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Home My WebLink AboutBPW-02-04-09C'ty of Carmel Office of the Clerk-Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, FEBRUARY 4, 2009 -10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER MINUTES a. Minutes from the January 21, 2009 Regular Meeting 2. BID OPENINGS/AWARDS a. Bid Award for the Police Video Monitoring System; Conzer Security; ($157,536.00); Chief Michael Fogarty, Carmel Police Department b. Bid Award for the Holaday Hills/Dales Water Main Project; Veolia Water; ($335,642.15); This was the lowest and most responsive bid; John Duffy, Director of the Department of Utilities 3. PERFORMANCE RELEASES a. Resolution No. BPW-02-04-09-01; Cherry Tree Grove; Water Mains, Sanitary Sewers, Street Signs, Monument and Markers; John Edwards, Elevation Excavation b. Resolution No. BPW-02-04-09-02; Westmont, Section 1; Streets, Curb & Gutters, Water Mains, Asphalt Path; Steve Broermann, Platinum Properties c. Resolution No. BPW-02-04-09-03; The Village of West Clay, Section 9007; Interior Builder's Lot Sidewalks; Keith Lash, Brenwick Development d. Resolution No. BPW-02-04-09-04; The Legacy; Residential Section 1/Phase 1; Onsite Sanitary Sewers, Offsite Sanitary Sewers; Tim Berry, Platinum Properties e. Resolution No. BPW-02-04-09-05; Granite City Food & Brewery; R/W Improvements, Water Mains; Jennifer Kaufmann, Laurient f. Resolution No. BPW-02-04-09-06; Village Green Townhomes; Section 1; Monuments & Markers; Dawn Barnett, Drees Homes g. Resolution No. BPW-02-04-09-07; Village Green Townhomes; Section 2; Monuments & Markers; Dawn Barnett, Drees Homes ONE CIVIC SQUARE CARMEL, INDIANA 46032 3111571-2414 pi U 4 ( City NTR, 'JI??.TON,Cp a. Request for Purchase of Goods and Services; Rieth-Riley Construction Office of the Company; 1161h/Carmel Drive at Keystone; (BID AWARD-$2,216,400.00); Clerk-Treasurer Michael, McBride, City Engineer b. Request for Purchase of Goods and Services; Change Order #1; Rangeline Road; Calumet Civil Contractors; (increase $7,184.09); Michael McBride, City Engineer c. Request for Purchase of Goods and Services; Change Order 42; Rangeline Road; Calumet Civil Contractors; (increase $2,520.00); Michael McBride, City Engineer d. Request for Purchase of Goods and Services; Change Order #3; Rangeline Road; Calumet Civil Contractors; (increase $15,303.96); Michael McBride, City Engineer e. Request for Purchase of Goods and Services; Change Order #3; Keystone & 106th; Milestone Contractors; (increase $5,407.02); Michael McBride, City Engineer f. Request for Purchase of Goods and Services; Change Order #3; Keystone & 126"; Milestone Contractors; (increase $7,580.86); Michael McBride, City Engineer g. Request for Purchase of Goods and Services; Change Order Final; 116'h and Clay Center; R&W Contracting; (Decrease $32,075.76); Michael McBride, City Engineer h. Request for Purchase of Goods and Services; Omni Centre; ($175,000.00); Nancy Heck, Department of Community Relations i. Request for Purchase of Goods and Services; Jackson Research & Consulting; ($24,500.00); Michael Hollibaugh, Director of the Department of Community Relations j. Request for Purchase of Goods and Services; Revenue Sharing Agreement; Holt, Sheets and Associates; Chief Michael Fogarty, Carmel Police Department k. Request for Purchase of Goods and Services; Central Indiana Hardware; ($5,255.52); Steve Engelking, Director of the Department of Administration 1. Request for Purchase of Goods and Services; DLZ; ($150,000.00); John Duffy, Director of the Department of Utility to. Request for Purchase of Goods and Services; GHS; ($4,320.00); Steve Engelking, Director of the Department of Administration n. Request for Purchase of Goods and Services; Employment Subscription Agreement; Barbara Lamb, Director of the Department of Human Resources o. Request for Purchase of Goods and Services; Specialty Company