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Home My WebLink AboutCorrespondenceto WEIHE TI\L-11\ Sl~ll 1 1 H ~ . ENGINEERS Land Suroeying (Civl Engineering Landscape Rrchitecture build with confiders ce° %~ !_ \\ y, , I____ _`~. ,~ ~~~~~ .,,~:. ~ `;, i F,` ~ ~ xt `~. To: Dept. of Community Services Project Firestone Service Center One Civic Square, 3'" floor Job #: W08-0700 Carmel, IN 46032 Attrt: Connie Tingley Phone: 571-2417 Fax 571-2426 Date: 6 February 2009 Re: PC submittal We are sending you ®Attached ^ Under separate cover via Courier the following items: ^ Shop Drawings ®Prints ^ Copy of Letter ^ Product Data ^ Specifications ^ Meeting Minutes ^ Samples ^ Change Order(s) ^ Inspection Report ^ ^ Sketches/Drawings ^ Application(s) for Payment ^ Sets ^ Copies Document Date Document Number Description 15 11 x 17 plan set 1 CD contain construction set of 24 x 36 These are transmitted as indicated below: ^ Approved ^ Approved as Noted ^ Not Approved, Revise and Resubmit ^ Action Not Required ^ Action Indicated on Item Transmitted ^ For Signature. Return Copies to Us ^ For Your Review or Use ^ For Your Review & Comment ^ As Requested ^ For Your Records ^ For Your Approval Remarks: By~ Jamie Shinneman cc: 10505 N. College Avenue ' IndianapolisJN 46280 aeihe.nm I. 3171546-6611 800145$-fi40ft Fax: 3171 543-0546 AIIen R Weihe. CH. L.S. - Careidem ~ e WEIHE ENGINEER S ~arrd Surveying (Civil Eng(neering Landscape fvchitecture T11L-11\ Sl~ll 1 1 HL Buifd witH confidence" ^_. ~..„\ / - ~,~. t~E4~~;~t~~~J ~\, ~ ~~ ~ ~ _ r' 1 ~~~~ To: Dept. of Community Services Project Firestone Service Center~~ .~ One Civic Square, 3"' floor Job #: W08-0700 Carmel, IN 46032 Phone: 571-2417 Atln: Angie Conn Fax 571-2426 Date: 6 February 2009 Re: PC submittal We are sending you ®Attached ^ Under separate cover via Courier the following items: ^ Shop Drawings ®Prints ^ Copy of Letter ^ Product Data ^ Specifications ^ Meeting Minutes ^ Samples ^ Change Order(s) ^ Inspection Report ^ ^ Sketches/Drawings ^ Application(s) for Payment ^ Sets Document Document Description ^ Copies Date Number 1 construction set These are transmitted as indicated below: ^ Approved ^ Approved as Noted ^ Not Approved, Revise and Resubmit ^ Action Not Required ^ Action Indicated on Item Transmitted ^ For Signature. Return Copies to Us ^ For Your Review or Use ^ For Your Review & Comment ^ As Requested ^ For Your Records ^ For Your Approval Remarks: By: Jamie Shinneman cc: IOS115 N. Collega AVame I. Indianapolis. IN 462AU I weihanm 17171 RA6-6G7I ? AOOI qi?-6y08 fos:3171 E43-0546 Allan H. Weihe, PE, L5.-Pmsidem Page 1 of 4 Conn, Angelina V From; Brewer, Scott I Sent: Thursday, February 05, 2009 11:34 AM To: 'Jamie Shinneman'; Holmes, Christine B Cc: Conn, Angelina V; Bob Gaffer; David Olson; dfischer@amcondc.com; Eric Carter Subject: RE: Carmel Firestone Service Center Landscaping Dear All: Just to let you know: Bob Gaffer of Weihe called me this morning to make sure that everything was worked out on the revisions to the Firestone landscape plan, which they plan to have submitted in final form tomorrow. We discussed the options, and determined that the actual planting location of the "added" tree and shrubs will be field located in the end cap island at the southeast corner of the property by the installation landscape contractor reference both the curb and waterline locations. That was my suggestion. The plan does meet the ordinance requirements with the variances applied for. Scott Brewer, City Forester Environmental Planner, DOCS City of Carmel, One Civic Square Carmel, IN 46032 PH: 317-571-2478 FAX: 317-571-2426 Urban Forestry is the center of sustainability for municipalities From: Jamie Shinneman [mailto:shinnemanj@weihe.net] Sent: Tuesday, February 03, 2009 2:47 PM To: Holmes, Christine B; Brewer, Scott I Cc: Conn, Angelina V; Bob Gaffer; David Olson; dfischer@amcondc.com; Eric Carter Subject: RE: Carmel Firestone Service Center Landscaping Guys, Thank you for your responses. I believe that we can make this work. Please take a look at the attached PDF down in the SE corner of the site in the island we've been discussing for the additional plantings. There is a water easement as well as a D&UE as you mention. The physical water line is installed right along our East property line. There are no physical drainage or utilities either existing or proposed in the remaining area of this proposed island. Here is what I'm proposing. We have about 6 feet of room between the curb line and water easement line. We can plant the shade tree and 5 shrubs 3' beyond the water line easement no problem. The shrubs would be outside of the 15' DBUE easement as well, but the shade tree is slightly within that D&UE. Again, there are no physical drainage or utilities planned here and we are the last outlot to this development. Is this an acceptable compromise given the nature of this last outlot and all of its physical constraints to satisfy all parties involved on a 0.97 ac outlot? Thanks, Jamie James K. Shinneman- P.E. Director. Commercial & Institutional Development Weihe P.neineers, [nc. 10505 N. Colle<_e Avenue Indianapolis. Indiana 4(280 317 ~ R46 - 6(i I I aoo ~ as2 - 6aoa 317 ~ 843 - 0546 fac~ 317 ~ 506 - 5210 ce[! wcihancl 2/5/2009 Page 1 of 2 Conn, Angelina V From: Jamie Shinneman [shinnemanjC~Jweihe.net] Sent: Tuesday, February 03, 2009 12:56 PM To: Brewer, Scott I Cc: Conn, Angelina V; Holmes, Christine B; Bob Gaffer; David Olson; dfischerQamcondc.com Subject: Carmel Firestone Service Center Landscaping Attachments: DSCN9791.JPG; 2009-01-20-page2.pdf; L101.PDF Scott, I see your point regarding the additional 4 parking spaces. We need to add another shade tree and 5 shrubs due to the addition of the 4 parks and can commit to adding those on the site somewhere. The parking on the south perimeter was not an addition of any impervious area by the way. The previous submittal just showed this paved area without parking striping. We've actually increased the pervious area by adding an island on the east end of those 4 