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HomeMy WebLinkAboutCorrespondencePage 1 of I Conn, Angelina V From: Brewer, Scott I Sent: Thursday, March 12, 2009 3:33 PM To: Conn, Angelina V Subject: RE: march 17 plan commission items H. Public Hearings 1 H. Docket No. 08110006 DP/ADCs: Greyhound Commons, Phase III -Key Bank (Kite PUD) The applicant seeks site plan & design approval for a bank. The site is located at the southeast corner of 146th St. and Lowe's Way. The site is zoned R-4/Residence, pending aPUD/Planned Unit Development rezone. Filed by Kite Greyhound III, LLC. 2-3H. Docket No.s 08110007 OA & 08110008 Z: Kite PUD Rezone, Expansion (Key Bank) The applicant seeks rezone and ordinance amendment approval to expand Kite PUD Ordinance Z-344-00 to include 1.7 acres at the southeast corner of 146th St. and Lowe's Way and to modify text. The site is currently zoned R-4/Residence, pending aPUD/ Planned Unit Development rezone. Filed by Kite Greyhound III, LLC. Old Business 11. Docket No. 08100012 PP: Lakeland Subdivision No additional comments The applicant seeks primary plat approval Tor 2 lots on 10 acres. The applicant also seeks the following subdivision waiver: Docket No. 08100013 SW SCO 6.05.01 lot with no road frontage The site is located at 12650 Clay Center Rd. and is zoned S1/Residence. Filed by Michael DeBoy of DeBoy Land Development Services for Christian Browning. 21. Docket No. 08120013 DP/ADCs: The Barrington of Carmel (Park Place PUD) Talked with John Lapp of Kevin Parsons and Associates. They are going to try and substitute a few evergreens in and around the building based on Carol's comments at the meeting. The applicant seeks site plan & design approval for a continuing care retirement community (CCRC). The site is located northeast of 1161h'St & Guilford Rd and is zoned PUD/Planned Unit Development. Filed by Greystone Communities on behalf of.Mayflower Communities. 31. Docket No. 08080020 ADLS: Hotel Indigo Still waiting on some resolution with the Browning camp on the tree removal that took place by the Overall Developer's contractor. They have not been very speedy in offering a solution to this or admitting to any wrong doing. They removed 29 trees over 6" in diameter they had preserved, with about 17 more not in a savable areas, and with 56 still standing that might remain. Out of 102 large trees... The applicant seeks design approval fora 5-story hotel building. The site is located northeast of 131st St. & US 31 and is zoned B-6/Business within the US 31 Overlay. Filed by Jay Gibson of CDG Consulting, Inc. 4-51. Docket No. 08070022 DP Amend/ADLS: St. Vincent Sports Performance Center Received plans bu PDF today. Acceptable. The applicant seeks site plan and design approval for a sports performance/training/ physical therapy center and medical offices and also seeks zoning waiver approval: Docket No. 08070023 ZW ZO §27.01: required parking spaces The site is located at 13400 N Meridian St. and is zoned B-6/Business within the US 31 Overlay and OM/MM -Old Meridian District, Mixed Medical. Filed by Darrell Phillips for BremnerDuke Healthcare Real Estate. 3/12/2009 Conn, Angelina V From: Holmes, Christine B Sent: Wednesday, March 04, 2009 12:15 PM To: 'Judy Weerts Hall ; jmolitorQ prodigy.net Cc: Conn, Angelina V; Hancock, Ramona B; cdgengineeringC~prodigy.net; bdykstra @ dykstrabc.com Subject: RE: Hotel Indigo, 08080020ADLS Judy See below... Christine Christine Barton-Holmes, LEED AP Planning Administrator Department of Community Services City of Carmel One Civic Square Carmel, Indiana 46032 317.571.2424 317.571.2426 fax P Please consider the environment before printing -----Original Message----- From: Judy Weerts Hall [mailto:jweerts@firsttitlein.com] Sent: Wednesday, March 04, 2009 11:20 AM To: Holmes, Christine B; jmolitor@prodigy.net Cc: Conn, Angelina V; Hancock, Ramona B; cdgengineering@prodigy.net; bdykstra@dykstrabc.com Subject: RE: Hotel Indigo, 08080020ADLS Thank you for your responses, Christine. I would like clarification on a few of the commitments: 1. Do we need to provide a shared parking agreement prior to the CPC hearing, or commit to provide one at a certain time, i.e. prior to applying for permits? Committing to providing an agreement prior to applying for permits should be fine, seeing as how you're the first building going into the site. 2. Do we need to commit to have the final tree preservation plan approved by the City Forester by 3/16? We understand that it needs to be done, but, given that Browning is responsible for it, the deadline may be difficult to meet. It would be ideal to have it by then, but as long as it's moving forward, if it's not fully approved by then, the approval could be subject to the Forester's final approval of the plans prior to applying for permits. 3. Do we need to have the commitments filed with DOGS by March 10? I recall Rick being adamant on this point. Maybe it wasn't part of the motion, but we don't want to do anything else to incur his wrath! I'd have at least a final draft in place by then, if not the full commitments, keeping in mind that there might be additional commitments that come out of the hearing with the full Commission. Thanks! Judy Weerts Hall, AICP Office of Steve Mears (317)251-8500 -----Original Message----- From: Holmes, Christine B [mailto:cholmes@carmel.in.gov] Sent: Wednesday, March 04, 2009 10:27 AM To: Judy Weerts Hall; jmolitor@prodigy.net 1 Cc: Conn, Angelina V; Hancock, Ramona B; cdgengineering@prodigy.net; bdykstra@dykstrabc.com Subject: RE: Hotel Indigo, 08080020ADLS Judy, I've put the answers below, next to your questions. Please let me know if you need any additional information. Christine Barton-Holmes, LEED AP Planning Administrator Department of Community Services City of Carmel One Civic Square Carmel, Indiana 46032 317.571.2424 317.571.2426 fax P Please consider the environment before printing -----Original Message----- From: Judy Weerts Hall [mailto:jweerts@f irsttitlein.com] Sent: Wednesday, March 04, 2009 9:58 AM To: Holmes, Christine B; jmolitor@prodigy.net Cc: Conn, Angelina V; Hancock, Ramona B; cdgengineering@prodigy.net; bdykstra@dykstrabc.com Subject: Hotel Indigo, 08080020ADL5 Good morning, Christine and John, I have several questions concerning this petition and the Carmel Plan Commission meeting on March 17: 1. Please confirm that the meeting begins at 6:00 p.m. Yes, the hearing starts at 6. 2. Am I correct in assuming that we should provide 15 new information packets by noon this Friday? If so, should it contain all of the information in the packet from the January 20, 2009, CPC meeting plus the information in the packet for the March 3 SSC meeting, or only the information from the March 3 SSC meeting packet? You will need 15 packets, and they should contain the information from both hearings, in case the members of the Commission who are in the other Committee have any questions. 