ts Engineers Consultants .~ \iECFNED JM~ 11 2Q03 \:JGCS T R A N s M T T A L To: Connie Tingley Department of Community Services City of Carmel One Civic Square Carmel, IN 46032 From: Alien J. Cradler, AlA ~)3 F p roject ManagerfSenjOr~Ssociate Date: January 17, 2003 Project: Carmel High School Freshman Center Carmel Clay Schools Carmel, IN Project No. 2011'05.00 NO. OF COPIES DESCRIPTION OF ITEMS 8 Spedal Use Approval Applications 8 Developmental Standards Variance Applications 1 Petitioner's Affidavit of Notice of Public Hearing Sent via: D Mail D Fax D Overnight D UPS [Z] Hand Deliver D Pickup COMMENTS: ajcfejr 9025 North Rivcr Road, Suite 200 "I IndiamlPolis, Indi;ma 46240 (317) 848-0966"'! Fax (3l7) 848-0843 ~ http://wwwotbai,com ..' 'i' -. ~~ u u .~ EXHIBIT 1, E-MAIL FROM MARSHALL ANDleR TO MR. MCMICHAEL(CARMEL HIGH SCHOOL ADMINISTRATION) EXHIBIT 11, ARTICLE, "LOCAL FAMILY STRUGGLES WITH PROPERTY DISPUTE" WRITTEN BY GARY TREMBLAY, CARMEL HIGH SCHOOL STUDENT r{J /} / ,I / I " :~, , i'-XlI//3/T' t. 0- Page 1 of 1 --". --U u "4 Marshall Andich " From: To: Cc: "Marshall'Andich" <mandich@mibor,net> <rmcmicha@ccs,k12.in.us> _ <bunderwo@ccs.k12.in:us>; <bbree~tl@ccs.1<12.in,us>; <acarley@ccs.k12.1n.us>; <mhartman@ccs.kt2.in.us>; <Ban ker@NetDirect.Net>; <jerry _ ct:lomanczuk@conseco.com>; <DavidC@WiFJdowsAndSiding.Com>; <Ld ibrckman@aol.com>; <WhanEly1393@aol,com>; <RFHouck@Lilly.com>; <icacep@in-motion.net>; <dkk4,9@hotmail.Gom>; <pearsonm@tce.com>; <patr@kiva.net>; <WAWtlson24@aol.com>; <rhancock@ci.carmel"n.us>; <jmolitor@indy.it.com>; <.m ichaelmoh r@indy. it.com>; <cwwein ka8f@aol.com>; <ctingley@ci;carmel.in.us> Saturday, January 04, 2003 9:09 AM 60 Participants of Study Group for High School Expansion Sent: Subject: Mr. McMichael, I am AGAIN requesting the above list which when last asked for several months ago, you offered no response. As you are quite aware, my wife and I reside at 120 Sylvan Lane which the school is trying to turn into a buffer and hence devalu'ate oUrTesidence making us a victim of inverse condemnation. We need this list no later than noon January 7, 2003 in preparation for the Carmel Planning Commission meeting. . It is our understanding that this information is a matter of PUBLIC RECORD and also is subject to the "FREEDOM OF INFORMATION ACT." I am looking forvvard to your prompt response. Thankyou for your attention. . Marshall Andich '. I .J 1/412001 Jan 04 03 02:~2p G~r~ W. Tremb18~ od 317-581-81S4 p. 1 , -A-J h'JII/JI/ 4- u 'il Local family struggles with property dispute On a. sunny Saturday aftem~on, Marshall and Sandy A,ndich enjoy the view from ; their kitchen window. In their backtard, their dog plays in the leaves that have fallen from the trees. However, in less 'than tvvo months, the Andic:h family may have to leave their house at 120 Sylvan Lane due to construction of a parking lot for the new freshman center at this schooL f Marshall and$a:ndy have lived in Carmel for 32 years, and they have lived in their house on Sylvan for 14 years. "(Marshall and I) thought this was going to be our retirement home," Sandy said. "\Ve wouldn't have built next to a parking lot ifwe would have knov..'l1 (this situation was going to arise)." However, the current conflict that the A...ndich family is facing is not the fust complication they have had v.rith the school system. Twelve years ago, the administration t acquired a large farm on SIUokey Row Road by declaring Beut domain, a legal term that involves taking property from owners if it is necessal)' to facilitate the students. This property was used to construct the football stadium and student parking lot. The school ~~em ~ought more property on A~ Drive, a meet near SylvW1 Lane located directly east of this bllildmg, but the Audiches and a lleighborhood alliance were able to stop the ad:ministratio,Il from seizing houses in the Local neigllborhood. Now, this time around, the Andich family does not have a neighborhood alliance behind them for support. "We don't have any support like we did 12 years ago when we went through this," Marshall said. .rj : Jen O~ 03 02:2210 Gar::l l"J. Tl'"'emblB~ ;.:l!t-;:ll::l.l. -v.I."''''' I~ . - u u In ~cion, according to 1\1arshall, the lack of support fromfue . school, system upsets him. "I have newr soen: a more unrd-erhandod administration: than Carmel Clay Schools." :Marshall said. According to Marshall, the administration has not been honest with him and'his -wife beoause they never t~ them about the COll's:trnotion of a parking lot when it was:first developing. "This does not Iopresent whafa good 8cb.oolsystem . . should be. (The ~stratioD.) didn~ even include (Sandy and 1in thedeveIopment .. process) this tiine,'"Marshall said. . . .. :M.aIBhall mid Sandy also laok support from communitymenihers. However, . Maniliall saidthafthis situation' has an effuct on everybody, including students at this sohool. '"This is not even good for th.e students becauso someday they are going to be .... working and having fatnilies (and they are going to think that seizmg p,ropertyfrom residents is OK)." "We thought {the situation from 12 years aBo) was the end of(aur conflicts with /I tho SChool''Yst8'''ldy said. N.w,tho)' are facing a similar e<>Jillict';";th tho system , . this year, only it is directiy affecting th~ir home environUi'ent. "Thistim.e (the construction) is very close, too close," Sandy said. "CThe sCho~1-syStemreallyi8) . .. , . - ' dernoyinganeighborhood" lithe administration approveE tltecnrrent plan for the parking lot, the Andich home and only one other house ",ill remiillnJ.n Sylvan Lati.e. The school syStem has purchased every other home 011 the street for constructlOnpUrP'oses, wd there is no longer a buffer between the Andich"es house andthis school. The parking lot will be less than 40 feet from the fence in their backyard. .'(this situation) is a t011gb. tiring," Marshall said. "This is not a fair way of doing ~ ' things to people because (the ~ystem) is taking Oill quality of~eaway." Sandy said that J~n 04 03 02:23p Gar";:j LJ. Tl"'embla::;l U 317-581-9194 1".3 u s.be would have a 'rough time getting through the constrnction process because she is allergic to dust and develops seYere.~graine headaches from the loud noises. "Even if .... , the district doesn't buy.our hOTise, we' can't stay here," :rvul.1shall said. In addition, the Andiches are conc.emed that the constrnction of the parking lot -will affect Pocko, the family dog. According to :rvfa.rshall, Pocko's veterinarian informed him that the dog might also suffer from headaches due to t~e high~pitched sounds. which could come from the c.onstruction site. W'hen construction begins in early spring, Marsh.all andSnndy have decided to move into a differe~t neighborhood, permanently. "(Onr new residen.ce) isnot Hear as nic,e as this house." Sandy said. "If (we were not facing this situation) we would not be len"ing. .' According to 1vfarshaH, the ideal situation at this point would be for the district to t purchase their home at appraised vahle bec.anse they are unhappy \\lith the construction of the parking lot. In the beginning of the process, the district originally had th~ Audich home appraised, and Marshall thought that they system would purchase the h(l use for additional parking spaces. However, that was not the cas:e. The diii1:rict used tax dollars to h.~ve the land appraised. but it was pointless, Marshall said, beca1lse the system never intended on buying their home for con!