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Home My WebLink AboutBPW-12-03-08City of Carmel Office of the Clerk-Treasurer MEETING l?TOTICE CARMLL BOARD OF PUBLIC WORKS WEDNESDAY, DECEMBER 3, 2008 AT 10:00 A.M* COUNCIL CHAMBERS CARMEL CITY BALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, DECEMBER 39 2008, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARNIFL, INDIANA 46032 317/571-2414 urty of Carmel Office of the Clerk-Treasurer BOARD OF PUBLIC WORKS &.SAFETY MEETING AGENDA WEDNESDAY, DECEMBER 312008 -10-100 A:M7 COUNCIL CHAMBERS / CITY HALL 1 ONE CIVIC SQUARI MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the November 19, 2008 Regular Meeting 2. BID OPENINGS/AWARDS a. Bid Opening for the Video Monitoring Project (Rebid); Chief Michael Fogarty, Carmel Police Department b. Bid Opening for the 36 inch. Water Main - Contract 66A; John Duffy, Director of the Department of Utilities c. Bid Award for 2004 Salt Bid; North American Salt($84.89/ton); this was the lowest and most, responsive bid; John Duffy, Director of the Department of utilities 3. PERFORMANCE RELEASES a. Resolution No. BPW-12-03-08-01; Towne Oak Istates;.Curb & Gutters; Ric Huffman, Towne East. Development b. Resolution No. BPW42-03-08-02; Boardwalk Shops, R/W Improvements, Sidewalk/Asphalt Path; Jacalyn Hudson, C&L Management c. Resolution No. BPW-12-03-08-03•, Village Green Townhomes, Section 1; Exterior Sidewalks/Asphalt Paths; Dawn Barnett, Dress Hordes 4. CONTRACTS a, Request for Purchase of Goods and Services'; Duke Energy; Street Light t16th and Ralston; David Huffman, Street Commissioner. b. Request for Purchase of Goods and Services; Change Order 94; 131x' Street Towne Road to Shelborne Road; E&B Paving; (increase $75.15); Michael McBride, City. Engineer ONE CIVIC-SQUARE CARMEL, INDIANA 46032 3171571-2414 5. USE OF CITY FACILITIES/STREETS A.- _Request to Use Gazebo, Cbufmon,Areas and Grounds; Wedding;,Sunday, September 6, 20'09,1'0:60 a.m. to, 8-.'00 p•m.;''Anne Dennis b Request to Ilse=Gazebo„Common Areas and Grounds; Wedding;'Thursday, August'6, 2009 5:30 p.m. to 6i30 p.m. Rehearsal; Friday, August 7;,2009 2:00 P.M. to Midnight; Julia Broaddus c. Requestto Use Gazebo; Common Areas and Grounds; Gazebo,Conccrts;• Wednesdays June 3 through August 5,:2009;4:30 pcm• to 9:_00 p n.;,Bill Fecht, Fountain Square Committee d. Request to Use Gazebo,;Common,Areas and Grounds; Sale of Ice.Cream and. Water; Wednesdays June 3: through Augyst-5, 2009; 4:30 p m. to 9.00 p:m.; Ramona,Hancock e. Request to Use Caucus Room; (1/3); Meeting; Wednesday, December 3, 2008; 7:00 p.m. to 8:00 p.m.; Westpark at Spfingmill HOA L Request`to Use Caucus Room (113); Meeting; Various.Dates; Jamie Flustel; Central Indiana Dance Ensemble 6. OTHER a. Request forWate7 and Sanitary SeNer Availability; Opus Landmark, Building IND3;.-Ryan Albright, Opus North Corporation b. Request for Water'Ayailability Extended Stay America.FIotei; Mike Moriison, The Brinkman Group c. Request for Road Closure; Guilford Patio Horue_s; Justin Moffett; Uptown Partners d. Request for Close Public Sidewalk; Kroger's Rangeline Road;, Shawn Strader"; Gordon Plumbing e. Request for Vacation of Right of Way; St. Christopher's Church; Jeffrey Meunier, Attorney at-Law ADJOI)R MENT BOARD OF PUBLIC WORKS & SAFETY MEETING WEDNESDAY, DCCEMBER3', 2008 -:10:00 A.M. COUNCIL CHAMBERS / CITY HALL I ONE CIVIC SQUARE 1 MEETING CALLED TO ORDER Mayor Brainard called the,meetingio order at 9:59 a.m. MEMBERS PRESENT Mayor James Brainard; Board Yiembers,; Mary Ann Burke and Lori Watson; Deputy Clerk. Treasurer, Sandra Johnson, and Lois Fine MINUTES The Minutes for the November' 19, 2008 Regular Meeting were approved 2-0. BID OPENING/AWARDS Bid Opening for the Video Monitoring-Project (Rebid); Mayor,Brainard opened and read the bids aloud. Company Amount Morphey Construction $199,378.00 Koorsen Fire & Security .5202,398.75 Vigilcorp S225,356.42 At the end ofthe meeting Jeremiah Conzer, 231 1s' Ave SW approached the,Beard He stated that he had turned in a bid at 10: 00 a=m• at the Clerk