HomeMy WebLinkAboutBPW-08-20-083r?? City of Carmel
NOTICE
CARMEL BARD OF PUBLIC
WORKS
WEDNESDAY, AUGUST 209 2008
AT 10:00 A.Me
COUNCIL CHAMBERS
CARMEL CITY MALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF
CARMEL BOARD OF PUBLIC WORKS WILL HOLD A
MEETING ON WEDNESDAY, AUGUST 20, 2008, AT
10:00 A.M. IN THE COUNCIL CHAMBERS, CITY
HALL, ONE CIVIC SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
ONE CIVIC SQUARE CAR,b1EL, INDIANA 46032 3171571-2414
City of Carmel
Office of the
Clerk-Treasurer
BOARD OF PUBLIC WORKS & SAFETY MEETING
AGENDA
WEDNESDAY, AUGUST 20,20 * 08 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE'CIVIC'SQUARE
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the August 6, 2008 Regular Meeting
2. BID OPENTNGS/AWARDS
a. Bid Opening for the Cool.Creek Trail North;. Michael McBride, City
Engineer
b. Bid Opening for the. I" Avenue SW Drainage and Street
Improvements;` Michael McBride, City Engineer
c. Bid Award for the Turnout Gear; Total Fire Group; ($1,820.86 per
set); This was not the lowest, but was the most responsive bid. Chief
Keith Smith, Carmel Fire Department
d. Bid Award for the 14151 Street Water Main.-Extension; Harvey
Construction; $149,830.00; This was the lowest and most responsive
bid; John Duffy, Director of the Department of Utilities
PERFORMANCE RELEASES
a. Resolution No. BPW-08-20-08-03; The Village of West Clay, Section
3001 Blk E„ Regent Building; Streets and Sidewalks; Keith Lash,
Brenwick Development
b. Resolution No. BPW-08-20-08-04; The Village of West Clay, Section
3004 Blk D; Copeland Building; Curbs and Gutters and Sidewalks;
Keith Lash, Brenwick Development,
c. Resolution No. BPW-08-20-08-05; The Village of.West Clay, Section
6003B; CVS Pharmacy; Right of Way Improvements; Keith Lash,
Brenwick Development
DNECIVIC SQUARE CARMEL, INDIANA 46032 317157:1-2414
d. Resolution No. 13PW-08-20-68-06,; The Viliagerof West C1ay,.Section
15002A; Streets Curbs and Gutters and Water Mains; Xeitfitash,
Brenwick Development
e. Resolution No. BPW;08-20-08-07, The Legacy Master Infrastructure;
Streets-and Curb and Gutters; Tire Walter, Platinum Properties
I, Resolution No. BP'W-08-20-08-09; Lakeside Park, Section 3;,
Monuments and Markers;,Brian Robinson, Stoeppelwerth & Associates
g. Resolution,No; BPW-08-20-08-1.0 Lakeside Park,,Section,4;,
Monuments and Markers;'-Bii'an Robinson, Stoeppelwerth & Associates,
4. CONTRACTS
:a, Request for Purchase of Goods=and Services; Garry T. Hunter &
Associates; (524,000); Michael McBride, City Engineer
li. Request for Purchase of Goodsana Services; Poindexter; (Bid Award'
- $1,1OD,5011.10); Michael McBride; City Engineer
c. Request for Purchase of Goods. and Services; Milestone Contractors;
Change Order No. 1;-Keystone`and 106"'. Street; (Increase
$17;846:24);'Michael McBride, City Engineer:
d. Request for,Purchase of Good's?and Services; Milestone. Contractors;
Change Onre No. 1; 126°i and Keystone; (Decrease $256;485.60);
Michael McBride,:City"Engineer
5. USE OF CITY FACILITIES/STRFFTS
a. Request to Use Gazebo and Common Areas; Wedding Sunday,
August 31,2,008,, 12-00 p to 8:00 p.m.; Cort'nie'Lee
b. Request to Use City Streets - Addendum; International Arts°Festival;
Additional Street-Closings;Rosemary Waters
.c, Request to"Us`e City Streets; RunlWalk; Saturday; September 6, 2608;
:Ken Long, Urology oflndian ,
d. :Request to Use City_Strc66; Race; Sunday, September 7,,2008;7:00
a;in. to 9:00 a.m.;Claridge Farm Home Owner's, Association,
e. Request to Use Gazebo, and Common Area;, Piano Concert/Picnic,
Saturday; September 6; 2008; 1:00 p.m'. to:3:30 p.m.; dndy Piano Srudio
6.. OTHER
a. Public Hearing; Regarding the sale,of real property Parcel No.17-13-
l l-02-01-016.001;,Steve Cngelking, Directot of'the.Departmentof
Administration
b. Public Flearing; Regardinga_hesa I of reafproperty Parcel No. 17-13-
11-02-01-016:101; Steve Engelking,Directorofthe Department of.