>truction. According to Roger McMichael, assistant superintendent for business affairs, the district doesn.ot need the Andich home for construction ofthe.parking lot. In addition, Mc11icb.ael sa.id that :the district is not interested in purchasing any additional property J uan O~ 03 02:24p G8"'~ W. Trembla::l U 317-581-91S4 p.4 u inclnding the Anmenes' property because tho parking Jot plans arenon..negotiable at this point. Because of the parking lot being c.onstructed so close to their home, lV[arshall and Sandy said thafthey are oonstantly worried about their upcoming financial situation. "\Ve don't know if and when this house will sell," .MaIshall said. "\Ve 'ro probably going to lose a lot of money. " If .Marshall and Sandy are unable to sell their home, they will be paying taxes, insurance and utilities at both residences. The trouble with the district is not the only source of pain for :Marshall and Sandy. According to Marshall, there has been personal trauma involved as well. , Ac'oording to Sandy, .Marshalllies awake during the night bocause of all the stress from ".. this situation. In addition, Ma.rshall said thtlt he has lost inany bU:siness deals and taken too much time away from his work in order to deal with this situation. '.We 've never had , this kind of trauma before," Marshall said. Marshall also said that students have wandered onto his property after school to smoke Vrith their friends and he has had to ohase these kids aWay on several occasions. In addition) student drivers drive .50 to 60 miles per hour do~ the street after school and often do not abide by the stop signllin the area. Furthermoro, !\1arshall and Sandy said that although they have been in the commUnity longer than most members of the administration have, Marshall and Sandy's feelings 2re not im.portant. Marshall was born and raised in Kokomo, and both he and Sandy graduated from state universities. "1 was taught to have"respect for your elder~," I Sandy said. "Some students thought (that us being in this situation and having to move out) was OK because we were just old people." ,J&n 04 03 02; 25p Gal":J W. Trembll!~ U 317-581-9194 p.5 u '"(The situation) has caused us a Lot of grief all year long," Marshall said. "It has just c.aused undue strQss." Although the situation discourages the whole family, Marshall and Sandy said they pLan to fight until the end. "So far, I have made a little bit of progress, but not enough at this time," Marshall said. According to Charles Tyler, the architect from Fanning/Howey Associates who is in charge of the freshman oenter, the residents who 'Will remain on Audobon and Sylvan after the construction will receive several accommodations after construction of the parking lot. First, the entrance to Audobon Drive from the s'chool will be blocked and become only a sidewalk for emergency vehicles. In addition, Tyler said that tho architects are attempting to maintain II sizeable buffer between the properties that will remain on Audobon and Sylvan after construction is complete. f After the family attends a planning.commission meeting at City Hall later this month to find out the l~te6't information on the con6truction of the parking lot, they will deoide the next. step in their fight 'Nith the district. Marshall said that if not everything goes well at the meeting, he and his wife could take their argument to the legal system. Although Marshall said he iliJ dif>appointed about giving up his house because he likes being close to the downtown area so much, he still has some hope that the district could purchase their home at appraised value so they do not have to pay taxes on two houses. "CThis situation) is the last thing that we wanted to enter onr lives," Marshall said. "We really learned OUI lesson (about living near a big school) the hard way." Fuuctions van O~ 03 02:2Sp Gar::! w. Tremb1a:; U 317-581-9184 ",.s u that take place at the school dw1ng the night and on weekends have also caused disturbances for the Andil;.h family. "I am not through (fighting for my property)," l\1arshall said. "Somebody is literally ta.king a bulldozer to my backyard." ~ u P~lgC 2 lli" 2 tiJrlncl Higll Sellool w ~, , c' Ai/NlJzci!r omf; .... .,:.1 ",' r /-' / !I ' II ' ~', ..... ~ , .."""!"" Pl\ :) :.,t '" "~,".I ,::' , '-'.:'1 ,,-, / \ ,I, -.,:' . ' , , -~ , . '\ , i f ~ , i. I' .:, I I; ..J ", \' . \. --,' , I i ' , ) .. CARMEL HIGH SCHOOL . . I ~,; '. -: Di:I!';lil.m;!;:II::n () ...' . ,,,' ~. J\.lUJJil.:JJll:li!'III~-r -~.. . " .......- . .. ' " _~~::""H"C."!.".",,,," 11"",,:.0 ~';u 1II.1'..~ t. II; ~1 oJ . N .'l u Fahey, Joyce D From: Sent: To: Cc: u Lillig, Laurence M Friday, December 20, 2002 10:29 AM Fahey, Joyce D; Morrissey, Phyllis G; pattyn, Dawn E; Tingley, Connie S Hollibaugh, Mike P; Dobosiewicz, Jon C; Lawrence, Kelli A; Keeling, Adrienne M; Kendall, Jeff A; Brewer, Scott I; Hancock, Ramona B; 'wpayne@fhai.com'; 'jbolinger@fhaLcom' Docket No. Assignment: Carmel/Clay Schools - Carmel High School Freshman Facility (SUA- 194-02; V-195-02 thru V-206-02) Subject: The following Docket Nos. have been assigned to the Special Use and Development Standards Variance petitions filed by William E. Payne of Fanning/Howey Associates, Inc., on behalf of Carmel/Clay Schools for property located at 520 East Main Street (Carmel High School): DocketNo. SUA-194-02 ZO 8.2 Docket No. V-195-02 ZO 25.07.01-2 Docket No. V-196-02 ZO 25.07.01-2 Docket No. V"197-02 ZO 25.07.01-2 Docket No. V-198-02 ZO 25.07.01-2 Docket No. V-199-02 ZO 25.07.01-2 Docket No. V-200-02 ZO 25.07.02-5(b)(i) Docket No. V-201-02 ZO 25.07.02-5(b)(ii) Docket No. V-202-02 ZO 25.07.02-5(c){i) Docket No. V-203-02 ZO 25,07.02-5(c)(i) Docket No. V-204-02 ZO 25.07.02"5(c)(ii) Docket No. V-205-02 ZO 25.07.02-5(d) Docket No. V-206-02 ZO 8.04.02 The Total Filing Fee for these petitions is $0.00. 173000[1] school of general secondary education addition$O.OO one (1) 12-square-foot Traffic directional sign A $0.00 one (1) 5-square-foot Traffic directional sign B $0.00 one (1) 6-square-foot Traffic directional sign C $0.00 one (1) 19.5-square-foot Traffic directional sign D $0.00 one (1) four-foot (4') Traffic directional sign 0 $0.00 eight (8) institutional signs (increase from 5) $0.00 two (2) changeable copy signs (increase from 1) $0.00 29.25[1] institutional wall sign $0.00 24.5[1] institutional wall sign $0.00 24[1] changeable copy sign $0.00 6'2" institutional ground sign $0.00 57' building height $0.00 . These Items appeared on the Wednesday, December 18, 2002, agenda of the Technical Advisory Committee. . Mailed and Published Public Notice needs to occur no later than Thursday, January 2, 2003. PLEASE NOTE THAT BZA NOTICE IS TO BE PUBLISHED IN THE INDIANAPOLIS STAR. . Proof of Notice will need to be received by this Department no later than noon, Friday, January 17, 2002. Failure to submit Proof of Notice by this time will result in the automatic tabling of the petition to the Monday, February 24,2003,' agenda of the BZA. . Eight (8) Informational Packets must be delivered to BZA Secretary Connie Tingley no later than noon, Friday, January 17,2003. Failure to submit Informational Packets by this time will result in the automatic tabling of the petition to the Monday, February 24,2003, agenda ofthe BZA. . This Item will appear on the Monday, January 27,2003, agenda of the Board of Zoning Appeals under Public Hearings. . The petitioner will need to provide seven (7) fully filled-out Findings-of-Fact sheetS (DSV application, Sheet 8) for each petition the night of the meeting for the Board's use. Petitioner must also remember to fill out only the Docket No., Petitioner, and date on each Ballot Sheet (DSV application, Sheet 7) for the Board. The Findings-of-Fact and Ballot Sheets must be collated. Connie, please contact William E. Payne of Fanning/Howey Associates at 317/848-0966 (fax: 317/848-0843) with this information. Laurence M. Lillig, Jr. Planning & Zoning Administrator Division of Planning & Zoning Department of Community Services City of Carmel One Civic Square Carmel, IN 46032 317/571-2417 fax: 317/571-2426 r~(L /.,/., <> 1 u u One Civic Square Carmel, IN 46Cl32 (317) 571~2417 Fax: (317) 571-2426 ~~~rnY ~ To: d2t!tZt~ ~<Z6~ Fax: ?tff - OJ'' t& Phone: ~ From: ~~ Pages: ~ Date: /0.2 - c.20 - 00\, Re: L~~-0~ CC: o Urgent D For Review o Please Comment D Please Reply o Please Recycle u u City of Carmel DEPARTMENT OF COMMUNITY SERVICES December 18, 2002 .