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HomeMy WebLinkAboutCRC-10-07-08CRC Meeting, October 7, 2008 1 CARMEL REDEVELOPMENT COMMISSION Meeting, Tuesday, October 7, 2008 President Ron Carter called the meeting to order at 6:37 p.m. Commissioner members Carolyn Anker, Bill Hammer and Stephen Backer were present, constituting a quorum. Also present were Karl Haas, Les Olds, Sherry Mielke, Andrea Stumpf and Matt Worthley. Others present: Joe Pieters, Mark Butler, Ersal Ozdemir, Bruce Donaldson, Jason Semler Public Hearing Mr. Carter reported the Public Hearing was concerning amendments to the Old Town Economic Development Area and Plan for the Arts District Lofts and Shoppes Project. Bruce Donaldson with Barnes and Thornburg, stated the public hearing was in relation to Resolution 2008-6 which the CRC adopted on August 18, 2008. The resolution made two amendments to the Old Town Economic Development Area which: 1) declared the block where the Arts District Lofts & Shoppes project as an allocation area for the purpose of capturing tax increment revenues, and 2) added a project to the plan which is an underground parking garage that will be constructed on that site. After it was approved by the CRC, the resolution went to the Carmel Plan Commission who also approved the resolution and amendment to the plan. It then went to the City Council who also approved it, which then required Barnes and Thornburg to notice a public hearing and deliver a tax impact statement for creating this allocation area. The statement was prepared by Umbaugh & Associates and delivered to the taxing units. The final step in the process is the public hearing. Mr. Carter opened the public hearing at 6:43 p.m. There was no one to speak in favor or opposition to the resolution. The public hearing was closed at 6:44 p.m. Mr. Hammer moved for approval of Resolution 2008-9 constituting the final action by the Carmel Redevelopment Commission determining the public utility benefit of the proposed project and other actions authorized under the CRC Resolution in confirming CRC Resolution. Seconded by Ms. Anker and unanimously approved. Approval of Resolution 2008-10 Mr. Donaldson explained that Resolution 2008-10 is related to Resolution 2008-9 just adopted. With the TIF area established, the Economic Development Commission held a public hearing and recommended to the City Council the approval of Economic Development Revenue Bonds to help finance the parking garage project. The City Council took final action approving their ordinance authorizing those bonds. Resolution 2008-10 would authorize the use of the TIF solely for this project site as a source of payment for those bonds. The bonds would be the primary source of payment if the TIF were insufficient, with the developer being responsible. CRC Meeting, October 7, 2008 2 Mr. Hammer questioned if it was anticipated that the developer would be the owner of the bonds. Mr. Donaldson reported that he, Ersal Ozdemir (Keystone Construction) and Joe Pieters are working with the banks to buy the bonds and are hopeful to place the bonds with the bank. If not, the developer may purchase the bonds up front with the anticipation of turning them over once the TIF revenues begin. Mr. Carter reported the CRC is very close to having a Project Agreement between the CRC and Keystone Group LLC. It is recommended to table Resolution 2008-10 until the project agreement is in place. Ms. Anker moved to table Resolution 2008-10 pending approval of the Project Agreement between the Carmel Redevelopment Commission and Keystone Group LLC in regards to Parcel 47. Seconded by Mr. Hammer and unanimously approved. Approval of Costs for CRC Office Space Mr. Olds distributed a breakdown of costs to build the new office space for the CRC in the newly leased office space at 30 W. Main Street. The construction manager has taken the plans from the layout and bid to a series of subcontractors. He got a minimum of two bids resulting in a proposal from the construction manager to build the offices in the amount of $137,614.00. If the construction amount is approved this evening, the construction manager can begin prepping the materials with construction starting tomorrow. The construction can be completed within 60-90 days. The layout is a cost-effective layout that will meet the needs of the CRC staff as well as provide meeting space. The existing office will remain open as a visitors center and meeting space and general area for various events. A number of options are under review to support the space such as the Carmel High School using it to sell certain items. Mr. Carter suggested the space becoming the ticket central for citizens to purchase tickets for a number of either arts or sports related events. The CRC staff will follow up with the option of selling tickets once we receive information from Mr. Worrell regarding the Carmel High School using the space to sell various items. Ms. Anker moved to approve the build-out for the construction of the new offices on the second floor of the Lurie Building in the amount of $137,614. Seconded by Mr. Hammer and unanimously approved. Approval of Change Order for Parcel 5 Mr. Olds reported that a contract is in place for Signature Construction acting as construction manager for the building of the Motor Court entry and garage portion on City Center Drive. The entry is the formal entry to the Performing Arts Center and will also serve as the entry to the hotel. Previously, this part of the project was one of the last phases of development. Due to a change in order and construction sequencing and the hotel moving forward, the CRC approved a contract last year to approve building our portion of the project. The three items that are part of the garage, the fire protection system, waste and storm water lines for the Motor Court and necessary electrical work CRC Meeting, October 7, 2008 3 for the garage are part of the change order. The CRC is asked to approve the change order in the amount of $135,639.00. Mr. Hammer asked if the total was within the construction budget. Mr. Olds stated the change order amount is within the construction package set aside for reimbursement as part of the project agreement with Pedcor Development/Pedcor LLC. It is part of the overall package that has been approved by the CRC. Ms. Anker questioned if there were any additional anticipated costs due to the rushed time frame. Mr. Olds stated at this time it was hard to determine, but so far there has been no indication of problems or issues that have come up. There is some coordination with the PAC portion of construction with some of the utilities due to the near proximity of the Monon Trail. Few adjustments are being made with most of the adjustments being charged against the PAC budget. Mr. Carter read the staff recommendation stating the proposed request is for the portion of the MEP (fire suppression, plumbing and electrical) contract costs allocated to the Parcel 5B Carmel City Center Motor Court Parking Garage. The three additional requests include: - Dalmation Fire, Inc. in the amount of $49,400.00 - Sullivan & Poore Inc. in the amount of $39,250.00 - DEEM in the amount of $46,989.00 Mr. Hammer moved to approve the staff recommendation of approving the change orders in the total amount of $135,639. Seconded by Ms. Anker and unanimously approved. Awarding Contracts for Parcel 67 STREETSCAPE Mr. Carter reported the approval of contracts for the Parcel 67 Streetscape were part of the road improvements surrounding the Parcel 12 Indiana Design Center. Several of the alternates are not included in the bid. Upon approval, the work would begin within 30 days based on the schedule set forth by Signature Construction. The work can be completed within 60-90 days, weather permitting. The Indiana Design Center is slated to be complete early spring 2009. Mr. Hammer moved to approve the contract for Hagerman Inc. in the amount of $596,800 for Parcel 67 Streetscape work. Seconded by Ms. Anker and passed unanimously. Old Business There is no old business at this time. New Business Mr. Haas reported that Mr. Donaldson is doing the bond work for Keystone Construction and that he does not represent the CRC. At the time the CRC needs to hire someone for CRC Meeting, October 7, 2008 4 their bond work, they will hire someone different. Mr. Haas added that he suggested to Keystone to use Barnes and Thornburg because of the complicated nature of the financing. Adjournment Mr. Hammer moved the meeting be adjourned and seconded by Ms. Anker. The meeting was adjourned at 7:04 p.m.