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HomeMy WebLinkAboutCCM-02-02-09cC e -? City of Carmel ?? r8N co ?:o COMMON COUNCIL Office of the Clerk-Treasurer MEETING AGENDA MONDAY, FEBRUARY 2, 2009 - 6:00 P.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEETFNG.CALLED TO ORDER 1. INVOCATTON 2. PLEDGE OF ALLEGIANCE 3. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS 4, APPROVAL OF MINUTES a. December 3'1; 2008 Special Meeting b. January 5, 2009 Regular Meeting c. January21, 2009 Special' Meeting 5. RECOGNITION OF PERSONS WHO WISH TO ADDRESS TITE-COLINCIL 6. COUNCIL, MAYORAL AND CLERK-TREASURER COMMENTS/OBSERVATIONS 7. ACTION ON MAYORAL VETOES 8. CLAT_NIS e Payroll o General Claims ® Retirement 9. COMMITTEE REPORTS a. Finance, Administration and Rules Committee b. Land Use, Annexation and Economic Development Committee c. Parks, Recreation and. Arts Committee d. Utilities, Transportation 'a and Public Safcry Committee e. Report from the Council appointee to the Redevelopment Commission f. Report from the Ethics Commission ONE CIVICSQUAR[ CARMEL, INDIANA 46032 317f571-2414 1 10. OLD BUSINESS a. 'Fourth Reading of Ordinance D-1921-08; Ati Ordinance of the Common Council'. of the City of Carmel, Tndiana, Appmving.a,Lease:Between,the City of Carmel' Redevelopment Authority and the City of Cannel Redevel6omentlConmiission, Pledging County Option Income Tax?Rcv6iues of the City to Pay Certain Obligations and `faking Other Actions Related Thereto (Keystone 4venue;,Addifional,Funcling - $281500, 000); Sponsor(s): C'ounoilor(s) Griftidrs ull I Snyder. Remains in the Utilities, Transportation and Public. Safety,Cammittce (2/9/09) and'remams in the Finance, Administration,and'Ruies Committee (2/19109), b.. Resolution CC-12=15-08-03; A?Resolution,of the Cori mon Counel of the City, of Cami6l, Indiana,.Adopting the Carmel Clay'Cornprchensive Plan "C3 Plan 2008" for tile. City of Carmel and Clay Township;,'Spoiisor: Councilor, Rider. (Remains in the Land Use, Annexation and Economic Deve]opnielit Committee-2112/©9). l l . PUBLIC HEARINGS a, Second Reading of Ordinaiice'Z=526-09; An Ordinance of the Common Couiicil of-tile City of Cannel, Indiana, AmendingOrdinance Z-500-06.As Amended by Ordinance Z-521-08,(Park'Place PUD); Sponsor(s): Councilor(s) Sharl? and, Rider (Regnains,iiuhe Land Use, AUmnexation and Ec6nomic.Dcvelopment.Conimiftec-2/12/09). f2, NEW-BUSINESS a. First Readins of Ordinance D-1926-09;. An Oi-dinafice'ofili Common Council ofthc Cityof Cat-met, Iimdiana, Establishing a Non-Reverting Worker Compensation Self- Insurance; and #302 (5ectcon_27133); Sponsor(s); Acccutiro Ca_Fte,t-!Griffiths; Rider, 'SBidehm OcYcr, Sharp and Snyder. b. first Reading of Ordinance I)-1928-09; An Ofdinancerof fliCConin on council of the City of Carmel, Indiana, Ain ending,CityCode Chapter 8, Article 3, Section 8=19(a) (Twenry ruph Speed 'Limit Designations), Changing the Speed Linmit to 20 niph'on a' Portion of Maiii Strect,,Spons6r(s): Cauncdoi(s) Carter and Rider. c. Resolution CC=02-02'49-0L,A Resolution of the.C'onlinou Council o[the City of Cannel, Indiana, Approving a Statement of Economic-Interests (EtIcies Boarr?; Sponsor-. Council'or^Seidcnsiicker. d. ResoNtioir CC-02-0249-02; A Resolulion•oEthcCommon Council of the City of Carmel, Indiana, Disbursing Arts,Fund Monies ($213 50d); Sponsor: Councitor Sharp. 13. OTHERBUSINFSS I . Notice+of Cancellation of Outstanding Wan•ants,for Fiscal Year 2006(IC'S-11_-10:5) - Cterk-Treasurer Diana?L. Cordray 2 2. City Council Appointments 1. Carmel Redevelopment Commission (Term expires 12/31/09, one year term); Two appointments. 2. Police Merit Board (Terms expires 1/1/2011, two year tern); One appointment 14. ANNOUNCEMENTS 15. EXECUTION OF DOCUMENTS 16. ADJOURNMENT 02102!09 CC NJ ceiing Agenda COMMON COUNCIL MEETING MINUTES MONDAY, FEBRUARY "2, 2009- 6:00 P.M.. