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HomeMy WebLinkAboutBPW-10-15-08S'y City of Carmel Office of the Clerk-Treasurer ME ETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, OCTOBER 159 2008 AT 10:00 A.M* COUNCIL CHAMBERS CAMEL, CI'T'Y HALE ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE .CITY OF CARMEL BOARD OF PUBLIC WORDS WILL HOLD A MEETING ON WEDNESDAY, OCTOBER 15, 2008, AT 10:00 A.M. IN THE COUNCIL CHAMBERS; CITY MALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONHCI VICSQUAR6 CARMHL,.IM7fANA46032 3171571-2414 City of Carmel Office of the Clerk-Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, OCTOBER 15, 2©08 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the October 1, 2008 Regular Meeting 2. BID OPENINGS/AWARDS a. Bid Opening for the Kevstone Parkway and 136"' Strcet Interchange; Michael McBride, City Engineer b. Bid.Opening for ,tbe Keystone Parkway and.1161% armel Drive Advance Maintenance of Traffic; Michael McBride, City Engineer c. Bid Opening for the Keystone Water Transmission Main; John Duffy, Director of the Department of utilities d. Bid Opening for the Video Monitoring System; Chief Michael Fogarty, Carmel Police Department e. Bid Award for the 136`h And Keystone Water Main Project; Millennium Contractors; $164,700,00; This was thelowest and most responsive bid; John Duffy, Director of the Department of Utilities PERFORMANCE RELEASES a, Resolution No. BPW-10-15-08-01; Red Robin Gourmet Burgers; Erosion Control; Maria Camp, Red Robin International b. Resolution No. BPW-10-15-08-02; Clay Terrace Boulevard; Left Turn Lane; Mike Simmons, Lauth Construction c. Resolution No. BPW-10-15-08-03; Village Green Townhomes, Section 1; Curb & Gutters, Water Mains, Sanitary Sewers, Storm:Sewers,;Street Signs; Dawn Barnet; Drees Homes ONL CIVIC.SQUARC CARMF1- INN[ANA16072 3171371-2414 d'. Resolution No.,BPW=10-15-08-04; Village Green Townhomes, Section 2; Curb & Gutters, Water Mains, Sanitary Sewers, Storm,Sewers, StrcetSigns, Asphalt Path; Dawn Barnet„Drees; Homes 4. CONTRACTS a. Request for Purchase of Goods and Se'rvices ;'Pearson Ford (Bid Award - S122340001; David Huffman, Street Commissioner b. Request for Purchase-of Goods and Services; Consolidated Fleet Services; ($2,275.00); CliefKeith Smith, Carmel Fire Department c. Request `for Purchase of Goodl .and,Se,rvices;-Earth Exploration; ($101;550.00); John Duffy, Director of the Department of Utilities. d. Request for Purchase of Goods and. Services; Total Fire Group;, ($273,129.00); Chief Keith Smith, Carmel 'Fire Department e. Request for Purchase of:`Goods and.Services; Moss Glass Company; (5;3;165.00); Steve Engelking, Director. of the Repartment of;Administration L Request for Purchase of Goods and Services; Change Order:#3;:E&B Paying;,1.315' Street Towne -Shelborne (Decrease S38.45);'Mi6hael McBride, City Engineer 5. USE OF CITY FACILITIES/STREETS a. Request to Use Gazebo, Common.Areas and.Grounds; Carmel Fest; July 2, 3 & 4, 2009; Gary Fiey b: Request to Use City Streets;. Run; Saturday, October-25,_2008; 1:430 a.m. to 11:00 p.m.; Lainie Paul; Brockway Public House, 6. OTHER a. Resolution NO..BPW-1'0-15-08-05; A, Resolution of the City of Carmel Board of Public Works and Safety Setiing-2009 Employer and'Employee• Contribution Rates; BarbardLamb, Director of Human Resources b. Resolution. NO.,BPW-10-15.08-06 A Resolution of the City of Carmel'Board of Public Works and Safety Suspending Employer and-Employee Health Insurance Contributions; Barbara Lamb, Director of Human Resources c. Resolution NO, RPW-10-t5-08-07; A, Resolution of the City of Carmel Board of Public Works and Safety Ratifying the Mayors Signature; Steve