HomeMy WebLinkAboutB-2025-008-Central-Park-Boardwalk-PurchaseRESOLUTION NO. B – 2025 – 008
RESOLUTION OF THE CARMEL/CLAY BOARD OF PARKS AND RECREATION
AUTHORIZING A SPECIAL PURCHASE UNDER IND. CODE §5-22-10-8 and §5-22-10-13
The Carmel/Clay Board of Parks and Recreation (the “Board”) met at a duly called and
authorized meeting of the Board held on the date set forth below, such meeting being called
pursuant to a notice stating the time, place and purpose of the meeting received by all of the Board
Members, and the following Resolutions were made, seconded and adopted by a majority of those
present at the meeting, which constituted a legal quorum of the Board.
WHEREAS, Carmel Clay Parks and Recreation (“CCPR”) management has engaged Wickcraft
Company, Inc. (the “Contractor”) for the supply of specialty boardwalk equipment (the “Equipment”)
for the replacement of the boardwalk at Central Park; and
WHEREAS, the Contractor has submitted a quote of $597,494.34, including the cost of the
Equipment in the amount of $570,709.34, the cost of engineering services in the amount of
$4,350.00, and the cost of shipping in the amount of $22,435.00; and
WHEREAS, Ind. Code §5-22-10-8 provides that a purchasing agent may make a special
purchase of equipment without soliciting bids or proposals when the compatibility of equipment,
accessories, or replacement parts is a substantial consideration in the purchase decision and when
only one (1) source meets the agency’s requirements; and
WHEREAS, the Contractor has installed boardwalks at three (3) other park locations: River
Heritage Park, West Park, and Meadowlark Park; and
WHEREAS, the Board has determined that such purchase shall be made from Contractor in
order to ensure compatibility with existing equipment, to maintain operational efficiency, and the
avoidance of additional costs and disruptions that would result from non-compatible equipment;
and
WHEREAS, Ind. Code §5-22-10-13 provides that a purchasing agent may award a contract for
a supply when there is only one (1) source for the supply and the purchasing agent determines such
in writing; and
WHEREAS, CCPR management has determined that the Contractor is the single source for the
supply of the Equipment as demonstrated by the letter attached hereto as Exhibit A; and
WHEREAS, the Board now desires to declare a “special purchase” under the Act and enter
into an agreement with Wickcraft Company, Inc. for the purchase of the Equipment being purchased
as described in Exhibit B.
Docusign Envelope ID: 8A8F3DB2-95AA-4BCA-ABBB-C71C87F96B01
NOW, THEREFORE, BE IT RESOLVED BY THE CARMEL/CLAY BOARD OF PARKS AND
RECREATION AS FOLLOWS:
Section 1. The foregoing Recitals are incorporated herein by this reference.
Section 2. The Board hereby declares a “special purchase” under the Act for the Equipment
to be provided by the Contractor pursuant to the proposal attached hereto as Exhibit A which is
hereby approved.
Section 3. The Board hereby authorizes the Director and/or Assistant Director of the Carmel
Clay Parks Department to enter into and execute an appropriate agreement for the Equipment with
the Contractor in a form approved by counsel to the Board.
Section 4. The Director and/or Assistant Director are hereby authorized, empowered and
directed to take all action necessary to implement the terms of this Resolution.
Section 5. This Resolution shall take effect immediately upon its adoption.
APPROVED AND ADOPTED by the Carmel/Clay Board of Parks and Recreation on this 9th day
of September, 2025, by a vote of 6 ayes and 0 nays.
[Signature Page Follows]
Docusign Envelope ID: 8A8F3DB2-95AA-4BCA-ABBB-C71C87F96B01
CARMEL/CLAY BOARD OF PARKS AND RECREATION
Judith F. Hagan, President X
Aye Nay Absent
Jenn Kristunas, Vice-President X
Aye Nay Absent
Mark Westermeier, Treasurer X
Aye Nay Absent
Katie Mueller, Secretary X
Aye Nay Absent
Jonathan Blake X
Aye Nay Absent
James D. Garretson X
Aye Nay Absent
Josh Orahood X
Aye Nay Absent
Jon Shapiro X
Aye Nay Absent
Riddhi Shukla X
Aye Nay Absent
CERTIFICATION
I certify under the penalties of perjury that the foregoing members of the Carmel/Clay Board of Parks and
Recreation voted as indicated above at a public meeting on September 9, 2025.
