HomeMy WebLinkAboutBPW-11-19-08k?ity of Carmel
Office of the
Cieik-Treasurer
MLET1Tt"I
N 0T ICE
CA EL BOARD OF PUBLIC
WORDS
WEDNESDAY, NOVEMBER 199 2008
AT 10:00 A.M.
COUNCIL CHAMBERS
CARREL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL
BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON
WEDNESDAY, NOVEMBER 19, 2008, AT 10.00 A.M. IN THE
COUNCIL CHAMBERS, CI'T'Y HALL,.ONE CIVIC SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
ONE CIVIC SQUARE CARMEL, INDIANA 4603! 310iF2414
City of Carmel
Office of the
Clerk-Treasurer
BOARD OF PUBLIC WORKS & SAFETY MEETING
AGENDA
WEDNESDA),, NOVEMBER 19, 2008 -10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the November 5, 2008 Regular Meeting
2. BID OPENINGS/AWARDS
a. TABLED 10/15/2008; Bid Award for the 1361h And Keystone Water Main
Project; Millennium Contractors; $164,700.00; This was the lowest and most
responsive bid; John Duffy, Director of the Department of Utilities
3. PERFORMANCE RELEASES
a. Resolution No. BPW-11-15-08-01; Stratford Assisted Living @ West Clay;
Right of Way Improvements; Jason Fox, Stratford Companies
4. CONTRACTS
a. Request for Purchase of Goods and Services; Network Storage, Inc;
($6,000.00); Terry Crocket, Director of Information Systems Department
b. Request for Purchase of Goods and Services; Real Mechanical; ($2,913.00);
Chief Keith Smith, Carmel Fire Department
c. Request for Purchase of Goods and Services; ARAB Termite & Pest Control;
($2,352.00); Chief Keith Smith, Cannel Fire Department
d. Request for Purchase of Goods and Services; Change Order HI; Bridge over
Little Cool Creek; Duncan Robertson; (Inerease $440.00); Michael McBride,
City Engineer
ONE CIVIC SQUARE CARMEL, INDIANA 46032 3171571-2414
5. USE OF CITY FACILITIES/STREETS
a. Request to Use Gazebo, Common Areas and Grounds; Wedding; Friday,
July 10, 2009; 3:00 p.m. to 6:00 p.m. and Saturday, July 11, 2009; 1:00 p.m.
to 10:00 p.m.; Gina Gooch
b. Request to Council Chambers; Meeting; Tuesday; December 2, 2008; 8:15
a.m. to 10:30 a.m.; Angel Dean, FC Tucker
c. Request to Use Caucus Room; Meeting; Various Dates; Doreen Ficara
d. Request to Use Caucus Room (2/3); Meeting; Various Dates; Mary Jane
Oakley
6. OTHER
a. TABLED 11/5/2008; Resolution NO. BPW-11-05-08-04; A Resolution of the
City of Carmel Board of Public Works and Safety Authorizing the Adoption
of Structural Amendments to Coexistence Agreement; John Duffy, Director
of the Department of Utilities
b. Request for 2009 Household Hazardous Waste Interlocal Agreement between
the City of Carmel and Hamilton Count}, Solid Waste Management District;
John Duffy, Director of the Department of Utilities
c. Request for Labor Agreement between the City of Carmel and Carmel
Professional Firefighters Local 44444; Orbie Bowles, President Local 4.4444
d. Request for Open Cut and Lane Restrictions; Parcel 47; Note to Board -
these lane restrictions are already in place; Robert Olson, CSO
e. Request for Curb Cut; Bauer Drive and Lakeshore Drive; Michael Bergman,
Bergman Design
f. Request for Close and/or Restrict Certain Roadways; Duke Energy; Mark
Labarr
g. Request for Dedication of Right of Way; Brenwick; 126`h and 13151 Streets;
Michael McBride
h. Request for Easement Agreement; Geanie, Paul and Timothy Hensel; John
Duffy, Director of the Department of Utilities
7. ADJOURNMENT
1 BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, NOVEMBER 19, 2008 -10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:08 a.m.