\ I .~....... J eff,Bolinger ,:>' ' : fit: ~ FlUlmglHowey AssoclateslJnc. ,~~~t)~\ 9025 North River Road r:=-: '\;\ \% .- Suite 200. \. \ ~~ ~\.-S Indianapolis, IN 46240 \) \ ' -'\ '\ 1-' ,., I I , ( , . ' .'~ ., . / ' . , " e. RE: Carmel High School FTe'shrnaN Bi:lildiu'g Landscape Plans Dear Jeff: My conunents on the above plans are as follows: 1. On sheet G4.2, the tree and shrub planting detail note which states 'Place soil ball slightly higher than grade," needs to be changed to read 'Place Root Flare of Plant Material Slightly Higher Than Grade." 2. On sheet L 1.2 for the trees labeled eCl please use a Malus species that is included in the Indiana Urban Forest Council's list ofrecommended Malus (crabapple) species list. 'Louisa' is included in that list. Thornless hawthorn varieties are not recommended because of insect and disease pests in this area. 3. Please include graphic details and narrative describing the tree protection measures being taken to insure the preservation of the existing mature trees that will remain on the site. 4. In the planting notes, please include a note specifying that stakes and wires must be removed after one year from planted or transplanted trees. 5. The south east side of the mound located in the west-northwest corner ofthe site may need to be screened more heavily for sight buffering from the neighbors to the north-west. Ornamentals or medium maturing native shade trees could be well used here. I may have additional comments following the submission of revised plans. Please contact at 317-571-2478 or by email atSbrewcr(cUci.cannel.in.us. ::r~~ Scott Brewer Urban Forester, Department of Community Services CC: Allen Cradler, Farming/Howey Associates, lJ\f Laurence Lillig, DOCS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2417 DEC-19-DZ 10:Z0 FROM-FANNING HO~Il;Y-INDPLS 'i,~ 3178480843 T-680 P,OI/OS HBS U f""' ? U .' "'2~' \ ~~0 J ~ tfJ ~~ ~\ ~ F~owey(- ~~SJ \.~ ~ ~~ t;:~g'~5~ %\~ <I)~G> '" __ _~ _ k T R A N~~~ I T T A L To: L.aurence L-iUig Oepanment of Community Services City of Carmel One CIVIC Square Carm~', IN 46032 b.~V . Allen J. Cradler. AlA 1,r M Project Manager/Senior Associate Date; December '9,2002 ProJ~ct: Carmel HIgh SChOOl Freshman Center Carmel Clay Schools Carmel, IN Project No 20"05.00 From: NO. OF COPIES Dl!!SCRIPTlON OF ITEMS / 2 Site SlgnageLocatlOn Plans / /' 2 SuilCling Letter Elevations and Dimensions / /' 1 Proposed Ri9ht-Qf~Way Dedication l-eg~I Descnption / Sent via: 0 Mail o Fax o Overnight (317) 571~2426 D UPS 0 Hand Deliver Page 1 of 6 o Pickup COMMENTS: AddItional information disc~sse<:l dunng me Technical Aavlso/)' Committ88 on WednesQay, Please advise if fllrtller Information or drawings are needed. The right-of-way dedication descnbes the qrea denoted an the plans and area hatched as part of the pl2lt va~t!On ClOCLJments submitted. We will be ot:ltainlng a specific exhibit for thiS right-of-way. ajc/sal 9025 NuIth RJver f{oac. S..uc: 200 'I rndi<lMpOJis.lnai:il\li. 46240 t311] 848-0966 '\ FaA (317) fi..il-0843" I.Lttp'/lwww.tb!lLcvm u U. , City of Carmel DEPARTMENT OF COMMUNITY SERVICES December 18, 2002 Jeff Bolinger Fnning/Howey Associates, Inc. 9025 North River Road Suite 200 Indianapolis, IN 46240 RE: Carmel High School Freshman Building Landscape Plans zj.!A -19;/' - 0;;;"" Dear Jeff: My cormnents on the above plans are as follows: 1. On sheet G4.2, the tree and shrub planting detail note which states 'Place soil ball slightly higher than grade," needs to be changed to read 'Place Root Flare of Plant Material Slightly Higher Than Grade." 2. On sheet L1.2 for the trees labeled eCI please use a Malus species that is included in the Indiana Urban Forest Council's list of recommended Malus (crabapple) species list. 'Louisa' is included in that list. Thornless hawthorn varieties are not recommended because of insect and disease pests in this area. 3. Please include graphic details and narrative describing the tree protection measures being taken to insure the preservation of the existing mature trees that will remain on the site. 4. In the planting notes, please include a note specifying that stakes and wires must be removed after one year from planted or transplanted trees, 5. The south east side of the mound located in the west-northwest comer of the site may need to be screened more heavily for sight buffering from the neighbors to the north-west. Ornamentals or medium maturing native shade trees could be well used here. I may have additional comments following the submission of revised plans. Please contact at 317 -571-24 78 or by email atSbrewer(@ci.cannel.in.us. ~~~ Scott Brewer Urban Forester, Department of Community Services ec: Allen Cradler, FalminglHowey Associates, IN" Laurence Lillig, DOCS ONE CIVIC SQUARE CARMEL, iNDIANA 46032 317/571-2417 Dec,17.2002 FANNING/HOWEY U u 1 : 37 PM -~ .\U:;.~ ..f' '""0....-0 Carmel High School Freshrnal1 Center Cannel High School CarmeilClay Schools Project No. 201105.00 Parklna Analvsls Existing Piilrking totals - 2002 Football Stadium North parldng area Remaining parking areas Visitor parking West parklng lot (including 27 accessIble spaces) (including .:1 accessiple sp~C$S) (including 9 accessible spaces) 1,714 spaces 223 spaces 339 spaces 29 spaces 65 s~ces 2,370 Total available spa.ces P~~ing t:eql./jred by Zoni"\! Ordinance for current bulldlna 10 spaces per c'assrQom for secondary School 187 total classrooms 1,870 spaces required ParkIng requIred far Freshman Center 10 spa,ces per classroom for secondary School 48 total classrooms 480 spaces required 2,350 spactls raquirGd with Fre5hman Center Addition ParkinQ spaces removed to[ ,the Freshman Center additIon Remaining total spaces 140 spaces 2,230 spaces New parKing requ Ired 140 spaces 120 spaces (minimum) New parking provided 157 spaces including accessible spaces Total Pa.rking provided after Freshman Center project II 2,387 spaces No,1204 p, 2/2 I?~ ~ /)[f/ ql"/IIE;[) u ? - [)(';' ?'J(); u'CS ". ". I. ! . ... "l >->- Dec,17. 2002 1:37PM FANNfNG/HOWEY U D~DrpknrungIfIowey U~ Associates) me. .Arclutects Ensim:~I'5 Consultanbl No,1204 P,1/2 ~";'-".~-" u T R A N s M T T A /I.'i1J} i 'f'--. /,\ \) '--"'ll,"~, /i......."V .....:./. ," ~ '/ <) R;:;,,' ',(:~ ! 0-; I !JPI1,Ctl/lr- \:.J I'G-,"'. l." 11 cD ))\_ \ , \ J/J1l,. [~ \ '-.', UOC"""' L /-l/, S .... " '. / Ct". '<. ,.' , /\ Y "<../7 I ' \.. \/ '-. -.:.!