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Home My WebLink AboutBPW-03-04-09City of Carmel Office of the Clerk-Treasurer MEETING NOTICE CA EL BOARD OF PUBLIC WORKS WEDNESDAY, MARCH 4, 2009 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, MARCH 4, 2009, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, AND ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 ulty of Carmel Office of the Clerk-Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAV;.MARCH 4; 2009 -10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. MINUTES a. Minutes front the February 18, 2009 Regular Meeting b. Minutes from the February 18, 2009 Executive Session 2. BID OPENING/AWARDS a. Bid Opening for Brookshire. Golf Course Equipment; Bob Higgins, Course Superintendent 3. PERFORMANCE RELEASES a. Resolution No. BPW-03-04-09-01; Lincolnshire, Section 1; Exterior Asphalt Paths; Chad Handley, EMridge Development b. Resolution No. BPW-03-04-09-02; Lincolnshire, Section 2; Towne Road Improdemerits; Chad Handley, Cstridge Development c. Resolution No. BPW=03-04-09-03; National Bank of Indianapolis;,ROW Improvements; Water Service; Nelson Smiley, Worster Construetion 4. CONTRACTS a. Request for Purchase of Goods and Services,; Par 5 Lawn.Care; Lawn Maintenance Fire Stations; ($$2,005.00); Chief Keith. Smith, Carmel Fire Department b. Request for Purchase of Goods and Services; Mattingly Concrete; Clearing of Art District Sidewalk and Snow; {S 10,000.00); David Huffman, Street Commissioner ONE CIVIC SQUARE CAR\1EL, INDIANA 46032 317f571-2114 c.. Request, for Purchase of Goods .and Services; AT&T Advanced Centrex Service; ($3,818:501month); Marvin Stewart, Director of the Carmel Communication Center A. Request for Purchase of Goods,and Services; Cox Painting;, Interior Painting of.'Main Fire-Station; ($4,300.00); Chief.Kcith Smith,.Carmel Fire Department e. Request for Purchase of Goods:and'services; AT&T; ILECIServices; (No Pricing Included); Tom-Perkins.,Assistant? City Attorney f. Request for Purchase of;Goods;and,Services; lee Melt; Additional Road Salt ($91;500:09);; David 1-luffman; Street Commissioner g; Request for Purchase of Goods and,Services; Gov Pay EXP;. Credit Card Processing;;(Per Transaction); Honorable-Brian G. Poindexter, Carmel City Court h. Request for Purchase of Goods and Services; U S. Department of interior; Operation and Maintenance ofStreamflow,Gaging,,Station on Williams Creek; ($3;600.00); Michael McBride, City Engineer i. Request for Purchase of Goods and Services; Change.Ordee 1-Final; Clearing of 106Fh and Keystone; Yardberry,Landscaping,(Decrease $1,550.00) Michael.McBridc, City Engineer j. Request for Purchase,of Goods and Services;,;Change Urder'.1-Final; Clearing I26'he,and'Keystone; Yardberry Landscaping (Increase $642.50); Michael McBride, City Engineer k. Requestfor Purchase,of Goods and Services; Iloladay Hills/Dales Water Main'Project; Veolia Water; ,($335,642 I5)i John Duffy, Dicector'of`the Dcoartmerit.bf Utilities 5: USE OF CITYFACILITIES/STREETS a TRcquest;to Use.Gazebo.,and Common Grounds; Wedding; September 18, 1009 4:00 pm. to 6:00 p.m; Rehearsal; Sejrtember`19, 2009 3:30 p.m. to 6:30 P.M. Wedding; Amanda Raber. 6. OTHER. a'. Request; for Road'.Closure for Movement of llistoricPeele House; Sunday; March 2009; Les Olds; Carmel-Redevelopment'Commission b. Request for Easement Agreement;, Ryan Randall; ($19;2.10.00); john Duffy, Director 6f the Department of Utilities c. Request for First Amended and Restated Quitclaim Deed, Landscape Easement and Covenants; Thomas L. and Linda I _Harleman; Douglas Haney, City Attorney d. Request for Commercial Curb Cut;-South.Side of East 96'h,Street;rCrystal Flash; Eric Carter, Weihe'Engineer`s 7. ADJOURNMENT BOARD OF PUBLIC WORKS & ,SAFETY MEETING WEDNESDAV, MAIiCB,4,-2009 =10:00 A.1M,, COUNCIL C11AM9ERS1 CITY HALL t ONE.Cl"C SQUARE i 7 MEETING CALLED. TO ORDER Mayor James Brainard called the meeting to order at 10:06 a.m. MEMBERS PRESENT Mayor James Brainard; Board Members Mary Ann Burke and Lori Watson, Clerk Treasurer, Diana L. Cordray; Deputy Clerk Treasurers;,Swidea. Johnson MINUTES The Minutes for the,.February 