3. Where do I find a commitment form? The one that I found on the Carmel website is for commitment amendments, and that doesn't seem applicable. Just the standard format for commitments is fine - you don't need a specific form. 4. I'm unsure of additional commitments that were imposed by the SSC last night. Can you either provide me with a draft of the minutes from last night's meeting (I know that Ramona probably hasn't done them yet!) or with a list of commitments. I believe the commitments were that written commitments would be provided prior to the full Commission hearing; that either a shared parking agreement or acknowledgement of a forthcoming variance would be provided; that the final CD's be approved by the Dept of Engineering; that the final tree preservation plan be approved by the City Forester; and that the signs will return to the Committee after they've been through the variance process. 5. Please confirm that Rick Ripma wants these commitments filed with DOCS on or before March 10, 2009. Thank you for your help. Judy Weerts Hall, AICP Office of Steve Mears (317)251-8500 2 =l January 16, 2009 Mr. Jay B. Gibson, P.E. CDG Consulting, Inc. P.O. Box 692 Zionsville, Indiana 46077 RE: Hotel Indigo-Project Review #1 Dear Mr. Gibson: The City received your updated construction plans on December 9, 2008. We offer the following comments: GF,NERAL INFORMATION ]. These conunents represent the Department of Engineering's first review of the construction plans for this project. 2. We request that all responses to our comments be provided in writing and be accompanied by a drawing reflecting the requested revisions. Failure to provide written responses may result in the delay of the review process. 3. It is critical that this office be made aware of all modifications made on the plans being re- submitted,particularly if any such changes are considered "new' or fall outside of our previous reviews. Please provide revised plans including all revisions. Please notify us of any changes and specifically state any changes, including changes resulting from Plan Commission, BZA or other committee meetings. 4. We have engaged Crossroad Engineers, PC to review al] drainage plans anddrainage calculations submitted to this office for review. If you have not already done so, please provide a set of drainage plans and calculations to their office for review. We will share Crossroad's comments as they are received. 5. Final drawings will not be approved for construction until: a. All Engineering Department and Utility Department and Hamilton County Surveyor issues have been resolved. b. All bonds and performance guarantees are posted. c. All Board of Public Works and Safety approvals and any other governing agency approvals (if required) are obtained. d. All off-site easements necessary [o install utilities to serve the development are secured. e_ SWPP is approved. L All fees are paid. 6. The Department reserves the right to provide additional comments based upon subsequent reviews. 7. An approved Storm Water Management Perini[ is required prior fo commencing any earth disturbing activity. 8. An approved right-of--way permit is required prior to commencing any work in [he public right-of--way. 9. If it will be necessary to relocate existing utilities, the costs for such relocation shall be borne solely by the developer. Any utility poles requiring relocation shall be relocated to within one-foot of the outside edge of the proposed right-of--way. I0. The Deparhnent requires that [he construction drawings be developed in accordance with the City of Carmel digital submission standards and that all required submittals for primary plat, secondary plat, and construction drawings be made. The digital files must be submitted to Dhr:urtnu;r:r or Escnerul~c O~~e CICiC Sc~u,tals. Cnewtt., IN 46032 Orrur 3]7.571.2441 Fad 317.571.243) E\LUL engmecring~icanud.in.gor JeU1FS BRA WARD, MAYOR Mr. Jay B. Gibson January 16. 2009 RE: Hotel Indigo-Project Review #1 Page 2 of 5 the Department of Engineering prior io the approval of the construction plans. Please contact the City G1S Department for the requirements. II. Jurisdictions: a. The project site is located within current City of Cannel Corporate Limits. b. Streets and Right of Way- City of Carmel (West 13I" Street also known as West Main Street) c. Water-City of Carmel Utilities d. Sanitary Sewers -City of Carmel Utilities e. Storm Sewers/Drainase - Ciri of Carmel. f Legal Drains -Hamilton County Surveyor's Office. 12. Drawings submitted for approval: a. The design engineer must certify all drawings submitted for final approval. b. This office will require 9-sets of drawings for approval after all issues have been resolved. The drawings will be stamped as approved and signed by the City Engineer and by Cannel Utilities. 'fhe.Owner will receive 3-sets, one of which must be maintained on the construction site at all tunes. !f this project is subject to review and approval by the Hamilton County Surveyor's Office, a total of 11-sets will be required for final approval. 13. Carmel Utilities will provide sepan[e reviews of this project for water issues. Please assure that copies of all drawings are sent to: Paul Pace Paul Arnone Carmel Utilities Distribution Carmel Utilities Collection 3450 West 131" Street 901 North Range Line Road Westfield, IN 46074 Carmel, IN 46032 14- Cannel Utilities does subscribe to "Holey Moley" who should be contacted directly fur all water main locations. 15. The followine items will be sent electronically upon request regarding this correspondence and project: a. Project Approval Checklist b. Perfonnance/Main[enance Guarantees c. Street Si~nage d. Utility Jurisdictions/Right of Way Permits e. Availability (acreage) Fees BOARD OF PUBLIC WORKS AND SAFETY 16. A schedule for Board of Public Works and Safety meeting dates and agenda deadlines will be sent electronically for your use upon request. Please use the Engineering Department deadlines for submissions to [he Board. 17. Any submission to [he Board requires prior approval by the Carmel Clay Plan Commission andlor the Board of Zoning Appeals (if applicable) and completion of review by the Technical Advisory Committee. All written requests to be placed on the Board's agenda must include the appropriate Uocket Number and [he date (or dates) of approval by the Plan Commission and/or the Board of Zoning Appeals (if applicable). I8. Water Availability and Sanitary Sewer approval from the Board will be required. This is an EUU approval based upon the proposed use of the site. Reference hems ?*33 to f?37 below for additional details/explanations. I9. Commercial Curb Cut Approval -Not required since access is to a private drive. 20. Temporary Construction Entrance Approval -Not Required. 21. The installation of any permanent, privately owned and/or maintained improvement (signs, decorative street signs, walls, streetlights, etc.j within dedicated right of way or dedicated easementsaequires the execution of a Consent to Encroach Agreement behveen the Owner and the City of Carmel. Such agreements are executed by the Board of Public N'orks and Safety. The City Engineer may approve irrigation system agreements. Mr. Jay B. Gibson January 16,2009 RE: Htitel Indigo-Project Review#I Page '> of 5 22. Secondary Plat approval if applicable. All performance-guarantees must be posted prior to submission of secondary plats for Board of Public Works and Safety approval. 