HomeMy WebLinkAboutCorrespondence - TAC
Page 1 of 1
Conn, Angelina V
From: Brewer, Scott I
Sent: Wednesday, August 20, 2008 4:04 PM
To: 'Nicholas Jahn'
Cc:. Conn, Angelina V
Subject: RE: St. Christopher's Church Phase 1111 Landscaping plan
Dear Nick:
On the landscape plan, there is a large segment marked woodlands -" existing wooded areas to remain and be protected
during construction." And we have discussed this. But at this time, there are no woods on the property. They have been
cleared and chipped.
Since the existing trees have all but disappeared on the entire north side of the property, we should discuss 26.05
bufferyard requirements. The church is now surrounded by the asphalt ofa commercial shopping and office center and
should be buffered from that use.
Scott Brewer, City Forester
Environmental Planner, DOCS
City of Carmel,
One Civic Square
Carmel, IN 46032
PH: 317 -571-24 78
FAX: 317-571-2426
Urban Forestry is the center of sustainabi/ity (or municipalities
From: Nicholas Jahn [mailto:nrjahn@vsengineering.com]
Sent: TuesdaYl August 19, 2008 6: 13 PM
To: Brewer, Scott I
Subject: St. Christopher's Church Phase III I Landscaping Plan
Mr. Brewer,
I wanted to touch base with you to see if you have had a chance to review the landscaping plan that was submitted for the
Subject project If you have any questions or concerns please feel free to contact me at anytime.
Sincerely,
Nick Jahn
Nicholas R. Jahn, E.1.
Design Engineer
VS Engineering, Inc.
4275 N. High School Rd.
Indianapolis, IN 46254
www.vsengineering.com
(317) 293-3542 Ex!. 137
The information contained in this message is private and may be privileged and confidential. If the reader ofthis message
is not the intended recipient or responsible for the delivery of the message to the intended recipient(s), any use of the
information is strictly prohibited. If you have received the message in error, immediately notify the sender and
delete/destroy the information and message.
8/21/2008
Page 1 of 1
Conn, An"gelina V
From: BreWer, Scott I
Sent: Tuesday, July 15, 2008 7:50 PM
To: 'nrjahn@vsengineering.com'
Cc: 'sbpatel@vsengineering.com'; Conn, Angelina V
Su bject: St Christopher's Church Phase III
Mr. Jahn:
I will not be able to attend the TAC Meeting tomorrow (July 15) because of another meeting scheduled at Purdue
University. Would it be possible for you to send me either a PDF format landscape plan, or a full size plan for my review?
1. The tree preservation method shall be shown graphically on the plan as to the method and it's location.
Thank you
Scott Brewer, City Forester
Environmental Planner, DOCS
City of Carmel,
One Civic Square
Carmel, IN 46032
PH: 317-571c2478
FAX: 317-571-2426
Urban Forestry is the center of sustainability for municipalities
7/16/2008
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.'Kerrlon C. "Ward, ('Ffif
SllnJeyor of J-(amilton COUllty
rpfiolle (317) 776-8495
{Fax (3l7) 776-9628
Suite ISS
Oile :J{umi!t,,m County Square
:Noble5ville.. Indiana 46060-2230
July 15, 2008
VS Engineering, Inc.
ATTN: Nicholas .Tahn
4275 North High School Road
Indianapolis, IN 46254
VIA E-MAIL: nrjahn@vsengineerinq.com
RE: St. Christopher's Episcopal Church, Phase ITI
Dear Mr. Jahu:
We have reviewed the submittal to the Hamilton County Surveyor's Office on June 23, 2008, for
this project and have the following comments:
1. The proposed project falls in the incorporated area and MS4 jurisdiction of the City of
Cannel.
2. The proposed project DOES NOT fall in a Carmel Wellhead Protection Zone.
3. The proposed project does not fall in a Hamilton County Regulated Drain Watershed.
4. No permits will be needed from our office.
5. Please direct all stann drainage questions to the City of Carmel Engineering Department.
Should you have any questions, I can be reached at 317-776-8495.
Sincerely,
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Greg Hayes, AC, CFM
Plan Reviewer
CC: Christine Barton-Holmes - Cannel DOCS
John Thomas - Carmel Engineering
Dick Hill- Cam1el Engineering
Greg Ilko - Crossroad Engineers
Kevin Huse - Woollen, Molzan, and Partners
City of Carmel
/.
July 9, 2008
Mr. Sanjay Patel
VS Engineering, 1nc
4275 N High School Rd
Indianapolis, TN 46254
RE: St. Christopher's Episcopal ChUl'ch, Phase 3
Dear Mr. Patel:
The following lctte[ rcpresentscoll1ments for this project specifically addressing the area of alternative
transportation. I have reviewed the drawings submitted for the July 16, 2008 Technical Advisory Committee and the
comments from the Alternative Transportation review have been satisfactorily addressed.
