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Home My WebLink AboutBPW-12-17-089:'g pity of Carmel NOTICE CA EL BOA OF PUBLIC WORKS WEDNESDAY, DECEMBER 179 2003 AT 10:00 A.M& COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A. MEETING ON WEDNESDAY, DECEMBER 17, 2008,,AT 10:00 A.M. IN THE COUNCIL CHAMBERS; CITY HALL, ®NE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE GIVIC SQUAH CARMEL,.INDIANA 36632 31 iW i-2414 City ofCarmel Office of the Clerk•Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, DECEMBER 17, 2008 10:00 A.M,. COUNCIL CHAMBERS / CITY AALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the December 3,,2008:Itegu1ar Meeting RID OPENINGSIAWARDS a. Bid Opening,for.the,2009 Police Cars; Chief Michael Fogarty, Carmel Police Department b. Bid Award for the Video Monitoring System;. Chief Michael Fogarty,'Carmel Police-Department c. Bid'Awarilfor the Keystone/106`" Street 36" Transmission Main Contract 66A; Culy Construction ($1,653;118.87); This was'the,lowest and most responsive bid; John Duffy; Director of the Department of Utilities 3. PERFORMANCE RELEASES a. Resolution No. BPW-12-17-08=01; City Center @ Penn, Building 62;.ROW Improvements, Asphalt Path, Erosion Control;. Debbie Fuller; Panattonni Construction b. Resolution No. BPW-12-17-08-02; Renaissance Hotel; Water Mains, ROW Improvements, Erosion Control; Jeff Eagle, Winegardner & 1-lammons c. ResolutiowNo..BPW-12-17-08-03; Legacy Residential, Section 1; Offsite Water Mains; Tim Berry.,Platimun Properties d. Resolution No. BPW-12-17-08-04; Legacy Master Infrastructure;,Sanitary Sewer Lift Station; Tim Berry,. Platinum Properties ONE CIVIC SQUARE CARMEL, INDIANA 46037 3171571-2414 4. CONTRACTS a. Request for Purchase,of Goods and,Services;.Walsh Construction;.] 361" and Keystone ($14,281;439:37); Michael McBride; City Engineer b. Request for Purchase.of Goods and Services; C6ange.Order 41 (final); Carmel I)Hve/Adams.Paths; 13arc6 Asphalt; (Increase $1;,800.75);, Michael McBride; City Engineer c: Request for Purchases of Goods and Services, Change Order 9 (final); 131" Street Pedestrian°Bridges;'Duncan Robertson;; (Increase $949:70};--Michael McBride, City Engineer d.. RequesCfor Purchases:of Goods and Services: Change Order95; Pennsylvania 103" Ito 106'"; E&B Paving; (Increase S62,040;71); Michael McBride,,Cry'Engineer e: Request for Purchas6,of Goods and Services; Change Order 42;'Bridge,No. 194 over Little Cool Creek; Duncan. Robertson; (Increase $3,828.]2);°Michael McBride„City Engineer, f. Request=for Purchases'of Goods and Services; PDSI; ($9,417.00); Chief Keith Smith, Carmel Fire,'Department. g. Request'for Purchases?of Goods and Services;'IMAVEX;($5,047.00); John Duffy, Director offhe Department-of Utilities li, Request for Purchases of Goods and Serviees;'Express Seri pts; Barbara Lamb, Director of Human Resources L Requestfor Purchases:of Goods and Services;'Baker und;Daniels; ($I0,000.00);. Barbara Lamb; Director of Human Resources USE OF CITY FACILTITES/STREETS a. Request to Use.Gazebo, Common.Areas',and Grounds; Sell Popcorn at Summer Concerts; Various:DatesFrank Berton; Carmel Kiwanis h. Request to Use:Caucus Room; (2/3); Meeting; January 7,,2009; 7:00 p.m. to. 9:00 p.m.; Emily Miller Danbury HomeownemAssocjation 6. OTHER, a. Request, to Approve Agreement between tile City of Carmel and Fraternal Order of Police; Chief Michael Fogarty, Carmel.Police Department 7. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY,' DECEMBER 17, 2008 -10:00 A.M. CptJNCIL.CIIAMBERS t, CITY HALL i ONE UVIC SQUARE MEETING CALLED TO'ORDER Mayor Brainard Balled the meeting to order W 10 03 a, in. MEMBERS PRESENT Mayor James. Brainard; Board''Mcmbers MaryAnn.Burke and-Lori, Watson; Deputy Clerk Treasurer Sandra Johnson and-Lois Fine MINUTES TheMinutesfor the December 3, 2008 Regular, Meeting, were approved 3-0. ;BID OPENING/AWARDS Bid Opening for the 2009 Police Cars; Mayor Brainard opened and read the bids aloud: Company Amount Dan Young $26,513.00 Capitol City Ford $'21,986:.00 Eriks Cheimolet $26,600:00z The bids were given.to Chief Michdel Fogarty for review and recommendation BidAward for the Video,Monilorinz stem Mayor. Brainard stated-that all bids were being rejected.and y re-bidivould be done. Bid Award for 2009. Salt Bid; Keystone/1001° Street Transmission main; Crely Construction ($1,653,118.