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Home My WebLink AboutBPW-09-17-08Cif of Carmel Office of:the t Clerk-Treasurer _wn Bog- A/1'E'E _t N 0T Ic? CA EL BOA OF PUBLIC WORKS WEDNESD ^ SEPTEMBER 179 2008 AT 10:00 A.M. COUNCIL CHAM.BERS CARREL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, SEPTEMBER 17, 2008, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE.. TI-IE.PURPOSI? OF THE MEETING IS CITY BUSINESS. ONECNIC SQUARE CARNIEL, INDIANA 46032 317/571-7414 of Carmel Office of the Clerk-Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETTING AGENDA WEDNESDAV,.SEPTEMBER 17,2.008 --10:00 A.M. COUNCIL CHAMBERS / CIT.YHALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER MINUTES a. Minutes from the September 3, 2008 Regular Meeting 2. RID OPENINGS/AWARDS a. Bid Opening for the-2008-2009 Salt Bid; Dave Huffman, Street Commissioner b. Bid Award for the•Main Street'Side Walk Phase 1; Yardberry Landscape; 5361,160.00; This was the lowest,and most responsive bid; Michael McBride, City Engineer 3. PERFORMANCE RELEASES a. Resolution No. BPW-09-17-08-O1; The Legacy Master Infrastructure; Sanitary Sewers, Storm Drainage; Tim Walter, Platinum Properties 4. CONTRACTS a. Request for Purchase of Goods and Services; Sensory Technologies; ($56,215.00);. Steve Engelking; Director of the Department of Administration b. Request for Purchase of Goods and Services; Scheitlin Communications; (55,000.00);.Nagcy Heck, Director of the Department of Community Relations c. Request for Purchase of Goods and Services; Change Order #2;, E&B Paving; 13135 Street Towne Road to Shelburne (Increase 5419.1.5); Michael McBride, City Engineer UNE CIVIC SQUARE CARMEL, INDIANA 46032 3171571-2414 5. USE OF CITY FAtILITiES/STREETS a. Request to.Use Gazebo and Common.Areas; Wedding;, Saturday, June 20, 2009:2':00 p.m,_to SMO p.m:; Rehearsal June 19,2009 31-00 p.m; to.8:00 p.m.; Susannah Quandl b. Request to Use Gazebo and Common Areas; Holiday on the Square;' Saturday, November.22. 2008; 9:00 a.m..to 9:00 p m ; Michelle Krcmery, City of,Carhiel c. Request,to Use Gazebo and,Common Areas; Wedding; Saturday, October 4:2008;2:00 p:m. to 6i00.,p.m.; Suzanne Klein d. Request to Use Caueas Room (full);'Semipar; Various, dates; 6;30 p.m. to 8:30 p.m;;,Carmel Mope Fellowship Church e._ Request to Use Council Cham,bers::Meeting; Tuesday, October 14; 2008; 6:00 p.m. to 7130 p.m.; Creekside Homeowners Association_ f: Request to Use City 4Strects; 5K Run/Walk;-Saturday, October 11, 2008; 8:00,a.m. to71;00 a.m:; Meredith Marrs g. Request to Use City Streets; :7K Run/Walk; Saturday, October 25,, 2008; 8t30.a.m. to`11 00 a.m.; FAME,, Sherry Branam h. Request to Use City°Streets; Event; Saturday, September 20, 2008; 6:00'a.m. to Midnight; Sherry Mielke, Carmel Redevelopment Commission i. Request:to Use City Streets; Neighborhood Social; Sunday, September 28, 2008; 4:00 p.m. to 9:00 p.m.; Woodfield Homeowners Association 6. OTHER' a. Request for Water and,Sanitary,Sewer-Availability.; Opus Landmark @?1K4eridian, Building #2; Graham Lewis, Cripe Engineers h. Request, or Final Plat Approval; Village'Green Townhomes, Section 1/Block C; Brady Kuhn, Weihe.Engineers c. Request for Secondary Replat Approval; Hayden Run; Section -2; 'Dennis Olmstead, Stoeppelwerth.& Associates d. Request for Secondary Plat Approval; Hayden Run,--Section 3; Dennid Olmstead, Stoeppelwerth &.Associates e. Request for Sidewalk/Parking Space,Closu"re; Andrew Stokely, Barrett. & Stokely T RI equest,for Dedication of Right of Way; Guilford. Patio, Homes; , ladies Shields, Weihe Engineers .g.. Request. for Wafer Reimbursement; ($1-99,584.00); Platinum Pr`opert'ies, JohrDuffy, Director of the Department of Utilities 7. ADJOURNMENT- 1 BOARD OF PUBLIC WORKS:& SAFETY MEETING MINUTES WEDNESDAY, SEPTEMBER 17,2008-10.00 A.M. COUNCIL CHAMBERS/ CITY HALL I ONE CIVIC;SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10.08 a. m. MEMBERS PRESENT Mayor James Brainard,-Board Meinbeis, Mary Ann Burke, Lori Watson; Clerk Treasurer, Diana L. Cordray; Deputy Clerk Treasurer Sandra Johnson MINUTES The Minutest r the September 3,_ 2008 Regular Meeting were approved 3-0 BID OPENING/AWARDS Bid Opening for 2008-2049 Salt Bid - Street;_rtilayor Brainard opened and read thu,bids aloud. Company Amoant Cargill S458;380.00for 6500 tons The bids were given to David. Pl ffrnan,,6lreerCommissioner for review and recommendation. David requested the bid be:mvarded:to Cargill; this was the only bid received.. