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Home My WebLink AboutBPW-11-05-08City of Carmel Office of the Clerk-Treasurer M EETING Nu" TICE CARMEL BARD OF PUBLIC WORKS WEDNESDAY, NOVEMBER 59 2008 AT 10:00 A.Me COUNCIL CHAMBERS CARMEL CI'T'Y HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, NOVEMBER 5, 2008, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-?414 Ulty of Carmel Office of the Clerk-Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, NOVEMBER S, 2008 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL /'ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the October 15, 2008 Regular Meeting b. Minutes from the October 22, 2008 Special. Meeting 2. BID OPENINGS/AWARDS a. Bid Opening for the 200,9 Rock Salt; John Duffy, Director of the Department of Utilities b. Bid Award for the 106`h and Keystone Water Main Project; Atlas Excavating ($956,300.00); This was the lowest and most responsive bid; John Duffy, Director of the Department of Utilities e. Bid Rejection for the Video Monitoring Bid; two bids were received on October 15, 2008, but bids received were over the allocated amount; Chief Michael Fogarty, Cannel Police Department 3. PERFORMANCE RELEASES a. Resolution No. BPW-11-05-08-0 t; Lincolnshire, Section 2; Streets; Chad Handley, Estridge Development b. Resolution No. 13PW-11-05-08-02; The Ridge (u? Hayden Run, Section 3; Street Signs, Exterior Sidewalks, Asphalt Paths; Tim Berry, Platinum Properties, LLC c. Resolution No. BPW-11-05-08=03; Long Ridge Estates, Section 3A; Streets, Curb & Gutters, Water Mains, Street Signs, Exterior Sidewalks, Asphalt Paths (Section 3A & #B); Steve Broermann, Platinum Properties ONE CIVIC SQUARE CARMEL, INDIANA 46032 3L71971-3414 4. CONTRACTS a. Request for Purchase of Goods,and.Serviees; Business,Furniture (SM,566.37); Chief Keith Smrlll, Carmei Fire,Department b. Request for Purchase of„Goods„and Services; Overhead Door Company; (S1,316.00); Chief Keith Smith, Carmel Fire Department c Request for. Purchase of.Goods°and Services; Tower Fire Apparatus company', ($3,440.00); Chief°Keiih Smith, Carmel Fire Departmcnt d. Request for Purchase of Goods and Services; Omni Center; (518,500.00); Nancy Heck;,Director of the 'Department of Community Relations e. Request for Purchase of'Goods,and,Services; Town Planning:and Urban Design, Collaborative; (S50,000.00); Michael Hollibaugh, Director of,ihe Department of Community Develop'menf f. Request for Purchaseof:Goods and Services; Express Scripts, Inc:;Benefit Management Agreement;- Barbara Lamb, Directof of Human Resources g. Request for Purchase ofG'oods and,Services; Change.Order 045; Old Meridian?Street; Milestone Contractors;.(Increase$421.38); Michael McBride, City Engineer h. RequestiforPurchase of Goods andrServices; Change.Order#2;'116t" and Clay Center Road; R&W Contracting; (Decrease $1;247.52);, Michael McBride. City Engineer' i. Request for Purchase of ;Goods and-Services; Change Order 41; 131"- Shelborne'to Ditch Road; Snider Group; (Decrease°$174.96);.'Michael McBride, City Engineer j. Request for Purchase of•Goods and Services; Change Order #1; Carmel Westside Road Improvements; Poindexter; (Increase'S2i770.67);;Michael McBride, City Engineer k. Request for Purchase of Goods and Services; Change•Order#1; Yardberry; Rangeline Road Water Main Relocation;; (Increase S48,959.05);. John Duffy, Director of the Department of Utilities 5. USE'OF'CITY FACILITIES/STREETS a. Request to Use Gazebo, Common.Areas and Grounds; Wedding; Friday, June S, 2009;5:00 p.m. to 7:00-p;m. and -Saturday, June 6, 2009; 1:00 p.m. to 8:00 p.m,.; Natalie Piltz b. Request4o Use City Hall Parking Lots, Gazebo, Civic Square,Fountain and City'Hall (1" Floor); Farmcr--'-s,Market; Saturday's, from May 30'h to September 26; 2009; 6:00 a.m,.to Noon; (Wednesday, July':1, 4-00 pm. to 8:00 p.m.); Ron.Carter 6. OTHER a. Resolutiun.NO; BPW-11-05-08-04; A Resolution of the City of Carmel Board ofPulilic Works and Safety