~-~. / To. Laurence Lllhg Department of community Services City of Carmel One Civic Square Carmel, IN 46032 ~ Allen J. Cradler, AlA Project Manager/Senior ssociate Date. December 17, 2002 Project Carmel HIgh School Freshman Center Carmel C~ay Schools Carmel. IN ProjectNo 20110500 rrom: NO. OF COPIES DESCRIPTION OF ITEMS , - 1 Parking Summary Sent via. 0 Mall Ig] Fax D Overnight (317) 571-2426 o UPS 0 Hand De[iver Page 1 of 2 o Pickup COMMENTS: Enclosed for your reView, is an updated parking summary sheet based on the plans submitted for the Technical Advisory CommIttee and Board of Zoning Appeals Our evaluation IS based on the ten spaces per classroom reqUirement noted In the Zoning Ordinance. Please contact us If you have any questions or need additional Information ajcljkc 9025 North RIver Road, SUite 200'" Indlanapohs. Indiana 46240 (317) $<1.8-0966'" Fax (317) 848-0843" nupffww",' thai com ~ DEC-lef.',OZ 10:15 - -. a il)o FROM-FANNING OY-INDP~$ 3178480843 u T-61T P.OI/04 F-508 t", :ISJO~~owey U "U~ Associates? me. Architects EngUlt:e-t':i Coru1.llc:antl> T RAN s M T T A /,\~~, ".;., v 'ZI..Lif;;.... IS?'> .t1 .~~~) "v ~ '\ ~ (;j/ l)r7[~(//lf/) '\f!J) f---;-' ''/' 0 9Il ... 1-- \'12 00 ~tJ02 r ~I l. . 'C.'S ' . \-> ~ \/\\ ,":-, / "<~';"~' ....,-':.'''' ""- f~_-;'~"\ ~~ , ~ _ :, I '\' .." " II I" - To: Jon Dobosiewic:z Department of Community Services City of Carmel One CivIc Square Carmel, IN 46032 From: Allen J. Crecner, AlA W Project Manager/Se;.vj~AssOc;iate Date: December,6, 2002 Project: Carmel High SChOOl Freshman Center Carmel Clay Senools Carmel. IN Proje~ No. 201105.00 NO. OF COPIES 3 DESCRIPllOI\1 OF ITE:MS Plat Vacation Information Sent via: 0 Mail ~ Fax o Overnight (317) 571-2426 D UPS 0 Hand Deliver Page 1 of4 o Piclc.\.Jp COMMENTS: Anachea is tt'le rec:oraed plat vacation for lots 1. 2, and 19 of the Carmelwood subdivision. The nght-of- way W<!l$ also vaf;ated a1 the same time. We could not tell what ngnt-of-way W./:lS describeCl ClLlring our quick review. We will continue to investigate thiS Information. ajc/sal 9025 Nimh Ri VQ' RU*d, S..ire; 200 'I IndilUlllpolis, !;1I~.j:\AA 462<kl l3! 7} 1148-0966 '\ fflx, (317) 1!4S-01143 "l hup;/fwww.fh~l.clJm 3178480843 r-617 P,D2/04 F-508 _,'__'-', _' "" c,~,;~;:,::"~~;':;);:~~1:t,;l' ,_~ p~a,.q. ;':~..' ~.,;~1/. : -\ :""~""2' ::~(~~fji/ ~: ..~":i-i ~~tK~,~~~ -: :~}~:f.~::~~i ". ."'.... ~ ifll.oY'_ .., 'I',,~~~ ". ':_.'.:r.:f;(~~~,~.~~~~~~ ,.., }-..,., ~" ',. "~'l}.f ":).;-;" ~;";::',;:i~c~~ ..~.,...:j''''"ir:o-''"'\''J~~ ""~),~~,,':i'I;"~', ..t....~.~~',..., ~ ~ .....~..~'1:'~. 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'lat ~1JQf'=lJ(lQ~04 UI. ~t14 DQOt 13(1, P49N ~illi .nd 'IS'I'. l~ th~ Off1co of ~B IUI1;Ol:48J' Of BUlUtoA CO\IIIlo~y, ~~iIAa. ..:.... 1 ., ' -.~. ' , . .~;. I '. . '~:<' ...::>.~~:~ ... , '~. .'. ~ ,: .,l, ~,of~'~':J~ . :'.,~:~~j " r.....;, " "'. . ._..~ -, i;~/ '., .\>..~~: ....:}t . " . .'.r.' - ,; .. ~XT' "A," 9/;? I ILI.,l ~ ~: u u One Civic Square Carmel, IN 4SJ32 (317) 571-2417 Fax: (31 T) 571-2426 To: A/k/7 r7ze/kr Fax: rf/c! - 0 t'K3 From: ~7 c{ Pages: Date: /c2 -/6 - a . 2/~.c:: CC~ o Urgent 0 Fer Review D Please Comment 0 Please Reply o Please Recycle "Epic?, / fi", L'!{// A Pen; 5VI/ J9~~ U 1~[J~anningIHowey U lJtl Associates, me. Architects Engineers Consultants , U O"~ (''Lt. 217!>-. '. >.:.--~ -...../ ".~" ,1"- '-' ~',........ ;f~r ~ '<, ? /~l REGFlVED t- h.."~1 pEe 13 2002 )~ \::\ - \ .~. DOr..'\ ,...... \~9\.\ .'........ \ /' \, /, '2y L \,/ /"". ...'\, / "&'0., _~.-". \ )" "-.~ I 1.\-1V T R A N s M T T A To: . Laurence LiJlig Date: Carmel Department of Community Services One Civic Square Project: Carmel, IN 46032 From: Allen J. Cradler, AlA r'x\l\ J Project Managerlsen\Q.%'sociate . December 13, 2002 Freshman Center for Carmel High School Carmel Clay Schools Carmel, IN Project No. 201105.00 NO. OF COPIES DESCRIPTION OF ITEMS 2 Special Use Application 2 Developmental Standards Variance Application Building Height 2 Developmental Standards Variance Application Signage 2 Developmental Standards Variance Application Signage 2 Developmental Standards Variance Application Signage Sent via: D Mail D Fax D Overnight D UPS [2J Hand Deliver o Pickup COMMENTS: This submittal is for the January 27, 2003, Board of Zoning Appeals Meeting. Please advise if additional drawing sets or any other information are required. ajc/jm 9025 North River Road, Suite 200 '1 Indianapolis, Indiana 46240 (317) 848-0966 "\ Fax (3l 7) 848.0843 ~ http://www.fhai.com ~. Page 1 of2 u u Lillig, Laurence M . From: Dobosiewicz, Jon C Sent: Thursday, December 12, 2002 8:44 AM To: 'Allen Cradler' Cc: Lillig, Laurence M Subject: RE: Carmel Freshman Center Alan, Thanks for the insight. It is not a notice issue but we think that if a proper record of the vacation can not be produced then we should include the vacation of these three lots with this request. All this would take is an amendment to the request Please forward to me any recorded vacation of the three lots so we can confirm the necessary action. Thanks, Jon -----Original Messagem-- From: Allen Cradler [mailto:acradler@fhai,com] Sent: ThursdaYI December 12, 20028:22 AM To: jdoboslewicz@ci.carmel.in.us Subject: Carmel Freshman Center Jon, Attached is the boundary description used in the public notice. This legal was generated to include the entire property now owned by Carmel Clay Schools including the recently purchased properties being vacated. We asked the Hamilt()n County Auditor when obtaining the adjacent property owner listing about the three lots previously purchased by Carmel Clay Schools. These lots are identified with Parcel No's 161030010200701,1610300102008000 and 1610300103012000. The Auditor's office indicated their records showed these three parcels being vacated and recorded on 8/14/91. We don't know the process that was done at that time, but they appear to have gone through some vacation process. Please advise if you have any questions or if modifications still need to be made to the request. Thanks AI/en J. Cradler Project Manager, Senior Associate Fanning/Howey Associates, Inc. 9025 N. River Road, Suite 200 Indianapolis, IN 46240 317-848-0966 - TX 317 -848-0843 - Fax acradler@fhai.com Fanning/Howey Associates, Inc. intends to send this transmission (including any attachments) only to the designated individual or entity. It is for the exclusive use of the intended recipient. If you received this message in error, please notify the sender by replying to this message by 12/1212002 't u u Fahey, Joyce 0 From: Sent: To: Subject: Dobosiewicz, Jon C Tuesday, December 10, 2002 3:01 PM Fahey, Joyce 0 FW: TAC meeting Joyce, Please fax these to petitioners and copy to files. Thanks, Jon -----Original Message----- -7>- From: Akers, William P Sent: Tuesday. December 10, 2002 2:05 PM To: Dobosiewicz, Jon C Subject: TAC meeting Jon, I will not be able to attend the TAC meeting on Wednesday December 18th because i will be on Vacation Starting that day. The following are comments i would like for you to pass on to each respective petitioner. VILLAGE OF MT. CARMEL, SECTION 10 They will need to submit a street name for that section...preferably one that does not include"Village Dr" as its name. WEXLEY CHASE if this subdivision is connected to both Aberdeen Bend and Hayden Run...The street they have labeled as"ABERDEEN BEND ST"..should actually be "TRAM LANE" I have submitted WEXLEY CT and KILKENNY CIR to the county for their approval. UNIVERSITY HIGH SCHOOL No Comment SHELBORNE PARK..SECTION 2 Address list is complete WEST CARMEL CENTER, BLOCK D, LOT 3 Address has already been assigned. It was given to Gregory Genrich from Bradford & Rliley,INC DIXIE HI-WAY ADDITION, LOT 8 Use existing address..if the new office building will have more than one tenant..they will have to use suite numbers with 100 series..Any questions feel free to contact me. LAUREL OAKS No comment at this timed.will wait for Secondary NORTHVIEW CHRISTIAN LIFE No comment CARMEL SCIENCE & TECHNOLOGY PARK No comment CARMEL BED & BREAKFAST Use same address CARMEL/CLAY SCHOOLS No comments 1 December 4, 2002 w u Allen J. Cradler, AIA Fanning/Howey Associates, Inc. 9025 N. River Road Indianapolis, IN 46240 RE: Project No. 201105.00 Freshman Center for Cannel High School Dear Mr. Cradler: I have received and reviewed the information for the above-mentioned project. At the present time, I see nothing in the plans that would hamper law enforcement efforts. . Ifwe can be of any further assistance to you, please contact us. Respectfully, 1fUdUld' b ~~. Michael D. Fogarty Chief of Police MDF:vb cc: Dept. of Community Services (317) 571-2500 A Nationally Accredit , I -. '/ ........ 