parking spaces to help protect the parks, provide more green space and define the entrance there better. Perhaps the shade tree and 5 shrubs we need could be added there. The 15' electrical easement came up recently in our survey research and has been reflected on the updated survey as well. The actual electric line is on our south adjoiners property. Since we shifted our south curb line 4' to the north per your request, we were able to shift the majority of our proposed landscaping to the north out of this 15' easement as well. Yes we are aware of the buried telephone orrthe north line. Our neighbors have actually overlapped into our property with their landscaping too as shown on our survey and attached picture. In fact, it appears their trees are probably on our lot. You can see the underground telephone flags in the picture too. We had only picked up the mulch line on our survey. If it helps, we could push our north curb line to the south by 2 feet to give more soil volume similar to what we did on the south side. The reason I can only go 2 feet on the north side is because our main drive aisle is currently 26'. Reducing it by 2 feet would put us at our minimum 24' wide drive aisle. Would this be acceptable to you? Thanks, Jamie James K. Shinneman, P.E. Director, Commercial & Institutional Development Weihe Engineers, Inc. 10505 N. College Avenue Indianapolis, Indiana 46280 317 ~ 846 - 661 I 800 ~ 452 - 6408 317 ~ 843 - 0546 fin 317 ~ 506 - 5210 cell wcihc.net -----Original Message----- From: Brewer, Scott I [mailto:SBrewer@carmel.in.gov] Sent: Monday, February 02, 2009 4:59 PM To: Jamie Shinneman; Scott Rucker Cc: Conn, Angelina V; Holmes, Christine B Subject: Carmel Firestone Service Center Dear James: I received the revised version of the Firestone plan set. I was not aware you were adding parking on the south perimeter, nor was I aware of the 15 foot buried electrical line easement on that perimeter as well. Are these something new that came up? You apparently have a buried telephone cable on the north perimeter as well. 2/3/2009 WEIHE ENGINEER S land S~rveping (GIvi1 Engineerl:7~ an~3sca{~e Hrchiiecturo Eni]n k~iflz confidence'" TRANSMITTAL , To: City of Carmel -ROCS Project Firestone Service Center One Civic Square, 3rd floor Job #: W08-0700 --~ \. \. k~;'1"+' Eta Lr).;J t Carmel, IN 46032 Attn: Phone: 571-2478 Fax 571-2426 Date: }8rE8- S~J~••~j ~/~t ~ ~~ ~~ Re: Special Studies Submittal We are sending you ®Attached ^ Under separate cover via Courier the following items: ^ Shop Drawings ®Prints ^ Copy of Letter ^ Product Data ^ Specifications ^ Meeting Minutes ^ Samples ^ Change Order(s) ^ ]nspection Report ^ ^ Sketches/Drawings ^ Application(s) for Payment ^ Sets Document Document Description ^ Copies Date Number -1-E}~ Construction Plans and building elevations These are transmitted as indicated below: ^ Approved ^ Approved as Noted ^ Not Approved, Revise and Resubmit ^ Action Not Required ^ Action Indicated on Item Transmitted ^ For Signature. Return Copies to Us ^ For Your Review or Use ® For Your Review & Comment ^ As Requested ^ For Your Records ^ For Your Approval Remarks: Bv: Jamie Shinneman cc: 705(5 N. College Av~me ', h~dianapu Gs. IN JG2R0 ~ weihe.ne~ ~ 377#P46-Gbll ~. 300 1 452-6d0R ; Far 3171 843-0546 Alton I i_ U~cihu, CE. I_S. - I'rcaidenl Page 1 of L Conn, Angelina V From: Brian Shapiro [brianQshapiros.com] Sent: Wednesday, January 28, 2009 12:19 AM To: Conn, Angelina V; Hollibaugh, Mike P; Ieo.dierchmanCQ?opco.com Cc: Rider, Kevin D; Carter, Ronald E; Sales Dpt.-Miller Sales Corp. Subject: Firestone With respect to the plan commission issues: Firestone: Less Georgian than ll~e old one in City center, very poor design. Does not follow lead of the rest of the development. Should be all brick Building is not high enough and not in scale with the bank and retail building. White signagc Good luck on this one. Brian Angie, can you please forward my comments to the committee. Thanks, Brian 1/29/2009 Carmel Firestone -landscape comments Conn, Angelina V Page 1 of 3 From: Brewer, Scott I Sent: Tuesday, January 27, 2009 11:08 AM To: 'Bob Gaffer'; Conn, Angelina V Cc: Jamie Shinneman Subject: RE: Carmel Firestone -landscape comments Sensitivity: Confidential You are correct. Thanks for asking! My comments have been addressed. Scott Brewer, City Forester Environmental Planner, DOCS City of Carmel, One Civic Square Carmel, IN 46032 PH: 317-571-2478 FAX: 317-571-2426 Urban Forestry is the center of sustainability for municipalities From: Bob Gaffer [mailto:GafferB@weihe.net] Sent: Tuesday, January 27, 2009 10:53 AM To: Brewer, Scott I; Conn, Angelina V Cc: Jamie Shinneman Subject: RE: Carmel Firestone -landscape comments Sensitivity: Confidential Scott, Thanks for the input. In case you hadn't heard, we committed to an additional 4' widening for the planting strip on the south perimeter. This allowed us to keep a minimum 24' wide drive aisle south of the building. I just wanted to be certain about what you meant by allowing more soil volumes in this area. Am I correct in saying that you only wanted the wider space and were not expecting more landscaping plantings? Thank you, Bob -----Original Message----- From: Brewer, Scott I [mailto:SBrewer@carmel.in.gov] Sent: Monday, January 26, 2009 4:54 PM To: Bob Gaffer; Conn, Angelina V Cc: Jamie Shinneman Subject: RE: Carmel Firestone -landscape comments Sensitivity: Confidential One of the last times I had spoken to Shaun about this site plan, I said that I did not have a real problem with it because of the type of use and site, but I was wondering if he could add or increase the planting area along the south side of the plat to give the trees more soil volumes. It looks as if the soil volumes you are not planting around the building could be made up for by widening the planting strip on the south perimeter. I did not ever hear back from Shaun on that subject. Scott Brewer, City Forester Environmental Planner, DOCS City of Carmel, One Civic Square Carmel. IN 46032 1/29/2009 Carmel Firestone -landscape