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Rrainardr Council President W. Eric Seidensticker; Council Members; Richard.L. Sharp, Join V. Accettnro, Joseph C. Griffiths, Luci Snyder; Ronald E.. Carter, Kevin Rider; Clerk-Treasurer Diana L. Cordiay and Deputy Clerk-Tieasur& Sandy.'Johrtson: Mayor Brainard called the meeting to order-at 6;04 p.rn., Pastor Randy Wardwell, Carmel,Family Church; pronounced the Invocation.. Mayor I3i•ainard led the Pledge of Allegiance. RBCOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS: Council President Seidensticker announced that the Goveminerrt Finance Officers Association;of the United States and Canada has presented Clerk-Treasurer Diana L. Cordray and her staff with the. Certificate oF.Achievement for'Excellenee in Financiat Report ingjAward. This award is the} ighest form of recognition. in governmental accounting-and financial reporting.. The certificate.program advocates that recipients be formally recognized for this outstanding;accomplishment.: APPROVAL OF MINUTES: Councilor Snyder made.a motion to approve the Minutes fioin the,Deceniber 31, 2008,Special Meeting: Councilor Sharp seconded. There was:no Council discussion. Council President Seidensticker called far the question. Minutes were approved,5-0 (Councilors Carter and Griffiths abstained). Councilor Snyder made ,a motiowto approvetthe-Minutes from the January 5, 2009 Rcgttlar'Meeting. Councilor Griffiths seconded. Tliere was no Council' discussion; Council President-Seidenstickcr called for the question. Minutes were approved' 7-0. Councilor Rider made a:niotion to approve the Minutes from the January 21. 2009 Special Meeting. Councilor'Snyder seconded.. There,was no Council discussion.. CouncilPresident Seidensticker called for tlie•question. Minutes were. approved 4-a7, (Councilors, Carter, Griffiths and Sharp abstained),. RECOGNITION OF PERSONS WHO WISII TO.ADDRESS THE. COUNCIL; Bill Ernst, 12344 St. Armands Circie, Carmel, IN., addressed the Council regarding the recent passing of Carmel resident Gill Kett and about'the contributions that Mr Kett had.niade'to the community. As a committee of one, he was able to make €hiprovements^to>the Flowing Well Park an east I,i 01 street. Mr. Ernst stated that the Carinel' Clay Parks Board plans to honor Mr. Kett's contributions in the near future. COUNCIL, MAYORAL AND CIXRK4RFASURER COMNTENTS/OBSERVATIONS: Councilor Snyder thanked the Carmel Street'Departmcnt for their success,atsnow removal that the City had received. Councilor Sharp asked Mayor Brainard for an update'on the AT &,T U=Verse.issue that was discussed at the last Council meeting. Mayor Brainard referred,lo City. Attorney, Doug Haney,, to. report to the Council. CouncilorShaip also discussed the Keystone Avenue project. Mayor Brainard addressed-the Council. Council President'Seidensticker thanked Carmel. Sheet Commissioner. Dave Huffman and his staff for the recent snow removal He also asked` Mayor. Brainard; about:a letter that;was to be sentto businesses reminding them abouVan ordinance that was passed recentlyto'reniove snow'ih front of their' businesses: Mayor Brainard stated that a pressrelease was sent out to the businesses last week. Council President Seidensticker also.questioned'Mayor Brainard regarding one of the Ethics Board mernbers - Buddy Plyitt: At a recent'Ethics Board°meeting Mr. PylifC was elected as Secretary and Council President Seidensticker wanted to know if Mayor Brainard had reappointed Mr. Pylitt;to the Board. Mayor Brainard stated,that he had not reappointed, W Pylitt at this time: ACTION ON MAYORAL VETOES: There were none. CLAIMS: Councilor Snyder made, a`motroirto approve claims in the amount of $3;65:7;022.78. Councilor Rider seconded. There was no Council discussion, Claims'were approved 670 (Councilor Griffiths abstained). Councilor Snyder reported that the Finance, Administration and Rules. Committee held aconference call with the two consul ting.companiesthat-the Comrittee is considering hiring to conduct,a construction audit of the Keystone Avenue project. Each company was askedto-provide the Committee with a definition.of the scope of'services.and a,revised estimate. The Committee will vote or which companyto hire after reviewing the documents at a Special meeting that will beheld on Thursday, February 5, 2009 at 8:00,a.m. Councilor Sharp reported that the Land Use, Annexation and.Economic Development Committee met and ® 'discussed Resolution CC-12-T5-08-03 (C3"Plan). Also in committee was`Ordinance.2 526-09 which was not discussed. Both items remain in committee. 