Authorizing the Adoption of,Structural Amendments to Coexistence Agreement; John Duffy; Director of the Department of Utilities b. Request for-Secondary Plat ,Approvai Westmont,.Section 1.; Steve Broermann,. Platinum Properties c. Request for Final'Plat;Approval; Village Green, Section 2, Block G;Brady Kuhn, Weihe Engineers d. Request for, Water and Sanitary Sewer Availability; The Legacy, Towns & Flats ;'Rex KmM.J C,. Hart-Company e. Request for Curb Cut Modification; The Stratford at West Clay .Parking ' Lot; Greg Snelling, Snelling Engineering f. Request-for Open Cut;, IIWh,Street @ Sanctuary; Kenneth.Brasseur,'Platinum Properties g. Request for. Open Cut; 106Th Street Middle Thru Lane at Meridian; Lori Paul, CSU h. Request for'. Commercial Curb Cuts;'The Legacy Towns & Flats;'Rex,King,, IC. Hart-Company is Request for Commercial Curb Cut;.1;06m Street at:River Road;:James Shinnematt, Weihe Engineers j. Request for Installation:of Street Barricades/Sidewalk-Closure; Parcel 47; Robert; Olsen CSO k. Request: for Lane Restrictions; Parcel 67; Brett Rose, Hagerman Construction 1. Request for Vacation of Alley; 0 Avenue NW to 2"d Avenue NW; Trent Newport, Crossroad Engineer's m. Request for Consent to, Encroach; Lot #53; FairgreenrTrace; Timothy?and Mary'Eilen Clifford - 1604 Quail Glen Court n. Request-for Easement.Agreement; Woods Swim Club;'.John-Duffy, Director of the Department of Utilities. 7. ADJOURNMENT 1 BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, NOVEMRER5,..2008- 10:00,A.M. COUNCIL CHAMBERS / CITY HALL,/. ONE CIVIC SQUARE MEETING CALLED, TO ORDER Mayor Brainard, called the meeting to order at 10:04 a.m. MEMBERS PRESENT Mayor James Brainard; Board_Ivfembers, Mary Aqh Burke, Lori 11'atson Clerk Treasurer, Diana L. Cordray; Deputy Clerk Treasurer Sandra Johnson MINUTES The Minutes for the October 15, 2008 Regular Meeting were approved 3-0. The Mimnes for the October 22, 2008 Special Meeting were,apliroved 3-0. BID OPENING/AWARDS Bid Openingfor 2009 Rock. Salt;, Mayor Brainard opened and read the bids aloud. company Bnse:Bid North American 5848,900.00 $84.90 per Tom MorionSah 51,080,,400.00 S108.'33"per=Ton Cargil ,595.51 per Ton The bids were given to John Duffy, Director of the Department of Utilities, for review and recommendation. Bid Award for the 106`t' and Keystone-Water Main Project; Atlas Excavating; ($956,300.00); this was the lowest and most. rresponsive , bid; Mayor Brainard moved to approve. Board Member Burke seconded Request approved 3-0- Bid Rejection for the Video tNonitoiink Systeni; Two bids were received on October 15, 2008, by all were over the allocated amount, Mayor.Brainard moved to reject all bias. Board Member Burke seconded. Rejection approved:3-0: PERFORMANCE RELEASES Resolution No. BPIV-11-05-08-01 Lincolnshire, Section 2;.Streets;,.Mdyor Brdinaid:nmved to approve. Board Member Burke seconded Req iesl approved 3-0. Resolution No. BPW:11-05-08-02,• The Ridge ,@ Hayden Run, Section 3;.Street Signs, 1 Exterior Sidewalks, Asphall Paths; Mayor Braindrd'rr oved lo'approve; Board Member Burke seconded. Request approved 3-0. Resolution No. BPW-11-05-08-03; Long Ridge Estates; Section 3A; Streets, Curb & Gutters, Water Mains, Street Signs,.Exterior Sidewalks, Asphalt Paths (Section-3A & #B); Mayor Brainard moved.to approve. Board Member Burke seconded: Request approved 3-0. CONTRACTS Request for Purchase of Goods and Sen)ices; Business Furniture; ($54,566:37); Mayor Brdinard moved to approve. Board Member Burke -seconded. Request.approved 3-0. Request for Purchase of Goods and Services; Overfiead.Door Company; ($1,316.00),: Mayor Brainard moved to approve. Board Member Burke seconded' Request approved 3-0. Request for Purchase of Goods and Services; Tower Fire Apparatus Company; ($3,440.00); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchase of Goods. and Services; Omni Center; ($18;500:0.0); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. 