comments Conn, Angelina V Page 1 of 2 From: Bob Gaffer [GafferB@weihe.net] Sent: Monday, January 26, 2009 9:44 AM To: Brewer, Scott I; Conn, Angelina V Cc: Jamie Shinneman Subject: RE: Carmel Firestone -landscape comments Sensitivity: Confidential Scott, I am takig over this project for Shaun. The BZA is tonight and I just wanted to get your thoughts about our proposal for the Reduction in Required Base Building Landscaping. The reason that I ask is that we have not seen a staff report for this yet. Please let us know and feel free to ask any questions you may have. Thank you, Bob Robert L. Gaffer, M.S., E.I. Designer, Commercial & Institutional Development Wcihc Engineers, Inc. 10505 N. Collcac Avcnuc Indianapolis, Indiana 4(1280 317846 6611 800 ~ 452 - 6408 317 ~ 843 - 054( fax weihe.net -----Original Message----- From: Brewer, Scott I [mailto:SBrewer@carmel.in.gov] Sent: Monday, January O5, 2009 10:54 AM To: Shaun Ryan; Cann, Angelina V Cc: Jamie Shinneman; Scott Rucker Subject: RE: Carmel Firestone -landscape comments Sensitivity: Confidential Shaun: That is correct, and if you could either include it in your plan set. or on your plan, that would be sufficient. Thank you very much, that resolves my issues with this submittal. Scott Brewer, City Forester Environmental Planner, DOCS City of Carmel, One Civic Square Carmel, IN 46032 PH: 317-571-2478 1/26/2009 Page 1 of 1 Conn, Angelina V From: Holmes, Christine B Sent: Wednesday, January 07, 2009 4:51 PM To: Conn, Angelina V Subject: Firestone & Indigo conditions etc. Angie, I put some print-outs of the MEP's drawings for Firestone on your desk. They were submitted in response to the Dept's wanting to know about mechanical screening. Apparently, they're only going to have adomestic-sized A/C unit in the corner of the building where it forms an L, so it will be fully screened from 421 and hard to see from even that side of the property. They're supposed to submit more detailed drawings, or at least a site plan showing the location, before the full Commission. The Committee also tabled them when Rachel pointed out that they're going to need at least a few variances for their signs, and that she hadn't heard from them since October. The signs are handled by Firestone itself, not its contractors, so we're also sitting on their bufferyard etc variances until the sign issues are cleared up. Then they can go back before the Committee, and in front of the BZA. Hotel Indigo was sent forward with several conditions -that the landscaping be finally approved before ii goes to full Commission, that they use stucco instead of EIFS, and a couple of others that are scribbled in my notes in the Dept report. Christine Christine Barton-Holmes, LEED AP Planning Administrator Department of Community Services City of Carmel One Civic Square Carmel, Indiana 46032 317.571.2424 317.571.2426 fax Please amsidar the cnvironmrni bcrorc printing 1/8/2009 Carmel Firestone -landscape comments Conn, Angelina V Page 1 of 2 From: Brewer, Scott I Sent: Monday, January O5, 2009 10:54 AM To: 'Shaun Ryan'; Conn, Angelina V Cc: Jamie Shinneman; Scott Rucker Subject: RE: Carmel Firestone -landscape comments Sensitivity: Confidential Shaun That is correct, and if you could either include it in your plan set. or on your plan, that would be sufficient. Thank you very much, that resolves my issues with this submittal. Scott Brewer, City Forester Environmental Planner, DOCS City of Carmel, One Civic Square Carmel, IN 46032 PH: 317-571-2478 FAX: 317-571-2426 Urban Forestry is the center of sustainability for municipalities From: Shaun Ryan [mailto:RyanS@weihe.net] Sent: Monday, January O5, 2009 10:34 AM To: Brewer, Scott I Ce: Jamie Shinneman; Scott Rucker Subject: Carmel Firestone -landscape comments Sensitivity: Confidential Good morning Scott, I just wanted m verify with you what we had discussed regarding one of your TAC comments regarding the landscape plan for the proposed Firestone project at Weston Pointe. You had requested [ha[ we show the existing landscape along the western property line (Michigan Rd) that was installed by the developer and is currenfly in place. If I recall correctly, you said we could include the overall landscape plan from Weston Pointe Development [o satisfy you request. Please verify that this is correct. We have obtained a pdf copy of [he overall landscape plan and would be more than happy to include it in our plan set, and we would also like to be able to tell the Special Studies group tomorrow that this satisfies your request to show the existing landscape. Please let me know when you get a free moment. Thanks. LI: WEIHE E~N7G~I N.Gq:'R-iS lard Surveying fCiril Engineeri~7 ,._ lard~ape~Nr.F:~ac3ure, Y 1 t (t :~W(lrl ~''C.(1 ~I17~1 (rt R C~C~ Shaun Ryan, RLA, ASLA Project Manager, Commercial & Institutional Development Weihe Engineers, Inc. 10505 N. College Avenue Indianapolis, Indiana 46280 1/5/2009 Carmel Firestone -landscape comments 317 ~ 846 - 661 I 800 ~ 452 -6408 317 ~ 843 - 0546 fnz 317 ~ 432 - 9328 cell weihe.ne[ Page 2 of 2 This message and any tiles transmitted with it are confidential, may contain privileged information which is intended solely for the receipt, use and benefit of the intended recipient of this email. h you are no[ the intended recipient, be advised that dissemination, distribution, printing or copying of this message is strictly prohibited and may result in legal liability on your behalf. If you receive this message in error, or are not [he named recipient, please notify the sender at either the email address or telephone number above and delete this email from your computer. Thank you. 1 /5/2009 WEIHE 11\i 11\ ~71V111 1 tiL To: Dept. of Community Services One Civic Square, 3b floor ENGINEERS land Sueveying ~ Civil Engineering Landscape Architecture f7uild xifh cnafidett ce" Firestone Service Center Job #: W08-0700 Carmel, IN 46032 Phone: 571-2417 Atm Arrca'e CaYt1Chstire Bahnt•HoYnes Fax: 571-2426 Date: 12/29/08 Re: Special Studies Committee Packets We are sending you ®Attached ^ Under separate cover via courier the following items: ^ Shop Drawings ®Prints ®Copy of Letter ^ Product Data ^ Specifications ^ Meeting Minutes ^ Samples ^ Change Order(s) ^ Inspection Report ^ ^ Sketches/Drawings ^ Application(s) for Payment ^ Sets ^ Copies Document Date Document Number Description 8 Information Packets 3 Approval letters from TAC members These are ffansmitted as indicated below: ^ Approved ^ Approved as Noted ^ Not Approved, Revise and Resubmit ^ Action Not Required ^ Action Indicated on Item Transmitted ^ For Signature. Return Copies to Us ® For Your Review or Use ^ For Your Review & Comment ^ As Requested ® For Your Records ^ For Your Approval Remarks: ~ ~ . %' - ,:' 10505 N_College Asenue 'I bidianapolis, IN -062A0 'i uefhe.net ', 3111 A4h-ti(ilI i ffiIIlI4?3-CxiOR Fnx: 3111 R43-OSA6 Allan H. weihe, P.L-., L.S.