4\ RFr'::j . t-I II-I"> /1'rn '/"/ LIJ 10 ,I' l: 'tI:; , DOCS'" ;,'1 ~~ ..---\ /"'" ";' V /'V' '<, { ~ /{Ij "/ ,,/- ---r"\\ Y ".QL]T~ J orcement Agency FaK(317)671-2512 U C'~D~. . (J!~-:r ~ annmc; ~ -Lowey .cJ Associatesi me. Architects Engineers Consultants T s M R A N To: Laurence Lillig Carmel Department of Community Services One Civic Square Carmel, IN 46032 Date: From: Allen J Cradler, Project Manager/Senior Associate NO. OF COPI ES DESCRIPTION OF ITEMS Freshma'n Center Drawings Sent via: D Mail D Fax [Z] UPS D Overnight COMMENTS: .~ u T T A L ~ RtCt-1VtLJ DEe 3 2002 DOCS D Pickup These drawings are being submitted for the December 18, 2002, Technica.1 Advisory Committee meeting in preparation for the January 27,2003, Board of Zoning Appeals meeting This Project requires Special Use Approval and Variances. These drawings include more information than the documents submitted in November for the plat vacation and December Plan Commission meeting. ajc/klr December 3,2002 Freshman Center for Carmel High School Carmel Clay Schools Carmel, IN Project No. 201105.00 [Z] Hand Deliver Sl02S North River Road. Suite 2.[)O '" Indianapolis, Indiana 46240 (317)R4R-O<)66'" Fax(317)R4R.OR43'" Iitlpllwww.lllai.CIlIl1 u u City of Carmel November 19,2002 ~. ~.r-I ,"-,~.~ - \ \ . '.. '! / ' ,t/(\ _.--'-~ -~- f /~>~ 1'1 I-I I. ,~:-':.i 1-\ Mr. Allen J. Cradler, ALA \'~ Fanning/Howey Associates, Inc. '-:.). ., 9025 North River Road, Suite 200 '(.;, , Indianapolis, IN 46240 "---l_ 1!- RECF/VED NOli 20 2002 DOCS '\ \~ \ \ -I: I I j ."'/ /-...... / \, ." , . - RE: Carmel High School Freshman Center Vacation - Project Review #1 Dear Mr. Cradler: We have reviewed the plans submitted for this project. We offer the following comments: 1. Vacation of dedicated right of way requires Carmel City Council approval. Dedication of right of way requires Board of Public Works and Safety approval. 2. I am enclosing an example of a dedication ofright of way form This form may be electronically transmitted to you if you so desire. 3. Why isn't that portion of Audubon Drive between the two vacated streets being vacated? Isn't this currently a dedicated street? 4. It would be helpful if an additional sheet could be provided that would show the existing with the vacated overlaid in dashed or lighter lines or vice versa and without the detail presently shmvn. 5. It would also be helpful if the location of existing streets could be indicated beyond the extent of the arc as proposed to be vacated. Perhaps this could be combined with thc request in item 4 above. 6. Please providc existing and proposed street names in a more prominent manner. They are very hard to read, particularly on sheets 1,2,3 and 4. 7. Will the right of way and plat vacations be submitted together or separately? This is the extent of our comments at the present time. Sincerely, Dick Hill, Assistant Director Department of Engineering Ce: M. Kate Weese, City Engineer Mike McBride, Assistant City Engineer Jon Dobosiewicz, DOCS Laurence Lillig, DOCS Jolm DullY, Cannel Utilities Jim Haag, Carmel Utilities Paul Pace, Carole I Utilities SWROJREV02\CHSFROSI-lROVN AC DNE CIVIC SQUARE CAIUv1!'L, INDLi\NA 46m2 317/571.2100 11/19/02 11:27 FAX HAMILTON CO HWY. ->H Carmel DOCD I4J 001/001 u u HAMILTON COUNTY HIGHWAY DEPARTMENT November 19, 2002 <"f~li:-, / "\ ;.> ~ "--(,", ;r,,/ 'c. ~" ..' * ./ A I . v' \ 'i " \ I~~I RECFIVED;~'~j : -, NOV 19 2002 '>~1 \_' f.... \:-' DOCS /:} . "/ ..~ 1 , "'; ~:~\''-.-,/o' - ~ ~- '?' \ y I . .. ".,? -.;- . " \ .\ Mr. Allen J. Cradler Fanning/Howey Associates, Inc. 9025 North River Road, Suite 200 . Indianapolis. Indiana 46240 " RE: Carmel High School Freshman Center Clay Township Dear Mr. Cradler: This letter serves to acknowledge receipt of a transmittal-received 11/6/02containing the plans for the above-mentioned project. After reviewing the submittal the Highway Department has the following comments: 1. It appears that this project lies entirely within the limits of the City of Carmel. Therefore, all future comments should be directed toward the City. If you have any information contrary to this statement, please contact me immediately. If you have any questions or comments concerning this letter, please feel free to contact me at anytime. Sincere'ly, /4(P~ Steven J. Broermann Staff Engineer cc: Jon Dobosiewicz Jenny Chapman G:\USERS\SB\02T AC\ 11-19.D2carmeIHS.doc 1700 South lOll' Street Nohlesville, In. 46060 www.co.hamIUon.ln.us Office (3]7) 773-7770 Fax (317) 776-9814 ... u u NATURAL RESOURCES PLAN REVIEW AND COMMENT Hamilton County Soil and Water Conservation District 1108 South 9th Street, Noblesville IN 46060 Ph- 317-773.,.1432 or Email at john-south@ia.swcd.org Project Name- Cannel High School Freshman Center Location- SeC. 30 T-18N R-4E Acreage- 4 ac "7 Owner/Developer- Carmel/Clay School Corporation Engi neer- Mr. Allen Cradler Fanning/Howey Associates lne 9025 North River Road, Suite 200 Indianapolis, IN 46240 ~v.,4 ~ ,Q4..o 7.- Reviewed By: John H. South P.E. Certified Professional in Erosion and Sediment Control Plan Review Date: November 19, 2002 Soils Information for new site: Miami silt loam, 2-6 percent slopes- this soil is light colored, silty in texture and on sloping uplands. It is deep and well drained with moderate permeability. It has moderate available water for plant growth and a mecIiumorganie matter content. It has compact till starting at a depth between 20- 40 inches. The main soil features that adversely affect urban development uses are moderate potential frost Cletion, moderate shrink-swell potential, moderately slow permeability, low strength and erosion during construction. Additional information about soils is available in the "Soil Survey of Hamilton County". The engineer and/or developer should consider the need for an onsite soils investigation. T bave reviewed the plans for this project and have the following comments: e I cIa not oppose the plat and RlW vacation. . Existing wells and/or septics need to be correctly abandoned. . An erosion conLrol plan is needed prior to demol ition. If this project is less than 5 acres an NOl to IDEM will not be required. Should you have questions conceming these comments, please contact me. Cc: Jon Dobosiewicz, Carmel DOCS Jenny Chapman, Surveyor File u u Carmel November 12, 2002 Allen J. Cradler, AlA FanninglHowey Associates, Inc. 9025 N. River Road Indianapolis, IN 46240 RE: Project No. 201105,00 Carmel High SthooI.Freshman Center. Dear Mr. Cradler: r have received and reviewed the information for the above-mentioned project. At the present time; r see nothing in the plans that would hamper law enforcement efforts. If we can be of any further assistance to you, please contact us. Respectfully, ~o~~ Chief of Police MDF:vb cc: Dept. of Community Services rcement Agency F.K(317) 571-2612 (317) 571.2500 A Nationally Accredit ,,,,1/'/"l .