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Home My WebLink AboutBPW-09-03-08City of Carmel Office of the Clerk-Treasurer M EETING NOTICE CARMEN BOARD OF PUBLIC WORKS WEDNESDAY, SEPTEMBER 3, 2008 AT 10:00 A.Me COUNCIL CHAMBERS CARMEL CITY MALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, SEPTEMBER 39 2008, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONECIVICSQUARE CARb1EL, INDIANA 46032 31.71571.2414 City of Carmel Office of the Clerk-Treasurer BOARD OF PUBLIC WORKS & SAFETY' ME'E'TING AGENDA WEDNESDAY„SEPTEMBER 3, 2008 -10:00 A.M. COUNCIL CHAMBERS / CITY 'HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the Augusti,20, 2008 Regular Meeting 2. BID OPENINGS/AWARDS a. Bid Opening for: the 13611) and Keystone Water Main Relocation; John Duffy, Director of'the Department of Utilities b. Bid Opening for-the Main Street Sidewalk Project; Micliaei McBride City Engineer c, Bid Award,for'the.CoohCreek Trail; (51,210,103.00); this was the lowesfand most responsive. bid. Michael McBride, City Engineer d. Bid Award for?thc I" Avenue-SW Drainage and Street improvements; $574,420.63; This was the lowest and most responsive bid;, Michael McBride, City Engineer 3. PERFORMANCE RELEASES a. Resolution,No. BPW-09-03-08-02; Pinnacle Point;.Erosion Control; Ken-Zumstein, J. Craig Allen &-Associates b. Resolution No. BPW-09-03-08-04; Claybourne, Section 3; Interior Sidewalks; Christopher. Werth, Boomerang Development 4. CONTRACTS a. Request for Purchase of Goods and Services; Gridlock Traffic -Systems; Inc; (Bid Award- S1 17,491,26); David Huffman, Street Commissioner ON'k.CJVICSQUARE CARMEL,INDIANA46032 317(571-2314 b. Request for Purchase of-Goods and Services;' Calumet Civil Contractors; (Bid Award - S1,210,10.3.00);`Michael McBride, City Engineer c. Request for Purchase of Goods and Services; Calumet Civil Contractors; (Bill Award - $574,420.63); Michael McBride, City Engineer d. Request for Purchase of Gobds,and Services; Institute.for Public Safety; Chief Michael. Fogarty, Carmel,Pol ice Department e. Requestfor-Agreement between the City of Carmel-and Clay. Township;.F]ire Protection-•2008; Chief Keith Smith„Cannel_Fire Deparlineiit L RequestIor'Purchases of Goods+andServices; C&B Paving; Change Order No.1; 131" Street; ($47:40); Michaef.McBride, City,Engineer g. Request for Purchases of Goods,_and Services; infrastructure Contractors; Change Order 1;;Carmel/Rosado.Hill Spring Mill Wafer Main Extension; ($5;774:15); John Duffy; Director of the Department of Utilities USE OF dTY FACILITIES/STREETS a 'RcqucsftoUse.Gazeho and Common Areas; Youth Group; Thursday;, September 25, 2008; 5;00'p:m. to 9:00 p.m.; Jenna Tyler, Young.Life b. Request to Usckdty Streets - Addendum; International Arts'Festival; Additional,;Sti•cet Closings; Rosemary Waters c. Rcquest.to Use Council Chambers: Meeting;' Tuesday, Oetober 7, 2008;.6:00 p.m. to 9:00 p.m.; East 9I." Street=. Christian Church d. Requestto,Use;Council Chamber's; Meeting; Various? Dates;, Bret Cletnent,. Hoosier Daylily Society P. Requestto Use City Streets;, Block Party;Saturday,;Septernber 6, 2008;3:00 pm. to 9:40 p.m:;' Lois.Lawsos_ E. Request to Use, City Streets;'Block.Party.; Saturtlay,.Septcmbcr?20, 2008;Noon to 14; 00'p.m.; Jeff Thomas g. Request ta. Use City Streets.; Car Club Meeting; Various Dates;_Lainie Paul, Brockway Publie;House h. Request to.Use City 'Streets;,Neigh borhood Social; Saturday, September 20, 2008; 5:00 p.m. to 9:00 p.m.; Coopermood Homeowners Association 6. OTHER' a. Resolution No. BP.W 09-03'08-01; A Resolution of.the City of Carmel Board of Public Workstand`Safety'Ratifying the City Attorney's Signature on Engagement Letter; Douglas Haney; City Attorney b. `'Resolution No. BPW-09.-03-08-03; A Resolution of.the,Board ofPublic Works and' Safety for.,the,City of Carmel; Indiana Atrproving'the Assignment of Equipment for the Carmel Fire Department to the Indiana Bond Bank; Chief Keith Smith, Carmel Fire Department c. Request for School Resource Officer Agreement; Chief Michael Fogarty, Carmel Police Department d. Request for Consent to Access Property; Douglas Haney, City Attorney e. Request'for Release of Easement; Meridian Mile Association; Steve Engelking, Director of the Department of Administration f. Request forSecondary'Plat Approval; Heather Knoll, Section 3A; Tim Berry, Platinum Properties g. Request for Water and Sanitary Sewer Availability; Guilford Patio Homes; James Shields, Weihe Engineers h. Request for Residential. Curb Cut; 5313 East 126th Street; Mike Stein, Stein Investment Group i. Request for Open Pavement Cut; Guilford Patio Homes; James Shields, Weihe Engineers j. Request for Open Pavement Cut/Lane Closure; City Center Drive; Rich Hall, Crider & Crider k. Request for Dedication of Right of Way; Towne Road Right of Way; Elizabeth Hobbs, Chief Legal Council, Indiana Land Development ADJOURNMENT ' BOARD OF PUBLIC WORKS & SAFETY MEETING MgXUTES WEDNESDAY, SEPTEMBER, 2008 -10[00 A:M: COUNCIL CHAMBERS / CITY BALL / ONE CIVIC; SQUARE' MEETING CALLED TO ORDER Mayor Brainard called the,meeting,to order at 1.0.03 a-m. MEMBERS-PRESENT Mayor James Brainard,- Board Members,' Mary Ann Burke, -Lori Watson; Clerk.. Treasurer, Diana L. Cordray; Deputy Clerk Ti•easurer,Sondra Johnson MINUTES The Minutesfor the Aitgtrst`20, 2008'Re'gular Meeting were,approved 3-0 BID OPENING/AWARDS Bid Opening lor 136'?' and Keys tone. Yirater Main Relocation Mayor Brainard opened and read The bids aloud. Company Amount Robinson Trenching $169,760.00 Yardberry,Landsc_ape X196,590:00 ICI $201;828.69 Ueolia $191,538.43 Culy $2'49,197.00 Millennium $164;700.00 The bids were given to John ,Duffy,Directorof the, Department of Utilities for review.and recommendation. 