23. Dedication of Rigfifdf Way if not platted. This is based upon the City of Carmel 20-Year - Thoroughfare Plan requirements. Dedication documents are available upon request. 24. Airy open pavement ciitS of 131" Street will require Board approval. BONDING REQUIREMENTS 25. Upon initial review it appears perfornrance guarantees shall be provided for the following: a. Erosion and Sediment Control and Stonn Water~Qualiry. Please contact Amanda Foley, Engineering Department Stormwater Administrator, for details regarding engineers estimates/performance guarantee requirements for these items. 26. The amounfdithe;Performance Guatantee is based upon a certified.Engineer's Estimate for 100%of the cost df labor and materials to construct the individual: improvements, to be provided by the,desigb engineer Please provide detailed Engineer's Estimates for each improvement-including quantities, «nit costs, pipe siies and materials, etc. 27. Uputi completion anti release of individual Performance Guatatitees, a three-year Maintenance Guarantee will be required (see Street Sign ebmments.above). The Maintenance Guarantee amount is based upon IS% of the Performance amount for Streets and Curbs and 10°.~ of the Perfonrance amount for all other improvements. 28. Performance Guarantees may be Performance or Subdivision Bonds or Irrevocable Letters of Credit. 29. Please reference [he enclosures for more detailed explanation of our procedures. RIGHT OF WAY PERMIT AND BONDING 30. - Aiiy work in the dedicatedright ofway of 131"Sheet will require an approved Right of Way Pennitand a bicense R Permit Bond. 31. The bond amount is determined by our Right of Way Manager. However. if the work is includedin the scope,of work of a required and posted PerForntance Guarantee,.the Performance Guarantee may be used to satisfy the bond requirements of the Right of Way Permit. 32. Please contact our Right of Way Manager. Fred Glaser, to arrange right ofway permitting and bonding. AVAILABILITY AND CONNECTION FEES 33. R'atcr.and Sanitary Sewer Availability (acreage) Fee a. Water-3.IOSA rt-$1,010.00/A= $3,139.08 b. Sanitary Sewer - 0.533A* @ $1,365.00/A = $ 727.55 o. Sub Total $3,866.63 *Credit of 2.575A from Original St. Christopher Site Availability Fee 3d. Development Application Review Fee a. Thisfee is to cover the cost for Carmel Utilities to revieii~ plans for new development where there will be new users connected to the water system and is based upon a $150.00 fee forsinele commercial, business and domestic service lines. 35. Water and Sanitary Sewer Connection Fees are based upon total number of rooms, total nwnber of seats if a restaurant is to be included in the developmentand square footage of water surface area if a swimming pool will be part of the development. Please provide this office with this information in order to calculate Connection Fees. 36. If an entryway or overall site irrigation system is planned for this development, additional Water Connection Fees will be assessed based upon the size and usage of the system and upon the recommendations ofthe Director of Cannel Utilities. 37. These fees are required to be paid prior to final approval of construction plans by Engineering end prior to issuance of building permits by Buildine Codes Services. Please confirm these fees and calculations with Carmel Utilities. Mr. Jay B. Gibson Januaq~16,2009 RE: Hotel indigo-Prujecl Review #I Page 4 of 5 CONSTRUCTIONDRAWING REVIEW COMMENTS 38. General Comments a. This project is subject to the City's Stone Water Management and Stone Water Quality Ordinances. b. Please contact Amanda Foley to review stone water quality/treatment requirements. c. Please add the following note to the drawings: "1F IT WILL BE NECESSARY TO RELOCATE EXISTING UTILITIES, THE EXPENSE OF SUCH RELOCATION SHALL BE THE RESPONSIBILITY OF THE DEVELOPER. ALL UTILITY POLES SHALL BE LOCATED WITHIN ONE-FOOT Or THE PROPOSED RIGHT-OF- WAY." 39. Please confirm the proposed entrance plan agrees with construction plans proyided.peF. Browning Real Estate Partners set."li I °` STREET AND US 31 INFRASTRUCTURE". 40. Curb end transition is to be sho~Gq prior Yo ADA ramp shown along sidewalk on. private drive, Include detail to construction set for Cw'b End Transition. 4I . ADA curb ramp needs to be proJitled for H.C. parking spots at southeast corner of building. Confirm location of H.C. parking"spots [o be consistent with ADA requirements perainitg to distance from enhance door ofthebuilding. 42. Sheet S-I shows 5 concrete walk between interior parking areas; Sheet F.R-I shows area to perntanent seeding. Please revise'..asnecessary. 43. Overall additional grading and dimensions are needed on Sheets S-t and D-1 to clarify drainage patterns, building and parking locations. Provide additional grades behveen building patio and parking area in northwest corner of site to insure slope percentagesfrom locations to top of bank of detention basin. 44. Appears trash enclosure encroaches into parking space on east side paikingarea. Enclosure could be moved northward to avoid issue and prevent concrete apron being within the h•affic flow around center island. 4i. Include within legend what areas of striping are around canopy of structure. 46. The Aqua Swirl on Sheet D-1 is in same location as proposed Blue Spruce Trees on Sheet LS-1 and also sitting behind [he trash enclosure. The Aqua Swirl will need to be placed in a location as to gain access to it for maintenance and inspection. 47. Please show the MFPG, LAG and MFFE on plans as indicated on Infrastructure Plans prepared by Cripe Engineers for [his"site on plans dated 10/17/08. Please. also add the definitions for MFPG, LAG and MFFE to [he construction sei. 48. The lake cross-section does not need to be on this construction set unless it is being constructed with this project. 49. Please add note stating "NO EARTH DISTURBING ACTIVITY MAY COMMENCE WITHOUT AN APPROVED STORM N'ATER MANAGEMENT PERMIT" to construction set. 50. Please omit P.E. signature from review submittal sets and replace with note stating "APPROVAL PENDING..NOT FOR CONSTRUCTION". 51. Provide all current easements for entire tract to pertinent sheets with correct calls for each. 52. Please verify [he interiorconnection (access Zane from parking lot) to northwest site is in location desired by all parties. 53. Please show pedestrian connectivity frmn parking areas to building entrance, including striping for crosswalks, etc. 54. Stonnwater detention is master planned, plans still need pipe sizing calculations and "C" value confirmation to master plan. 55. Please provide the requisite-stone water/drainage information required by Sectiou 100 of the Storm Water Technical Standards'Manual on the plan sheets. 