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Home My WebLink AboutBPW-10-01-08City of Carmel Office of the Clerk-Treasurer T I?TG MEEJ NOTICE CA EL BOA OF PUBLIC WORKS WEDNESDAY, OCTOBER 1., 2008 AT 10:00 A. M9 COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, OCTOBER 1, 2008, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, Or4E CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARF C.ARMEL, INDIANA 46032 317f571-2414 Uity of Carmel Office of the Clerk-Treasurer BOARD OF PUBLIC WORKS &.SAF'ETY MEETING AGENDA WEDNESDAY, OCTOBER, 1, 2008 - 10:00 A-.M: COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER MINUTES a. Minutes from the September 17, 2008 Regular Meeting 2. BID OPENLNGS/AWARDS. a. Bid Opening-for the. Salt Barn/Storage,Building Expansion; Dave Huffman, Street Commissioner h. TABLED: Bid Award for the Main Street Side Walk Phase 1; Yardherry Landscape; $361,160.00; This was the lowest and most responsive bid; Michael McBride, City Engineer 3. PERFORMANCE RELEASES a. Resolution No. BPW-10-01-08-02; Lincolnshire, Section 12; Curb & Gutters, Water.Mans, 5treet.Signs; Chad Handley; Estridge Development Company b. Resolution No. BPW-10-01-08-03; Carmel Drive Executive Office Parks; Carmel Drive Sidewalks; Frank Cosmas, FCC Development 4. CONTRACTS a. Request for Purchase of Goods and Services; Yardberry Landscape; (Bid Award-$361,160.00); Mike McBride, City Engineer b. Request for Purchase of Goods and Services; Konica Minolta; Chief Michael Fogarty, Carmel Police: Department c. Request for Purchase of.Goods and_Services;.Konica Minolta; Mike McBride, City Engineer d. Request for Purchase of Goods and Services; Core BTS; ($16,000.00); Terry Crocket, Information Systems ONE CIVIC SQUARE. CARIAL, INDIANA 45032 3171571-2414 e. Request for Purchase of Goods and Services; Change Order #2; Milestone Contractors; Keystone and 1261h (Increase $3,611.25); Michael McBride, City Engineer f. Request for Purchase of Goods and Services; Change Order #2; Milestone Contractors; Keystone and 100 (Increase $16,335.55); Michael McBride, City Engineer 5. USE OF CITY FACILITIFS/STREETS a. Request to Use Gazebo and Common Areas; Wedding; Saturday, August 29, 2009 12:00 p.m. to 7;00 p.m.; Rehearsal August 28, 2009 6:00 p.m. to 8:00 p.m.; Sarah Barnes b. Request to Use Caucus Room (2/3); Meeting; Tuesday, October 28, 2008; 7:00 p.m. to 9:00 p.m.; Cricket Knoll Home Owners Association c. Request to Use Caucus Room (full); Meeting; Monday, January 5, 2009; 5:30 p.m. to 8:00 p.m.; Anderson University d. Request to Use City Streets; Fun Run; Friday, October 10, 2008; 6:00 p.m. to 8:00 p.m.; Beth Gabrick, Forest Dale Elementary School 6. OTHER a. Resolution NO. BPW-10-01-08-01; A Resolution of the City of Carmel Board of Public Works and Safety Transferring Service Pistol and Badge to Retiring Officer Janet L. Carpenter; Chief Michael Fogarty, Carmel Police Department b. Resolution NO. BPW-10-01-08-04; A Resolution of the City of Carmel Board of Public Works and Safety Accepting the Transfer of Property from Clay Township to the City of Carmel; Steve Engelking, Director of the Department of Administration c. Resolution NO. BPW-10-01-08-05; A Resolution of the City of Carmel Board of Public Works and Safety Exchanging Police Department Vehicle to the City of Cicero Indiana Police Department; Chief Michael Fogarty, Carmel Police Department d. Resolution NO. BPW-10-01-08-06; A Resolution of the City of Carmel Board of Public Works and Safety Exchange of Surplus Police Equipment to the Marion County Sheriff's Department; Chief Michael Fogarty, Carmel Police Department e. Request for Funding Agreement; City of Carmel and Hamilton Country Board of County Commissioners; ($220,359.00); Michael McBride, City Engineer I. Request for Water and Sanitary Sewer Availability; Old Meridian Plaza; Brad Schrage, American Structurepoint g. Request for Water Availability; National Bank of Indianapolis; Tom McDowell, Brenner Design h. Request for Secondary Plat Approval; Old Meridian Plaza; Brad