1 Bid Opening for the Main Street Sidepath Project; Mayor Brainard opened and read the ' bids aloud. Company Amount Hunt Paving $498,339.00 Yardberry Landscape $361,160.00 Poindexter $398,814.50 Calumet $505,845.00 Dawson, Inc $595,530.00 The bids were given to Mike McBride, for review and recommendation. Bid Award for the Cool Creek Trail; (Calumet - 51,210,103.00); this was the lowest and most responsive bid. Mayor Brainard moved to approve. Board member Burke seconded. Request approved 3-0. Bid Award for the P Avenue SW Drainage and Street Improvements; (Calumet - $574,420.63); This was the lowest and most responsive bid; Mayor Brainard moved to approve. Board member Burke seconded. Request approved 3-0. PERFORMANCE RELEASES Resolution No. BPPV-09-03-08-02; Pinnacle Point; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BPW-09-03-08-04; Claybourne, Section 3; Interior Sidewalks; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; Gridlock Traffic Systems, Inc; (Bid Award- $117,491.26); Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; Calumet Civil Contractors; (Bid Award - $1,210,103.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Calumet Civil Contractors; (Bid Award - $574,420.63); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 1 Request for Purchase of Goods and Services; Institute for Public Safety; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 1 Request.for Agreement behveen the City of Carmel and Clay Township; Fire Protection - 2008; Board Member Burke moved to approve. Board lvlember Watson seconded. Request approved 3-0. Request for Purchases of Goods and Services; E&B Paving;; Change. OrderNo.l; 131" Street; ($47.40); Board Member Burke moved to approve. Board Member Watson seconded. Request approved3-0. Request for Purchases of Goods.and Services; Infrastructure, Contractors; Change Order 1; CArmelfRosado Hill Spring Mill Water Main Extension; (85;774.15); Board Member Burke moved to approve. Board'Member Watson seconded. Request approved 3-0. REQUEST TO USE. CIT.!" FACIIA-6ESISTRF.ETS Request to Use Gazebo and Common Areas; Youth,Group;,Thursday, September 25, 2008; 5:00 p.m. to 9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Requestrapproved 3-Q. Request to Use. City Streets- Addendum; 'International Arts Festivat; Additional Street Closings; Board Member Burke moved to, approve. Board Member Watson seconded. There was brief discussion- in regards to the closing of City"streets over a weekend Request approved 3-0. Request to Use Council Chambers: Meeting;'Taesday, October 7, 2008, 6.OO p.m. to 9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Council Chambers; Meeting; Various Dates, Board Member Burke moved to approve. Board Member. Watson seconded Request approved 3-0. Request to Use City Streets; Block, Party; Saturday, September 6, 2008; 3:00 p.m., to 9:00 p.m.; Board Member Burke moved to approve. Board Member [Vatson.seconded. Request approved 3-0. Request to Use City Streets; Block Party; Saturday, September 20, 2008; Noon to 11:00 p.m.; Board Member Burke moved to.approve. Board Member, Tat-yon: seconded Request approved.3-0. Request to Use City Streets; Car Club Meeting; Various Dates; Board Member Burke moved to approve.. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; NeighborhoodSacial; Saturday,, September 20, 2008; 5:00 p, m. to 9:00 p.nr.; Board Member Burke moved to approve. Board'Member Watson seconded. Request' approved 3-0.. OTHER Resolution No. BPW 09-03-08-01: A Resolution of the City of Carmel Board of Public Works and Safety Ratifying the City Attorney's Signature on Engagement Letter; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Resolution No. BPW-09-03-08-03; A Resolution of the Board of Public Works and Safety for the City of Carmel, Indiana Approving the Assignment of Equipment for the Carmel Fire Department to the Indiana Bond Bank Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for School Resource Officer Agreement; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Consent to Access Property; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Release of Easement; Meridian Mile Association; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Secondary Plat Approval, Heather Knoll, Section 3A; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Grater and Sanitary Sewer Availability; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Residential Curb Cut; 5313 East 126`" Street; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Open Pavement Cut; Guilford Patio Homes; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Open Pavement Cut/Lane Closure; City Center Drive; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Dedication of Right of Way; Towne Road Right of Way; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned the Meeting at 10:20 a. in. Diana L. Cordray, 1 Clerk. Treasurer 1 Approved, i M yor James Brainard ATTEST; Dibna L. Cordray, IAMC Clerk-Treasurer