56. Please add note as required in Stone' Water Technical Standards Manual Section 102 °Pennit Requirement and Procedures";Article 102.02 vii pertaining to construction and approval of stone sewer systems to all storm sewer plan and profile sheets. Mr. Jaya. Gibson January 16,.:2009 RE: Hotel lndieo-Project Review #I Page 5 of 5 57. Sheets ER-I and ER-2 need additional infonnationincluding phasing, permanent stabilizafion methods and construction segteence schedule to he morespecific to this project. The Cityof Carmel has S WPPP in format accepted by this departnent. Please contact Ms. Amanda Foley to review storm water quality/treatment requirements. 58. The City of Cannel Curbing Poticy (dated January 13, 2006) will need to be added to construction set. Any notes on Sheet SP-1 related to curbing shall be revised to these standards. 59. All swales un site must have sub-surface pipe installed. Pipe to conformao requirements of Storm Water Technical Standards Manual and shall be double wall. HI-Q pipe. 60. Please omit Sheets LS-1 from construction sets to be submitted for review by this department. TheDepartment of Engineering cannot approve landscape or li:hting plans. 61, Please label all planting areas on site plan to avoid confusion of areas and sidewalk locations. 62, It is the opinion of this Department that silt fence is not needed on the northern side of the detention basin for construction ofthis project. If you have questions. please contact me at 571-2441. Assistant Ci Department P.E. cc: Angie Conn. Department of Community Services John Duffy. Carmel Utilities Paul Pace, Cannel Utilities Paul Arnone, Cannel Utilities Greg Hoyes, Hamilton County Surveyor's Office Greg Ilko, Crossroad Engineers, PC Department Review!File Copy issvPapps\uecr datalzishared\DHILL\PROIREV09\HOTELINDIGOREVrY 1 Conn, Angelina V From: Greg Hoyes [grhC~Jco.hamilton.in.us] Sent: Friday, January 16, 2009 1:22 PM To: Conn, Angelina V; cdgincC~sbcglobal.net Subject: RE: hotel indigo Angie I have looked over the revised plans submitted by CDG Consulting and they are in line with the master plans. I can't grant "official" approval yet because the overall master plans in not finally approved yet (by us and Carmel Engineering). This project also has a few issues to work out with Crossroad Engineers, but nothing major. The also still have the J.R. Collins #2 Regulated Drain Easement across this parcel that will not be vacated until the hearing for the reconstruction of the drain that is part of the master plan. I have no issues that would affect the Plan Commission approval, and hopefully everything will be worked out before they request a Pre-submittal meeting for the building permit. If not, the existence of the regulated drain easement will be a delay at that time. If you have any questions, please let me know. Greg Hoyes HCSO Plan Reviewer »> "Conn, Angelina V" <ACOnn~carmel.in.gov> 2:28 PM Thursday, January »> 15, 2009 »> Ok. Then I will not make a big deal out of it in the staff report. I will mention that you are working toward getting it approved. Hopefully before the 1/20/09 plan commission meeting. Thanks! Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317-571-2417 f. 317-571-2426 aconn®carmel.in.gov P Please consider the environment before printing this e-mail From: cdgincOSbcglobal.net Sent: Thursday, January 15, To: Conn, Angelina V Subject: Re: hotel indigo - [mailto:cdginc~sbcglobal.net] 2009.2:26 PM parking lot pole light heights Sorry Angie - thouhgt you were wanting the full size print. Greg sent me an email yesterday yesterday which seemed to imply that he felt we complied with the master plan, but he still wanted revised prints and outlet request. I have a call into him. Jay Sent from my B1ackBerry(r) smartphone with SprintSpeed 1 From: CDG Consulting Inc. [mailto:cdginc@sbcglobal.net] Sent: Wednesday, January 14, 2009 3:33 PM To: Conn, Angelina V Cc: Bill Galvin; Judy Weerts Subject: RE: hotel indigo - parking lot pole light heights Just dropped off revised prints, calcs and an outlet request at Greg's office this morning (thanks to snowfall for the nice roads!). I'll follow-up with Greg later this afternoon/first thing in the morning. Thanks for all your help Angie. Jay CDG Consulting, Inc. 9510-10 Ross Lane Indianapolis, IN 46268 P: 317-876-7991 F: 317-876-7999 Mailing Address: PO Box 692 Zionsville, IN 46077 --- On Wed, 1/14/09, Conn, Angelina V <ACOnn@carmel.in.gov> wrote: From: Conn, Angelina V <ACORn@carmel.in.gov> Subject: RE: hotel indigo - parking lot pole light heights To: "CDG Consulting Inc." <cdginc@sbcglobal.net> Cc: "Judy Weerts" <j weerts@f irsttitlein.com> Date: Wednesday, January 14, 2009, 3:22 PM Thank you very much. Have you heard back form Greg Hoyes, yet, about their approvals? You're in the final stretch for approval! Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor 3 Letter of Transmittal ~~,1~?, RESTIGE R~,~.,~~~~ c~,. 10734 Sky Prairie St. Fishers, IN 46037 Business: 317-829-1870 Fax: 317-466-0897 TO: Angie Conn DATE: January 9~h, 2008 PROJECT NAME: Hotel Indigo PROJECT NO.: 08080020 ADLS ATTN: Angie Conn FILE: We are sending you: / Enclosed ^ Shop Drawings ^ Bluelines ^ Blueprints ^ See Below Sent Via: ^ Mail ^ Overnight / Messenger ^ 2ntl Day Air ^ Ground Submitted for: ^ Approval ^ Review and Comment / Your Use ^ As Requested ^ Re-submission ^ Signature Action Taken: ^ Approved ^ Approved as Noted ^ Resubmit ^ Returned for Corrections ^ See Remarks NO. OF COPIES DESCRIPTION DRAWING NO. DATE RETURN' COPIES 15 Hotel Indi o Prints 1/19/09 15 Number of copies to be returned to this office. Remarks Note: Copies: 15 Office Field Trans. Only With Enclosures Starie Bolton If enclosures are not as indicated, please notify us at once. ~~z!'.t~~,~I ~V~, PRESTIGE BUILDING COMPANY By: F~L ~ ~'7~ y Page 1 of 3 Conn, Angelina V From: CDG Consulting Inc. [cdgincC~3sbcglobal.net] Sent: Tuesday, December 16, 2008 7:55 AM To: Conn, Angelina V Cc: Judy Weerts; Bill Galvin Subject: Fw: Indigo Carmel Sign Letter Attachments: SignLetterCarmellndigo.pdf Good Morning Angie: I think you probably already have this letter, but thought I'd forwazd a copy to you just to make sure Revised, up-to-date plans have been delivered to Engineering, CrossRoads Engineers, and Scott Brewer as of Tues 12/9/08. None of the revisions were, in my opinion, significant enough to warrant revised exhibits for the subcommittee members. Please let me know if you feel differently. I have asked my lighting designer to re-work the lighting plan so the pole+base height is less than 25', we may ask for a waiver as well based on the original design, but thought it prudent to have both design as options. No scape lighting is proposed. -F.