Administration
c: Resolution No BPW-08-20-08-01; A Resolution ofethe Board of Public
Works'and'Safety-for?the City of Carmel,'Indiana Regarding the,
Third Party Transfer,of Property; Steve Engelkirig,;Dii•ector of the
Department of Administration
d. Resolution No; BPW-08-20-08-02;.A Resolution of the Board of Public
Works and.Safetyfor the Citytof Carmel, Indiana Regarding the
Third Party Transfer of Property; Steve Engelking, Director.of,the
Department of Administration
e; Resolution.No. BPW-08-20-08-08; A.Resoluiion of the Board of Public
Works;and-Safet -for the.City of Carmel Ratifying the Mayor's:
Signature; Tom Perkins, Assistant?City Attorney
f. Request for Secondary Plat Approval; The Sanekuary at 1161h;
Sections I, 2A,.3 and 4'A;.Steve'Broermatin, Platinum Properties
g Requestfor,Curb'Cut;Dairy Queen @ RangelineRoad; Richard
Kelly; EMH&T
`h; Request for Open' Pavement Cut;,East/West Alley; Robert.Olson; CSO
t; Request for Open Pavement Cut/Lane;Restriction; I3amilton Homes;
The.Estates of Clay West; Richard I-latnilton, Hamilton.Homes-
j; Request for Temporary Construction Entrance; 9G." Street and
Westfield Blvd Roundabout; Jay'Slaehler, Weihc Construction
k. Request for Curb Cui;,Gui ford Patio-Homes; Jim Shields, Weihe.
Engineers
1. Request for Open Pavement Cut; Guilford Patio Homes; Jim Shields,
Werlie.Engineers
in. Request.for'Dedication of Right Of Way; The Legacy; Community
Drive and Cherry Tree Roundabout; Tim Walter,; Plafinum Properties
n. Request for Dedication,of.RightOf Way; The.Legney Towns and
Flats;: Tim 'Walter,, Platinum Propimies
o. Request for Dedication'of Right Of Way; Carmel-Middle Sehool;
Grand Blvd; William Nyne,Eanning/Howey Associates
p. Request for Easement Agreement;°The Legaey,Masterlnfrastructure;
Sanitary Sewer Foreemain;; Tim Walter, Platinum Properties
q. Request for Easement'Agreentent; The Legacy Master'Infrastructure;
Sanitary Sewer, Lift Station, Gravity Mains;,:StoneI Access Drive; Tim
Walter; Platinum Properties
r. Request for EasementAgreement; The Legacy'Mastcr lnfrasteucture;
Sanitary Sewers; Tim Walter, PlatinurnTropert es
s. Request'for Easement,A&e6nent; The Legacy Master Infrastructure;
Offsite Water Main; Tim Walter, Platinum Properties
C Request tfor.Easement Agrecinent;'The;Legacy Master1tifrasiructure;
Storm Sewer; Tim Walter, Platinum=Properties
u. Request for Easement.Agreement; The,Legacy Master Infrastructure;
Storm Sewer (Hopewell Parkway); Tine Waiter; Platinum Properties
v. Request for Stormwater Technical Standards; Dairy Queen Rebuild;
Richard Kelly; Ev',ans;Mechwart,Harnbleton & Tilton
'w. Request for Stormwater Technical Standards; C'uilford Patio Homes;.
Jim Sheilds; Weihe,Ergineers
ADJOURNMENT
1 BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, AUGUST 20, 2008 -10:00 A.M.
COUNCIL CHAMBERS / CITY HALL/ ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:08 a.m.
MEMBERS PRESENT
Mayor James Brainard; Board Members, Mary Ann Burke, Lori Watson; Clerk
Treasurer, Diana L. Cordray; Deputy Clerk Treasurer Sandra Johnson
MINUTES
The Minutes for the August 6, 2008 Regular Meeting were approved 2-0?.
BID OPENING/AWARDS
1 Bid OpeninQ for Cool Creek Trail North; Mayor Brainard opened and read the bids
aloud.
Company Amount
HIS Constructors S1, 569, 700.00
Calumet $1,210,103.00
Synesis $1,381,780.45
Millennium Contractors S1,407,444.00
Beaty Construction S1,407,560.81
The bids were given to David Littlejohn, Department of Community Services for review
and recommendation.