Judith F. Hagan, President
Docusign Envelope ID: 8A8F3DB2-95AA-4BCA-ABBB-C71C87F96B01
EXHIBIT “A”
August 28, 2025
RE: Proprietary Structural Steel Boardwalk
To Whom It May Concern,
Since 1954 Wickcraft has been producing elevated walkway systems for parks, land
conservancies, and property owners throughout the United States and Canada. Unique to
the Wickcraft system is a pre-engineered, prefabricated, structural steel framing system and
the frame-to-frame connection. Each frame connection utilizes the Posi-Loc® and Posi-
Truss® system to ensure rapid installation and maintenance-free alignment.
Wickcraft Boardwalks has been the boardwalk provider for several park development
projects for the Carmel Clay Park District, the Indiana DNR, and the National Park Service
at Indiana Dunes. In all of these installations, park visitors, when asked, report a greater
appreciation for the experience and an increase in social media posts.
Wickcraft Boardwalks is the only source for structural steel elevated trails with over 70
years of design and engineering experience, a staff of 100% American Welding Society
(AWS) certified fabricators, a lifetime workmanship warranty, and a frame connection and
support technology, the Posi-Loc® and Posi-Truss®.
Sincerely,
Patrick M. Walters
CEO
Wickcraft Boardwalks
Wickcraft Manufacturing Company, Inc.
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Page 1 of 5
This is a non-binding estimate for planning and budgetary use only.
Project Name : CENTRAL PARK
Project # : IN-23-1457
QUOTE # : IN231457.4
Report Date : August 15, 2025
Boardwalk System Summary
1) Section #1
1687 SF of wide modular prefabricated steel long-span (LS) frame walkway system. All modular
prefabricated galvanized HSS structural steel LS frames are designed to rest on helical or other
piles as specified. Piles not included. Frames are engineered in accordance to the International
Building Code standard of 100lbs per square foot.
$48,937.38
1687 SF of deck panels. All deck panels are prefabricated from 2x6" pressure treated Southern
Yellow Pine (SYP).
$14,699.51
256 LF of 2x4 Runner Rail, field constructed of 2x4 lumber curb railing and blocking. All lumber
shall be pressure treated Southern Yellow Pine (SYP).
$946.11
54 - Saddle Caps (pile provided by others) constructed from galvanized HSS structural steel. All pile
caps are for existing piles per provided layout, and final Saddle Cap design shall be defined during
layout development.
$3,795.12
2) Section #2
3881 SF of modular prefabricated steel long-span (LS) frame walkway system. All modular
prefabricated galvanized HSS structural steel LS frames are designed to rest on helical or other piles
as specified. Piles not included. Frames are engineered in accordance to the International Building
Code standard of 100lbs per square foot.
$115,239.63
3881 SF of deck panels. All deck panels are prefabricated from 2x6" pressure treated Southern
Yellow Pine (SYP).
$35,698.82
948 LF of 2x4 Runner Rail, field constructed of 2x4 lumber curb railing and blocking. All lumber
shall be pressure treated Southern Yellow Pine (SYP).
$3,297.87
116 - Saddle Caps (pile provided by others) constructed from galvanized HSS structural steel. All
pile caps are for existing piles per provided layout, and final Saddle Cap design shall be defined
during layout development.
$8,152.48
EXHIBIT “B” Docusign Envelope ID: 8A8F3DB2-95AA-4BCA-ABBB-C71C87F96B01
Page 2 of 5
This is a non-binding estimate for planning and budgetary use only.
Project Name : CENTRAL PARK
Project # : IN-23-1457
QUOTE # : IN231457.4
Report Date : August 15, 2025
3) Section #3
1925 SF of wide modular prefabricated steel long-span (LS) frame walkway system. All modular
prefabricated galvanized HSS structural steel LS frames are designed to rest on helical or other piles
as specified. Piles not included. Frames are engineered in accordance to the International Building
Code standard of 100lbs per square foot.