---~ `""""""`""""'-'"~4~-'~"`" Is there anything else that needs addressed at this time? I want to make sure we don't spring anything on the subcommittee at the last moment as they indicated that they did not look favorably on that! Thank you, Jay CDG Consulting, Inc. 9510-10 Ross Lane Indianapolis, IN 46268 P:317-876-7991 F:317-876-7999 Mailing Address: PO Box 692 Zionsville, IN 46077 --- On Thu, 12/11/08, Bill Galvin <bgalvin@dykstrabc.com> wrote: From: Bill Galvin <bgalvin@dykstrabc.com> Subject: Indigo Carmel Sign Letter To: cdginc@sbcglobal.net Date: Thursday, December 11, 2008, 9:39 AM Jay, 1/13/2009 HO~E~ C~Iv~PANXt« Sla'~Pl;dlaleSn;eeT • FsFlels, IN~~16037 • 3,17.SG3S7l1U • r,~s31:.8fi35701 I~nh:,FL+rnG!.irz~t V'i,~ indi~~o. voo._. - 5 ri,ttn,fbu±. I~, December 9, 2008 lirzli:ui;il n}Iis.~.ip+n l In, lid,t~ q x )lip. IiV t,"~"`I' Irl Ms, Rachel M, Boone, Sign Permit Specialist ~~ GnrdeiiInn Department of CommunityServices .1T„a,~ !•I:uur . 1. ! City of Carmel fisben, !IV One Civic.Square Can,iel, ird Carmel, IN 46032 Kankal:et~, li. RE: Docket No. 08080020 ADLS Hotel Indigo BtJi.mtimlie lidtVl. IP! Indian, polio Aigxnt Dear Rachel: Indian. Inl',i, IP! Tlvs letter is to address two issues that I was told were raised at the Special Studies ~~ Committee (SSC) meeting last Tuesday, December 2, 2008. .. Co! m r hus. I N ii~rre Fl, Doer: IN The restaurant within the Hotel Indigo is:intended to serve the guests of the hotel Indi.:nnp+,fis, w and not attract outside business, so the restaurant does not:need fobg on the monument sign. None of my other Hotel Indigo locations includes the name of the restaurant on the + ~ monument sign, and the Carmel location would be no exception. Piihcrs,'I rt I am willing to let the SSC give final approval to the photo selected for each mural. _ My company and the Intercontinental Hotels Group, with the help of the Carmel Arts Council, shall select the three best photo entries for the murals. The Arts Council shall then conduct a contest to allow the public to choose its favorites. Once the contest is `;~;,~~,;`i;~'~°i,;: complete, the top entries shall be provided and presented to the SSC For its final approval. I look forward to continuing to work with Carmel on this project. If you have questions or need clarification, please contact Judy Weerts Hall at 251-8500. 9ndian;gn Jis' L~! $lnce[el i:~ilumbus, ID! HalydoUlnn Express s wRes cc: Angie Conn, DOCS lv.re Haute, IiJ c,~,,,r;~l~,lrl IN Christine Barton-Holmes, DOCS India,:ap~~..ili5, IN Fis!iars, I~ 1 In~iw,napalis Aiipnr; Page 1 of 2 Conn, Angelina V From: Conn, Angelina V Sent: Tuesday, December 16, 2008 4:45 PM To: 'Chris Wiseman' Cc: Foley, Amanda J; Duncan, Gary R; Jamie Browning; Terry Hebert; David Lach; Sara Farny; Sherri Wilson; Paula Gartner; cdgincl~sbcglobal.net; Bill Galvin; Holmes, Christine B Subject: RE: Hotel Indigo (opus north storm water design) Hi, Chris: I think this is what the plan commission committee is looking for... a place where patrons of the hotel can sit outside at the patio area and relax and enjoy the water body with native plantings (and eventually wildlife). It will be a peaceful, natural environment that serves as a nice buffer to the highway. Right now, our file does not show a plan as you describe below. Is there any way that you or Jay can convey that to the subcommittee graphically, perhaps with a rendering or an image that shows what this might look like from an aerial or 3D view? The next committee meeting is January 6. Thanks so much for taking care of this, Angle COnn~ Planning Administrator Dept. of Community Services -Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317-571-2417 f. 317-571-2426 aconn ®carmel.in.oov ~j' Plcasc considcc nc~ cn~itonmcnt bcfoxc printing [his c-mail From: Chris Wiseman [mailto:cwiseman@cripe.biz] Sent: Tuesday, December 16, 2008 4:28 PM To: Conn, Angelina V Cc: Foley, Amanda J; Duncan, Gary R; Jamie Browning; Terry Hebert; David Lach; Sara Farny; Sherri Wilson; Paula Gartner; cdginc@sbcglobal.net; Bill Galvin Subject: RE: Hotel Indigo (opus north storm water design) Angie, I would like to point out that the detention/ water quality systems on the Opus parcel functions differently than the Browning thus there are differences in the design elements. Also on December 4th and 5th Cripe met with Amanda and Gary and discussed all of the cities outstanding issues in respect to the infrastructure project, which included some comments in regards to the basins. The current plans provides a natural looking basin with the respect that all the plantings in the bottom or water quality treatment area are native plantings which shall bloom and fill in the area thus appearing like a preserved vegetated area. The engineering plans have been resubmitted to the City for Final approval and this project shall go in front of the board of Public works on January 7th thus no plan changes are proposed at this time. Feel free to give me a call or email the group to discuss. I have also included Browning and the Hotel Representatives on this email for clarification. Thanks Chris Thanks, Chris Wiseman, PE Project Manager Cripe Architects + Engineers 3939 Priority Way South Drive, Suite 400 Indianapolis, Indiana 46240 12/ 16/2008 Page 1 of 1 Conn, Angelina V From: Brewer, Scott I Sent: Tuesday, December 02, 2008 4:13 PM To: 'CDG Consulting Inc.' Cc: Conn, Angelina V; Holmes, Christine B Subject: Hotel Indigo Dear Jay: On 11/19/08 during a phone conversation, you said to me that 1. A revised plan would be sent to me within a week or so, 2. Bufferyard and tree preservation details would be coordinated through Chris Wiseman of Weihe, 3. environmental designs in the parking lot strip would be coordinated through Amanda Foley of City Engineering. So far I have not received word of any of this happening On your current landscape plan you also need graphic planting details, tree preservation details for existing trees, and any planting notes. Also on your plant schedule you need a column which details the number of plants of each species. The standards for plant sizes are 2.5 inches for shade trees, 1.5 inches (in caliper) for ornamental trees, and 8 feet in height for evergreens, please change the table accordingly. Scott Brewer, City Forester Environmental Planner. DOCS City of Carmel, One Civic Square Carmel, IN 46032 PH: 317-571-2478 FAX: 317-571-2426 Urban Forestry is the center of sustainability for municipalities 12/2/2008 Page l of 2 Conn, Angelina V From: CDG Consulting Inc. [cdgincC~3sbcglobal.net] Sent: Tuesday, November 25, 20082:42 PM To: Conn, Angelina V; Bill Galvin Cc: Duncan, Gary R; Foley, Amanda J; Judy Weerts Hall; Brewer, Scott I Subject: RE: Hotel Indigo Thanks Angie. I'll forward it to my Landscape Architect for his review. I guess my initial thought was that the subcommittee members were referring more to Browning's design, as they are designing/installing the bioretention/retention as part of the overall infrastructure. Since I wasn't a part of the discussions/negitiations between Browning and North Penn Hotel Partners, i am forwarding this to my client so it can be run up the proper chain of command! Thanks again, Jay CDG Consulting, Inc. 9510-10 Ross Lane Indianapolis, IN 46268 P:317-876-7991 F:317-876-7999 Mailing Address: PO Box 692 Zionsville, IN 46077 --- On Tue, 