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Home My WebLink AboutBPW-07-02-08Coty of Carmel Office of the Clerk-Treasurer MEETING NOTICE CARMEL BARD OF PUBLIC WORDS WEDNESDAY, JULY 2, 2008 AT 10:00 A.M* COUNCIL CHAMBERS CARMEL CI'T'Y MALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, JULY 2, 2008, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 3171571-2414 Cky of Carmel Office of the Clerk-Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, JULY 2, 2008 - 10;00 A.M. COUNCIL' CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER MINUTES a. Minutes from the June 18 2008 Regular Meeting. 2. BID OPENINGS/AWARDS a. Bid Award for the Cherry Tree Water Road Main Extension; TPI.Utility Construction; ($94,525.00)1. This was the lowest and most-responsive bid; John Duffy, Director of the Department of?Utilities 3. CONTRACTS a. Request for Purchases of Goods and Services; Xerox; ($28;312.20); John Duffy, Director of the Department of Utilities b. Request for Purchases of Goods and Services; Pitney Bowes; ($371.00); Judge Paul Felix, Carmel City Courts c. Request for Purchases of Goods and Services; Change Order #3; Becker Landscape Contractors; 3 Day Contract Time Increase (No Monetary Change); Michael McBride, CityEngineer d. Request for Purchases of Goods and Services; Milestone Contractors; Change Order 940; (Increase 516,292.39); Mike McBride, City Engineer e. Request for Purchases of Goods and Services; Milestone Contractors; Change Order #41; (Increase $33,900.00); Mike MCBfide; City-Engineer f. Request for Purchases of Goods and Services; Engledosv, Inc; Change Order 93; (Decrease $661.25); Mike McBride, City Engineer g. Request for Purchases of Goods and Services; Becker Landscape; Change Order 92; (Increase $1,209.00); Mike McBride, City Engineer ONE CIVIC SQUARE CARMEL. INDIANA 4603? 3171511=2414 4. USE OF CITY FACILITIES/STREETS a. Request to Use City Streets; Block Party; Saturday July 19, 2008; 2:00 p.m. to 11:00 p.m.; Kerry Freiberg, Brookstone Park b. Request to Close City Streets; Parade (Same Route as Previous Years); Friday, September 12, 2008;1:30 p.m.; AmySkeens-Benton, Carmel High School c. Request to Close City Streets; Race (See Attached Route); Saturday, September 6, 2008; 10:00 a.m.; Amy Skeens-Benton, Carmel High School d. Request to Use Gazebo and Common Grounds; Recital; Tuesday, September 16, 2008; 4:00 p.m. to 8:00 p.m.; Bekky Coffey e. Request to Use Gazebo and Common Area; Memorial; Wednesday, May 6, 2009; 4:00 p.m, to 8:30 p.m.; Ann Gallagher, Carmel Police Department E Request to Use City Streets; 2008 Indianapolis Monthly Art House; Thursday, July 16 through Sunday, July 20, 2008; 12:00 p.m. to 7:00 p.m.; Emily Beitzel, Brenwick Development g. Request to Use City Streets; Block Party; Saturday July 5, 2008; 3:00 p.m. to 9:00 p.m.; Chris Larkin, Village of West Clay 5. OTHER a. Recognition of Police Department Civilian Employees; Years of Service; Chief Michael Fogarty, Carmel Police Department b. Recommendation for Acceptance Approval; Old Meridian Street; Final Inspection and Acceptance; Michael McBride, City Engineer c. Request for Water Availability; Village of West Clay; Section 3001A; Greg Snelling, Snelling Engineer d. Request for Street Closure: Eastbound.Right Turn Lane and Southern Eastbound thru Lane of City Center Drive; Darrell Tackett, Hagerman Construction e. Request for Utility Reimbursement. Agreement; Vectren Energy Delivery; 13151 Street from Shelborne Road to Towne Road; ($154,337.00); Michael McBride, City Engineer f. Request for Consent to Encroach; 13326 Six Points Road; Nilaben Patel g. Request for Consent to Encroach; Side Load Driveway; 14051 Mississnewa Drive; Cherry Creek Estates Section 5; Mike Barden, Pulte Homes h. Request for Consent to Encroach; Side Load Driveway; 14063 Mississnewa Drive; Cherry Creek Estates Section 5; Mike Baiden,.Pulte Homes i. Request for Consent to Encroach; Side Load Driveway; 13923 Salmon Drive; Cherry Creek Estates Section 4; Mike Barden, Pulte Homes j. Request for Consent to Encroach; Side Load Driveway; 13922 Salmon Drive; Cherry Creek Estates Section 4; Mike Barden, Pulte Homes k. Request for Consent to Encroach; Side Load Driveway; 6511 Red Cedar Way; Cherry Creek Estates Section 4; Mike Barden, Pulte Homes 1. Request for Consent to Encroach; Side Load Driveway; 6523 Red Cedar Way; Cherry Creek.Estates Section 4; Mike Barden, Pulte Homes 6. ADJOURNMENT 1 4. USE OF CITY FACILITIES/STREETS a. Request to Use City Streets; Block Party; Saturday July 19, 2008; 2:00 p.m. to 11:00 p.m.; Kerry Freiberg, Brookstone Park b. Request to Close City Streets; Parade (Same Route as Previous Years); Friday, September 12, 2008; 1:30 p.m.; Amy Skeens-Benton, Carmel High School c. Request to Close City Streets; Race (See Attached Route); Saturday, September 6, 2008; 10:00 a.m.; Amy Skeens-Benton, Carmel High School d. Request to Use Gazebo and Common Grounds; Recital; Tuesday, September 16, 2008; 4:00 p.m. to 8:00 p.m.; Bekky Coffey e. Request to Use Gazebo and Common Area; Memorial; Wednesday, May 6, 2009; 4:00 p.m. to 8:30 p.m.; Ann Gallagher, Carmel Police