We request that all responses to our commenls be provided in writing. Failure to provide written responses may
result in delay of the review proccss,
It is critical that this office be made aware of all modification made on the plans being re-submitted, particularly if
any such changi;s are considered "new" or fall outside of our previous reviews. Please provide revised plans
indicating all revisions. Please notify us of any changes and specifically state any changes, including changes
resulting, from Plan Commission, Special Studies or other committee meetings.
The Department of Community Services reserves the right to provide additional comments based on subsequent
reViews.
I f you have questions, please contact me at 571-2417.
Sincerely,
0) 0 -1:/;--;>
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David Littlejohn
Alternative Transportation Coordinator
Department of Communi ty Services
cc: Angie Conn, Department of Community Services
Engineering Department Review
Project File
Page]
ONE CIVIC SQUr\RE
CARLvlliL, INDIANA '16032
317 /571-2417
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June 30, 2008
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Mr. Nicholas N. Jal111
VS Engineering, Inc.
4275 North High School Road
Indianapolis, IN 46254
RE: St. Christopher Episcopal Church, Phase III Design Development-Project Review #1
Dear Mr. Jahn:
The City received your design development plans on June 23, 2008. We offer the following comments:
GENERAL INFORMATION
I. These commentsrepresent the Department of Engineering's firstreview of the phase III
design development plans for this project. We reserve the right to provide additional review
comments when certified construction drawings are provided for Phase III.
2. Many of these comments will also apply to Phase III construction plans when they are
submitted.
3. We requestthat all responses to our future comments be provided in writing and be
accompanied by drawings reflecting the requested revisions. Failure to provide ..vritten
responses may result in the delay of the review process.
4. It is critical that this office be made aware of all modifications made on the plans being re-
submitted, particularly if any such changes are considered "new" or fall outside of our
previous reviews. Please notify us of any changes and specifically state any changes,
including changes resulting from Plan Commission, BZA or other committee meetings.
5. We have engaged Crossroad Engineers, PC to review all drainage plans and drainage
ca1culationssubmitted to this office for review. If you have not already done so, please
provide a set of-drainage plans and calculations to their office for review. We will share
Crossroad's comments as they are received.
6. -Final drawings will not be approved for construction until:
a. All Engineering Department and Utility Department and Hamilton County Surveyor
issues have been resol ved.
b. All bonds and performance guarantees are posted.
c. All Board of Public Works and Safety approvals and any other governing agency
approvals (if required) are obtained.
d. All off-site easements necessary to install utilities to serve the development are secured.
e. Any required fees are paid in full.
f. Required digital files have been submitted.
7. The Department reserves-the right to provide additional comments based upon subsequent
reviews as more detailed information is submitted.
8. An approved Storm Water Management Permit is required prior to commencing any earth
disturbing activity.
9. An approved right"of-way permit is required prior to commencing any work in the public
right-of-way.
10. lfit will be necessary to relocate existing utilities or other infrastructure, the costs for sllch
relocations are to be borne solely by the developer. Any utility poles required to be relocated
within the right-of-way shall be relocated to within one foot of the proposed right-of-way.
11. Compliance with the Thoroughfare Plan includes construction of the improvements
prescribed by the Thoroughfare Plan across the frontage controlled by the development
DEPARHIl::NT Of ENGli\'EERlNG
ONE CIVIC SQ[jARE. CAR~,IEL. IN 46032 OmCE 317.571.2441 F/LX 317.571.2439
EivL<\II. engineering@C:1f111f:I.in.go\'
Mr. Nicholas N. Jahn
June 30, 2008
RE: 81. Christopher Episcopal Church,Phase III Design Development-Rev. #1
Page 2 of 4
(including sections with no access). Typically, developers provide a commitment equal to the
value to construct these improvements for deposit into the City's non-reverting thoroughfare
fund.
12. The Department requires that the construction drawings be developed in accordance with the
City of Cannel digital submission standards and that all required submittals for primary plat,
secondary plat, and construction drawings be made. The digital files must be submitted to
the Department of Engineering prior to the approval of the construction plans. Please contact
the City GIS Department for the requirements.
13. Jurisdictions:
a. The project site is located within current City of Carmel Corporate Limits.
b. Streets and Right of Way - City of Carmel (131 st Street and Grand Boulevard Right of
Way)
c. Water - City of Carmel Utilities
d. Sanitary Sewers - City of Carmel Utilities
e. Storm Sewers/Drainage - City of Carmel.
f. Legal Drains - Hamilton County Surveyor's Office.