~ 1ft?, ''-- i/;/. .ly :to t'OCcS <Vip I ~- I -<11-'\o-':"";'i_ .... -~-. . ~.~,~ - ~ u / /4, r' -..,.,'7 /Jf..... .1.~ {i u"! ~.r,~ ~(f-' mOltjanning/f-Iowey Lr4cJ[s Associates; me Architects Engineers Consultants ARCHITECT/AGENCY MEETING Carmel Clay Schools Carmel, Indiana < .~;- ~?i>;, RECEIVED SE? 30,2002 DOCS , ,\ \-' :-\ I '~,I ,- '/ \:', ... , , " /' -h "<<~-~n-;~'--\:'; / Date: September 16, 2002 Re: Carmel High School Freshman Center Carmel Clay Schools Carmel, Indiana Project No. 201105.00 To: Rollin E. Farrand, Jr., RA, Director of Facilities and Transportation The following is a report of our meeting on the above date. If you find anything with which you disagree. please inform us, in writing, within ten calendar days of receipt. Present: Rollin E. Farrand, Jr., Roger McMichael, Carmel Clay Schools; Mike Hollibaugh, Laurence Lillig, Jon Dobosiewicz, City of Carmel; Charles R. Tyler, Allen J. Cradler, Jeff Bolinger. Fanning/Howey Associates, Inc. Purpose: Review of the site plan and vehicle circulation around the Freshman Center. 1. Fanning/Howey Associates, Inc. reviewed the. revised site plan layout and proposed drive configuration at the northwest side of the campus. The following comments were made: a. The drive has been reconfigured and pulled away from the adjacent residential properties, where possible. b. The proposed plan disconnects the High School drive from the adjacent neighborhood. Sylvan Lane and Audubon Drive will be connected across one of the residential properties purchased by Carmel Clay Schools. c. An emergency only access drive is proposed between the High School drive and the connected Sylvan Lane and Audubon Drive. The emergency access was reviewed, and found to be acceptable to the Carmel Fire Department. The emergency access was required in order for the Carmel Fire Department to support the Plan. d. The emergency access lane could be upgraded to a temporary street, if required, until the connection of Third Street and Sylvan Lane is completed, This optIon would allow traffic to flow back into the neighborhood from the High School and not eliminate the current concerns of the neighbors. e. Additional green space may be considered adjacent to the main entrance for the Freshman Center. 2. All parties felt the majority of the adjacent Property Owners would support this plan. Some Property Owners on Syl,,:,an Lane have voiced concerns about the disconnection of the current street system to both the City of Carmel and Carmel Clay Schools. 9025 North River Road, Suite 200 ~ Indianapolis! Indiana 46240 (317) 848-0966 ~ Fax (317) 848-0843 ... http://www.thaLcom ...,.'.~ ~ . ~.-~ AlA Meeting (0916/02) Carmel Freshman Center Carmel Clay Schools Carmel, Indiana ProjectNo.201105.00 Page 2 u u " 3.. The current plan eliminates approximately 132 parking spaces and adds a total of approximately 200 parking spaces. 4. The parking previously discussed, in the northeast area of the campus, will not be needed to replace the lost parking. The parking in this area was not included in the original Project budget. 5. The intersection of the High School Drive, with Second Street and Fourth Avenue, should be reviewed further. There are a number of entrances occurring at this location. The new drive cannot align with Second Street and remain on the property recently purchased by Carmel Clay Schools. 6. Fanning/Howey Associates, Inc. will review having the new drive align with one of the existing entrances heading north out of the west parking lot. One of the entrances heading west out of.the west parking lot could be removed to help focus traffic toward one location. 7. Sidewalks should be shown on the upcoming plans. T.he emergency access point could be an enlarged sidewalk area. One of the concerns of adjacent Property Owners was losing a pedestrian walk connection to Main Street. 8. The pedestrian walk should extend along the north side of the new drive and connect to area north of the High School building. 9. The configurations of Sylvan Lane and Audubon Road should anticipate future curbs and sidewalks to match those being done elsewhere in the area. It may not be beneficial to , include those improvements for a short stretch of road at this point. Carmel Clay Schools would provide these improvements at a later date, if required. These issues should also be reviewed with the City of Carmel Department of Engineering. 10. The parking spaces that would bave vehicles backing up into the maIn drive should be reviewed and reconfigured, if possible. 11. Plat vacation, right-of-way, vacation and right-of-way grant will be required for this Project, as the Project continues through the proper City of Carmel approvals processes. 12. An emergency access easement should be granted to the City of Carmel for the emergency access point. This should be reviewed with the Carmel Fire Department. Allen J. Cradler, AlA rrv\f.J Project Manager/se~~r~ssociate AJC/jm ~~~anning/Howey Associates] Inc. Architects Engineer;; Consultants "-.':--1' (,7<--" u u ... ~3~anningIHowey Associates, me. Architects Engineers Consultants ~ RECE'VED "IP ~ 1 . l) :. .l ~_ ;-~- " DOCS September 16, 2002 'd' - , Laurence Lillig Department of Community Services City of Carmel One Civic Square Carmel, IN 46032 Re Carmel High School Freshman Center Carmel Clay Schools Carmel, Indiana Project No, 201105,00 Dear Laurence: As we continue to prepare the information required for the various submissions of this Project, we would appreciate your review and comments on the enclosed document. Staff at the High School provided us with information on the existing parking spaces. We then evaluated the number of classrooms in the existing building and the proposed additions. We used the 10 spaces per classroom requirement, noted in the Zoning Ordinance, to determine the number of parking spaces required for the entire campus. Did we select the proper requirement from the Zoning Ordinance? Does our evaluation appear appropriate for this Project? We would appreciate any comments or suggestions you may have. Sincerely, FANNING/HOWEY ASSOCIATES, INC. AllenJ.Cr ler,'~ Project Manager/Senior Associate AJC/jkc enclosure 9025 North River Road, Suite 200 ., Indianapolis, Indiana 46240 (317) 848-0966 '" Fax (317) 848-0843 '" http://www.fhai.com ~~,~.-;..-~, u ,- >--., .~~~ .- '\ Carmel High School Freshman Center Carmel High School Carmel Clay Schools Project No. 201105.00 Parking Analysis Existing Parking totals - 2002 Football Stadium North parking area Remaining parking areas Visitor parking West parking lot u (including 27 accessible spaces) (including 4 accessible spaces) (including 9 accessible spaces) 1,714 spaces 223 spaces 339 spaces 29 spaces 65 spaces 2,370 Total available spaces Parking required by Zoning Ordinance for current building 10 spaces per classroom for secondary School 187 total classrooms Parking required for Freshman Center 1,870 spaces required 10 spaces per classroom for secondary School 48 total classrooms 480 spaces required 2,350 spaces required with Freshman Center Addition ParkinQ spaces removed for the Freshman Center addition Remaining total spaces New parking required New parking provided 132 spaces 2,238 spaces 132 spaces 112 spaces (minimum) 203 spaces (current design development plan) Total Parking provided after Freshman Center project = 2,441 spaces ~ ",RECEIVED lJ"P '!1 - .!. . 