-Pmxiden~ <y~;;F G,i; ~,.. t S ,j ~ ~ `.' t ~ CitV of Carmel ~~~~ `~""""~~ DEPARTMENT OF COMMUNITY SERVICES December 18, 2008 Jamie Shimteman Weihe Engineers 10505 N Collcgc Ave Indianapolis, IN 46280 RE: Weston Pointe- Ontlot 2 Firestone Dear Mr. Shinneman The following letter represents comments for this project specifically addressing the area of alternative transportation. I have reviewed the revised drawings dated December 16, 2008 and the comments Gom the Alternative Transportation review have been satisfactorily addressed. We'rcquest that all responses to our comments be provided in writing. Failure [o provide written responses may result in delay of the review process. It is critical that this office be made aware of all modification made on the plans being re-submitted, particularly if any such changes arc considered "new" or fall outside of our previous reviews. Please provide revised plans indicating all revisions. Please notify us of any changes and specifically state any changes, including changes resulting Gom Plan Commission, Special Studies or other committee meetings. The Department df Community Services reserves the right to provido additional comments based on subsequent reviews. Ifyou have questions, please contact me at 571-2417. Sincerely, ~---~~~ David Littlejolin Alternative Transportation Coordinator Department of Community Services cc: Angie Conn, Department of Community Services Engineering Department Review Project Filc Page l ONG CHIC SQOARG CAKMEL, INDIt1A'A 46032 317/571 ?417 LIE WEIHE ENGINEER S December 16, 2008 Mr. David Littlejohn Alternative Transportation Director Department of Community Services One Civic Square Carmel, IN 46032 RE: Weston Pointe - Outlot 2 Firestone Dear Mr. Littlejohn: This letter is in response to your Construction Plan Review comments letter dated November ]4, 2008 for the above referenced project. We have prepared the following responses to the plan review comments listed below. Alternative Transportation Review Comments 1. Comment: Please see the City of Carmel's Parking Ordinance in order to determine the correct specificafions and construction details for the bicycle parking structures. Response: The bicycle parking structure has been changed to a "U" type structure, a detail has been added to sheet C201. Should you have any further questions or requests for additional information pertaining to this project review, please contact me at 317-846-6611. Sincerely, 1 ~„~,....~ l~ James K. Shinneman, P.E. Director, Commercial & Institutional Development °`~"'~- a~ ~ ~ Hamilton County Surveyor's Office . One Hamilton County Square, Suite 188 ' Noblesville, Indiana 46060 'e os ,wo` Office: (317) 776-8495 Fax: (317) 776-9628 Outlet Permit Permit Number: 0-2008-00156 Issue Date: 12/17/2008 Temporary: N Drain Name: LONG BRANCH Project Name: Firestone Service Center Project Type:Commercial Engineering Firm: Weihe Number of Outlets:l Plan Project Id: W08-0700 Outlet Type: Indirect Tile Size, Type, Length: 15" RCP 42' Purpose: drainage outlet Project Location: NE Corner of Weston Pointe Dr. and US 421 Applicant: WEIHE ENGINEERING 10505 COLLEGE AVE N INDIANAPOLIS,IN 46280 Contact: Jamie Shinneman, Weihe Eng. (317)846-6611 Conditions for Approval: FOLLOW CONDITIONS SET FORTH BY THE HAMILTON COUNTY SURVEYOR'S OFFICE AND APPROVED PLANS. INSTALLER SHALL NOTIFY THE HAMILTON COUNTY SURVEYORS PERMIT INSPECTOR 48 HOURS PRIOR TO INSTALLATION. CALL 317-776-8495 TO NOTIFY AND SCHEDULE AN INSPECTION. Parcels: Parcel No:17-13-06-00-00-033.002 r- rf_ r _ .- f Surveyor: /vf1 Twp: Clay Date: Print Dale: Wednesday December 17, 2008 4:22 pm Page 1 of 1 Construction/Stormwater Pollution Prevention Plan Technical Review and Comment Form 1 Project Name: ~ Firestone Service Center County: Hamilton Plan Submittal Date: 12/17/08 Hydrologic Unit Code: 5120201120080 Project Location Description: NE Corner of Weston Point Dr and US 421 (Michigan rd) Latitude & Longitude of point of discharge: 39d56'S0" n 86d14'2-" w ~ Civil Township: Clay Quarter: sw Sectiou: 6 Township: 17n Range: 3e o ,--. - .. ., .. -„ ro Project Owner Name: Amcon Design and Consultants ~ Contact: Chris Kloiber Address: 20633 Watertown Ct Suite 200 City: Waukeshia State: WI Zip: 56186 •o Phone: 262-707-9944 FAX: 262-707-9510 E-Mail: ~, A" ,. ~ ~... m=,. Plan Preparer Name: James Shinneman Affiliation: Weihe Engineers Address: 10505 N college Ave City: Indianapolis Stale: IN Zip: 46280 Phone: 846-6611 FAX: 843-0546 E-Mail: shinnemani(a~weihe.net Review Date: 12/17/08 3 Principal Plan Reviewer: Robert Thompson, RLA Agency: Hamilton County Surveyor s Office ~ Address: 1 Hamilton County Sq. #188 ~ City: Noblesville State: IN Zip: 46060 n+ Phone: 776-8495 FAX: 776-9628 E-Mail: rct(a~co.hamilton.in.us Assisted By: ~ PLAN IS ADEQUATE: A comprehensive plan review has been completed and it has been determined that the plan satisfies the minimum requirements and intent of 329 IAC 15-5. ^ Please refer to additional informahon included on.Ihe fdlowtng page(s). m -n t~~ ,~ n ^ f c You do not need to Submit Notue t (NOI)..5ln e this project is disturbing a ac Should land Inte n .. disturbing acttvrty take place rn the area marked "undisturbed'" then a Rule 5 permit will be required. ,. _., ,. . ^ A prehmmary plan review hassbeen completed; a comprehensive review wtll no[~be completed within the 28-day ,v review period. The reviewiug,authority reserves th ~%ght¢t~ perform a comprehensive review at a later date and revisions to the plan,may~be required at that time to address deficiencies ~'~. ~'~ ~f '`, ^ Please refer to additional inf ormahon included on th e fo llowin page(s) ~ - ~ ,& ~, g . ~Etn .t.