'The next meeting will be held on.Thuisday, February 12, 2009 at;530;p.tir: Councilor Rider reported that•the'Parks, Recreation and Arts Committee had:not met. The next meeting will be held on Tuesday, February 10, 2009 at5:30 p,m. Councilor Griffiths reported that the-Utilities, Transportation,and Public Safety Committee met and discussed Ordinance D-1921-08 which was-forwarded:with a'34favorable recommendation to the Council with proposed. amendments. . Report from the Council appointee+to the Redevelopment Commission. A report was given b.yBill Hammer. Councilor Sharp (member of tha Redevelopment Commission) added information io Ivlr. Hammer's report: There was,btief Council discussion,. Report from thu,Ethics Commission. A report was :given Vice President Steve Gross.. There was brief Council discussion: OLD BUSINESS Council President Scidensticker announced,the Fourth Readirip of Ordinance D4921-08; An Ordinance of the Common Council of the Cityof Cannel;<lndiana, Approving a Lease Between the City of Carmel Redevelopment Authority and the City of Carmel Redevelopment'Commission, Pledging,Count'y Option Income,-Tax Revenues of the City to Pay Certain Obligations and Taking,Other°ACtions'RelatedThereto (Keystone Avenue Additional Funding - :528,500,000); Sponsor(s): Councilor(`') Griffiths and',.Snyder. Remains in the,Finance, administration and Rules Committee (2/19/09). This item was not discussed., 1 Council President Scidensticker announced Resolution CC-12-15-08-03;, A Resolution of the Common Council of the City of Cannel, Indiana, Adopting fhe'Carmel,Clay Comprehensive Plan "C3 Plan 2008" for the City of Cairrrel•and Clay Township; Sponsor: Councilor Rider. Remains in.the Land Use, Annexation andtconomic Development Committee (2/12/09). This item wasmot discussed. PUBLIC'REARINGS Council President Seidensticker announced.the Second ReadinjZof Ordinance Z-s26-09; An Ordinance of the Common Council of the. City of Carmot, Indiana; Amending Ordinance Z-500=06 As Amended by Ordinance Z-521-08 (ecii,kPlace.PUD). Counciloe!Slrarp•addressed the,Council. Council President Seidensticker opened the Public Hearing at-7:11 p.m. Seeing no one who wished to speak, Council President Seidensticker' closed the Public Hearing at 7:1.1:23p.m. Remains in the,Land [7se,;Annexation and'Economic.Dev6lopiiientConimittee'(2/1.2/09). This item was not discussed- NEW BUSINESS Council President Seidensticker announced the First Readinp'of Ordinance D-1926=09;,An,Ordinance of the Common Council of the City of Carmel, Indiana, Establishing a-Non-Reverting Worker Compensation Self-Insurance Fund.9302 (Section.2-133). Councilor Griffiths made a motion to move this item into business. Councilor Sharp seconded. Councilor Carter'pre"sehfed this item to Council. There was brief Council, discussion, Steve Engclking, Director of Administration,;addressed the Council. Mayor Brainard addressed the Council. Clerk-Treasurer, Diana L. Cordray, addressed the Council: ' Council President Seidensticket'referi=ed Ordinance D-1926-09 to the Finance,:Admiuistration,and Rules Committee for further review and consideration. 3 Council President ,Seidensticker announced the First Reading of Ordinance D-f92$-09; An Ordinance 1 of the Common, ConnciI ofthe City"ofCanuel, Iirdiana, Amending City Code;Chapter 8; Article 3, Sections-l-9(a) (Twenty mph Speed Li)nit-Designations), Changing the Speed'Limit.to 20 mph on a Portion of Main Street. Councilor Carter made a motion to move tins,item into business. Councilor. Rider seconded. Councilor-Ridei presented this item to Council Councilor Sharp referred to Mike McBride, City Engineer, for clarification. There was brief Council discussion. Council President Seidensticker referred Ordinance D-1928-09 to the Utilities, Transportation and Public Safety Committee for further review and consideration. Council President Seidensticker announced Resolution CC-02-02-09-01; A Resolution of the Common Council of the City of Carmci, Indiana; Approving, a Statement of Economic interests (Eihies Board), . Councilor Sharp made a motion to move this item into business. Councilor Snyder seconded. Councilor Sharp presented this item to Council. There was brief Council "discussion. Councilor Carter referred to City Attorney; Doug Haney, for clarification. Councilor Griffiths made a,motion to approve Resolution CC-02-02-0901. Councilor.Sharp seconded: There was'no.Counctl,discussion. Council President Seidensticker called for the question: Resolution CC-02-02-09-01 was adopted 7-0. Council President Seidensticker announced Resolution CCA2-02-09-02; A Resolution of the Common Council of the City of Cannel; Indiana, Disbursing Arts Fund Monies (5213; 500). Councilor Sharp made a motion to move this item inio,business. Councilor Rider secorided. 