HomeMy WebLinkAboutB-2025-009-Founders-Park-Boardwalk-PurchaseRESOLUTION NO. B – 2025 – 009
RESOLUTION OF THE CARMEL/CLAY BOARD OF PARKS AND RECREATION
AUTHORIZING A SPECIAL PURCHASE UNDER IND. CODE §5-22-10-12
The Carmel/Clay Board of Parks and Recreation (the “Board”) met at a duly called and
authorized meeting of the Board held on the date set forth below, such meeting being called
pursuant to a notice stating the time, place and purpose of the meeting received by all of the Board
Members, and the following Resolutions were made, seconded and adopted by a majority of those
present at the meeting, which constituted a legal quorum of the Board.
WHEREAS, Carmel Clay Parks and Recreation (“CCPR”) management has engaged EZ-Dock of
Mid America, LLC (the “Contractor”) for the supply and installation of floating boardwalk equipment
(the “Equipment”) at Founders Park; and
WHEREAS, the Contractor has submitted a quote, attached hereto as Exhibit A, in the amount
of $777,124.34, including the cost of the Equipment in the amount of $627,124.34, the cost of
installation in the amount of $140,000.00, and the cost of factory freight in the amount of $10,000;
and
WHEREAS, Ind. Code §5-22-10-12 (the “Act”) provides that a purchasing agent may make a
special purchase when the market structure is based on price but the governmental body is able to
receive a dollar or percentage discount of the established price; and
WHEREAS, the Contractor has a contract with Sourcewell, a State of Minnesota local
government unit and service cooperative, enabling the Contractor to provide discounts to
governmental entities; and
WHEREAS, the Contractor has provided discounts in the amount of $118,633.12, including a
factory discount of $70,987.74 and a Sourcewell discount in the amount of $47,645.38; and
WHEREAS, the Board now desires to declare a “special purchase” under the Act and enter
into an agreement with the Contractor for the purchase and installation of the Equipment.
NOW, THEREFORE, BE IT RESOLVED BY THE CARMEL/CLAY BOARD OF PARKS AND
RECREATION AS FOLLOWS:
Section 1. The foregoing Recitals are incorporated herein by this reference.
Section 2. The Board hereby declares a “special purchase” under the Act for the Equipment
to be provided by the Contractor pursuant to the proposal attached hereto as Exhibit A which is
hereby approved.
Docusign Envelope ID: 68A6CFB1-0732-4B4F-9536-F34433EA5576
Section 3. The Board hereby authorizes the Director and/or Assistant Director of the Carmel
Clay Parks Department to enter into and execute an appropriate agreement for the Equipment with
the Contractor in a form approved by counsel to the Board.
Section 4. The Director and/or Assistant Director are hereby authorized, empowered and
directed to take all action necessary to implement the terms of this Resolution.
Section 5. This Resolution shall take effect immediately upon its adoption.
APPROVED AND ADOPTED by the Carmel/Clay Board of Parks and Recreation on this 9th day
of September, 2025, by a vote of 6 ayes and 0 nays.
CARMEL/CLAY BOARD OF PARKS AND RECREATION
Judith F. Hagan, President X
Aye Nay Absent
Jenn Kristunas, Vice-President X
Aye Nay Absent
Mark Westermeier, Treasurer X
Aye Nay Absent
Katie Mueller, Secretary X
Aye Nay Absent
Jonathan Blake X
Aye Nay Absent
James D. Garretson X
Aye Nay Absent
Josh Orahood X
Aye Nay Absent
Jon Shapiro X
Aye Nay Absent
Riddhi Shukla X
Aye Nay Absent
CERTIFICATION
I certify under the penalties of perjury that the foregoing members of the Carmel/Clay Board of Parks and
Recreation voted as indicated above at a public meeting on September 9, 2025.
Judith F. Hagan, President
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EXHIBIT “A”
EZ-Dock Quote
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