~ `~ ~ d i ^ Submit Notice of Intent (NOI). flttach a copy ofthts„cover page when submitting the NOI to the Indiana Department of Environmental Manag`em rit~y,nstruckon actrvettes.;may, begin 48 hours following the submittal of kvt t~ "ti~kJ ~ :. ,~ r the NOI A eopyloj the NOI must also be senLtb the ACS'O:S j~'~ ~ s ~. . .;,.. __.._._ ,_ ,t ~~.. stY,,, 'Fax yl ~~:.. .::.. ^ PLAN IS DEFICIENT ^~Stgntficant ef cre > denl iHed durmgvt he plan d ~ies we iew., ~~ : n ~ ~ x i~ rev g '. ^ Please refer to additional information mcl'uded on the followin -page(s).f 4 i k ~ re ..nl-.c.. «. n ^ DO NOT Hie a Notice of Intent for [his'projeci ~_ ' ~ ~'°`m" , ^ DO NOT commence land disturbing activities until all derciencies are adequately addressed, the plan re- w r submitted, and notification:has%been received lhaL[he.minimum,regwrements have been satisfied. -. ^ Plan Revisions ^ Deficient Items should'be mailed o%delivered~to the Principal Plan Reviewer identified in the'Plan•Review-Section above. Hamilton County Surveyor 12/17/2008 December 16, 2008 Ms. Angie Conn Planning Administrator Dept. of Community Services Planning & Zoning One Civic Square, 3`d Floor Carmel, IN 46032 LIE WEIHE ENGINEER S Land Surveying iCivil Engineering r'~"~ ¢]fj Landscape Architecture ~ -, Build n•iih cnnf(dence'" ~~ -° .~ Gu~~ RE: Weston Pointe-Firestone Service Center Dear Ms. Conn: This letter is in response to your Planning/Zoning Dept. Review comments letter dated October 23, 2008 for the above referenced project. We have prepared the following responses to the plan review comments listed below. 1. Comment: Please add Docket No. 08100011 DP Amend/ADLS to the plans. Response: The note has been added to sheet 0001. 2. Comment: Please provide a copy of the official list of adjacent prope~~ty owners, from the Hamilton County Auditor's Offtce. Response: A copy of the adjacent property owners list was provided on 11/19/08, and a copy has been included with this submittal. 3. Comment: Please provide a filled out/notarized affidavit of notice of public hearing (see application). Response: A copy of the notice was provided on 12/05/08. 4. Comment: Provide the notarized Affidavit of Public Notice Sign Placement, see application. Response: A copy of the notice was provided on 12/05/08. 5. Comment • Remember to include the Findings of Fact form in the Plan Commission information packets. Response: The form was included in info packets provided on 12/05/08. IOSO~N. College Avenue Indiznzpolis, IN 46280 weihe.net j 3171846-6611 8001452-640R Fux: 3171 R43-OSdfi AIIan H. Wcihc, P.E., h.S. - Pnrvsidcnt LI~ WEIHE Weston Poinle -Firestone Service Center ^ December 2, 2008 ENGINEERS Page2of5 6. Comment: Provide a filled out Noriee of Public Hearing form; see application. Response: A copy of the notice was p~'ovided on 12/05/08. o ~ Comment: Provide a copy of zhe site plan overlaid upon the aerial photo of the site. Response: The layout has been provided. 8. Comment: Contact the City Forester, Scott Brewer, for further discussion about the landscape plan. Response: The City Forester, Scott Brewer, has been contacted regarding this project. 9. Comment: Show/label the mechanical equipment location and how it is screened from view. Response: There will be one air conditioning condensing unit on the pavement at the southeast inside corner of the building. The building will screen the unit from view from Michigan Road 10. Comment: Please provide copies of your correspondence with TAC members. Response: Copies of response letters including original comments have been included with this submittal. 11. Comment: Bring material/color samples to the Plan Commission meeting. Response: Will bring sample board to Plan Commission meeting. ] 2. Comment: Add more windows or spandrel windows on the east elevation. Response: East elevation is redrawn with spandrel windows. Comment: Provide the landscape lighting (if any), details and specs. Response: There are no landscape lights planned at this time. 14. Comment: Please consider using LEED or 'green' site and building practices, such as solar panels, skylights, native plants, etc. Response: Native plants will be used on this site. H:~2AQ8\W08Q~OOWocsVComments~20081202 Cartncl Planning.doc LIE WEIHE Weston Pointe -Firestone Service Center ENGINEERS December 2, 2008 Page 3 of 5 15. Comment: Please consider using pervious pavers in all or part of the pmking area and/or creating a bioswale in or adjacent to the parking lot. Response: The design features have been considered. However due to limitations based on the size and nature of this business, this site has been designed with traditional pavements and a mechanical water quality unit. ~D Comment: BZA: Variance may be required for not having 8 ft. Offsets (recessions or projections) for buildings 90-ft or longer, per Section 23C.09.D. Response: We will seek a development standards variance +:o reduce the offsets. The building design is based on a prototypical Firestone building. ~~ Comment: BZA: a variance may be required .for the Building base landscaping (foundations plantings) not surrounding the entire building. Response: No comments from Scott Brewer regarding this were received. 18. omment: BZA: variances will be required for signage facing north and east. Also, for total number of signs and the total sign square footage exceeding 75 sg. ft. Response: Firestone's sign designer will work on this. 19. Comment: On the west facade, raise the sign slightly to relate better with the eaves. Response: Firestone's sign designer will work on this. 20. Comment: Provide the parla'ng lot pole light details, images. Response: Cut sheets of site lighting fixtures were provided in the Plan Commission info packets 21. Comment: Show/label the I S ft side yard setbacks. Response: The setbacks have been labeled. 