1 Request for Purchase of Goods and Services; Towil Planning and Urban Design Collaborative; ($50,000.00); Mayor Brainard moved 1o approve. Board Member,Burke seconded.. Request approved 3-0. Request for Purchase of Goodrand.Services;. Express Scripts, Inc.,; Bet efu Management Agreement; Mayor Brainard moved to approve. Board Member. Burke seconded. Request approved 3-0. Request for Purchase of Goods and Services;: Cbdxge Order 045;, Old Meridian Street; Milestone,Contractors;.(Increase $421.38); Mayor: Brainard moved to approve. Board Member Burke seconded. Request,approved,3-0. Request for Purchase of Goods and Services; Change Order #2; 116x' and Clay Center Road; R&WContracting; (Decrease $1,247.52); Mayor Brainard moved to approve. Board Member Burke seconded. Request, approved 3-0. Request for Purchase of Goods'ohd Services; Change Order #1; 131" -Shelborne to Ditch Road; Snider Group; (Decrease $174.96); Mayor Brainard moved to approve. Board Member Burke seconded.. Request approved 3-0. Request for Purchase of Goods andServices; Change Order #1; C'armel'Westside-Road Improvements; Poindexter; (Increase $2,770.67); Mayor Brainard nmvedto approve. Board Member Burke seconded. Request approved 3-0. ' Requestfor Purchase of Goods and Services; Change Order 91; Yardberry; Rangeline Road Water Main Relocation; (Increase $48;959.05); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. REOUEST TO USE CITY FACILYFIES/STREETS Request to Use Gazebo, Common Areas and Grounds; Wedding; Friday, June 5, 2009, 5:00 p.m. to 7:00 p.m. and Saturday, June 6, 2009; 1:00 p.nr. to 8:00 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request: approved 3-0. Request to Use City Hall Parking Lots, Gazebo, Civic Square Fountain and.City Hall (Is' Floor); Farmer's Market; Saturday's from May 30 to September 26, 2009; 6:00 a.m. to Noon; (Wednesday, July], 4:00 pan, to,8.00 p:m.); Mayor Brainard moved. to approve. Board Member Burke seconded Request approved 3-0. OTHER Resolution NO. BPW-11-05-08-04; A Resolution of the City of Carmel Board of Public Works and Safety Authorizing the Adoption of Structural Amendments to Coexistence Agreement; Mayor Brainard moved to table. Board Member Burke seconded. Request tabled 3-0. Request for Secondary Plat Appr_ meal; Westmont, Section l; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Final Plat Approval; Village Green, Section 2,.Block C; Mayor Brainard moved to approve. Board MemberBurke seconded. Request approved 3-0. Request for Water and Sanitary Setiver Availability; The Legacy Towns & Flats Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Curb Cut Modification; The Stratford at.West Clay-Parking Lot; Mayor Brainard moved to approve. Board Member Burke .seconded. Request approved 3-0. Request for Open Cut; fie Street@ Sanctuary; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Open Cur; 106`x' Street+Middle Thru'Lane at Meridian;-Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Commercial Curb Cuts; The Legacy Towns & Flats; Mayor Brainard moved to approve- Board Member Burke seconded-Requesrapprovid 3-0; Request for Commercial Curb Cur; IOe Street at River Road; Mayor, Brainard moved to 1 approve. Board Member Burke seconded. Request approved 3-0. Request, for Installation of Street Barricades/Sidewalk Closure; Parcel 47, Mayor Brainard moved to approve. Board Member Burke seconded Request approved 3-0. ' Request for Lane Restrictions,: Parcel 67; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Vacation of Alley; P Avenue NW to 2nd Avenue NW; Mayor Brainard moved to approve. Board Member Burke .seconded. Request approved 3-0. Request for Consent to Encroach; Lot #53; Fairgreen Trace; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Easement Agreement; Woods Swim Club; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned the Meeting at 10: 20 a. m. L? Tana L. Cordroy, IAM Clerk-Treasurer Approved, 1 ayor James (Brainard ATTEST: D' na L. Cordray, IAMC Clerk-Treasurer 0