Schrage, American Structurepoint i. Request for Secondary Plat Approval;.Carmei Driv°elExecutive Park; Block 6;:Adani,DeHart„Keeler-Webb &Associates ?. Request for Commercial Curb Cut; Sidewalk/Path Closure; Old.;Meridian Plaza; Brad Schrage, •American.Structureooint k Requestjor Open Pavement Cut; Replaee,Gas'Service; Resa Glover, Vectren Energy 1. Request to Rcsidential'CurV Cut', Improve An Existing,Property Access; Horace P:inion,,Engledow Estates m. Request for Consent to "Eneroach; Trails @ Avian Glen; Ron Iacocca,' Trails @ Avian Glen Home Owners.Associatioo n. Request-for-Consent to, Encroach; Smokey Row Subdivision; Drainage/Utility Easement; Arthur and Ann Beriault o. Request for Storm Water`Technical'Standards Variance; Old Meridian .Plaza; Brad Schrage,.ArnericamS'tructurepoint p." Requ&ffor Storm Water. Technical Standards Variance; Pennwood Office Park; Leonard Wolfson, Wolfson-Young q. Request fo']nstall Drainage Pipe"Lot'20, Sh"elborne,Estates; Glen.McFatridge, Husky Builders ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, OCTOBER 1, 2008 -[0:00 A.M. COUNCIL CHAMBERS I CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10:02 a. m, MEMBERS PRESENT Board Members, Mary Ann Burke, Lori Watson; Clerk Treasurer, Diann L. Cordray; Deputy Clerk Treasurer Sandra Johnson MINUTES The Minutes for the September 1,7, 2008 Regular Meeting were approved 2-0 RID OPENING/AWARDS Bid Openingfor East side Salt Barn and Storage. Building Expansion; Board. Member Burke opened and read the bids aloud. Company Base Bid Alternate'] Alteinate 2 Alternate 3 Crescent Building $ 998,850.00 S 315,500.00 $ 370,000.00 S 65,559.00 R.L. Turner 51,067,000.00 S 378,000.00 S 426.900:00 S 80,000.00 PEI Construction 51,031,700.00 $ 357,500.00 S 391700.00 S 94,000.00 Gilliatte S1,059000.00 S 336;000:00 S 396,000.00 S 79,00000 Quannin General $1;343;030:00 S 346,200:00 S 416,625.00. S 90,890.00 Garmone 81, 159,D00.06 S 368;060.00 S 442,050.00 S 108,000.00 Gibrahar Construction S .997;300:00 S 311,000.00 S 350;000.00 $ 67,000.00 MacDougall Pierce S 978;000:00 $ 267,659.00 S 313,833.00 $ 70,500.00 Myers Construction $1,068,000:00 5 324000.00 S 373,000:06 S 56,000.00 Dallman $1,093;824.00 5. 420;958.00 S 463_,61800 S 98,886.00 Flaugher, Inc. $1,033,000.00 NA NA S 98,300.00 Afatcon 5 9691000.00 S 322,000.00 5 361,000.00 S 78,000.00 The bids were given to Davi d Huffman, Street. Commissionerfor review an d recommendation, Bid Ativard for the Mainz Street Side WYalk Phase 1; Yardberrp Landscape; $361„160.00; Board Member Burke moved to bring.the iiem from the table. Bo ard Member Watson seconded Item removed from the table 2-0. Board Member Burke_.moved tq approve. Board Member Watson seconded Request approved 2-0. PERFORMANCE -RELEASES Resolution No. BPW=10-01-08-02; Lincolitshire„Section. 12; Curb& Gutters, Water Mains, Street Signs; Board Member Burke-moved.to approve- Board Member Watson seconded. Request approved 2-0. Resolution No. BPW-10-01.08=03; Cartnel Drive Executive•Offrce Parks;.Carnael Drive Sidewalks; Board Member Burke moved to approve. Board 'Member Watson seconded. Request approved 2-0. CONTRACTS Request for Purchase of Goods-and Services; Yodberry Landscape; (Bid Award-S361,160. 00); Board Member Burke moved, to. approve, Board Member Watson seconded. Request approved 2- 0. Request for Purchase of Goods; and Services; Konica Minolta; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0; Request for Purchase of'Goods and Services; Konica Minolta; Board Member Burke moved to approve. Board Member Watson seconded.'Request %approved 2-0. Request for Purchase of Goods and Services; Core-11TS; ($16,000.00);-Board Member Burke moved to approve. Board MetnHer Willson seconded. Request approved 2=0. Request for Purchase ot'Goods and Services; Change Order 92; Milestone; Contractors; Keystone and 126`1' (Increase $3,611.25); Board Member Burke moved to approve. Board Member Watson seconded. ,Request approved 2-0. Request for Purchase of Goods and Services;:Change.Order #2; Milestone