Mayor
Brainard opened and read the bids aloud.
Company Amount
Yardber y Landscape S812,077.42
M&D Excavating 5680,285.86
Poindexter 5654.704.00
Crider & Crider $544,963.77
Tramco, Inc. 5565,871.57
Calumet
E&B Paving
$552,594.70
$1,168, 247.50 Alternative $26,996.05
The bids were given to Gary Duncan, Assistant City Engineer, for review and
recommendation.
Bid Award for the Fire Turn Out Gear; Total Fire Group; this was the most responsive
bid however it was not the lowest. Legal Opinion noted Mayor Brainard moved to
approve. Board member Burke seconded. Request approved 3-0.
Bid Award for 141sT Street Water Main Extension; Harvey Construction ($149,830.00);
this was the lowest and most responsive bid; Mayor Brainard moved to approve. Board
member Burke seconded. Request approved 3-0.
PERFORMANCE RELEASES
Resolution No. BPW-08-20-08-03; The Village of West Clay, Section 3001 Block E,
Regent Building; Streets and Sidewalks; Mayor Brainard moved to approve. Board
member Burke seconded. Request approved 3-0.
Resolution No. BPW-08-20-08-04; The Village of West Clay, Section 3004 Block D;
Copeland Building; Curbs and Gutters and Sidewalks; Mayor Brainard moved to
approve. Board member Burke seconded. Request approved 3-0.
Resolution No. BPW-08-20-08-05; The Village of West Clay, Section 6003B; CVS
Pharmacy; Right of Way Improvements;,Llayor Brainard moved to approve. Board
member Burke seconded. Request approved 3-0.
Resolution No. BPW-08-20-08-06; The Village of West Clary, Section 15002A; Streets,
Curbs and Gutters and Water Mains; Mayor Brainard moved to approve. Board member
Burke seconded. Request approved 3-0.
Resolution No. BPW-08-20-08-07; The Legacy Master Infrastructure; Streets and Curb
and Gutters; Mayor Brainard moved to approve. Board member Burke seconded.
Request approved 3-0.
Resolution No. BPW-08-20-08-09; Lakeside Park, Section 3; Monuments and Markers;
Mayor Brainard moved to approve. Board member Burke seconded.. Request approved
3-0.
Resolution No. BPW-08-20-08-10; Lakeside Park, Section 4; Monuments and Markers;
Mayor Brainard moved to approve. Board member Burke seconded. Request approved
3-0.
1 CONTRACTS
Request for Purchase of Goods and Services; Garry T. Hunter & Associates;
($24,000.00); Mayor Brainard moved to approve. Board member Burke seconded.
Request approved 3-0.
Request for Purchase of Goods and Services: Poindexter; (Bid Award - $1,100,500.10);
Mayor Brainard moved to approve. Board member Burke seconded. Request approved
3-0.
Request for Purchase of Goods and Services; Milestone Contractors; Change Order No.
1; Keystone and 106`6 Street; (Increase $17,846.24); Mayor Brainard moved to approve.
Board member Burke seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Milestone Contractors; Change Order No.
1; 126`6 and Keystone; (Decrease $256,485.60); Mayor Brainard moved to approve.
Board member Burke seconded. Request approved 3-0.
REQUEST TO USE CITY FACILITIES/STREETS
Request to Use Gazebo and Common Areas; Wedding; Sunday, August 31, 2008; 11:00
P. 11L to 8:00 p.m. Mayor Brainard moved to approve. Board member Burke seconded.
Request approved 3-0.
Request to Use City Streets -Addendum; International Arts Festival, Additional Street
Closings; Board Member Watson moved to amend letter to correct dates. Mayor
Brainard seconded. Mayor Brainard moved to approve. Board member Burke seconded.
Request approved 3-0.
Request to Use City Streets; Run/Walk; Saturday, September 6, 2008; Mayor Brainard
moved to approve. Board member Burke seconded. Request approved 3-0.
Request to Use City Streets; Race; Sunday, September 7, 2008; 7:00 a.m. to 9:00 a.m.;
Mayor Brainard moved to approve. Board member Burke seconded. Request approved
3-0.
Request to Use Gazebo and Common Area; Piano Concert/Picnic; Saturday, September
6, 2008; 1:00 p.m. to 3:30 p.m.; Mayor Brainard moved to approve. Board member
Burke seconded. Request approved 3-0.
OTHER
Public Hearing; Regarding the Sale of Real Property Parcel No. 17-13-11-02-01-
016.001; Public Hearing was opened at 10:27:05. No one wishes to address the Board.