2:/,1'} DOCS '- /" , '\' ." .,.,."- s~ p . I 6, 2 0 02 5 : 0 6 P M .I:__i,;, FANNING/HOWEY U No.0865 p. 1/2 u f-.-:-, ii /---0~ \TJ:-7~ /' '.,,:'- ---..J.., September 16, 2002:~' .t "'<<:/\ t, . RECEWED V\ Lallr'ence LilJig ~~, SEP 11 ZQG2 ~1 Department of COiDh.:', unltySeoo~ /:_; City of Cannel ,/\ <j One Civic Square"':".,. ..;<y Cannel, IN 46032 ,.<It--~v Re. Carmel High SChool Freshman Center Cannel Clay Schools Cannel, Indiana Project No. 201105,00 IDOrdanning(Howey ~ul:5 Associates me. Arch1tects EDgim:1ml ConluItants Dear Laurence. As we continue to prepare the Informa.tion required for the various submissions of this Project, we woufd appreciate your review and comments on the enclosed document Staff at the High School provided us with information on the eXisting parking spaces. We then evaluated the number of classrooms in the existing building and the proposed additions. We used the 10 spaces per classroom requirement, noted in the Zoning Ordinance, to detetmlne the number of parking spaces required for the entire campus Did we select the proper requirement from the Zoning Ordinance? Does our evaluation appear appropriate for this Project? We would appreciate any comments or suggestions you may have. Sincerely, Allen J C Project Manager/Senior Associate AJC/jkc enclosure 9025 North Rive. Road, Suite 200 ,. Ind.ia.napolls, J.odia:o.a. 46240 (317) 848-0966 "Il Fax (317) ~8~0843 "'l http://www..fhai,com 8.13.0,16.2002 5:00PM "~'''- :;JL....~.. 1-/ . a. FANNING/KOWEY U No.0865 u #W>-~>- .. Carmel High SC?hool Freshman Center CarmQI High School Cann$1 Clay $ehool$ Project No. 201105.00 Parking Analvsis EXisting Parking totals - 2002 Football Stadium North parking area Remaining parking areas Visitor parking West parking lot 1,714 spaces 223 spaces 339 spaces 29 spaces 65 spaces 2,370 Total available spaces (including 27 accessible spaces) (IncludIng 4 accessIble spaces) (including 9 accessible spaces) Parkln9 reauired by Zanlng Ordinance for pl.l(rent building 10 spaces pElr da.ssroom for secondary School 187 total classrooms 1,870 spaces required Parking r~ufred for Freshman Center 10 spaces per classroom for secondary Schoo! 48 total classrooms 480 spaces required 2,350 spa<:es required with Freshman Center Addition Parlsi09 spaces removed for 1he Freshman Center addition .. R,emainlng total spaces 132 spaces 2,238 spaces New parking required 132 spaces 112 spaces (minimum) New parking prOVided 203 spaces (current design development pl~n) Total Parking provided after Freshman Center proJect. 2,441 .spaces p. 2/2 ~:t v......:..::c U n:JJiIjanningfHowey U ~Ul:J Associates, me. Architects Engineers Consultants u Date: August 12, 2002 ~2' a ~. . / .~ ~ ;?\ ~ RECE1VED \:,,\ :;~. AUG. 20 2002 B. . ~ DOCS Ii! ~)j~<:; ~(j. ~ ~ 8 ARCHITECT/AGENCY MEETING Carmel Clay Schools Carmel, Indiana Re: CarmE;l1 High School Freshman Center Carmel Clay Schools Carmel, Indiana Project No. 201105.00 To: Rollin E. Farrand, Jr., RA, Director of Facilities and Transportation The following is a report of our meeting on the above date. If you find anything with which you disagree, please inform us, in writing, within ten calendar days of receipt. Present: Rollin E. Farrand, Jr., RA,. Carmel Clay Schools; Mike Hollibaugh, Kate Weese, Laurence Ullig, Jon, Dobosiewicz, Mike McBride, City of Carmel, Charles R. Tyler, Allen J. Cradler, Fanning/Howey Associates, Inc. . Purpose: This meeting was held to further review the street alignment and traffic issues relating to the Freshman Center Project. 1. A plan was presented based on previous discussions about disconnecting the circulation drives for the High SGhool campus from the adjacent city streets. The plan would eliminate any connection to the adjacent neighborhood from 2nd Street and the traffic from the High School campus. 2. A number of adjacent. property owners at the recent neighborhood meeting indicated one of their biggest concerns with the Project was the additional traffic, both vehicular and pedestrian, generated that could go through the neighborhood. Eliminating any route allowing traffic from the High School campus into the neighborhood, they feel, would be a benefit. 3. The proposed plan was developed with input from the Carmel Clay Schools Administrative Team after discussions regarding a number of different options. The use of the roundabout was thought to help control vehicle speed and ease the intersection of the drive and parking a rea. 4. The internal road around the northwest side of the High School campus would be a private drive for the High School campus. The connection of Sylvan Lane and Audubon Road would become a portion of the public street. 5. Gary Hoyt with the Carmel Fire Department should be consulted about the potential emergency access issues if the neighborhood would be disconnected from access via 2nd Street. 6. An evergreen buffer would be provided along the adjacent properties and the internal road. 9025 North River Road, Suite 200 'iii Indianapolis, Indiana 46240 (317) 848-0966 "'I Fax (317) 848-0843 "'I http://www.fhai.com AlA-Meeting (08/12/02) U Carmel High School Freshman Center Carmel Clay Schools Carmel, n'ldiana Proj~ct No. 20~ 105.00 Page 2 u .> ',"" 'y ! t:r.=-.:.......-:. '\ 7. As mentioned in the last meeting, the vacation of plats purchased by the School and the existing street rights-of-way would have to be requested and presented before the Plan Commission. 8. All parties understood that the elimination of the connection between the School and neighborhood would benefit both areas and eliminate current frustration and complaints by the neighborhood. 9. The City of Carmel is concerned about eliminating one means of access into the adjacent neighborhood. Public security and emergency services need to be considered for this area. The elimination of the second access point makes the properties on Sylvan Lane the end of a long dead end street not desirable, in most circumstances. 10. The City of Carmel would like to see the connection of Sylvan Lane and 3rd Streetto the west considered in order to provide the two access points required for the neighborhood. 11. Additional property acquisition ,and off-site improvements would be required of the Freshman Center Project in order to meet this requirement. 12. The plan presented is a result of an attempt to sol\le concerns about an existing condition and make improvements to that condition during the proposed Project. Previous plans presented to the City of Carmel and the neighborhood suggested a realignment of Audubon Road and maintaining the connection of the School circulation routes with Audubon Road. 13. The' realignment of Audubon Road in order to maintain the two points of access to the neighborhood could still be incorporated if the proposed disconnection is a concern or the extension of 3rd Street became a requirement of the proposal. However, the realignment of Audubon Road doesn't resolve the major concerns of the adjacent property owners, 14. An intermediate step could be to provide a temporary connection to the neighborhood using the proposed intern'at road for the High School campus that would be eliminated when 3rd Street would be extended to Sylvan Lane. There is the potential for other parties to develop surrounding area and extend 3rd Street in the future. 