$56,830.50
1925 SF of deck panels. All deck panels are prefabricated from 2x6" pressure treated Southern
Yellow Pine (SYP).
$16,799.44
263 LF of 2x4 Runner Rail, field constructed of 2x4 lumber curb railing and blocking. All lumber
shall be pressure treated Southern Yellow Pine (SYP).
$892.05
56 - Saddle Caps (pile provided by others) constructed from galvanized HSS structural steel. All pile
caps are for existing piles per provided layout, and final Saddle Cap design shall be defined during
layout development.
$3,935.69
4) Section #4
3706 SF of modular prefabricated steel long-span (LS) frame walkway system. All modular
prefabricated galvanized HSS structural steel LS frames are designed to rest on helical or other piles
as specified. Piles not included. Frames are engineered in accordance to100lbs per square foot
pedestrian load.
$108,925.13
3706 SF of deck panels. All deck panels are prefabricated from 2x6" pressure treated Southern
Yellow Pine (SYP).
$32,898.91
903 LF of 2x4 Runner Rail, field constructed of 2x4 lumber curb railing and blocking. All lumber
shall be pressure treated Southern Yellow Pine (SYP).
$3,135.68
118 - Saddle Caps (pile provided by others) constructed from galvanized HSS structural steel. All
pile caps are for existing piles per provided layout, and final Saddle Cap design shall be defined
during layout development.
$8,293.04
Docusign Envelope ID: 8A8F3DB2-95AA-4BCA-ABBB-C71C87F96B01
Page 3 of 5
This is a non-binding estimate for planning and budgetary use only.
Project Name : CENTRAL PARK
Project # : IN-23-1457
QUOTE # : IN231457.4
Report Date : August 15, 2025
5) Section #5
1567 SF of modular prefabricated steel long-span (LS) frame walkway system. All modular
prefabricated galvanized HSS structural steel LS frames are designed to rest on helical or other piles
as specified. Piles not included. Frames are engineered in accordance to100lbs per square foot
pedestrian load.
$45,780.13
1567 SF of deck panels. All deck panels are prefabricated from 2x6" pressure treated Southern
Yellow Pine (SYP).
$13,999.54
228 LF of 2x4 Runner Rail, field constructed of 2x4 lumber curb railing and blocking. All lumber
shall be pressure treated Southern Yellow Pine (SYP).
$783.92
41 - Saddle Caps (pile provided by others) constructed from galvanized HSS structural steel. All pile
caps are for existing piles per provided layout, and final Saddle Cap design shall be defined during
layout development.
$2,881.49
6) Section #6
693 SF of modular prefabricated steel long-span (LS) frame walkway system. All modular
prefabricated galvanized HSS structural steel LS frames are designed to rest on helical or other piles
as specified. Piles not included. Frames are engineered in accordance to100lbs per square foot
pedestrian load.
$20,421.28
693 SF of deck panels. All deck panels are prefabricated from 2x6" pressure treated Southern
Yellow Pine (SYP).
$6,130.50
69 LF of 2x4 Runner Rail, field constructed of 2x4 lumber curb railing and blocking. All lumber shall
be pressure treated Southern Yellow Pine (SYP).
$216.25
16 - Saddle Caps (pile provided by others) constructed from galvanized HSS structural steel. All pile
caps are for existing piles per provided layout, and final Saddle Cap design shall be defined during
layout development.
$1,124.48
Docusign Envelope ID: 8A8F3DB2-95AA-4BCA-ABBB-C71C87F96B01
Page 4 of 5
This is a non-binding estimate for planning and budgetary use only.
Project Name : CENTRAL PARK
Project # : IN-23-1457
QUOTE # : IN231457.4
Report Date : August 15, 2025
7) Section #7
414 SF of modular prefabricated steel long-span (LS) frame walkway system. All modular
prefabricated galvanized HSS structural steel LS frames are designed to rest on helical or other piles
as specified. Piles not included. Frames are engineered in accordance to100lbs per square foot
pedestrian load.
$12,199.73
414 SF of deck panels. All deck panels are prefabricated from 2x6" pressure treated Southern
Yellow Pine (SYP).