Department f. Request to Use City Streets; 2008 Indianapolis Monthly Art House; Thursday, July 16 through Sunday, July 20,2008; 12:00 p.m. to 7:00 p.m.; Emily Beitzel, Brenwick Development g. Request to Use City Streets; Block Party; Saturday July 5, 2008; 3:00 p.m. to 9:00 p.m.; Chris Larkin, Village of West Clay 5. OT HER a. Recognition of Police Department Civilian Employees; Years of Service; Chief Michael Fogarty, Carmel Police Department b. Recommendation for Acceptance Approval; Old Meridian Street; Final Inspection and Acceptance; Michael McBride, City Engineer c. Request for Water Availability; Village of West Clay; Section 3001A; Greg Snelling, Snelling Engineer d. Request for Street Closure: Eastbound Right Turn Lane and Southern Eastbound thru Lane of City Center Drive; Darrell Tackett, Hagerman Construction e. Request for Utility Reimbursement Agreement; Vectren Energy Delivery; 131" Street from Shelborne Road to Towne Road; ($154,337.00); Michael McBride, City Engineer f. Request for Consent to Encroach; 13326 Six Points Road; Nilaben Patel g. Request for Consent to Encroach; Side Load Driveway; 14051 Mississnewa Drive; Cherry Creek Estates Section 5; Mike Barden, Pulte Homes h. Request for Consent to Encroach; Side Load Driveway; 14063 Mississnewa Drive; Cherry Creek Estates Section 5; Mike Barden, Pulte Homes i. Request for Consent to Encroach; Side Load Driveway;13923 Salmon Drive; Cherry Creek Estates Section 4; Mike Barden, Pulte Homes j. Request for Consent to Encroach; Side Load Driveway; 13922 Salmon Drive; Cherry Creek Estates Section 4; Mike Barden, Pulte Homes k. Request for Consent to Encroach; Side Load Driveway; 6511 Red Cedar Way; Cherry Creek Estates Section 4; Mike Barden, Pulte Homes I. Request for Consent to Encroach; Side Load Driveway; 6523 Red Cedar Way; Cherry Creek Estates Section 4; Mike Barden, Pulte Homes 6. ADJOURNMENT 1 Request for Purchases of Goods and Services; Engledow, Inc; Change Order #3; (Decrease $661.25); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Services; Becker Landscape; Change Order #2; (Increase $1,209.00); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3- 0. REQUEST TO USE CITY FACILITIES/STREETS Request to Use City Streets; Block Party; Saturday July 19, 2008; 2:00 p.m. to 11:00 pan.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request to Close CityStreets; Parade (Same Route as Previous Years); Friday, September 12, 2008; 1:30 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3- 0. Request to Close City Streets; Race (See Attached Route); Saturday, September 6, 2008; 10:00 a.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request to Use Gazebo and Common Grounds; Recital, Tuesday, September 16, 2008; 4:00 p.m. to 8:00 p.nu.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3- 0. Request to Use Gazebo and Common Area; Memorial, Wednesday, May 6, 2009; 4:00 p.m. to 8:30 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request to Use City Streets; 2008 Indianapolis Monthly Art House; Thursday, Judy 16 through Sunday, July 20, 2008; 12:00 p.m. to 7:00 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request to Use City Streets; Block Party; Saturday July 5, 2008; 3:00 p.m. to 9:00 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. OTHER Recognition of Police Department Civilian Employees; Years of Service; Chief Michael Fogarty and the Board presented the employees with pens for their years of service. Recommendation for Acceptance Approval; Old Meridian Street; Final Inspection and Acceptance; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Water Availability; Village of West Clay; Section 3001A; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Street Closure: Eastbound Right Turn Lane and Southern Eastbound thru Lane of City Center Drive; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Utility Reimbursement Agreement; Pectren Energy Delivery; 1315! Street from Shelborne Road to Towne Road, ($154,337.00); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Consent to Encroach; 13326 Six Points Road; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Consent to Encroach; Side Load Driveway; 14051 Mississnewa Drive; Cherry Creek Estates Section 5; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Consent to Encroach; Side Load Driveway; 14063 Mississnewa Drive; Cherry Creek Estates Section 5; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Consent to Encroach; Side Load Driveway; 13923 Salmon Drive; Cherry Creek Estates Section 4; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3- 0. Request for Consent to Encroach; Side Load Driveway; 13922 Salmon Drive; Cherry Creek Estates Section 4; Mike Barden, Pulte Homes 1 Request for Consent to Encroach; Side Load Driveway; 6511 Red Cedar Way; Cherry Creek Estates Section 4; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3- 0. Request for Consent to Encroach; Side Load Driveway; 6523 Red Cedar Way; Cherry Creek Estates Section 4; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3- 0. ADJOURNMENT Mayor Brainard adjourned the Meeting at 10:18 a.m. Approved, A Diana L. Cordray, Clerk-Treasurer