HomeMy WebLinkAboutD-1911-08 Encumbrance GuidelinesSPONSOR(S): Councilor(s) Sharp, Seidensticker and Snyder
ORDINANCE D-19.1.1=08
AS'AMENDED
AN ORDINANCE OF`THE COMMON COUNCIL OF TIME CITY OF CARMEL, INDIANA,
ADDING CHAPTER 2, ARTICLE 6, SECTION 2-187
TOITHE CARMEL CITY CODE
WHEREAS, the Common Council of the City'of-Carrnel,-Indiana has the authority to adopt
ordinances, orders„ resolutions, and motions for tfie government of the city, the.control of the city's
property and finances, and the appmpriaimn-of money (IC-36-4-6-1 8); and
WHEREAS, the Corr iiomCouncil of the City of Cai-rne[ desires, to antend'Chap(er 2°1o establish
additional guidelines for the, expenditure of the annual budget.
NOW, THEREFORE,, BE. IT ORDAINED; by the. Common Council of the City of Carmel,
Indiana, as follows:
Section 1. Chapter 2„Article 6, Section.187 is hereby addedlo the Carmel City Code and shall
read as follows:
Sec. 2-18TEncumbrances.
(1) All City departments; the office of the Mayor, Clerk-Treasurer; Common Council, and City Judge
may not encumber funds into a suttsequent budget year:,from the current year appropriation except
when the Encumbrance is, assigned to a contract, purchase-order or other orgeirg contractual.
obligation(s) excepting on-going service agreements.
(2) A,list of Encumbrances shall be provided tc.the Office of the Clerk-Treasurer before the end of
each budget year at a.timerand format decided by the fi=afofflcer If 'a.llsIt is not received on a
timely basis all, funds shall be returned to their original!rlg'fund. The only exception will be invoices
which, remain in dispute" or "inquiry" status, or invoices received after 'the last annual council
meeting.
(3).All'capital fund projects (Cum Cap Development Cum'.Cap. lmprcvement, and Cum Cap Sewed)
as,well as Cocal'Road and Strset.Fund, projects that have been encumbered may not be used,for
any project or purpose different than that established by the original Encumbrance. If it is deemed
necessary to change, the. scope of the Encumbrance; a resolution must .,be, presented to and
approved by the Common Council. This resolution dull I sfthe detailed justification fo ithe change
request.
This Ordinance shall helve rio affect on any other portions of City Code Section 2-1187, which remain in
full force and effect.
Section 2. All prior ordinances or parts thereofiinconsistentwith any provision of.this Ordinance
are hereby repealed.
Section 3. This Ordinance shall'be, in.full, force and effect frorn and after the date of its-passage;
execution by the Mayonand such publication as is requited by law:
VERSION A - 9/2/08
h?
PASSED `by the Common Council of the City of Carmel,, Indiana, this 1:9 day of 4 `
2008, by a vote of 5 ayes and b nays,
COMNYONC =1L
Pr 'ding Officer.
Richard L.'Sharp, rest eut.Pro Teitiporo
a r Pk e? c N?
John V. Accetturroo
6hald E. Carter
A
Diana L. Cordray,.LkMC,.
FOR THE CITY OF
QV.DT f'1LESc',u°7
Keviinn Rider
W.,Eric, Seidensticker
uci; der
Presented •byme to the Mgor of 110'Ciiy of Carmel, Indiana this 3-0day of
?o_sn`f9-??t-eh. _2008, at iG?`Ll ?:M.
Diaria;L. Cordfdy,1Ah4C Clerk- T surer
Approved by me, Mayor.ofthe City of'Carinel, Indiana, this ? dayof
A Y1 !1 ?l _ 2008, at 10. 33 Am.
ATTEST
Diana L,. Cordray; iAMC, Clerk-Treasur
PREPARED BY Diana.L.Cordray iJ
Clerk-Treasurer
City of Carmel
J ie"si rainard, Mayor
VERSION A T 912108