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HomeMy WebLinkAboutCRC-08-20-08CRC Meeting, August 20, 2008 1 CARMEL REDEVELOPMENT COMMISSION Meeting, Wednesday, August 20, 2008 President Ron Carter called the meeting to order at 6:45 p.m. Commission members Jeff Worrell, Bill Hammer, Carolyn Anker and Rick Sharp were present, constituting a quorum. Also present were Mayor Brainard, Karl Haas, Les Olds, Sherry Mielke, Andrea Stumpf and Matt Worthley. Others present: From Sheil Sexton Co.: David Brewer, Doug Adams, Mike Anderson, Tom Plahitko, Tony Eisenhut, Joe Shanahan From CSO Architects: Dan Moriarity, Brandon Bogan Others Present: Brett Rape, John Mohr Sr., Greg Moore, Scott Casey, Rabia Ahmed, Pat Evans, Rick Neuman, Kevin Rider, Kevin Lavelle, Chuck Moralis, Allan Browning, Bruce Stauffer Bid Openings Bids were opened for Parcel 47 Carmel Arts District Lofts – Site Demolition. Mr. Stauffer with Keystone Construction opened and read the bids aloud. [See attached bid tab sheet] Mr. Olds explained the timetable of the Parcel 47 project. The CRC is prepared for immediate removal of the buildings once the recommendations of the bids are received. There is Phase I Environmental cleanup with Phase II demolition. Historical Landmarks and the Carmel Clay Plan Commission have recommended the yellow house on the site be relocated. Currently, the previous Tuesday Morning building is being reviewed for artifacts and for saving historical elements. One cast limestone square with the name of one of the previous owners will be saved and included in the newly constructed buildings. Bids were opened for PAC Bid Package #5 – Interior Finish. Mike Anderson, Sheil Sexton Co., and Dan Moriarity, CSO Architects, both opened and read the bids aloud. Mr. Anderson explained some bids were combination bids resulting in higher bids quotes but will actually result in savings to the CRC. [See attached bid tab sheet] Approval of Minutes July 16, 2008: Moved for approval by Mr. Hammer, seconded by Mr. Worrell and passed with four approvals and one abstention from Ms. Anker. Finanacial Matters Ms. Mielke announced the July end of month operating balance for the CRC General Fund is $2,180,169. The TIF distribution is still forecasted for the month of September. Ms. Mielke requested the Commission’s approval to pay invoices for the CRC General Fund in the amount of $952,907.01. CRC Meeting, August 20, 2008 2 Mr. Sharp questioned an invoice from Village on the Green, LLC in the amount of $196,000, for engineering work for the City Center garage and theatre. He questioned the budget and costs in regards to the theatre, which has not received final design and approval. Mr. Olds explained in the CRC’s agreement with the developer, the CRC will contribute approximately $2 million to the garage construction, including engineering costs. At this time, the Commission has only approved conceptual design for the theatre. Discussion regarding the theatre design approval ensued. Mr. Olds stated that prior to the next CRC meeting, a design package will be submitted to Commissioners with a formal presentation given to the Plan Review Panel first. Cost estimates will be available at that time. Significant changes can still be made to the design at that time upon the Commissioners’ requests. Mr. Sharp also requested a more timely submission of the invoices to the Commission. Mr. Worrell requested that Sherry Mielke provide a budget breakdown for the Rock the District event in regards to CRC budget and sponsorship payments. Mr. Sharp moved to approve CRC General Fund claims as submitted. Seconded by Mr. Hammer and passed with four approvals and one abstention from Ms. Anker. Sherry Mielke requested the approval of the Disbursement of Funds from the PAC Construction Fund in the amount of $2,332,583.79. Moved for approval by Mr. Hammer, seconded by Mr. Worrell and unanimously approved. Ms. Mielke requested the Commissioners’ input or questions regarding the Second Quarter Budget Comparison Report. Currently the CRC is below the forecasted budget. Mr. Olds stated construction costs will begin to pick up by the end of the year. Committee Reports Mr. Olds stated there were no committee reports at this time. Update on Properties Mr. Hammer requested a report on the status of the two construction cranes located on the City Center site. Mr. Olds explained that both cranes are being checked daily for maintenance and safety. Ms. Anker questioned the operating maintenance for the Energy Center. Mr. Olds explained the City’s Utilities Department, under John Duffy, will provide staff to train and operate the equipment. At this point, there is no official turnover from the Construction Manager to the CRC. Mr. Olds explained the Energy Center was designed for “excess capacity” for additions to accommodate other units. Mr. Sharp questioned the completion of the screening at the Pedcor campus. Mr. Olds reported that all screening is in place along 3rd Avenue. Pedcor is in the process of completing the screening for all sides. CRC Meeting, August 20, 2008 3 Mr. Carter questioned the status of the Parcel 51 site. Mr. Olds explained that National City has designated Michael Joyce as their representative for handling the project. They are changing individuals to deal with the real estate issues regarding the property. National City has also mentioned the City purchasing the property and finding a developer for the site, with National City leasing the prime space. Appraisals are underway to establish the land value of the site. Mr. Carter also questioned the timetable for the Indiana Design Center. Mr. Olds reported that construction is on schedule with a completion date of spring 2009. The Engineering Department is preparing the road improvements on adjacent streets. Mr. Carter requested Pedcor submit the sign package for the Indiana Design Center for approval from the Commission. Mr. Olds stated the exterior sign package is approved, with only directional, ground level and traffic control signs still needing approval. Old Town Arts & Design District Ms. Mielke reported a resolution to the Old Town Shops I & II parking issues. Three- hour parking signs have been installed with the parking permit program nearing completion. Mr. Carter requested the CRC staff to contact the Merchants Association to establish uniform hours and days to remain open. Ms. Mielke reported discussion is already underway with Hirons and Co. also working on a proposal for the Merchants Association. Old Business Approval of Agenda Protocol based on City Code Mr. Carter reported the CRC would like to follow the City Council’s protocol of when agenda items are requested with an outline for add-on agenda items. Mr. Sharp moved to adopt the Carmel Redevelopment Commission’s regular and special meetings guidelines as presented on August 20, 2008. Seconded by Mr. Worrell and unanimously approved. Ms. Anker added the guidelines also provide sufficient time for the Commission members to digest and review the materials provided while also outlining steps for emergency add-on agenda items. New Business Approval of Resolution 2008-7 Mr. Carter provided a summary of Resolution 2008-7 as a Ratification Resolution ratifying the action of the Board of Public Works to sell two properties which are excess to the needs of the City of Carmel. These properties were purchased using funds from the 2006 Road Bond in order to extract the necessary right-of-way (ROW) necessary for the construction of the roundabout and its approach and discharge lanes at 103rd and Pennsylvania. The extraction of the necessary ROW was made and the remaining property was resurveyed and appraised. The remaining property is not needed by the City. CRC Meeting, August 20, 2008 4 Mr. Sharp moved to approve Resolution No. 2008-7 ratifying the sale of the Remainder Property, as set forth on Exhibit A, pursuant to the terms and conditions of the BPW Resolutions; and designating the BPW as its agent for purposes of completing the sale of the Remainder Property. Seconded by Ms. Anker and unanimously approved. Other Business There was no other business to come before the Commission at this time. Announcements There were no announcements. Adjournment Mr. Hammer moved the meeting be adjourned and seconded by Ms. Anker. The meeting was adjourned at 8:04 p.m.