22. Comment.• Provide pavement/curb details and specifications. Response: The details have been added to sheet C201. 23. Comment• Please provide the Zot cover percentage (which includes the building footprint and pavement). H:X2008\W080700AdocsVComments~20081202 Carmel Planning.doc LIE WEIHE Weston Pointe -Firestone Service Center ENGINEER $ December 2, 200A Page 4 of 5 Response: A lot cover percentage note has been added to sheet C 102. 24. Comment: Please add roof dormers to the building, so that it appears to he L5 stories, per chapter 23C.09C. See Walgreen's at the corner of 106`h and Michigan for an example. Response: West elevation is redrawn with three dormers 25. Comment: Add attic vents or windows to the larger dormers. Response: Elevations are redrawn with louvers at the gables and dormers 26. Comment: Please make building entrance more dominant, architecturally. Response: Entrance elevation redrawn with a large gable to make it appear more dominant 27. Comment: Split face block can only be used at the building base/foundation, per Section 23C.09.K. Try using pre-cast or synthetic stone for the pillars'. Response: Pillars have been redrawn with cast stone 28. Comment: Lighting Plan -foot-candles cannot exceed 0.3 foot-candles at the property lines. Response: The lighting plan has been revised. 29. Comment: Please think about replacing some of the excess number of parking spaces with green space. Response: The site has a 30-foot green belt to the west and meets all setback requirements. Firestone's desired parking ratio is 4 parking spaces per service bay. For the proposed building, the desired number of parking spaces is 40. We have reduced the amount of parking spaces based on the buildable area. 30. Comment: Signage: there are two multi-tenant ground signs along Weston Pointe Dr. .for the whole development. Will you be using one of the sign panels? Response: Firestone does not plan on using the multi-tenant sign. H:X008\W080700\does\Comments\2008120? Cannel Planning.doc LIE WEIHE Weston Pointe-Firestone Service Center December 2, 2008 ENGINEERS Page 5 of 5 3l . Comment: Directional signs are permitted (and exempt), as long as they are less than 3 sq. ft. in area and under 3 ft. tall. Response: Noted. We do not plan on using directional signs 32. Comment: Note: there is already a BZA variance granted to not have a 6-ft. wide perimeter planting strip, adjacent to the 30 ft. wide greenbelt. Response: Noted. 33. Comment: Additional comment may be voiced at the TAC Mee. ng. Response: Noted. Should you have any further questions or requests for additional information pertaining to this project review, please contact me at 317-846-6611. Sincerely, James K. Shinneman, P.E. Director, Commercial & Institutional Development H:\2008\W080700\docs\Commen[s\20081202 Carmel Planning.doe LI: WEIHE ENGINEER S December 16, 2008 Mr. David Littlejohn Alternative Transportation Director Department of Community Services One Civic Square Carmel, IN 46032 RE: Weston Pointe - Outlot 2 Firestone Dear Mr. Littlejohn: ~~iCaS This letter is in response to your Construction Plan Review comments letter dated November 14, 2008 for the above referenced project. We have prepared the following responses to the plan review comments listed below. Alternative Transportation Review Comments 1. Comment: Please see the City of Carmel's Parking Ordinance in order to determine the correct specifcations and construction details for the bicycle parking structures. Response: The bicycle parking structure has been changed to a "U" type structure, a detail has been added to sheet C201. Should you have any further questions or requests for additional information pertaining to this project review, please contact me at 317-846-6611. Sincerely, 1 ,„~,~.,,~, 1~ James K. Shinneman, P.E. Director, Commercial & Institutional Development ~~ ~.aF - n._ _.._i i - ~ ~ .. December 16, 2008 LIE WEIHE ENGINEER S °_.'~: _ . fiuil.l n'iih ~ uiliJr nrr. Mr. Ryan Hartman District Engineer Clay Township Regional Waste District 10701 N. College Avenue, Suite A Indianapolis, IN 46280-1098 RE: Firestone Service Station Dear Mr. Hartman: This letter is in response to your Construction Plan Review comments letter dated October 30, 2008 for the above referenced project. We have prepared the following responses to the plan review comments listed below. COVER SHEET 0001 1. Comment: Please take out Candy Feltner-'s name and insert Ryan Hartman for a contact. Response: Revision has been made. SHEET C702 & C105 2. Comment• Please show easement over the existing sanitary sewer including an instrument number. Response: The easement has been added to the plans. SHEET CI05 3. Comment: Please show up/down stream manholes with labels and elevations including TOR elevations as per asbuilts. Response: Manholes have been added per asbuilt information. SHEET C201 4. Carnment. Remove existing sanitary sewer details and insert CTRWD's updated detail drawings which can be found on our website at wwxtctrrvd.orQ. Response: Existing details have been removed from Sheet C201 and CTRWD's details have been added to sheet C202. IUl05 N. College Avenue Indiunapoli.. IA`46'_80 ~ccihe.ne~ 317 1 816-6611 SU01452-(rlUB ras: 31718:3-0544 .411un II. N'cihc. PE. I-.S. - Presidcm ^ Firestone Service Center LI: WEIHE November 17, 2008 ENGINEERS Page2of2 SHEET C301 5. Comment: Remove existing sanitary sewer specifications and insert CTRWD's updated specifications which can be found on our website at www. ctrwd. ore. Response: Existing specifications have been removed from sheet C301 and CTRWD's specifications have been added to sheet C302. GENERAL NOTES 6. Comment: Please provide a sanitary sewer application vith next submittal. Response: A sanitary sewer application has been included with this submittal. 