'Councilor Sharp presented this item to CounciL Clerk-Treasurer, Diana L. Cordray, addressed the Council. Mayor Brainard addressed the Council. Councilor Griffiihs.made a motion to approve Resolution CC-62-02-09-02. Councilor Sharp seconded. There was no Council discussion: Council President Seidensticker called for the-question. Resolution CC-02-02-09-02 was adopted 6-0 (Councilor,Accetturo abstained). There was brief Council discussion. OTHER BUSINESS 1. Notice of Cancellation of Outstanding Warrants for Fiscal Year ;2006(IC 5-11-10.5) - Clerk-Treasurer. Diana. L. Cordray informed the Council that the Clerk-Treasurer is only required to notify Council of this.iriforihation,at a publi"cmeetitig. 2. City Council Appointments Carmel Redevelopment Commission (Tema expires `12/3 1/09, one year term); Two appointments. Council' President Seidensticker informed the Council that Rick Osborn had withdrawn his name for nomination. Councilor Sharp moved that Mr. Hammer be confinned as the Council appointmeht.by acclamation. Councilor Rider seconded. There was no Council discussion. Council. President Seeidensticker called for the question. Mr. Hammer was reappointed by acclamation 7-0. 2. Police Merit Board (Terms expires l/1/2011, two year term); One.appointment. Councilor Carter nominated Alana Shane (currently on thedoard). Councilor Sharp seconded. There were no other nominations: Council President Seidensticker closed the nominations. Councilor'Sharp made a motion to approve.Alana Shanetby acclamation. Councilor Griffiths°seconded. There was no Council discussion. Council President Seidensticker called for the question. Alana Shane wvas,reappointed by acclamation 7-0. 4 ANNOUNCEMENTS Councilor Sharp requested that Council President.Seidensticker make a ruling on abstentions al.future Council meetings. There was brief Council discussion. Mayor Brainard announced that:the City of Carmel was discussed oii a Boston local television station this evening and was also on CNN's inteinet page. Someone had posted on the intemet the directions to hack into message road signs,and-changetlw text. The, message that was changed on a message sign on Keystone Avenue stated "Raptors Ahead" instead of "Caution Ahead". EXECUTION OF DOCUMENTS ADJOURNMENT Mayor Brainard adjoumed`the meetiirg at 7:45p.m 1 ATTEST: Clerk-Treasurer Diana L. Cordray,. C Respectfully submitted, Clerk-Treasurer Diana L. C" •ay, LSMC Approved, / M yor James Brainard r. OV0210 CC %icoJPg % inpteB CARMEL REDEVELOPMENT COMMISSION FEBRUARY 2, 2009 CITY COUNCIL REPORT Financial Matters: The CRC ended 2008 with a fund balance of $5,412,000 CRC has approved 'a 2009 budget of $25,805,000 CRC Public/Private Partnerships: 1. City Center- CRC/Pedcor LLC. (Parcel #5) a. First Phase is under construction with a planned opening spring of 2010. b. The Motor Court entry will serve the Performing Arts Center and future hotel. Construction is underway to include extending underground parking under motor, court. 2. Indiana Design Center- CRC/Pedcor LLC. (Parcel #12) a. Underground garage will be complete April 2009, with a turn over to the City at that time. It will be available for public parking in May 2009. b. Main building shell to be complete April 2009 along with east/west street (Robert Indiana Avenue) and,adjacent surface parking areas. Developer has lease proposals for 5A o of building area. 3. Northeast Corner of Main & Range Line (Parcel 451) a. Owner of Property, -National City Bank, has solicited proposals from developers for a mixed-use development to replace existing branch bank. National City is currently evaluating developer partnership proposals. 