Treasurers ofjzee and they refused the bid. There was brief discussion between Assistant City Atiorney, Tom Perkins, the,Mayor, Board Members and Mr. Comer. It was, decided to open the bid but a, decision as'to whether it was non-responsive: because of the time, it ii!as.received wouldbe determined by the. Legal Department. Comer 'NtlNUTES S127,243; 00 The bids were given, to Chief Michael Fogarty for review aridxecornmendation. Bid Opening for the.Keystone Water. Transmission A14in, Contract 66A, Mayor Brainard opened and read the bids aloud. Company Amount Merryman Excavation S2,399,711.0 Veolia Infrastructure Systems $2,221,450.32 $1,984,591.00 Poindexter Excavating 52,656,367.02 Atlas Excavating $1,974,263.00 Deichman Excavating $2,096,669.60 Howell Contractors $1,974,263.00 Valenti Held 51,797,021.49 Tramco $1,724,608.00 Eagle Valley Sl, 775,111.00 Brackney, Inc $1,859,620.95 Culy Construction $1,653,118.87 The bids were given to John Duffy, Director of the Department of Utilities for review and recommendation. Bid Award for 1009 Salt Bid; North American Salt ($84.891ton); this was the lowest and most responsive bid; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. PERFORMANCE RELEASES Resolution No. BPi1! 12-03-08-01; Towne Oak Estates; Curb & Gutters; Mayor Brainard 1 moved to approve. Board Member Burke seconded. Request approved 3-0. Resolution No. BP W- 12-03-08-02; Boardwalk Shops, RIW Improvements, Sidewalk/Asphalt Path; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3- 0. Resolution No. BPill-12-03-08-03; Village Green Townhomes, Section 1; Exterior Sidewalks/Asphalt Paths; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; Duke Energy; Street Light 116'h and Ralston; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchase of Goods and Services; Change Order #4; 131x` Street Towne Road to Shelborne Road, E&B Paving, (Increase $75.15); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. REQUEST TO USE CITY FACILITIES/STREETS Request to Use Gazebo, Common Areas and Grounds; Wedding; Sunday, September 6, 2009, 10:00 a.m. to 8:00 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request to Use Gazebo, Common Areas and Grounds; Wedding, Thursday, August 6, 2009 5:30 p.m. to 6:30 p.hn. Rehearsal, Friday, August 7, 2009 2:00 p.m. to Midnight; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request to Use Gazebo, Common Areas and Grounds; Gazebo Concerts; Wednesdays June 3 through August 5, 2009; 4:30 p.m. to 9:00 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request to Use Gazebo, Common Areas and Grounds; Sale of Ice Cream and Water; Wednesdays June 3 through August 5, 2009; 4:30 p.m. to 9:00 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded Request approved 3-0. Request to Use Caucus Room; (113); Meeting; Wednesday, December 3, 2008; 7:00 p.m. io 8:00 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request to Use Caucus Room (113); Meeting; Various Dates; Mayor Brainard moved to approve. Board Member Burke seconded Request approved 3-0. OTHER Request for Water and Sanitary Sewer Availability; Opus Landmark Building IND3; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Water Availability; Extended Stay America Hotel; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Road Closure; Guilford Patio Homes; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Close Public Sidewalk; Kroger's Rangeline Road; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Vacation of Right of Way; St. Christopher's Church; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. ADD ON Request for Lane Restriction/Flagmen; West Main Street; December 4, 2008; Michael McBride, Ciry Engineer request this item to be added on. Mayor Brainard moved to add item to the agenda. Board Member Burke seconded. Item added 3-0. There was brierdiscussion. Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. 1 ADJOURNMENT Mayor Brainard adjourned the Meeting at 10:28 a.m. 1 Diana L. Cordray, IA' C Clerk-Treasurer Approved, Afalyor James Brainard. ATTES Diana L. Cordra IAMC Clerk-Treasurer 7