7. Comrnent: Indiana Underground is now "8l1 ". Your Holey Moley symbol is outdated. Response: The Holey Moley symbol has been removed and replaced with new "81 I" symbol. 8. Comment: Oil/Grit Separator will be reguired. Please provide us with MEP plans and include the detail drawing for the separator. Coordination may be needed with our pretreatment coordinator (Mrs. Susan Nieto) to explain disposal requirements and limits. Response: Oil/grit separator unit has been added to the plans. Details can be found in the MEP drawings. 9. Comment: Please be aware that landscaping (trees, bushes, etc.) and the bicycle rack are in our easement and will not be restored if repairs to the main are necessary. Response: Noted. Should you have any further questions or requests for additional information pertaining to this project review, please contact me at 317-846-6611. Sincerely, James K. Shinneman, P.E. Director, Commercial & Institutional Development H:\2008\W080700\docs\Commcnts\20081117 CTRWD.doc - _ ~ v ~LI9~EIHE._~ : _ - - - ~ __ - _ ~~., t~ErN=GINEERS a~~nd ,.;.r, ~,,,~r,~r~~,~,. December 16, 2008 Mr. Robert Thompson, RLA Plan Reviewer Hamilton County Surveyor's Office One Hamilton County Square Suite 188 Noblesville, IN 46060-2230 RE: Weston Pointe -Firestone Service Center Deaz Mr. Thompson: -- - _ - This letter is in response to your Coostruction/Stormwater Pollution Prevention Plan Technical Review and Comment (Form 1) letter dated October 20, 2008 for the above referenced project. We have prepazed the following responses to the plan review comments listed below. Comment: On Sheet C104 under Erosion Control Notes delete all reference to Soil Conservation district and use "Hamilton County Surveyor's Office or MS4"change elsewhere on plans. Response: Revisions have been made. 2. Comment: On Sheet CI04 and C104a Section B #1 and elsewhere appropriate in Notes and Specifications #I shall read: "Before any earth disturbing or clearing a precon with the HCSO must take place. " Response: Revisions have been made. 3. Comment: My calculations show .97 ac of disturbed area which is 1.0 ac so a Rule S Permit is required. Response: The entire site contains 0.97 ac, however the landscaped areas between the retaining walls and Michigari Road will remain undisturbed. The proposed connecting sidewalk will extend between the landscaped areas to the existing sidewalk. This results in only 0.85 ac of disturbed area, which is less than 1 acre, so a Rule 5 permit is not required. 4. Comment: Cover sheet note #1 under General Notes shall be changed. Rule S Permit shall be obtained prior to Earth Disturbing Activity by the Owner not the contractor. 10505 V'. College Arenue Indianapolis. IN 462F0 ~~cihe.nct 3171X46-6611 NOII1452--8408 Fax: 3171833-(1546 Allan H. Weihe. CF,,, L.S. - Pmsidrn~ LIE WEIHE Weston Pointe -Firestone Service Center ENGINEERS November 17, 2008 Page 2 of 4 Response: A rule 5 permit is not required for projects disturbing less than 1 acre. 5. Comment: Sheet C104 legend is incomplete - Ivhat does the circled #1 mean? Gtlet protection? _4lso show construction limits, ~VOI posting, slrotir additional inlet protection for any existing inlets in the immediate ricinity of the project. Response: The circled #1 has been removed. Construction limits, and posting area are now shown. Inlet protection is shown on the existing inlet. 6. Comment: Concrete washout should be a minimum o; 50'_from any storm inlets. Response: The concrete washout is now 50' from any storm inlet. 7. Comment: Soil types map must describe not only soil types but their characteristics and limitations. Response: Revision has been made. 8. Comment.• Descizbe the soil contamination area, what is to 6e done with contaminated soil and why is it not listed in the pollutants of concern of the SWPPP? Response: The soil contamination area is not necessary for this project and has been removed from the plans. 9. Comment: Construction entrance detail lacks width and length specs. Response: Length and width specifications have been added to the detail. ] 0. Comment.• Need to add note about NOT (Notice of Termination) and its requirements. Response: NOT is not required for projects disturbing less than 1 acre. 11. Comment: O&M Manual needs to include a statement that all inspection and maintenance reports be sent to the HCSO and appropriate MS4. Response: The statement has been added to the O&M manual. 12. Comment: Make this SWPPP project specifc do not include BMP's or notes about BMP's that are not part of this project (Sheet C104a, seeding, etc.) Response: Noted. H:\20081W080700\docs\Commems\200811 I7 HCSO Porte Ldoc LI: WEIHE Weston Pointe -Firestone Service Center ENGINEERS November 17, 2008 Page 3 of 4 "'~ -- _r ~~~~-k n, .~. - «~ -: 13. Comment: In seeding and landscape specs: Do not use 12-12-12 as you have indicated. Only use phosphorous free fertilizer (I2-0-]2) or similar if soil tests show a phosphorous deficiency. Arose this acrd several q/ the above and below commcrrts have been made be%re in i-our plans fvr previous conrnrents -please make noie o/this. Response: The 12-12-12 fertilizer spec was quoted from the Indiana storm water quality manual. However, upon request of the Hamilton County Surveyor's Office, sheet C104a has been changed to give a 12-0-12 fertilizer spec. 14. Comment: Rule S is a Water quality Permit (Section A #8). Response: A rule 5 permit is not required for projects disturbing less than one acre. 15. Comment: Section A #]4 is incomplete. Response: The information has been added. 16. Comment: Section A #ll is incomplete a storm set~~er is not a receiving water. Response: The receiving water has been specified. 17. Comment: Sheet CI04 need to add,final grades, topa. Response: Final grades, spot shots, and slopes are shown on sheet C104. 18. Comment: Add HCSO to the list of agencies for spill response notification -delete Hamilton County Soil and Water. Response: The revisions have been made. 19. Comment: Sheet C104a Section C #5 eliminate all references to SWCD and insert appropriate agency (nor SWCD). Response: The revisions have been made. 20. Comment: In the Drainage Calc's the map in Section 1 is confusing and indicates that this project is in the Indianapolis Metropolitan Area revise map. Response: The map has been revised to remove reference to Indianapolis. H.