HomeMy WebLinkAboutBPW-08-06-08City of Carmel
Office of the
Clerk-Treasurer
MEETIIN-G
NOTICE
CARMEL, BOARD OF PUBLIC
WORDS
WEDNESDAY, AUGUST 6, 2008
AT A 10:00 A.M4
COUNCIL CHAMBERS
CARMEL CITY MALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
AUGUST 69 2008, AT 10:00 A.M. IN THE COUNCIL CHAMBERS,
CITY HALL, ONE CIVIC SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
ONE CIVIC SQUARE CARMEL, INDIANA 46037 317/571-2414
Cky of Carmel
Office of the
Clerk-Treasurer
BOARD OF PUBLIC WORKS & SAFETY MEETING
AGENDA
WEDNESDAY, AUGUST 6, 2008 -10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
MINUTES
2.
3.
a. Minutes from the July 16, 2008 Regular Meeting
b. Minutes from the July 22, 2008 Special Meeting
BID OPENINGS/AWARDS
a. Bid Opening for the Turnout Gear; Chief Keith Smith, Carmel Fire Department
b. Bid Opening for the 2008 Street Department Trucks; David Huffman, Street
Commissioner
c. Bid Opening for the 141" Street Water Main Extension; John Duffy, Director of the
Department of Utilities
d. Bid Award for 131" Street Ditch to Springmill; The Snider Group ($5,386,618.92);
this was the lowest and most responsive bid; Michael McBride, City Engineer
e. Bid Award for Miscellaneous West Side Road Improvements; Poindexter
Excavating; ($1,100,500.00); this was the lowest and most responsive bid; Michael
McBride, City Engineer
f. Bid Award for Carmel Drive/Adams Street Path; Harco Asphalt Paving;
($97,895.09); this was the lowest and most responsive bid; Michael McBride, City
Engineer
g. Bid Award for Rangeline Road Bridge Replacement; Duncan Robertson, Inc.;
($813,266.40); this was the lowest and most responsive bid; Michael McBride, City
Engineer
CONTRACTS
a. Request for Purchase of Goods and Services; Duke Energy; Dave Huffman, Street
Commissioner
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414
b. Request for Purchase of Goods and Services; Fredrick Contractors; $9,820.00) Jeff
Barnes, Facilities Maintenance
c. Request for Purchase of Goods and Services; The Snider Group; (Bid Award -
$5,386,618.91); Michael McBride, City Engineer
d. Request for Purchase of Goods and Services; Harco Paving; (Bid Award-
$97,895.09); Michael McBride, City Engineer
e. Request for Purchase of Goodsand Services; Konica Minolta; ($1,007.00); Michael
McBride, City Engineer
f. Request for Purchase of Goods and Services; Duncan Robertson, Inc.; (Bid
Award- $813,266.40); Michael McBride, City Engineer
g. Request for Purchase of Goods and Services; Yardberry Landscape; Carmelview,
Eden Glen, Westfield Blvd; Change Order No. 1 (FINAL) (Increase-54,461.04);
Mike McBride, City Engineer
h. Request for Purchase of Goods and Services; Becker Landscape; 116'h and 126'h
Roundabouts; Change Order FINAL; (Increase $25,334.42); Mike McBride, City
Engineer
i. Request for Purchase of Goods and Services; E&B Paving; Grand Boulevard;
Change Order 41 (Increase $153,099.00); Mike McBride, City Engineer
j. Request for Purchase of Goods and Services;. Schutt-Lookabill; Monon Bridge
over Carmel Drive; Change Order #1; (Increase $8,403.52); Mike McBride, City
Engineer
4. USE OF CITY FACILITIES/STREETS
a. Request to Use City ' Streets; Bike Race; Sunday, August 17, 2008 from 12:30 p.m.
to 6:30 p.m.; Benga Sports, LLC
b. Request to Use City Streets; Run/Walk; Sunday, September 7, 2008 from 8:30 a.m.
to 10:30 a.m.; Northview Christian Life Church
c. Request to Use Council Chambers; Meeting; Wednesday, September 24, 2008
from 6:30 p.m. to 9:00 p.m.; Carmel Station i-10A
d. Request to Use Gazebo and Common Grounds; Reception; Saturday, September
13, 2008 from 1:00 p.m. to 12:00 a.m.; Paul and Kimberly Bottorff
e. Request to Use Gazebo and Common Area; Picnic and Concert; Sunday, August
24, 2008 from 2:00 p.m. to 8:30 p.m.; Central Christian Church
5. OTHER
a. Report of Final Inspection; Carmel Strectscape 4'h and Main street Roundabout;
Mike McBride, City Engineer
b. Request for Dedication of Public Right of Way; Staybridge Suites; Chris Laystrom,
Woolpert, Inc.
