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HomeMy WebLinkAboutCRC-07-02-08CRC Meeting, July 2, 2008 1 CARMEL REDEVELOPMENT COMMISSION Meeting, Wednesday, July 2, 2008 President Ron Carter called the meeting to order at 8:30 a.m. Commission members Jeff Worrell, Bill Hammer and Rick Sharp were present, constituting a quorum. Also present were Mayor Brainard, Les Olds, Sherry Mielke, Andrea Stumpf, and Matt Worthley. Others present: Steve Engelking, Melanie Hayes, Rick Osborn Mr. Carter announced the meeting would not be recorded and televised due to a broken component in the system. Regular CRC meetings are normally recorded and televised for the benefit of Carmel citizens. Awarding of Bids Mr. Olds reminded Commissioners that bids were opened for the north gateway in the Carmel Arts & Design District at the last CRC meeting. The Construction Manager for Keystone Construction reviewed and recommended the bids received. The Construction Manager has recommended that contracts be awarded in the amount of $218,171, plus General Conditions and CM fee in the amount of $36,997. The CRC staff will also ask for an additional $20,000 for contingency items for a total of $275,168. The north gateway is being built on Range Line Road, just south of the new roundabout at 136th Street. The gateway is being built in “Old Town” and there is a possibility for unforeseen costs due to buried utility lines or other underground item, hence the need for $20,000 in contingency funds. Mr. Olds noted the 2008 approved budget contained a $300,000 line item to cover the north gateway work. This cost is less than the previous three gateways, due to a high interest in bidding contractors. The City Engineer has defined the area as just outside the sidewalks in the area. All work will be done within the defined right-of-way, with a few small encroachments on property adjacent to the sidewalk. The lighting for the gateway will be LED fixtures with properly sealed gaskets to prevent lighting issues. Discussion ensued. Mr. Sharp moved for approval as submitted. Seconded by Mr. Hammer. Mr. Carter read the recommended construction bids:  Smock Fansler Corporation for Concrete work in the amount of $71,675.  Batts Construction Corporation for Masonry work in the amount of $49,800.  Geiger & Peters, Inc. for Steel work in the amount of $47,500.  Sign Craft Industries, Inc. for Signage in the amount of $18,230.  Edwards Electrical & Mechanical, Inc. for Electrical in the amount of $30,966. Plus General Conditions, Construction Management fees and contingency fees for a total amount of $275,168. CRC Meeting, July 2, 2008 2 The motion was passed unanimously. Brookshire Golf Course (BGC) Contract Ratification Mr. Carter explained there was a bridge located at Brookshire Golf Course that is unusable to patrons of the golf course at this time. Steve Engelking, Director of Administration, and the Acting Manager of the golf course requested ratification of a contract for bridge and hand rail replacement. Mr. Engelking was present to provide information regarding the bridge. The bridge has been unusable since the CRC purchased the BGC. It is in a bad state of repair and due to the lack of usability, patrons are being put in danger by traversing certain areas of the golf course. The selected contractor can have the bridge work completed by the end of the month. Mr. Sharp noted the Acting Manager had already signed the contract and therefore, the CRC is already obligated to fulfill the contract. The rails quote is still an active quote and is included in the $55,000. The bridge repair was not addressed by the previous manager and is the reason the bridge was not repaired prior to the regular golf season. There is a master plan being developed by an independent consultant outlining a ten-year plan to upgrade certain elements of the golf course. This includes improving additional bridge structures in the course. The $55,000 is an additional expenditure that will need to be reimbursed when the BGC transfers to the City of Carmel. Ms. Mielke stated there were sufficient funds in the BGC account to pay for these upgrades at this time. Mr. Hammer moved to ratify the contract, dated May 12, 2008, from Signature Bridge for bridge and hand rail replacement in the amount not to exceed $55,000. Seconded by Mr. Worrell and unanimously approved. Old Business No old business at this time. New Business No new business at this time. Adjournment Mr. Hammer moved the meeting be adjourned and seconded by Mr. Sharp. The meeting was adjourned at 8:46 a.m.