Contractors; Keystone and 106t1i (Increase $16,335:55); Board Member Burke moved'to approve. Board Member Watson seconded Request. approved 2=0. REQUEST TO USE CITY EACIIITCES/STREETS Request to Use Gazebo and Common Areas; Wedding, Saturday, August 29, 200912:00 p.m. to 7:00 p.m.; Rehearsal; August 28, 2009 6:00 pjh..to 8:00 p.m.;, Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request to Use Caucus Room (213); Afeeting;::Tuesday,-October 28, -2008;.7:00 pan. to 9:00 p.m.; Board Member Burke moved to approve. Board Member Wats'on.seconded Request approved 2-0. Request to Use Caucus Room (full); Meeting; Nfondav, January 5,2009 3:30 p.m,. to 8:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved2-0. Request to Use City Streets; Fun Run; Friday; Oelober-10,.Mft 6:00 p.m. to 8:00 p.m.; Board Member Burke moved,to approve. Board Member 'Watson seconded. Request approved 2-0. OTHER Resolution NO. B)"W-10-01-08-0.1; A Resolution of the City of-Carmel , Board of Public Works and Safety Transferring Service Pistol and Badge to Retiring OcerJanet I. Carpenter -Board Mernber Burke. moved ,16 approve;, Board Member Watson,seconded. Request approved 2-0, Resolution NO. BPW-10-01-08-0.414 A Resolution of the City of Carmel Board of Public Works and Safety Accepting, the Transfer of Property from Clay Township to the City of Carmel; Board Member Burke moved to approve. Roard'Member Watson seconded° Request approved 2-0. Resolution NO. BPW-10-01-08705; A Resolution of the City of Carmel Board of Public Works and Safety Exchanging Police Department' Vehicle to the City of Cicero Indiana Police Department, Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution NO. BPW-10-01-08-06; A Resolution of the City of.Carmel Board of Public.; Works and Safety Exchange of Su plus Police Equipment tb the Marian County Sheriffs Department; Board .Member Burke moved to approve. Board.Member Watson seconded. Request approved 2- 0 . Request for Funding Agreement; City of Carmel and Hamilton Country Board of County Commissioners; ($220;359; 00); Board Member Burke moved to approve. Board Member Watson seconded Request'approved 2-0. Request for Water and Sanitary SewerAvaiidbility; Old Meridian Plaza; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for WaterAvailabdity; National: Bank of Indianapolis; Board Member Burke moved to approve. Board Member Watson seconded. Requestapprovezl2-0. Request for Secondary Plat Approval; Old Meridian:Plaza;;Board Member Burke moved to approve. Board Member Watson.seconded. Reque.stapproved 2-0. Request for Secondary Plat Approval, Carmel Di ve Executive Park; Block 6; Board Member Burke moved to approve. Board Member. Watson seconded Request approvedl-0. Request for Commercial Curb Cut; Sidewalk/Path Closure,• Old Meridian Plaza; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Requestfor Open Pavement Cut; Replace Gas Service; Board Member Burke moved-to approve. Board Member Watson seconded. Request approved 2-0. Request to Residential Curb Cut; Improve An Existing Property Access; Board Member Burke moved to approve. BoardMember Watson seconded. Request approved 2-0. Request for. Consent to Encroach,' Trails @Avian Glen; Board Member Burke moved to approve. Board Member Watson seconded.. Request approved 2-0. Requestfor'Consent to Encroach Smokey Row Subdivision; Drainage/Utility Easement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2- 0. Request for Storm,Water Technical Standards Variance; Old Meridian. Plaza.. Board Member Burke moved to approve.. Board Member Watson seconded. Request approved 2-0. Request for.Storm Water Technical Standards Variance; Pennwood Office Park; Board Member Burke moved to approve. Board Member Watson seconded. Request approved.2-0: Request to Install Drainage Pipe Lot,20, Shelborne.Estates; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADJOURNMENT Board Member Burke adjourned the Meeting at 1.0:23 a. m. /DiYn q L. CordMy,, IAAVIC Clerk-Treasurer Approved, ayor James Brainard ATTEST: Tana L Cordray, IA . Clerk-Treasurer