LLC; ($6,075.00); David Huffman, Street Commissioner p. Request for Purchase of Goods and Services; JMI Mechanical Services; ($1,950.00); Steve Engelking, Director of the Department of Administration q. Request for Purchase of Goods and Services; NEOGOV; ($8,800.00); Barbara Lamb, Director of the Department of Human Resources ONECIVICSQU.ARE CARMEL, INDIANA 46032 317/571-2414 5. UStOF CITY FACLLITIES/STREETS a. Tabled:,Request,to Use Caieboi Common Area and Grounds; MDA Walk; Saturday, April 25,2609; 7.66.a.m. to 3:00 p:m.; Susan Willoughby b. Request to Use,Caucus Room; Meeting; Tuesday; February 24,.2009;` 5:30 p.m.Ao 7:30 p;m.; Adelaide Newland, St. Vincent Foundation 6.. OTHER a. TABLED 117/2009: Request for-Road.Closure; West Main. and 2"d Avenue NW; Movement of Historical Peete Housc; Parcel 47;, Les Olds, Carmel Redeveloptrient Comniission Gary Duncan' has asked this be withdrawn. b. Requestto.Accept 130 Street Road Project; Ditch to Spring Mill; Michael McBride, City Engineer C. Conflict of Interest,Disclosure;Statement for. Douglas Haney; Douglas Haney, City Attorney d: Request for Temporary Construction:Entrance;, Blue Creek Woods Relocation; Thomas.DeKlyen, Gradex e. Request for Dedication of Right Of Way; 13P' 8treei and US-31; Chip Walker, St. Christopher lJpiscopal Church L :Request to,Reduce Tcrformance.Bond.Aniounts;,Brenwick Development; Village of West Clay; Michael McBride, City Engineer g. Request,for Approval of Clerk Treasurer's Bond; Diana 'L; Cordray, Clerk Treasurer 7. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY,.FEBRUARY=4,`x009-10:U0A.M. COUNCIL CHAMBERS/ CITY HALL 1 ONE !CIVIC SQUARE mEETING CALLERTO ORDER Mayor James Brainard called the meeting to order at 10: 00 a. m. MEMBERS PRESENT Mayor James Brainard; Board Members Mary Ann Burke and Lori Watson; Clerk Treasurer; Diana L. Cordray, Deputy Clerk Treasurers; SandraJohnson MINUTES The Minutesfor the. January 21, 2009 Regular.Meeting were approved 3=0. BID OPENING/AWARDS 1 Bid Award for the. Police Video Monitoring System; Conzer Security; ($157,536.00); Board Member Burke moved to approve. Board Member Watson. seconded Request approved 3-0. Bid Award for Holladay,Hills and Dales Water Main Extension; Project 75; Veolia Water, ($335,642.15); Board. Member burke.moved to approve. Board Member Watson seconded. Requestapproved 3-0. PERFORMANCE RELEASES Resolution No. BPW 02-04-09-01; Cherry Tree Grove,, Water Mains, Sanitary Sewers, Street Signs, Monument and'Markers; Board Member Burke moved"to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BPW-0.2-04-09-02; Westmont, Section 1; Streets, 'Curb.& Gutters, Water Mainsi Asphalt'Patlt; BoardMember Burke moved to approve, Board Member Watson seconded. Request approved 3-0. Resolution No. BPW 0244-09-03; The Village of West Clay, Section 9007 Interior Builder's Lot Sidewalks; Board Member Burke moved to approve: Board Member YVatson seconded. Request approved 3-0. 1 Resolution No-,BPW-02-04-09-04; The Legacy; Residential Section IlPhase 1; Onsue Sanitary Sewers, Offsite Sanitary Sewers; Board Member Burke moved to approve. Board Member Watson seconded. Request'approved 3=0. Resolution No. BPIF-02-04-09-05;, Granite City Food &.Brewery;,R/W Improvements, Water Mains; Board Member Burke moved to apprgve:.Board`Meniber` Watson seconded Request approved 3-0. Resolution No. BPW-02-04-09-06; Village Green Townhomes, Section 1; Monuments & Markers; Board. Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BP.W-02-04-09-07; Village Green Townhontes;,Section 2,• Monuments & Markers; Board Member Burke moved to approve. Board Member. Watson, seconded Request approved 3-0. CONTRACTS Requestfor Purchase of Goods andServicer Rieth-Riley-Construction Company; IfelCarmel Drive at Keystone;, (BID AWARD-$2,216,400.00); Board Member Burke moved to approve. Board Member Watson seconded Requesi approved 3-0. Request far Purchase of Goods' and Services;, Change Order 91; Rangeline°Road; Calumet Civil Contractors; (increase 57,184.09); Board Member Burke moved-to approve: Board Member Watson seconded Requestapproved-3-0. Request for Purchase of Goods'and Services; Change Order #2; Rangeline Road,. Calumet Civil Contractors; (increase $2,520.