14. Drawings submitted for approval:
a. The design engineer must certify all drawings submitted for final approvaL
b. This office will require a minimum 0[9 sets of certified construction drawings for
approval after all issues have been resolved. The drawings will be stamped as approved
and signed by the City Engineer and by Carmel Utilities. The Owner will receive 3.sets,
1 of which must be maintained on the construction site at all times.
15. Carmel Utilities will provide separate reViews of this project [01: water and for sanitary sewer
issues. Please assure that copies of all drawings are sent to:
Paul Pace Paul Arnone
Carmel Utilities Distribution Carmel Utilities Collection
3450 West 131'1 Street 901 North Rangeline Road
Westfield, IN 46074 Carmel, IN 46032
16. Carmel Utilities does subscribe to "Holey Moley" who should be contacted directly for all
water main locations.
17. Digital versions of the following information are available upon request. Please share these
requirements with the developer and future contractors associated with the project:
a. Project Approval Checklist
b. PerformancelMaintenance Guarantee Requirements
c. Per[onnance/Maintenance Guarantee Release Procedure
d. Engineering Requirements for Building Permit Approval
e. Commercial Permitting Procedures.
f. Utility Jurisdictions/Right of Way Permit
g. Water and Sanitary Sewer Fees
BOARD OF PUBLIC WORKS AND SAFETY
18. [ am enclosing a schedule for Board of Public Works and Safety meeting dates and agenda
deadlines for your use. Please use the Engineering Department deadlines for submissions to
the Board.
19. Any submission to the Board requires prior approval by the Carmel Clay Plan
Commission and/or the Board of lAming Appeals (if applicable) and completion of
review by tbe Technical Advisory Comm ittee. All written requests to be placed on the
Board's agenda must include the appropriate Docket Number and the date (or dates) of
approval by the Plan Commission and/or the Board of Zoning Appeals (if applicable).
20. Sanitary Sewer Availability (EDU) approval from the Board- This will not be applicable to
Phase III construction. Water A vailability approval requirements are under review by
Carmel Utilities.
'0;
Mr. Nicholas N. Jahn
June 30, 2008
RE: St. Christopher Episcopal Church, Phase 1II Design Development-Rev. #1
Page 3 of 4
21. Commercial Curb Cut Approval and/or Temporary Construction Entrance - The only BPWS
curb cut approval this project has received was for a temporary construction entrance for
Phase I that utilized an existing residential drive. That approval indicated that this temporary
entrance would only be utilized for Phase I construction. Therefore, it would appear that if
the permanent entrance/exit to this site is in the location indicated on the plans (utilizing the
Grand Boulevard right of way), formal approval should be pursued through the Board of
Public Works and Safety. Additionally, a Consent to Encroach Agreement may be required
for the driveway r/w encroachment
22. We believe that all right of way dedications required for this project have been obtained.
23. Sanitary Sewer Availability forthe entire site was approved by the BPWS on April 21, 2004.
Additional Sanitary Sewer Availability approval will not be required. Although this site is
currently served by Carmel Water, at the time of the original pf(~ject approval it was served
by Indianapolis Water, therefore Water Connection and Availability Fees were not assessed
initially. Carmel Utilities reserves the right to review the issue regarding water fees. Please
contact them directly regarding water fees.
24. The installation of any permanent, privately owned and/or maintained improvement (signs,
decorative street signs, walls, streetlights, etc.) within dedicated right of way or dedicated
easements requires the execution of a Consent to Encroach Agreement between the Owner
and the City of Carmel. Such agreements are executed by the Board of Public Works and
Safety. The City Engineer may approve irrigation system agreements.
25. Secondary Plat approval if applicable. All performance guarantees must be posted prior to
submission of secondary plats for Board of Public Works and Safety approval.
BONDING REQUIREMENTS
26. Upon initial review, it appears Perfomlance Guarantees shall be provided for the following:
a. Right of Way Improvements including the Asphalt Path
b. Erosion and Sediment Control and Stonn Water Quality. Please contact Amanda Foley,
Engineering Department Stormwater Administrator, for details regarding engineer's
estimates/performance guarantee requirements for these items.
27. The amount of the Performance Guarantee is based upon a certified Engineer's Estimate for
100% of the cost of labor and materials to construct the individual improvements, to be
provided by the design engineer. Please provide detailed Engineer's Estimates for each
improvement including quantities, unit costs, pipe sizes and materials, etc.
28. Upon completion and release of individual Performance Guarantees, a three-year
Maintenance Guarantee will be required. The Maintenance Guarantee amount is based upon
15% of the Performance amount for Streets and Curbs and 10% of the Performance amount
for all other improvements.