Engelking, Director of the Department of Administration d. Request for Amendment (6t'') to Employee Health Benefit Plan; Barbara Lamb; Director of Human Resources' e. Request for SecondaryP,lat Approval; Larkspur, Phase 2; Michael Hollibaugh, Director of the Department of Community Se"rvices f. Request for iJtility Agreement;,136'?' and Keystone; Duke Energy; ($94;684;00); Michaet McBride; City En ineer. g. Request for Consent to Encroach; 136" and Schaefer; Jack Kibort, Aslibury Park Homeowners /Association h. Request for Dedication of Right of Way; Carmel 2002 School Building, Corporation;>Shelbortie Road, Michael McBride, City Engineer i. Request for Dedication of Rightiof Way; Carme12002 School Building Corporation; 126`" StreeffMicfiael McBride, City'Engineer j. Request for Medication of Right of'Way; Carmel Clay Schools; Guilford Road; Michael. McBride, City Enginecr 7. ADJOURNMENT ' BOARD OF PUBLIC WORKS &. SAFETY MEETING MINUTES W'EDNESDAV,,0CT06ER 15, 2008 -10:00 A.M. COUNCIL; CHAMBERS / CITyliALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order atJ0:02,a.m. MEMBERS PRE, SENT Mayor James. Brainard; Board Members, Mary Ann Burke, Lori Watson, Deputy Clerk Treasurers Sandra Johnson and. I ois Fine MINUTES The Minutes for the October 1; 2008 Regular Meeting were approved 2-0 BrD OPENING/AWARDS Bid Opening far Keystone and 136 * Street Intersection; Mayor Brainard opened and read the bids aloud. Company Base Biel Atternate I Alternate 2A Alternate 2B lililestoneCOnlractOYS 516,185;000.00 SIS,590,000.00 (SI46,426.i0)- ($153;913:50) HIS Constructors $14,936,834.00 516,916,197:66 ($47;048.32) ($47,04.8.32) RiethRiley 514.995,005.00 SI5,330,746.00 None None Walsh Construction 514,929,880.00 .814,2811439.37 ($9,143.50) (59,/43.50) The bids were given to Michael McBride, City Engineer, for review and recommendation. Bid Opening for Keystone. 116`!'LCarme(Drive Traffic Maintenance; Mayor Brainard opened and read the bids aloud. Company Base Bid BernsConstraction 53,632,203.43 Rieth Riley 52,2161400:00 Poindexter $2,257,800.75 Walsh Construction $2,517.086.98 Crider & Crider $2,487,806.64 Cahimet $2,575,000.00 The;bids were given to Michael McBride, City Engineer, for, review and recommendation. Bid Openingfor Keystone.Water Transmission; Mayor Brainard.opened and read the bids 1 aloud. Company Base Bid 3-S Construction $1,297,108.00 Yardberry $1;965;802;00 Infrastructure Contractor 51.,427:511,72 F&KConstruvion $1;023,450.00 Grbdex, Inc $1, 615, 315.50 Deichman S 1,142,080. 00 Veolia Writer $1,241,724.00 Howell Contractors $1;248,980.00 Odyconstruclion $1,158,361.00 Brackney Inc. 5!,378,250...50 MlRennlumConsiructton 51,481,929.00 Tramco S1,122,845.'00 Central Engineering $1,396,929:82 Poindexter $1,153; 964:89 Alias Eveavating S 95b,300.00 Eagle Valley $1,102,642.80 The bids were given to John-Ouffy; Direclor'of'the Department of 'Utilities, far review and recommendation. Bid Opening for Video Monitoring System;.Mayor Brainard; opened and read the bids aloud. Con:pauy Base Bid Morph4Construcoon 5314,885:00 Koorsen Fire 5270,778.00 The bids were given to Chief Fogarty, for review and recommendation. Bid Award for the.13e and Keystone Water Main Project; Millennium Contractors; S164,700.00; this was the lowest and most responsive. bid; There was briefdiscussion. Mayor Brainard moved to table the item. Board Member Burke seconded.. Item tabled 3-0. PERFORMANCE RELEASES Resolution No. BPW-10-15-08-01; Red Robin Gourmet Btrrgers;,Erosion Control; Board Member Burke moved to approve: Board Member Watson seconded. Request approved 3-0. Resolution No. BPW-10-15-03-02; Clay Terrace Boulevard, Left Turn. Zane;. Board Member