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and:Services; Change Order #3;. Rangeline,Rbad; Calumet Civil Contractors; (increase $15;303.96); Board Member Burke moved to approve. Board Member Watson econded. Request,approved 3-0. Request for Purchase of Goo"ds,and Services; Change Order #3; Keystone & 106`"; Milestone Contractors;, (increase $5,407.02);.. Board Me, m6er_Burke, moved to approve; Board-Member Watson seconded. Request approved 3-0. Request for Purchase. of Goods and,Services,' Change Order'#3; Keystone & 126 Milestone Contractors,, (increase $7;580.86);, Board Member Burke moved to approve. Board Member Watson seconded. Request approved.3=0: Request for Purchase 'of Goods;and Services; Change Order Final;.116` and Clay'Center, R& W Contracting; {Decrease $32;075.76); Board Member Burke moved to approve. Board Member Watson,seconded. Re4uest approved 3-0. Request for Purchase of Goods and Services; Onuzi Centre; ($175;000.00);, Board Member Bunke moved to approve. Board Member Watson seconded. Request approved 3=0. Request for Purchase of Goods and Services; Jackson Research & Consulting; (824,500.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Revenue Sharing Agreement, Holt, Sheets and Associates; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Central Indiana Hardware; (85,255.51); Board Member Burke moved to approve. Board Member Watson .seconded. Request approved 3-0. Request for Purchase of Goods and Services; DLZ, ($150,000.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; GHS; ($4,320.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Employment Subscription: Agreement, Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Specialty Company LLC, ($6,075.00); Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. ' Request for Purchase of Goods and Services; JMI Mechanical Services; ($1,950.00); Board Member Burke moved to approve. Board Member Watson .seconded. Request approved 3-0. Request for Purchase of Goods and Services; NEOGOV; ($8,800.00); Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. REQUEST TO USE CITY FACILITIES/STREETS Table& Request to Use Gazebo, Common Area and Grounds; MDA Walk; Saturday, April 25, 1009; 7:00 a.m. to 3:00 p.m.; Board Member Burke moved to remove from table. Board Member Watson seconded. Removed from table 3-0. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Caucus Room; Meeting; Tuesday, February 14, 2009; 5:30 p.m. to 7:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER TABLED 11712009: Request for Road Closure; West Alain and 2"d Avenue NW,- Movement of 1 Historical Peele House; Parcel 47, Withdrawn Request to Accept; 136"' Street Road Project; Ditch to Spring Mill, Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 1 Conflict of Interest Disclosure Statement forpouglas Haney; Board Member Burke moved to approve. Board Member Watson seconded: Request approved 3-0. Request for Temporary Construction Entrance;, Board Member Burke moved to approve. Board Member Watson seconded. Regieest approved 3-0. Request for Dedication of Right Of-Way; 13? Street and US 31; Board Member. Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Reduce Performance Bond Amounts; Breiiwick Development; Village of West Clay; Board Member Burke moveato approve: Board Member Watson seconded. Request approved 3-0. Request for Approval of Clerk Treasurer's Bond;, Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0, ADJOURNMENT Mayor Brainard adjourned the meeti at 10.•22 a.m / J Tana .. ordray, AMC Clerk-Treasurer Approved ayor Zmes Brainard Piana L. Cordray, Clerk-Treasurer J