c. Request for Acceptance of Accuracy of Legal Description; Michael McBride, City
Engineer
d. Request for Water Availability; Irwin Union Bank. City Center Drive; Michelle
Meshanko, Paragon Development
e. Request for Water and Sanitary Sewer Availability; Carmel Office Park, Building
#4; Dale Sollenberger, Sollenberger Partners
L Request for Secondary Plat Amendment; Springmill Streams; Michael McBride,
City Engineer
g. Request for Secondary Plat Approval; Cherry Tree Grove Residential
Subdivision; Brian Robinson, Stoeppelwerth & Associates
It. Request for Lane Closures; Old Meridian and Pennsylvania; David MacDonald,
Fibertech Network
i. Request for Lane Closures; City Center Drive; Bradley Nelson, Caulking Specialists
Company
j. Request for Road Closure; Sylvan Lane and Audubon Drive; Judson Scott, Vine and
Branch
k. Request for Consent to Encroach; lnvin Union Bank; City Center Drive; James
Shinaver, Nelson.& Frankenberger
1. Request for Stormwater Technical Standards; Diary Queen Rebuild; Richard
Kelly, Evans Mechwart, Hambleton & Tilton
6. ADJOURNMENT
' BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, AUGUST 6, 2008 -10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10:00 a. m.
MEMBERS PRESENT
Board Members, Mary Ann Burke, Lori Watson; Clerk Treasurer, Diana L. Cordray;
Deputy Clerk Treasurer Sandra Johnson
MINUTES
The Minutes.for the July 16, 2008 Regular Meeting were approved 2-0
The Minutes for the July 22, 2008 Special Meeting were approved 2-0
BID OPENING/AWARDS
Bid Opening for the Fire Turn Out Gear; Board Member Burke opened and read the
bids aloud.
Company Amount
Hoosier Fire Equipment $1,781.60
Total Fire Group $1,820.86
Tower Fire Apparatus $1,872.00
The bids were given to Chief Keith Smith, for review and recommendation.
Bid Opening for the 2008 Street Vehicles; Board Member Burke opened and read the
bids aloud.
Company Amount
W Hare & Sons $.144,300.00
Pearson $122,340.00
The bids were given to David Huffman, Street Commissioner,. for review and
1 recommendation.
1 Bid Opening for the 141s'Street Water Main Extension; Board Member Burke opened
and read the bids aloud.
Company Amount
Harvey Construction $147,603.00
Millennium Contractors $148,287.33
R&WConiracting $154,900.00
The bids were given to John Duffy, Director of the Utilities Department, for review and
recommendation.
Bid Award for 131" Street Ditch to Springmill; The Snider Group ($5,386,618.92); this
was the lowest and most responsive bid; Board Member Burke moved to approve. Board
Member Watson seconded. Request Approved 2-0.
Bid Award for Miscellaneous West Side Road Improvements; Poindexter Excavating;
($1,100,500.00); this was the lowest and most responsive bid; Board Member Burke
moved to approve. Board Member Watson seconded. Request Approved 2-0.
Bid Award for Carmel Drive/Adams Street Path; Harco Asphalt Paving; ($97,895.09);
this was the lowest and most responsive bid; Board Member Burke moved to approve.
1 Board Member Watson seconded. Request Approved 2-0.
Bid Award for Rangeline Road Bridge Replacement, Duncan Robertson, Inc.;
($813,266.40); this was the lowest and most responsive bid; Board Member Burke moved
to approve. Board Member Watson seconded. Request Approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; Duke Energy; Board Member Burke
moved to approve. Board Member Watson seconded. Request Approved 2-0.
Request for Purchase of Goods and Services; Fredrick Contractors; ($9,820.00); Board
Member Burke moved to approve. Board Member Watson seconded. Request Approved
2-0.
Request for Purchase of Goods and Services; The Snider Group; (Bid Award -
$5,386,618.91); Board Member Burke moved to approve. Board Member Watson
seconded. Request.Approved 2-0.
Request for Purchase of Goods and Services; Harco Paving; (Bid Award- $97,895.09);
Michael McBride, City Engineer
1 Request for Purchase of Goods and Services; Konica Minolta; ($1,007.00); There was
brief discussion. Board Member Burke moved to approve. Board Member Watson
seconded. Request Approved 2-0.