Burke moved to approve. Board Member Watson seconded. Request:approved 3-0. Resolution No. BPW-1045-08-03; Village Green .Townbotnes, Section 1; Curb c$ Gutters, Water'Mains; Sanitary:Sewers, Storm Sewers, Street Signs; Board Member Burke moved to approve: Board Member Watson seconded. Request approved 3-0. Resolution No. BPW-10-15-0$' 0=1; Village Green 'Towdhomes, Section 2; Curb & Gutters, Water Mains, Sanitary Seivers, Storin Sewers, Street,Signs,-Asphalt Path, Board Member Burke moved to approve. Board Member Watson seconded..Requesiapproved 3-0. CONTRACTS Request for Purchase of Goods and Services; Pearson Ford (Bid Award - $122,340.00); Board Member Burke moved io approve.. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services;. Consolidated Fleet Services; ($2,275.00); Board Member Burke moved to approve. Board Member Watson seconded, Request approved ,3-0. Request far Purchase of Goods and Services; Earth Exploration ($101,556.00); Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods'and Services,: Total Fire Group; ($273,119.00), Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Moss Glass Company; ($3,165.00); Board Member Burke moved to approve., Board Member Watson seconded: Request approved 3-0. Request for Purchase of Goods and Services; Change Order #3; G&B Paving; 131x` Street Towne -Shelborne (Decrease,,S38.45); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3=0. REQUEST TO USE CITY FACILITIES/STREETS Request to Use Gazebo; Common Areas and Grounds; °Carniel Fest; July 2, 3 & 4, 2009; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; Run; Saturday, October 15,1008;-11:30 a.m. to 11:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER Resolution NO. BPW-10-15-08-05 A Resolution of the City of Carmel Board of Public Works and Safety Setting 2069 Employer and, Employee Contribution Rates; .Mayor Brainard Moved to Approve. Board Member Burke seconded. Requesl,approved 3-0.. Resolution NO. BPW-10-15708-06;.A Resolution of Me Cily ofCarinel Board of Public Works and Safety Suspending Employer and Employee Health Insurance Contributions; Mayor Brainard Moved ioApprove: Board Member Burke seconded. Request approved 3-0. Resolution NO. BPW-10-15-08-07; A Resolution of the City of Carmel Board of Public Woks. and Safety Ratifying the Mayors Signature;. Mayor Brainard Moved to Approve. Board Member Burke seconded Request approved 3-0. Request forAmendment (6`!) to Employee Health. Benefit P/an; Mayor Brainard Moved to Approve. Board Member Burke seconded. Request approved 3-0. Request for Secondary Plat Approval; Larkspur, Phase 2; Mayor Brainard Moved to Approve. Board Member Burke seconded: Reques(approvM 3-0., RequestforUtility Agreemem; 136`hdnd'Keysione;.DukeEnergy; ($94;684,.00);,Mayor Brainard Moved to Approve. Board Memher.Burke.seconded. Request approved 3-0. Request for Consent 'to Encroach; 136'h.and Schaefer; Mayor Brainard Moved. to Approve. Board Member Burke seconded. Request approved 3-0. Request for Dedication of Right of Way; Carmel 2001 School' Building Corporation; Shelborne Road; Mayor Brainard Moved to Approve. Board.Member Burke seconded. Request approved 3-0. Request far Dedication of Right of Way; Carmel 2002 School Building Corporation; 126'h Street; Mayor Brainard Moved to Approve. Board Member Burke seconded. Request approved 3-0. Request for Dedication of Right of Way; Carmel Clay Schools; Guilford Road; Mayor Brainard Moved to Approve. Board Member Burke seconded. Request approved 3-0., I ADJOURNMENT Mayor Brainard adjourned the We(ing at 10:33 a.m. Diana L. Cordray, IAMC Clerk-Treasurer Approved, i ayor James, Brainar, ATTF_ Diana L. Cordray, . MC 1 Clerk-Treasurer