Closed at 10:27:15
Public Hearing; Regarding the sale of real property Parcel No. 17-13-11-02-01-
016.101; Public Hearing was opened at 10:27:55. No one wishes to address the Board.
Closed at 10:28:05
Resolution No. BPW-08-20-08-01; A Resolution of the Board of Public Works and
Safety for the City of Carmel, Indiana Regarding the Third Party Transfer of Property;
Mayor Brainard moved to approve. Board member Burke seconded. Request approved
3-0.
Resolution No. BPW-08-20-08-01;'A Resolution of the Board of Public Works and
Safetyfor the City of Carmel, Indiana Regarding the Third Party Transfer of Property;
Mayor Brainard moved to approve. Board member Burke seconded Request approved
3-0.
Resolution No. BPW-08-20-08-08; A Resolution of the Board of Public Works and
Safetyfor the City of Carmel Ratifying the Mayor's Signature; Mayor Brainard moved
to approve. Board member Burke seconded. Request approved 3-0.
Request for Secondary Plat Approval; The Sanctuary at 11616; Sections 1, 2A, 3 and 4A;
Mayor Brainard moved to approve. Board member Burke seconded. Request approved
3-0.
' Request for Curb Cut; Dairy Queen @ Rangeline Road; Mayor Brainard moved to
approve. Board member Burke seconded. Request approved 3-0.
Request for Open Pavement Cut; East/West Alley; Mayor Brainard moved to approve.
Board member Burke seconded. Request approved 3-0.
Request for Open Pavement Cut/Lane Restriction; Hamilton Homes; The Estates of
Clay West, Mayor Brainard moved to approve. Board member Burke seconded. Request
approved 3-0.
Request for Temporary Construction Entrance; 9616 Street and Westfield Blvd
Roundabout; Mayor Brainard moved to approve. Board member Burke seconded.
Request approved 3-0.
Request for Curb Cut; Guilford Patio Homes; Mayor Brainard moved to approve. Board
member Burke seconded. Request approved 3-0.
Request for Open Pavement Cut; Guitford Patio Homes; Mayor Brainard moved to
approve. Board member Burke seconded. Request approved 3-0.
Request for Dedication of Right Of A7ay, The Legacy; Community Drive and Cherry
Tree Roundabout; Mayor Brainard moved to approve. Board member Burke seconded.
Request approved 3-0.
Request for Dedication of Right Of Way; The Legacy Towns and Flats; Mayor Brainard
moved to approve. Board member Burke seconded. Request approved 3-0.
Request for Dedication of Right Of Way; Carmel Middle School; Grand Blvd; Mayor
Brainard moved to approve. Board member Burke seconded. Request approved 3-0.
Request for Easement Agreement; The Legacy Master Infrastructure; Sanitary Sewer
Forcenuain; Mayor Brainard moved to approve. Board member Burke seconded.
Request approved 3-0.
Request for Easement Agreement; The Legacy Master Infrastructure; Sanitary Sewer,
Lift Station, Gravity Mains; Stone Access Drive; Mayor Brainard moved to approve.
Board member Burke seconded. Request approved 3-0.
Request for Easement Agreement; The Legacy Master Infrastructure; Sanitary Sewers;
Mayor Brainard moved to approve. Board member Burke seconded. Request approved
3-0.
Request for Easement Agreement; The Legacy Master Infrastructure; Offsite Water
Main; Mayor Brainard moved to approve. Board member Burke seconded. Request
approved 3-0.
Request for Easement Agreement; The Legacy Master Infrastructure; Storm.Sewer;
' Mayor Brainard moved to approve. Board member Burke seconded. Request approved
3-0.
Request for Easement Agreement; The Legacy Master Infrastructure; Storm Server
(Hopewell Parkway); Mayor Brainard moved to approve. Board member Burke
seconded. Request approved 3-0.
Request for Stormwater Technical Standards; Dairy Queen Rebuild; Brief Discussion.
Mayor Brainard moved to approve. Board member Burke seconded. Request approved
3-0.
Request for Stormwater Technical Standards; Guilford Patio Homes; Brief Discussion.
Mayor Brainard moved to approve. Board member Burke seconded. Request approved
3-0.
ADJOURNMENT
i
Mayor Brainard adjourned the Meeting at 10:45 a.m.
Diana L. Cordray, IAAIC
Clerk-Treasurer
Approved,
ATTEST:
Di na L. Cordray, / C
Clerk-Treasurer
A for James Brainard