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Bid Awardfor the Mairr.Streel Side Walk Phase 1;, Farrlberry Ean'dscape; $361J60.00; This ?,qs the lowest and most responsive bid,. Gary Duncan, Assistant City Engineer requested this item be tabled: PERFORMANCE RELEASES Resolution No. BPW--09-17-08-01; The Legacy -master Infrastructure; Sanitary Sewers, Storm Drains; Board Member. Burke moved to approve. Board Member'Watson seconded. Re'quest,approved 3-0. CONTRACTS Request for Purchase of Goods,and Services; Sensory Technologies; ($S6,215.00); Steve Engelking, Director of the Department ofAdministralion requested this item be removed from the agenda. Request for Purchase of Goods and Services; Scheidin, Cormmcuiications;'($5,000.00); Member Burke moved to approve. Board. Member Watson seconded: Request approved 3-0. Request far Purchase of Goods-and Services; Change Order,12,•'E&B Paving; 131" Street Towne Road to Shelburne (Increase $419.15);, Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. REQUEST TO USE CITY FACILITIES/STREETS Request to Use Gazebo and Common Areas; Wedding; Saturday,.June 20, 2009 2:00 p.m. to 8:00 p.m.; Rehearsal.June' 19,2009 3:00 p.m. to 8:00 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded Request approved.3-0. Request to Use Gazebo and Commgn Areas;; Holiday on the Square; Saturday, November 22. 2008; 9:00'a.m. to 9:00 p.m.; Mayor Brainard:moved to,approve. Board Member Burke seconded Request approved-3-0. Request to Use Gazebo and Common Areas; Wedding; Saturday, October 4:2008; 2:00 p.m.; to 6:00 p.m.; Mayor.Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request to Use Caucus Room (full); Seminar; Various dates,•`6:30 p..m.,to 8:30 p.m.; Mayor Brainard moved to approve. Board.Member Burke seconded' Request approved 3-0. Request to Use Council Chambers: Nfeeting; Tuesday, October 14, 2008; 6:00 P.M. 10 7:30 p.rn.;'Mayor Brainard r_nove_ d rb approve. Bgdrd Member Burke::seconded. Request approved 3-0. Request to Use City Streets; 5K RunlWalk; Saturday, October. 11, 2008; $:00 a.m. to 11:00 a. m.; Mayor Brainard moved 7o approve. Board Member. Burke seconded. Request approved 3-0. Request to Use City Streets; 7X RuulWaik;:Saturday, October 25, 2008, 8i30w.m. to 11:00 a.m.; +Yfayor.Brainard moved to approve Board. Member Burke seconded. Request approved 3-0. `I 1 Request to Use City Streets; Event, Salurday, September 20, 2008; 6:00 a.m. to Midnight; Mayor Brainard moved to approve. Board'Member Burke seconded. Request approved 3-0. Request to Use City Streets; Neighborhood. Social, Sti iday,.September 28, 2008,• 4:00 p.m. to 9:00 p.m.;,Mayor, Brainard moved to approve. Board Member Burke seconded Request approved 3-0. OTHER Request for Water and Sanitary Sewer Availability, :Opts Landmark @ Meridian, Building #2; Mayor Brauiard moved !o approve. Board Member Burke.seconded. Request approyed.3-0. Request for Final Plat Approval; C'Ylage Greets Townhomes, Se6tionJ1Block`C, Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Secondary Replat Approval,, Hayden Run, Section 2; Mayor Brainard moved to approve. -Board, Member Burke -reconded. Request, approved 3-0. Request for Secondary Plat Approval; Hayden Rum, Section 3; Mayor Brainard moved to approve. Board Member Burke seconded Request approved 3-0. Request for Sidewalk/Parking.:Space Closure; Mayor Brainard moved to.approve. Board Member Burke seconded. Request approved 3-0. Request for Dedication of Right of Way; Guilford Patio Homes; Mayor Brainard moved_ to approve. Board Member Biirke seconded. Request;approved 3-0. Request for Water Reimbursement; ($199;584.60); Platinum Properties,, Mayor Brainard moved to approve. Board Member Burke seconded.. Request approved 3-0. ADD-ON Request for Access Agreement Steve Engelking, Director of the Department of Administration. Board Member'Bu'rke moved to add item to the agenda. Board Member Watson seconded. Request to add approved 3-0. Mayor Brainard moved, 16 approve Access Agreement. Board•Member Burke seconded Request approved 3-0. ADJOURNMENT I Mayor Brainard adjourned the Meeting at 10:28 a. m.. 1 lia C0rdray, IAM er-reasurer Apprdved, awr James.Broinard' ATTEST.- 1?iX .ft/L.dL.?/ Dir'a L. Cordray, ]AM, Clerk-Treasurer H