29. Pcrfonnance Guarantees may be Performance or Subdivision Bonds or Irrevocable Letters of
Credit.
30. Please reference the available enclosures for more detailed explanation of our procedures.
RIGHT OF WAY PERMIT AND BONDING
31. Any work in the dedicated right of way of 131 st Street or Grand Boulevard will require an
approved Right of Way Permit and a License & Permit Bond.
32. The bond amount is determined by the number of instances of work in the right of way at
$2,000.00 per instance. However, ifthe work is included in the scope of work ofa required
and posted Performance Guarantee, the Performance Guarantee may be used to satisfy the
bond requirements ofthe Right of Way Permit.
33. Please contact our Right of Way Manager, Fred Glaser, to arrange right of way permitting
and bonding.
AVAILABILITY AND CONNECTION FEES
.(
Mr. Nicholas N. Jahn
June 30, 2008
RE: St. Christopher Episcopal Church, Phase III Design Development-Rev. #1
Page 4 of4
34. The Church received approval to pay Sanitary Sewer Availability (acreage) and Connection
Fees as each phase was constructed. These fees have been paid for Phase r and Phase II.
Phase III Fees are as follows and must be paid prior to fmal Phase III project approval:
Sanitary Sewer Availability -$4,346.00
Sanitary Sewer Connection - $1.060,00
Total Fees $5,406.00
DESIGN DEVELOPMENT PLAN REVIEW COMMENTS
35. Stonn Water Management
a. This project is subject to the City's Storm Water Manangement and Storm Water Quality
Ordinances.
b. Please contact Amanda Foley to review storm water quality/treatment requirements,
36. There are what appear to be numerous stray symbols on Sheet C4.0 1, Phase 3 Overall Plan.
If they are stray symbols, please remove them from the plan sheet. If they are not stray
symbols, please either label them or reference them with keynotes or a legend.
37. Please provide a dimension fr.om the centerline of the existing 131st Street pavement to the
right"of-way line on all appropriate sneets.
38. When will certified Phase III construction plans be submitted for review? The Department of
Engineering will provide comments that pertain to the construction plans when the
construction plans are submitted.
If you have questions, please contact me at 571-2441.
Sincerely,
--~A~v cJ' -~~
Nicholas 1. Redden, P.E.
Plan Review Coordinator
Department of Engineering
cc: Angelina Conn, Department of Community Services
John Duffy, Cannel Utilities
Paul Pace, Cannel Utilities Distribution
Paul Arnone, Carmel Utilities Collection
Greg Hayes, Hamilton County Surveyor's Office
Greg IIko, Crossroad Engineers, PC
Department Review/File Copy
\\Apps2\user data\englshared\DHill\PROJREV08\STCHRISTOPHERCHURCHPHASEIIIDES IGNDEV. doc
&Jrlt:Jrnent
June 27, 2008
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Nicholas R. Jahn
VS Engineering, INC.
4275 N. High School Road
Indianapolis, IN 46254
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RE: St. Christopher's Episcopal Church, Phase III
Technical Advisory Committee (TAG) Submission
Dear Mr. Jahn:
The above-mentioned project information has been received and reviewed.
At the present time, I see nothing in the plans that would hamper law
enforcement efforts.
If we can be of any further assistance to you, please contact us.
Respectfully,
~.D. /'14
Michael D. Fogarty
Chief of Police
MDF:vb
cc: Dept of Community Services
A Nationally Accredit.
l317) 571-2500
forcement Agency
F",,,, (;);].7) 571.2512
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VS ENGINEERING, INC.
Ms. Angie Conn
Planning Administrator
Department of Community Services
One Civic Square
Carmel, IN 46032
Civil · Structural · Transportation a Environmental
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June 20, 2008
Re: St. Christopher's Episcopal Church Phase 3
Technical Advisory Committee (TAC) Submission
Dear Ms. Conn:
Enclosed are the necessary documents for the June 20, 2008, T AC Submission. The following
items are being submitted at this time:
1. 2 Signed T AC Review Applications wI Legal Description Attached
2. 2 Location Maps
3. 2 T AC Packets (Includes all plans and pertinent design information)
Per our conversation, no TAC fee will be paid for this review.
If you have any questions concerning any of the items submitted please feel free to contact me
anytime at (317) 293-3542 Ext. 137.
Sincerely,
~f~
Nicholas R. Jahn
Design Engineer
VS Engineering, Inc.
Enclosure
4275 North High School Road Indianapolis, Indiana 46254
(317) 293-3542 Tel (317) 293-4737 Fax
www.vsengineering.com