$3,499.88
104 LF of 2x4 Runner Rail, field constructed of 2x4 lumber curb railing and blocking. All lumber
shall be pressure treated Southern Yellow Pine (SYP).
$351.41
12 -Saddle Caps (pile provided by others) constructed from galvanized HSS structural steel. All pile
caps are for existing piles per provided layout, and final Saddle Cap design shall be defined during
layout development.
$843.36
Boardwalk System Subtotal = $570,709.34
Additional Items:
All necessary installation hardware per drawing is included.
Project layout and installation documentation is included.
Drawings will be stamped by a state licensed engineer. (if required)$1,850.00
Engineering services for structural calculations. (if required)$2,500.00
No on-site oversight is requested for this project.
Shipping is an estimate, exact cost will be calculated at time of shipping.$22,435.00
Add-on Subtotal = $26,785.00
BOARDWALK SYSTEM TOTAL = $597,494.34
Docusign Envelope ID: 8A8F3DB2-95AA-4BCA-ABBB-C71C87F96B01
Page 5 of 5
This is a non-binding estimate for planning and budgetary use only.
Project Name : CENTRAL PARK
Project # : IN-23-1457
QUOTE # : IN231457.4
Report Date : August 15, 2025
Notes & Terms:
1) This quote is based on details from document CCPR Boardwalk - FINAL PLANS.pdf
2) Drawings requiring more than 2 revisions (including as-approved) are subject to a charge of $125/hr (one hour minimum) per revision plus any additional
engineering time at $250/hr.
3) When required, Wickcraft Boardwalks will provide a set of project specific Calculations and/or State Stamped drawings. These are standard project
specific documents. Questions, concerns, or challenges raised by any party requiring additional engineering review will be subject to a charge of $125/hr
(one hour minimum) per revision plus any additional engineering time at $250/hr.
4) Piles By Others. All pile (foundation) design by others. Wickcraft will provide pile quantity and locations along with boardwalk load reactions at top of pile.
Contractor shall be responsible for the piles and installation of piles to project specifications.
5) Due to the volatility of pricing and availability of materials in the construction industry, Wickcraft reserves the right to adjust for time and cost fluctuations
on projects that the scheduled fabrication start exceeds 30 days from contract signing date. Wickcraft will inform the client of any necessary time/cost
changes before the start of fabrication. Should client choose to cancel contract at such time, client will be responsible for all progress billings and
mobilization to date
6) Wickcraft may charge a storage fee of $100/ton per week for storage on product after 30 days of completion. When and on projects that are complete
and ready for shipping, but where final payment has not been recieved or shipment can not be recieved on site.
7) Upon receipt of the signed project contract, Wickcraft will invoice for 10% of the agreed upon order amount, less shipping, in order to start the
engineering / approval drawing process. Once the initial payment is received, along with the signed & approved layout drawings, fabrication of the
project will be scheduled. Based on the agreed to schedule the 2nd installment payment of 30% of the contract amount will be due before fabrication
begins. The remaining balance, plus shipping, will be invoiced and will be due (1) week prior to shipment. Shipment of material will not be scheduled until
the project contract value is satisfied in full.
8) Upon receipt of the signed project contract, Wickcraft will invoice for 40% of the agreed upon order amount, less shipping, in order to start the
engineering / approval drawing process. Once the initial payment is received, along with the signed & approved layout drawings, fabrication of the
project will be scheduled and materials will be secured. The remaining balance of the contract value, plus shipping, will be invoiced once 60% of the
project has been fabricated and will be due (1) week prior to shipment. Shipment of material will not be scheduled until the project contract value is
satisfied in full.
Customer Signature:
Signature: ______________________________
Name & Title: ______________________________
Company: ______________________________
Date: ______________________________
Appendix, Files Attached :
1. 1 - Terms and Conditions to Customer Quote (Materials) - Form (Rev January 2024).pdf
2. Long Span - Isometric - 2x4 Runner Rail.pdf
3. Long Span - Pile Load Chart.pdf
Docusign Envelope ID: 8A8F3DB2-95AA-4BCA-ABBB-C71C87F96B01