11/25/08, Conn, Angelina V <Aconn@carmel.in.gov> wrote: From: Conn, Angelina V <Aconn@carmel.in.gov> Subject: RE: Hotel Indigo To: cdginc@sbcglobal.net Cc: "Duncan, Gary R" <gduncan@carmel.in.gov>, "Foley, Weerts Hall" <jweerts@firsttitlein.com>, "Brewer, Scott 1" Date: Tuesday, November 25, 2008, 2:20 PM Hi Jay - Amanda J" <afoley@carmel.in.gov>, "Judy <S B revue r @ carme I . i n. gov> At the October 30 committee meeting, the committee asked that you do something like the Opus North site did for their storm water retention/detention. Attached are some of the Opus North site plans and their proposal for storm water retention/detention. Amanda Foley, Scott brewer & Gary Duncan are copied on this email; they may be able to provide some recommendations for design and/or plant species. Thanks, Angie Conn, Planning Administrator 11/25/2008 Page 1 of 1 Conn, Angelina V From: Conn, Angelina V Sent: Tuesday, November 25, 2008 2:20 PM To: 'cdgincC~sbcglobal.net' Cc: Duncan, Gary R; Foley, Amanda J; 'Judy Weerts Hall'; Brewer, Scott I Subject: FIE: Hotel Indigo Attachments: Fiery X3e2684.pdf Hi Jay - At the October 30 committee meeting, the committee asked that you do something like the Opus North site did for their storm water retention/detention. Attached are some of the Opus North site plans and their proposal for storm water retention/detention. Amanda Foley, Scott brewer & Gary Duncan are copied on this email; they may be able to provide some recommendations for design and/or plant species. Thanks, ArIJl2 COnnr Planning Administrator Dept. of Community Services -Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317-571-2417 f. 317-571-2426 aconn~carmel.in.gov ~,j Please consider the environment before printing this e-mail 11/25/2008 i s ^ M f •~ i UII~II~fil~~~s"soa~rc~~ II 5.12/1000 I I ~II~~N~~f~~fii~~~l~li~ ~I~I~III_I,~l/ ~=. ;~_ ~:_ - . 4 ~F _ ,.. ~ .. ~:„ _ r / _ / \\ ~ r/I / i ! VIII o - lilllllll~~,A~ )lul VIII _ j OIf+I+~,OH~~f~ fUL~tIIITII~IIi':innJJl iiv ••~I~Ii~+IHnniu sill,"II :: ;,ulI''~.,IInl~ 11IIff71~~fI~~ITI~'~~~li+i.UT~llill~ Ullfli~i~~~fUll~'~~Tl~la1~1~if~~~U = l _ UI~I~~iiill~Ifl~Ii<~I%ocoill&1~~~iiiiTl~~il Illlll Olf~l'~-NiIIIDIll~li+h~~ll{~Il~fi1~0 ~,~ ~ al+~It~I~I~HHIIIOi+H+~L" ®fIN+H!I+Ii~~ll+fHl~ it --- {,..-.. PROJECT INFORMATION Si[e Area 23.531 Acres Bulltling Area (approx.) 313,740 GSF Parkin Provid d 1412 5 g e paces 4.50/1000 North ~ 1~ OPUS. Opus Landmark at Meridian o 60 ,zo 240 Opus Archkems &Enpineers, Ina CaffT1QI, Indiana - SITE PLAN 07/22!2008 - ~ - CDG CONSULTING, INC Civil Engineering -Construction Staking 9510-10 Ross Lane-Indpls, In 46268 PO Box #692 Zionsville, Indiana 46077-0692 Facsimile 1317) 876-7999 LETTER OF TRANSMITTAL DATE: Nov. 24"', 2008 TO: Angie Conn, City of Carmel DOCS One Civic Square, 3'd Floor Carmel, IN 46032 Re: Proposed Hotel Indigo WE ARE SENDING YOU: XX Attached Copies Description 1 Set Revised Construction Plans 1 Set Revised Drainage Calculations 1 Set Lighting Specifications/Info -' 22 Sets Plan Commission Info Packets - 11" x 17" THESE ARE TRANSMITTED as checked below: FOR APPROVAL XX FOR YOUR USE REMARKS: Angie: yr'=-~-.~: ~ r,~4~ Y ~~ -_ ~ '~ rt~,S { , FOR REVIEW & COMMENT ASREOUESTED Please review the enclosed to make sure that we have met all of your concerns. We are hoping to receive a favorable recommendation at subcommittee Dec. 2nd and get approval from the PC on Dec. 16`". Let me know if further revisions are necessary. Thank you! Jew ~~~ (~.~.: Jay B. G~ son, P.E. Principal Page 1 of 2 Conn, Angelina V From: CDG Consulting Inc. [cdgincC~sbcglobal.net] Sent: Friday, November 21, 2008 10:01 AM To: Judy Weerts Hall; Conn, Angelina V Cc: Duncan, Gary R; Redden, Nick Subject: Re; Docket No. 08080020 ADLS: Hotel Indigo Good Morning Angie: Please keep us on the agenda for Dec. 2nd. We are incorporating a last minute revision to the building - a 10' by 45' warming kitchen was added to the west side of the building, requiring shifting the building to the east a bit, reworking the parking lot, etc. Additionally, we are incorporating comments received from Scott Brewer into the LS plan. The plans revisions will be completed today (LS plans to be completed over the weekend per LA) and will have hard copies delivered Monday am. 1 understand that the overall infrstructure plans went through TAC this past Tues. (per Scott) and I am under the understanding (from the Browning people) that they are on track for approval. Please let me know if any of the above is incorrect or is cause for concern. Thank you, Jay B. Gibson, P.E. Principal CDG Consulting, Inc. 9510-10 Ross Lane Indianapolis, IN 46268 P:317-876-7991 F: 317-876-7999 Mailing Address: PO Box 692 Zionsville, IN 46077 --- On Fri, 11/21/08, Conn, Angelina V <Aconn@carmeGin.gov> wrote: From: Conn, Angelina V <Aconn@carmel.in.gov> Subject: Docket No. 08080020 ADLS: Hotel Indigo To: "Judy Weerts Hall" <jweerts@firsttitlein.corrv, cdginc@sbcglobal.net Cc: "Duncan, Gary R" <gduncan@carmel.in.gov>, "Redden, Nick" <nredden@carmel.in.gov> Date: Friday, November 21, 2008, 9:50 AM Hello Judy and Jay -just wondering on the status of the construction plan revisions for this project. I know that a lot of it hinged upon the approval of the infrastructure plans for the Browning development, as a whole? Are you ready to proceed at the Dec. 2 committee meeting, or should I show your item as tabled until January 6? Please let me know what you decide soon; the committee agenda will be finalized by Noon today. 11/21/2008 Page 1 of 1 Conn, Angelina V From: Conn, Angelina V Sent: Thursday, October 30, 2008 t 1:48 AM To: 'CDG Consulting Inc.' Cc: 'Judy Weerts Hall'; Boone, Rachel M. Subject: tonight's committee meeting -Hotel Indigo Hi Jay: For tonight, please come prepared with the required documents as requested by plan commission members at the last meeting. Commission Comments: Request Color renderings Request map of entire Browning development layout Request building materials/samples Request Landscape Design Plan Access? . Bike Parking-how does it fit into this project? Also, DOCS still needs the following from you: a. Stormwater pollution prevention plan. b. Revised landscape plan with planting detail added. c. Curb and pavement spaces as part of the construction plans. d. Updated signage details and info. e. A copy of the drainage calculations. f. Show INDOT improvements, as part of the construction plans. g. Perspective computer generated view from us 31, specifically in relation to the view to the rooftop from us 31. h. Revised lighting plan. i. Revised utility plan. j. Updated parking summary. k. signage details for the restaurant. I. Status of approval from the engineering dept m. Status of approval from the forestry dept. Angie Conn, Planning Administrator Dept. of Community Services -Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317-571-2417 f. 317-571-2426 aconn ~ carmel.in.gov ~j Please consider the environment before printing [his r.