$7); this was the lowest and most. responsive bid; Board member Burke,moved.to approve. Board Member Watson,seconded. Request approved 3-0. PERFORMANCE RELEASES Resolution;No.-BPW-12-17-08-01; City Center @"Peun,.lui(#4ing #Z ROW Improvements, Asphalt Path, Erosion Control; `Mayor Brainard moved to approve. Board Member Burke seconded Request approved 3-D. Resolution.No, BP W- 12-17-08-02; Renaissance. Hotel; Water Mains, ROWlriiproved-Tents; Erosion': Control, Mayor Brainard nTOVed_to approve,- Board Member Burke seconded 'Requesi approved 3-0. 1 Resolution No. BPW-72-1.7-08-03; Legacy Residential, Section l; Offsite Witter, guilts, Mayor Brainard moved to approve. Board Merrtber'Betrke seconded. Request,approved 3-0. Resolution No. BP-W-12-17-08-04; Legacy Master Infrastructure; Sanitary Sewer Lift Station; Mayor Brainard moved to approve. BoardM6mber Burke-seconded. .Request approved-3-0. CONTRACTS Request for Purchase. of Goods and Services;' Walsh-Construction; 1361 and Keystone ($14,281;439.37); There was brief discussion about the amount that was awarded. There was brief discussion•as to whether the money from the State had been received. Board Member, Burke moved to approve. Board,Member Watson seconded. Request approved 3-0. Requestfor-Purchase,ofGoods andeServices;-Chang-e.Order#1 (final), Cartnet;Drive/Adants Paths; Harco Asphalt; (Increase $1,800.,75); Board Member Burke moved to approve. Board Member Watson seconded. Request approved:3-0. Request for Purchases of Goods and Services; Change Order #1 vita!); 1315` Street Pedestrian Bridges;,Duncan Robertson; (Increase $949.70);. Board Mernher Burke moved, to, approve- BoardMember Watson seconded. Request approved 3-0. Requestfor Purchases of Goods and Services; Change Order #S; Pennsylvania, 103rd to 106`h; E&B Paving, (Increase $62, 040 71); Board Member Burke,moved to approve:. Board j14ember Watson seconded: Requesrapproved 3-0. Request for Purchases of Goods, and Services; Change Order #& Bridge No. 194 over Little Cool Creek; Duncan Robertson; (Increase $3,818:12); Board Member Burke, moved 'to approve.. Board Member Watson. seconded Request approved 3-0. Request for Purchases of Goods and Services; PDSI; ($9,417.00); BoardMember Buike:moved to approve. Board Member Watson seconded.. Request approved 3-0. RequestforPurefiases of Goods and Services; 10A VEX; ($5,047;00); Board Member Burke tnoved,to approve. Board Member Watson seconded. Requestgpproved 3-0. Request for Purchases of Goods and Services,- Express Scripts; Bodrd Member Burke moved to approve. Board Member Watson, seconded Requestapproved.3-0. Request for.Purchases; of Goods and'Services; Baker'and Daniels;, ($10,000.00),• Board Member Burke moved!to approve. Board Member Watson seconded: Request, approved 3-0. REQUEST TO USE CITY' FACILITIES/STREETS Reguest'to Use Gazebo, Common Areas. and Grounds; Sell Popcorn:'at.Suntmer Concerts; Various-Dates; ,BoardtL9ernUr Burke moved to approve.:Boord Member Watson seconded. Request.app;oved 3-0. Request-, to Use Caucus Room;` (2/3); Meeting; January 7, 2009; 7:00 p. in. to 9:00 p. m.;-Board Member Burke moved to approve: Board Member Watson seconded. Request approved 3-0. .OTHER ,Request to. Approve Agreemenrbetween the City of Carmel.and Fraternal Order of Police,, Board Member Burke 'moved to approve: Board Member Watson seconded. Requesi approved 3-0. ADD ON Requestfor-Purchases of Goods andService4 Cnrgill ($458,380:00); Mayor Brainard;moved /o add item to t1m agenda. Board Member Burke seconded..ltem added 3-0. There was brief discussion. Mayor Brainard, moved to approve.. Board Member Burke.seconded. Request approved 3-9, ADJOURNMENT Mayor Brainard adjourned the Meet?ig at 10. 'IAMC Approved I dyor•James,Brainard ly4 ATTE f: Tana L. Cordray,,I MC Clerk-Treasurer