4. Arts District Lofts & Shoppes - CRC/Keystone Development (Parcel 447) a. Project Agreement signed with the developer b. CRC is proceeding with site demolition, utility relocation and environmental sub- surface excavation. c. Relocation of Peele House (Yellow House) by CRC is being coordinated to move to a site on North Range Line through the assistance of the City's Department of Community Services and City Legal Department. d. Developer is currently bidding the pre-cast concrete package for the two-level, 400 car, below grade parking structure e. Developer will submit final exterior elevations to CRC for approval 5. VFW-CRC Relocation Project (Parcel #49) a. CRC has signed a term sheet with the VFW to relocate their post. b. CRC has purchased the Apostolic Church property on Main Street and Old Meridian ($1,000,000) C. CRC will remodel and add-onto the existing church building and "carve out" a piece of land to be deeded to the VFW. The balance of the property will be "bundled" into an RFP to developers for sale based on CRC's vision for the use of the property. d. Goal is to relocate VFW by May 2009 6. Old Town Parking-CRC/Building Owners (Parcel #62) a. CRC currently owns property between Range Line Road and First Avenue (behind the Old Town Tavern) designated as Arts District public parking. b. CRC is discussing and making offers to businesses to consider combining their surface parking. areas with the CRC's property to make it uniform and organized and make efficient parking area that could double the parking count. c. CRC has currently started new infrastructure work on the site to solve the existing storm water problemsthat effect.the current business owners and will follow with relocation of overhead power lines to underground providing service to all adjacent buildings. 7. Arts District North Gateway - CRC (Parcel #48) a. All issues with adjacent property owners have been resolved. b. Construction to start the first week of February 2009, with estimated construction time at 30-60 days (weather permitting). 8. Performing Arts Center (Parcel #7-A) a. Final bid packages have been received for interior finishes and appear to be within budget. b. Construction schedule is still within Construction Manager forecast with building substantial completion set for July 2010, weather permitting. July 2010 will start acoustical testing for approximately three months. c. Project is on budget based on last bids received 9. Energy Center (Parcel #7-C) a. Energy Center and underground tunnels are substantially complete. The underground tunnels connect the Energy Center to the concert hall with provisions to tie into theatre and office building. b. Testing and training of staff is on-going with plans to provide hot & chilled water to the concert hall to provide temporary heat for internal construction during spring 2009. c. Provision made in Energy Center interior to add modules to provide for future energy needs in existing city buildings. 10. Theatre - CRC/Pedcor LLC (Parcel #7-C) a. Theatre (seating 600) interior layout being finalized b. Theatre structure.moving west to anchor northwest comer of mixed use development including office buildings, parking structure and Energy Center. c. Cost estimate being prepared to verify $12,500,000 budget. d. Anticipate Spring 2009 construction start. ] 1. Parking Structure - CRC (Parcel #7-C) a. Final construction plans being completed, ready for bidding late February 2009 b. Included in garage is an additional underground storm water detention system to serve parts of City Center Avenue, the new concert hall, Village Green and theatre/garage projects. c. Anticipate spring 2009 construction start with completion late summer 2010. 12. Old City Street Department Site.and Adjacent. CRC Property (Parcel -914) a. CRC is working with Street Department:and Board ofPub] it Works to use site for construction staging and,constniction parking for Arts -District;Lotts project. b. E14neei=!will-attempt to lay-out, proposal for more efficient use to maximize site including=adjacent CRC owned property to west of site, Arts & Deli ri Drstrict'TI date: 1. Upcoming-Events a. Valentine's,Day Gallery ?Valk -. Saturday;: February 14", 2009, 5,-10 p :m.. 2. New-Merchant. Update a: Edward, Jones Investments (Kell)+Hindlnan) is now open at`39 W. Main: Street b. Idology.Design (inter'tor design;COmpany) is opening,in;one of the Motion: and Main_ multi-use town-homes at:Fourth Ave. SW and-Main Street: 3. Marketing Report a. CRC has approved the.inarketing budget with the,. Scope of Work ready to be signed. 4