-rnall 10/30/2008 Page 1 of 5 Conn, Angelina V From: Conn, Angelina V Sent: Thursday, October 16, 2008 9:38 AM To: 'cdgincC~?sbcglobal.net' Cc: 'Judy Weerts Hall' Subject: RE: Docket No. Assignment: (ADCs) Hotel Indigo (#08080020 ADLS) Jay, this looks good, but here are some items we do not have in the file: (a copy of the revised construction plans will address most of these). a. Stormwater pollution prevention plan. b. Revised landscape plan with planting detail added. c. Curb and pavement spaces as part of the construction plans. d. Updated signage details and info. e. A copy of the drainage calcs are needed. f. INDOT improvements, as part of the construction plans. g. Perspective computer generated view from us 31, specifically in relation to the view to the rooftop from us 31. h. Revised lighting plan. i. Revised utility plan. j. Updated parking summary. Also, I mentioned to Judy that you should show the color elevations at the meeting, since they were not included with the info packets. There is an opaque projector that you can use in the council chambers the night of the meeting. Angiie Conn, Planning Administrator Dept. of Community Services -Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317-571-2417 f. 317-571-2426 aconn Qcarmel.in.oov b'~j Please consider the eneixomnenr befom printing this' eauail From: CDG Consulting Inc. [mailto:cdginc@sbcglobal.net] Sent: Thursday, October 16, 2008 7:53 AM To: Conn, Angelina V Subject: RE: Docket No. Assignment: (ADLS) Hotel Indigo (#08080020 ADLS) Hello Angie: Listed below are the actions taken in response to your comments. 1. The docket number has been added as requested. 2. The soils map has been added to the Stormwater pollution prevention plan. 3. The building has not yet been shifted. I would like to meet with you to determine exactly what you are looking for, but I am confident we can accomodate your request. 4. Scott Brewer was contacted as requested. 5. The planting details have been added to the landscape plan in the construction plans -the .pdf file does not reflect this as it was added conventionally. 6. The plantins along the entry drive are labeled as requested. 7. The greenbelt has been labeled as requested. 8. The planting bed has been labeled as requested. 9., 10. The landscape architect is revising the landscape plan and will incorporate the changes into the new drawing. 1 1. The building has been labeled as requested. 12. The architect has provided a colored elevation which shows how the equipment is screened from view. 10/16/2008 Page 1 of 6 Conn, Angelina V From: CDG Consulting Inc. [cdginc@sbcglobal.net] Sent: Thursday, October 16, 2008 7:53 AM To: Conn, Angelina V Subject: RE: Docket No. Assignment: (ADCs) Hotel Indigo (#08080020 ADLS) Hello Angie: Listed below are the actions taken in response to your comments. ,Y.""The docket number has been added as requested. 2. The soils map has been added to the stormwater pollution prevention plan. ykP~c~ a c~p~~ o~ ,3: The building has not yet been shifted. I would like to meeC with you to determine exactly what you are looking for, but I am confident we can accomodate your request. sY Scott Brewer was contacted as requested. 5. The antrn d-eta wave been added to the landscape plan in the construction plans -the .pdf file does not reflect this as it was added conventionally. 6. The plantins along the entry drive are labeled as requested. i7. The greenbelt has been labeled as requested. The planting bed has been labeled as requested. 13`., 10. The landscape architect is revising the landscape plan and will incorporate the changes into the new drawing. X1. The building has been labeled as requested. ,lol. The architect has provided a colored elevation which shows how the equipment is screened from view. 13. Curb and pavement details/specs have been added to the construction plans. 1^~ Yes, the dumpster has a roof. ,, _ r; _ _ n ~... L,' .. ks. The dumpster has been added on the east side of the building. There is no truck loading area planned for the site. ~No off-premise signs are proposed at this time. 18. The architect is to provide additional sign information. ,1~1. The renewable sign iformation was provided at TAC. 20. Drainage calculations have been provided asrequested. 21. A separate sheet has been added to the construction plans showing the INDOT improvements. TAC correspondence letters were submitted with the original application. ,23. No action required. 1~. pdf files of the site plans and building elevations have been submitted. ~S. I have samples for the meeting. Color building elevations were provided at TAC. S4~e`u-~ ~ ~C ?iT Photos were provided at TAC. 5~'^~ @ ~c ~''d8 ~We will apply to the BZA for a variance for the EFIS. ~: Done. off. Done. 3l. The architect has prepared the exhibit as requested. ,~1. Bicycle parking has been added on the south side of the building. P ~ 33'The lighting plan is being revised as requested. ~ d.3 ~~ ~cii0~' ~ 34. The pole light specs will be added to the lighting plan. 35. The specs will be added to the lighting plan. No landscape lighting is proposed. ~/. The owner decided to forgo LEED practices at this time. ~. A small amount of pervious pavers have been added to the walk from the parking lot ~: See response #12. 10/16/2008 Page 2 of 6 ' AG. No action required. 41. The easements have been labeled on the site plan. Utility mains have been labeled on the utility plan. ~. The setbacks have been labeled. g3. Ground floor areas have been added. 4~ Lot coverage ratio has been added. 45. The parking summary will be updated as requested. The owner is working with Browning Investments to secure across-parking agreement and should have it shortly. Angie, I'm sorry this took so long to get to you. Our email at the office was out all day Tuesday and most of Wednesday. Thank you, Jay Gibson CDG Consulting, Inc. 9510-10 Ross Lane Indianapolis, IN 46268 P:317-876-7991 F:317-876-7999 Mailing Address: PO Box 692 Zionsville, IN 46077 --- On Mon, 10/13/08, Conn, Angelina V <Aconn@carmel.in.gov> wrote: From: Conn, Angelina V <Aconn@carmel.in.gov> Subject: RE: Docket No. Assignment: (ADCs) Hotel Indigo (#08080020 ADL5) To: "CDG Consulting Inc." <cdginc@sbcglobal.net>, "Judy Weerts Hall" <jweerts@firsttitlein.corr» Cc: bgalvin@dorahotels.com Date: Monday, October 13, 2008, 12:51 PM Hello: Please reply to each of the 46 review comments below via email or letter correspondence. I would like to write a favorable staff recommendation for this project, which gets distributed to the Plan Commission members this Thursday, but I need responses to all of these review comments... Thank you. 10/ 16/2008 Page 4 of 6 must be present. 6. This item might also appear on the Thursday, October 30 agenda of the Plan Commission Special Studies Committee. A representative must be present. Mr. Jay Gibson, project engineer, can be contacted at 317-339-1482. Mr. Bill Galvin, applicant, can be contacted at 317-829-1865. PETITIONER:.refer to~tour applicationpnst[uction sheet for more_detail and co~lete/reply to the following review comments: Please add Docket No. 08080020 ADLS to the plans. 