18, 2009 Regular Meeting were approved 3-0. The Minutes for the February 18, 2009 Executive Session were approved 3-0. BID -OPENING/AWARDS Bid Opening for Brookshire Golf Course Equipment Mayor Brainard opened and read the bids aloud, company Reynolds Farm Equipment Reynolds Farm Equipment Kenney Midwest Golf & Turf MINUTES Bid Amount $230;173.78 (Toro) $239;411.69 (John Deere) $221,225,00 No Bid. The bids were given to Dan Yarn Bruaene for review and recommendation at the next meeting. PERFORMANCE RELEASES Resolution No: BPW-03-04-09-01; Lincolnshire. Section 1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BPW? 03-04-09-02; Lincolnshire..5ection,2• Towne Road Improvements; Board Member Burke moved to approve. Board Member Watson.secodded. Re"quesi approved 3-0. Resolution No. BPW 03-04-09=03; National Bank oflndianapolis; ROW Improvements; Water Service; Board Member Burke moved to opp'"t-ove; .Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and,Services; Par 5'Lawn Care:- LavDn Maintenance Fire Stations,- ($2;005.00); Board Member Burke. moved to approve. Board Member Watson seconded. Request approved-3-0. Request for Purchase of Goods and Services ° Mattingly Concrete; Clearing of Art District Sidewalk and Snow: (SIO 000.00), Board Metnber'Burke moved ta_dpprave. Board Member Watson'seconded Request approved 3-0. Request for Purchase of Goods and Services; AT&T Advanced Centrex Service;- ($3,818.50%month); .Board Member Burke moved to approve. Board Member Watson seconded. Request approved'3-0. Request for Purchase of Goods and Services;, Cox Painting Interior Painting of Main Fire Station ($ 4,300:00?Board Member_ Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; AT&T- ILEC Services- (No Pricing Included);. Board Member Burke moved to approve. Board Member Watson seconded. Request'approved 3-0. Request for Purchase of Goods-and. Services; Ice Melt Additional Road Salr(S91 500:00); Board Member Burke moved to dpprove. Board Member Watson seconded. Request approved 3-0. Request for Purchase ofGoods'and Services; Gov Pav FXP- Credit Card Processing; (Per Transaction);.Board Member Burke,moved.to approve Board Member. Watson, seconded. Request approved,3-0. Request for Purchase of Goods.and Services; US; Department offnierior; Operation and Maintenance ofStreamflow Gazing Station on Williams Creek (S3,600. 00 Board Member Burke moved to approve. Board 'Member Watson seconded: Request "approved 3-0. Request for Purchase of Goods and Services • Change Order I -Final' Clearing o 106Ih and Keystone; Yardberr Landsca in Decrease' 1;550:00: Board Member Burke moved to approve. Board Member Watson,seconded. Request approved,3-0. Requestfor Purchase of Goods and Services, Change Order 1-Finat Uearin2 IzD " ana 1 Keystone; Yordberr Landscaping Increase 5642.50 : Board Member` Burke moved to approve. Board Member Watson seconded. Request approved'3-0. Request for Purchase of Goods and Services; Holadav Hills7Dales Water Matn-Proiect, Veolia Water; (S339,642,15); Board Member Burke moved to approve. Board Member Watson seconded. Request -appro ved3- 0. REQUEST TO USE'I(JTY. FACILITIES/STREETS Request to Use Gazebo and Common Grounds; Weddinz: September 18: 2009 4.•00 P.m, to 6;00 n m Rehearsal: September 19, 2009 3:30 p.m: io 6:30 n: m, Board Member Burke )roved to approve: Board :Member Watsortseconded, -Request approved 3-0. OTHER Request for Road Closure for Movement o Historic Peele House, Sunday, March 8, 2009; Mayor Brainard moved for approval. Board Member Burke seconded. Request approved 3-0. Request for Easement AYreemem -Rvan Randall; M9.216.00): Board Member Burke seconded. Request approved 3-0. Request for First Amended and Restated Quitclaim Deed Landscape Easement and, Covenants • Thomas L. and.Linda J Harlentan; Board McMber Burke seconded Requesrapproved 3-0. Request for Commercial Curb Cut South Side o fast 96'h'Street Crystal Flash; Board Member Burke seconded. Request approved 3-D. ADJOURNMENT Mayor Brainard adjourned the meeting at 10.. 14 0. M_ Tana L. Cordray, I C Clerk-Treasurer Approved M or James Brainard. ATTEST 1 ana L. Cordray; 1C Clerk-Treasurer