Request for Purchase of Goods and Services; Duncan Robertson, Inc.; (Bid Award-
$813,166.40); Board Member Burke moved to approve. Board Member Watson
seconded Request Approved 2-0.
Request for Purchase of Goods and Services; Yardberry Landscape; Carmelview, Eden
Glen, Westfield Blvd, Change Order No. I (FINAL) (Increase-$4,461.04); Mike
McBride, City Engineer
Request for Purchase of Goods and Services; Becker Landscape; 116' and 126"
Roundabouts; Change Order FINAL; (Increase $25,334.42); Board Member Burke
moved to approve. Board Member Watson seconded. Request Approved 2-0.
Request for Purchase of Goods and Services; E&B Paving; Grand Boulevard; Change
Order #1 (Increase $153,099.00); Board Member Burke moved to approve. Board
Member Watson seconded. Request Approved 2-0.
Request for Purchase of Goods and Services; Schutt-Lookabill; Motion Bridge over
Carmel Drive; Change Order #I; (Increase $8,403.52); Board Member Burke moved to
approve. Board Member Watson seconded. Request Approved 2-0.
REQUEST TO USE CITY FACILI'r1ES/STREETS
Request to Use City Streets; Bike Race; Sunday, August 17, 2008 from 12:30 p.m. to
6:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded.
Request Approved 2-0.
Request to Use City Streets; RunlWalk; Sunday, September 7, 2008 from 8:30 a.m. to
10:30 a.m.; Board Member Burke moved to approve. Board Member Watson seconded.
Request Approved 2-0.
Request to Use Council Chambers; Meeting; Wednesday, September 24, 2008 from 6:30
p.m. to 9:00 p.m.; Board Member Burke moved to approve. Board Member Watson
seconded. Request Approved 2-0.
Request to Use Gazebo and Common Grounds; Reception; Saturday, September 13,
2008 from 1:00 p.m. to 12:00 a.m.; Board Member Burke moved to approve. Board
Member Watson seconded. Request Approved 2-0.
Request to Use Gazebo and Common Area; Picnic and Concert, Sunday, August 24,
1008 from 2:00 p.m. to 8:30 p.m.; Board Member Burke moved to approve. Board
Member Watson seconded. Request. Approved 2-0.
OTHER
1
Report of Final Inspection; Carmel Streetscape 4'n and Main Street Roundabout; Board
Member Burke moved to approve. Board Member Watson seconded Request Approved
2-0.
Request for Dedication of Public Right of Way; Staybridge Suites; Board Member Burke
moved to approve. Board Member Watson seconded Request Approved 2-0.
Request for Acceptance of Accuracy of Legal Description; Mike McBride, City Engineer,
requested item be removed Removal approved 2-0.
Request for Water Availability; Irivin Union Bank. City Center Drive; Board Member
Burke moved to approve. Board Member Watson seconded. Request Approved 2-0.
Request for Water and Sanitary Sewer Availability; Carmel Office Park, Building #4;
Board Member Burke moved to approve. Board Member Watson seconded. Request
Approved 2-0.
Request for Secondary Plat Amendment; Springmill Streams; Board Member Burke
moved to approve. Board Member Watson seconded. Request Approved 2-0.
Request for Secondary Plat Approval; Cherry Tree Grove Residential Subdivision,
Board Member Burke moved to approve. Board Member Watson seconded. Request
' Approved 2-0.
Request for Lane Closures; Old Meridian and Pennsylvania; Board Member Burke
moved to approve. Board Member Wtason seconded. Request Approved 2-0.
Request for Lane Closures; City Center Drive; Board Member Burke moved to approve.
Board Member Watson seconded. Request Approved 2-0.
Request for Road Closure; Sylvan Lane and Audubon Drive; Board Member Burke moved
to approve. Board Member Watson seconded. Request Approved 2-0.
Request for Consent to Encroach; Irwin Union Batik; City Center Drive; Board Member
Burke moved to approve. Board Member Watson seconded. Request Approved 2-0.
Request for Stormwater Technical Standards; Diary Queen Rebuild, Board Member
Burke moved to approve. Board Member Watson seconded. Request Approved 2-0.
ADJOURNMENT
Board Member Burke adjourned the Meeting at 10:28 a. in.
1
1
Approved,
Diana L. Cordray, IAMC
Clerk-Treasurer
1
yor James Brainard