`,2008\W080700\docslComments\20081117 HCSO Form Ldoc LIE WEIHE Weston Poin[e -Firestone Service Center E N G I N E E R S November 17, 2008 Page 4 of 4 21. Comment: Where is the oil and gas separator? Response: The oil and gas separator has been added to the plans. 22. Comment: Sheet C104a Section B #1 S Individual Building lots - NA. Response: Location of erosion and sediment control specs has been specified. 23. Comment.• Need erosion control sequence for specific erosion and sediment control measures. Response: Section B2 outlines the sequence for erosion and sediment control measures. 24. Comment: Include a copy of the t~,eekly self=inspection form on detail .r7aeet and insn-uctiolu for its use by the n•aiaed individual. Response: A copy of the inspection form has been added to sheet C202. Should you have any further questions or requests for additional information pertaining to this project review, please contact me at 317-846-6611. Sincerely, QG~Z~'! James K. Shinneman, P.E. Director, Commercial & Institutional Development H^LLOOR\W080700~dncsiComments\20081 117 HCRO Form l.doc ;. LIE WEIHE Weston Pointe -Firestone Service Center ENGINEERS November t 7, 2008 Page 2 of 2 Response: An indirect outlet permit has been included with this submittal. 6. Comment: What is the point of the cw•b turnouts and the end sections? I do not see a water quality benef t, due to the short travel distance. This design appears to have a potential for erosion between the curb turnouts and the end sections, along with the possibility that the runoff could travel in unintended directions. Would a different design work better? Response: This design is intended to maintain as much cover above the storm pipes as possible. Concrete flumes have been added to convey water from the turnout to the end section with gut causing erosion. 7. Comment: Please address any Phase II comments from HCSO Program Manager, Bob Thompson, along with these comments. 5.., - Response: The comments have been addressed. 8. Comment: Please note that further comments may be necessary at a later date. Response: Noted. Should you have any further questions or requests for additional information pertaining to this project review, please contact me at 317-846-6611. Sincerely, James K. Shinneman, P.E. Director, Commercial & Institutional Development H a2008\W080700\ducs\CommentsQ00Rl 117 HCSO.doc LI: WEIHE TRANSMITTAL To: Dept. of Community Services ENGINEERS Land Surveying I Civil Engineering Landscape Architecture Build w/th eonfidence° Project Firestone Service `.~(~ .F.,' t i ', ~i ~^} .,•~~ One Civic Square, 3itl floor Job #: WO&0700 Carmel, IN 46032 AtM: Angie Conr~Christine BattorrHdmes Phone: 571-2417 Fax 571 2426 Date: 12/16/08 Re: TAC Response We are sending you ®Attached ^ Under sepazate cover via Courier the following items: ^ Shop Drawings ®Prints ^ Copy of Letter ^ Product Data ^ Specifications ^ Meeting Minutes ^ Samples ^ Change Order(s) ^ Inspection Repor[ ^ ^ Sketches/Drawings ^ Application(s) for Payment ^ Sets ^ Copies Document Date Document Number Description 1 Revised Construction Plans 1 TAC Comment Response Letter 1 Copy of TAC corespondances 1 Revised Drainage Report These are transmitted as indicated below: ^ Approved ^ Approved as Noted ^ Not Approved, Revise and Resubmit ^ Action Not Required ^ Action Indicated on Item Transmitted ^ For Signature. Return -Copies to Us ^ For Your Review or Use ® For Your Review & Comment ^ As Requested ^ For Your Records ^ For Your Approval Remarks: By~ James K. Shinneman P.E. cc: 10505 N. College Avenue Indianapolis, IN 46280 wcihc.net 3171 846-6611 8001 452-b408 ~ Pax: 317 1 843 -054b Allan H. Weihe. P.E., L.S. - Presidcnt Page 1 of 1 Conn, Angelina V From: Brewer, Scott I Sent: Thursday, December 11, 2008 4:08 PM To: Conn, Angelina V Subject: Firestone- Weston Point Angie I spoke to Shaun Ryan at Weihe about the two issues I had with the landscape plan. 1. The existing green belt not being shown. He said they had the plans and would include them. 2. The 1400 sq ft of foundation planting required not being shown or planned for. He said that they would either apply for the variance, or look for a place to put it on the south perimeter. Scott Brewer, City Forester Environmental Planner, DOCS City of Carmel, One Civic Square Carmel, IN 46032 PH: 317-571-2478 FAX: 317-571-2426 Urban Forestry is the center of sustainability for municipalities 12/15/2008 LIE WEIHE ENGINEER S TRANSMITTAL To: Dept. of Community Services Land Surveying i Civil Engineering Landscape Architecture Qvild kith c~nfid ee r. e° Project: Firestone Service One Civic Square, 3'd floor Job #: W08-0700 ~,LL1~ u ;w, f)'i. qO~ Carmel, IN 46032 Phone: 571-2417 Atfi: Angie ConnlChrisline Barton-Holmes Date: 10/17/08 Fax 571-2426 Re: TAC submittal We are sending you ®Attached ^ Under separate cover via courier the following items: ^ Shop Drawings ®Prints ^ Copy of Letter ^ Product Da[a ^ Specifications ^ Meeting Minutes ^ Samples ^ Change Order(s) ^ Inspection Report ^ ^ Sketehes/Drawings ^ Application(s) for Payment ^ Sets ^ Copies Document Date Document Number Description 2 DP Amend Application w/supporting documents 2 ADLS Application w/supporting documents 2 Construction Plans to cover both DP and ADLS applications 2 Drainage Calculations 1 CD with application material These are transmitted as indicated below: ^ Approved ^ Approved as Noted ^ Not Approved, Revise and Resubmit ^ Action Not Required ^ Action Indicated on Item Transmitted ^ For Signature. Return Copies [o Us ^ For Your Review or Use ^ For Your Review & Comment ^ As Requested ^ Far Your Records ^ For Your Approval Remarks: Bv: Jamie Shinneman cc: 10505 N. College Avenue Indiaoapuliv. IN 4fi280 a-ciho.net ! 3171R46-tiGll 8(101453-fi4f16 ras~. 7171 R43-OS46 Allan H_ Weihe, CP,., L_S. - I'rtsidenl