2. Provide a soils map. 3. Please shift and rotate the building slightly, to better sit along the 90-ff Build to Line along US 31. 4. Contact the city forester, Scott Brewer, for further discussion about the landscape plan and tree preservation requirements. 5. Please add the planting details to the landscape plan. 6. Show/label the required plantings along the entry drive. 7. Show/label the 30-ft wide greenbelt along US 31. 8. Show/label the 5-ft wide planting areas around the whole parking area. 9. Show more plantings/planting areas surrounding the building base. 10. Please plant more trees within the parking lot and near the area where the 5-ft wide walk cuts through the parking lot. 11. Label the building width and length on the site plan. 12. Show the mechanical equipment location and how it is screened from view. 13. Provide the curb and pavement details and specs. 14. Is there a roof on the trash dumpster enclosure? The US 31 Overlay, Section 238.16, requires this. 15. Is the trash dumpster integrated into the building design? If not, please show/label it on the site plan. 16. Show/label the truck loading area and tuck maneuvering on site. 17. Will there be any additional signage, off-site, such as on amulti-tenant ground sign near the roundabout? Ii so, please provide details. This might require BZA variance approval for an off-premise sign. 1 S. Please provide more info on the signage locations, colors, materials, details, and specs. You are only permitted 100 sq ft of wall/ground signage facing west and 90 sq ft facing south, but signs less than 3 sf can be considered exempt. (BZA variance approval may be required for the total number of signs, total sign square 10/16/2008 Page 3 of 6 ~ ' Angie Conn, Planning Administrator dept. of Community Services -Planning & Zoning Civic Square, 3rd Floor ~ity of Carmel, IN 46032 p. 317-571-2417~f. 317-571-2426 aconn ns carmel.in.gov ~j P1e;ue consider the en~ixonment before printing this e-m;nl From: Conn, Angelina V Sent: Wednesday, August 27, 2008 8:52 AM To: Stewart, Lisa M ; 'CDG Consulting Inc.' ; 'bgalvin@dorahotels.com' Cc: Coy, Sue E ; Hollibaugh, Mike P ;Keeling, Adrienne M ;Brewer, Scott I ;Hancock, Ramona B ;Littlejohn, David W ; DeVore, Laura B ; Lillard, Sarah N ;Holmes, Christine B ; 'jmolitor@prodigy.net' ;Boone, Rachel M. ; Tingley, Connie S ;Duncan, Gary R ;Redden, Nick ; Weddington, Trudy A. ; 'John Molitor' ;Barnes, David R Subject: Docket No. Assignment: (ADCs) Hotel Indigo (#08080020 ADLS) I have issued the necessary Docket Number for (ADLS) Hotel Indigo. It will be the following: Docket No. 08080020 ADLS: Hotellndigo The applicant seeks design approval fora 5-story hotel building. The site is located northeast of 13151 St. & US 31 and is zoned B-6/Business within the US 31 Overlay. Filed by Jay Gibson of CDG Consulting, Inc. I ADLS Application Fee: I $860.00 ~ Petitioner, please note the following: 1. This item will be on the September 17 agenda of the Technical Advisory Committee (TAC). The petitioner must submit plans and review materials to all TAC members directly by August 22. (Failure to submit plans and review materials to TAC members by this time will result in the tabling of this petition to the October TAC meeting, and subsequently the November Plan Commission meeting. For a list of current TAC members go to: http://www.ci.carmel.in.us/services/DOCSlfAC2008RAC%20members%20revised%2004.24.2008.pdf ). A representative must be present. 2. Mailed and Published Public Notice does not need to occur. 3. The Filing Fee and Fifteen (15) Informational Packets must be delivered to Plan Commission Secretary Ramona Hancock no later than NOON, Friday, October 10. 4. Proof of Notice is not required. 5. This item will appear on the October 21 agenda of the Plan Commission (under "New Business"). A representative 10/16/2008 Page 5 of 6 footage, sign not facing a public road, and/or number of signs facing one frontage.) 19. Is the renewable sign to be considered public art? Please provide more detail on how the renewable sign will look and what material it is made of. 20. Please provide a copy of the drainage calculations. 21. Provide the INDOT road improvement proposals on the site plan or on a separate exhibit. See: http://us31 hamiltoncounty.in.gov/st137.htm! 22. Please provide copies of your correspondence with TAC members. 23. Additional comments may be voiced at the TAC meeting. 24. Please provide digital copies of the site plan and building elevations, as pdf files. 25. Bring material/color samples to the Plan Commission meeting. 26. Please provide color building elevations. 27. Provide photo examples of existing similar Hotel Indigo buildings. 28. EIFS is not a permitted building material in the Overlay District. Variance approval from the BZA will be required to allow this. - 29. If you must use EIFS, please do not use it within the first 3-ft of the ground level, for durability reasons. 30. Please finish the backsides of the parapets. 31. Provide a perspective computer-generated view from US 31, especially the view in relation to the rooftop, to show sight lines. 32. Show bicycle parking location and bike rack details. 33. Please revise the lighting plan; parking lot lighting shall not exceed 0.3 foot candles at the property lines. 34. Provide the parking pole light design details/specs. 35. Provide the wall sconce and security lighting design details and specs. 36. Provide the landscape lighting (if any), details and specs. 37. Please consider using LEED or'green' building practices, such as a white roof or solar panels. 38. Please consider using pervious pavers in all or part of the parking area. 39. Show the mechanical equipment location and how it is screened from view. 40. The percent of the gross floor area used for a Full Service Hotel Use will probably not be regulated by Section 23B.05.03. (I am currently trying to verify this.) 41. Please label the easements on the site plan and landscape plan. Also, show/label the utility mains and connections on the site. 10/16/2008 Page 6 of 6 42. Show/label the 15-ft side yard setbacks. 43. Per Chapter 236.08.05, please provide your Ground Floor Areasfor the 1st and 2nd Floors. The 1st floor maximum is 40% and the 2nd floor max is 35%. 44. Please provide your lot cover percentage; the lot cover required is less than or equal to 65°/ ,and this includes pavement and building footprint. 45. In your parking summary, you must add 1 parking space per employee of the largest shift, in addition to the meeting space and hotel room parking space requirements. 46. BZA: variance approval will be required for the reduction of required parking spaces. Or, just show that you will have a recorded parking agreement for shared parking with an adjacent property, or possibly provide underground parking or a parking structure. Thank you, Angie Conn, Planning Administrator Dept. of Community Services (DOGS) -Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317-571-2417 f. 317-571-2426 aconn~carmel.in.gov 10/16/2008