15. The Department of Development would have to be comfortable with the proposed plan in order to make a positive recommendation to the Plan Commission. The Plan Commission could still require improvements beyond those desired or not approve the proposed plan for the plat vacation and right-of-way vacation. 16. The adjacent property owners and public safety officials would also have to support the proposed plan to disconnect the neighborhood without the connection to 3rd Street. This would benefit the proposal when presented to the Plan Commission. 17. Other traffic calming devices should be considered to control vehicle speed along' the internal clrculation routes. Other options may make a temporary connection easier and provide additional space for landscape buffering. ~3~anning(Howey ASsoCIates, Inc. Architects Engineers Consultants ~~ :l~~_ i:' . AJAMeeting (08/12/02) U Carmel High School Freshman Center Carmel Clay Schools Carmel, Indiana Project No. 201105.00 Page 3 u 18. Allowing the parking areas to extend to the perimeter circulation route instead of separating the perimeter circulation would also help control vehicle speed within High School campus. 19. A 50' wide buffer between the proposed parking or road areas and the adjacent properties should be sufficient and would exceed the .zoning ordinance requirements. 20. The plat vacation and right-of-way vacation process should be started as soon as possible. The details of the entire site development are not required for this process. The Plan Commission will not be reviewing zoning ordinance issues such as parking or landscaping as part of the plat vacation process. 21. Fanning/Howey Assocjates, Inc. will meet with the Carmel Fire Department and further develop options for the internal road circulation for review by the City of Carmel and the adjacent neighbors. Allen J. Cradler, AIAa~~ Project Manager/Senior Associate AJC/sal [R~~anning!Howey AssoClates! Inc. Architects Engineers Consultants [F~~anrllng;powey Associates, Ib.c. Architects Engineers Consultants OWNER/ARCHITECT MEETING Carmel Clay Schools Carmel, Indiana 1"'" c-; \~_.~ -u i.-> t ! f /' Rr. ~ 1{4'!-C[;II[D 21 lO/'J On {I.. v'CS Date: May 6,2002 ~ "".." Re: Carmel High School Freshman Center Carmel Clay Schools Carmel, Indiana Project No. 201105.00 To: Rollin E. Farrand, Jr., RA, Director of Facilities and Transportation The following is a report of our meeting on the above date. If you find anything with which you disagree, please inform us, in writing, within ten calendar days of receipt. Present: Roger McMichael, Rollin E. Farrand, Carmel Clay Schools; Michael P. Hollibaugh, Director, Department of Community Services, Kate Weese, City Engineer, City of ear-me I; Paul N. Elling, Donohue & Associates; Mark Obergfell, Ter Horst, Lamson & Fisk, Inc.; William E. Payne, Jeff Bolinger, Fanning/Howey Associates, Inc, Purpose: This meeting was held in Roger McMichael's office to review proposed buHding additions and their impact on surrounding roads, residential areas, and city infrastructure. 1. BiJl Payne explained that the primary location for new construction for the Freshman Center would occur in the knuckle area. Appraisals are being sought for five adjacent residential properties in consideration of the potential to purchase these properties. Should the School Corporation purchase these properties, greater design flexibility would be allowed for building additions and additional buffer space could be provided for parking and drives between the Freshman Center and adjaCent residential properties. Concerns have been expressed by adjacent property owners regarding traffic, the speed at which cars are driving, and noise. Bill Payne questioned whether the City of Carmel is considering any road improvements or extensions that might help this situation. 2. Kate Weese explained that the City of Carmel does not have any plans for further road construction or extensions in Old Town area. 3. Mike Hollibaugh noted that the Department of Community Services would support continued dialogue on the improvement of traffic circulation in this area. The Department of Community Services does not have any specific objections to the approach that this Project is taking in terms of providing premiere High School facilities with appropriate traffic circulation and parking. 9025 NortlL River Road, Suite 200 , Indianapolis, Indiana 46240 (317) 848-09'66 "l Hoc J9JZ)-848-'D843 "'1 http://www.fhai.com O/A Meeting (05/06/02) Carmel High School Freshman Center Carmel Clay Schools Carmel, Indiana Project No: 201105.00 Page 2 4. Participants generally agreed that additional detention facilities were probably not provided south of Smokey Row Road in the previous bullding Project at Carmel High School. Kate Weese supports the concept of "beating the peak" by directing any increase in storm water flow to Cool Creek. This viewpoint may not be held by the County Surveyor's Office. William E. Payne, AlA ~ft. Owner- t n-Charge/Pri no{jl WEP/sal [Fl3~anning/Howey Associates, Inc. Architects Engineers Consultants .J..... u U~[]rfanning/Howey . ul:J Associates} me. Architects Engineers Consulqmts u r R A N s M T T A To: Laurence M. Lillig, Jr. Planning Administrator Department of Community Services City of Carmel One Civic Square Carmel, Indiana 46032 William E. Payne, AlA WAl- . Owner-I n-Cha rgefPri nCI'fj Date: July 31,2001 Project: Carmel High School Baseball Diamond Improvements, Carmel Clay Schools Carmel, Indiana Project No. 200008.00 From: NO. OF COPIES DESCRIPTION OF ITEMS 1 Set No. 20 - Construction Drawings and Specifications - Sent via: D Mail o Fax D Overnight IZl UPS o Hand Deliver D Pickup COMMENTS: JB/sal Cc: Rollin E. Farrand, Jr., RA, Director of Facilities and Transportation, Carmel Clay Schools P.O. Box 80006 ~ Indianapolis. Indiana 46280 :n:'iO PrioriT)' Way South Drive, Suite I] 0 "! Indiarmpol is, Indiana 46240 (317) 848-0966 " Fax (317) 848-0843 "! I1ltp://www.HwLcom .!>_c,.c",..<.'~;...,. .,:" or "/',""" 'j...J, --"'TA ..... ,:\ ~/ -"':.t;(';'c' .'; CJl~<;'(;:" '::~~ I;E~ ';g \ '.~~: :~ * !D -I;" <.: \'~~~fi~,l U u City of Carmel DEPARTMENT OF ENGINEERING May 13.2001 A {qJ'02 SOrt ~ ~. Mr. Joseph A Sharp, P.E. Pm" I. Cripe, Inc. 7172 Graham Road Indianapol is, IN 4G250 RE: Cannel 11.5. Parking Lot at Main StlTct Dear Mr. Sharp: 111 our review Icller dated May 3, we indicated in Hem #8 Ill;!l the curb cuts would require Board of Public Works and Safely approvaL While Board approval is required for COlllmercial Curb CuIS, we neglected to tell YOll that this office canl10t slIpport both curb cut requests withoul justification being provided for the need of the 2,,,1 curb cuI. The goal of the Board of Works as implcmcnted by this office is: . To minimize (allCljusl i fy) Ihe lIumber of curb cuts for proposed sites .:lccessing dedicated slrecls and~ . To align all proposed drives with exisling opposing drives. Of p3l1icular concern is the alignment of len turns olll of opposing drives. We apologize for the omission of Ihis detail of information in our original review lcllcr. ]f YOll havc qucstions, please c<lll Kale Weese or me at 571-2441. 1J~ Dick Hill, Assislalll Director Depat1 men I of Enginceriilg cc: M. Kale Weese, City Engineer Lnllrcncc Li II ig. Departmcnt of Community Services S:1l' Ii 0.1 Ii E\'O I \ell SJ' AH" 2 ONE CIVIC SQUARE CARMEL, IND1ANA 46032 317/571-2441