MEMBERS PRESENT
Mayor James Brainard; Board Members, Lori Watson; Clerk Treasurer, Diana L. Cordray;
Deputy Clerk Treasurer Sandra Johnson
MINUTES
The Minutes for the November 5, 2008 Regular Meeting were approved 2-0.
BID OPENING/AWARDS
TABLED 1011512008; Bid Award for the 136`h and Keystone Water Main Project, Millennium
Contractors; $164,700.00; this was the lowest and most responsive bid; Mayor Brainard moved
to remove from Table. Board Member Watson seconded. There was brief discussion. Mayor
Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
Mayor Brainard stated there was a tabled item not on the agenda. The bid award for the 136`h
and Keystone bid. Clerk Treasurer Diana L. Cordroy stated this item had not been tabled, but
withdrawn. Mayor Brainard moved to bring the item into business. Board Member Watson
seconded. There was discussion. Clerk Treasurer, Diana L. Cordray explained this could not be
awarded because the funds were not available. Mayor Brainard stated the Ciry would be
receiving these funds in the next few days and that. he would make this approval contingent on
receiving these finds. Mayor Brainard moved to approve the award of this project to Walsh
Construetion Company; ($14,929,000.03) pending the receipt of funds from the State; this was
the lowest and most responsive bid.
Board Member Watson seconded. Request approved 2-0.
PERFORMANCE RELEASES
Resolution No. BPW-11-19-08-01; Stratford Assisted Living @ West Clay; Right of Way
Improvements; Mayor Brainard moved to approve. Board Member Watson seconded. Request
1 approved 2-0.
' CONTRACTS
Request for Purchase of Goods and Services; Network Storage, Inc; ($6,000.00); Mayor
Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Real Mechanical; ($2,9.13.00); Mayor Brainard
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; ARAB Termite& Pest Control, ($1,352.00);
Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Change Order #1; Bridge over Little Cool Creek;
Duncan Robertson; (Increase $440.00); Mayor Brainard moved to approve. Board Member
Watson seconded. Request approved 2-0.
REQUEST TO USE CITY FACILITIES/STREETS
Request to Use Gazebo, Common Areas and Grounds; Wedding; Friday, Judy 10, 2009; 3:00
p.m. to 6:00 p.m. and Saturday, Judy 11, 2009; 1:00 p.m. to 10:00 p.m.; Mayor Brainard moved
to approve. Board Member Watson seconded. Request approved 2-0.
1 Request to Council Chambers; Meeting; Tuesday, December 2, 2008; 8;15 a.m. to 10:30 a.m.;
Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Caucus Room; Meeting, Various Dates; Mayor Brainard moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request to Use Caucus Room (213); Meeting; Various Dates; Mayor Brainard moved to
approve. Board Member Watson seconded. Request approved 2-0.
OTHER
TABLED 111512008; Resolution NO. BPW-I1-05-08-04; A Resolution: of file City of Carmel
Board of Public Works and Safety Authorizing the Adoption of Structural Atnendments to
Coexistence Agreement, Mayor Brainard moved to rennove from the table. Board Member
Watson seconded. Mayor Brainard moved to approve. Board Member Watson: seconded.
Request approved 2-0.
Request for 2009 Household Hazardous Waste Interlocal Agreement behveen the City of
Carmel and Hamilton County Solid Waste Management District; Mayor Brainard moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Labor Agreement between the City of Carmel and Carmel Professional
Firefighters Local #4444, Mayor Brainard moved to approve. Board Member Watson
seconded. Request approved 2-0.
' Request for Open Cut and Lane Restrictions; Parcel 47 Mayor Brainard moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Curb Cud; Bauer Drive and Lakeshore Drive; Mayor- Brainard moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Close and/or Restrict Certain Roadways; Duke Energy; Mayor Brainard moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Dedication of Right of Way; Brenivick; 126111 and 13151 Streets; Mayor Brainard
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Easement Agreement; Geanie, Paul and Timothy Hensel; Mayor Brainard moved to
approve. Board Member Watson seconded. Request approved 2-0.
ADJOURNMENT
Mayor Brainard adjourned the Meeting at 10: 19 a. mCZ'?'
Tana L. Cordray, I )(MC
Clerk-Treasurer
1 Approved,
lAmes Brainard
ATTEST:
iana L. Cordray, IA
Clerk-Treasurer