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Home My WebLink AboutCCM-04-15-09 SPECIALCity of Carmel Office of the Clerk-Treasurer SPECIAL MEETING iN ""TICE CARMEIL CITY COUNCIL LUNCHEON WEDNESDAY, APRIL 15, 2009 AT 11030 AeMe RENAISSANCE HOTEL 11925 N. MERIDIAN STREET CARTEL, INDIANA THE CARMEL CITY COUNCIL WILL MEET ON WEDNESDAY, APRIL 15, 2009, AT 11:30 A.M. AT THE RENAISSANCE HOTEL, 11925 N. MERIDIAN STREET, CARMEL, INDIANA. THE PURPOSE OF THE MEETING IS TO DISCUSS CITY COUNCIL DISTRICT ISSUES ONE CIVIC SQUARE CARMEL,.INDIANA 46032 3171571 2414 COMMON COUNCIL SPECIAL MEETING (LUNCHEON) MINUTES WEDNESDAY, APRIL 15, 2009 - 11:30 A.M. RENAISSANCE HOTEL/11925 N. MERIDIAN STREET/CARMEL, IN MEMBERS PRESENT: Mayor James Brainard, Council President W. Eric Seidensticker, Council Members Richard L. Sharp, John V. Accetturo, Luci Snyder, Ronald E. Carter, Kevin Rider, Clerk-Treasurer Diana L. Cordray, City Engineer Mike McBride and citizens Rick Osborne and Ann Slamkowski. Also present was Indianapolis Star Reporter Melanie Hayes. Councilor Griffiths was not in attendance. Mayor Brainard called the meeting to order at 11:59 a.m. Lunch was served. A presentation was made by the Camlel City Engineer Mike McBride regarding the drainage issues in ' Carmel (attachments 1 and 2). ADJOURNMENT Council President Seidensticker adjourned the meeting at 2:20 p.m. Respectfully submitted, Clerk-Treasurer Diana L. Cordr IAMC Approved, / n yor James Brainard ATTEST: off??M C Clerk-Treasurer Diana L7C- 5/09 CC Special Meeting Minut 04/1 0 0 Cannel City Council U Drainage Issue Work Session April 15, 2009 (] P-f? c.hmen4 1 (. ) './//S/o9 Dlsrne?amvr oI' IJNGINEERIKG ONE CIVIC SQUARE, CARMEL, IN 46032 OrrICE 317577.2441 Fns 317.5712439 ENTAIL cnplneeiingacannel.in.4'ov .JAMES BRAINARD, MAYOR Carmel Drainage ® Common Drainage Complaints 1. Sump pump or roof drain discharges at the property line. 2. Poor swale or roadside drainage. 3. Soft, saturated soil on the property making mowing or other maintenance difficult. 4. Standing water in rear or front yards due to poor swale or roadside drainage. 5. Why do I need to deal with runoff from other properties? How do,properties drain? Most properties are split and drain both to the front and the rear. The system in place to convey runoff from each property varies throughout the City. Most properties rely on downstream easements to convey this runoff. City Code requires lots to be platted with drainage easements for this purpose. Surface Drainage Systems. A system of rear yard and roadside swales with limited inlets and piping. Drainage is typically facilitated by a long, flat swales and drive culverts. Piped Drainage Systems. Rear yard swales run for only several lots or a few hundred feet before entering an inlet. Front yard drainage is to the curb and gutter system of the street and into inlets. No roadside. is swales or drive culverts. Swales sometimes have underdrains that allow saturated soil after rain events to better drain. What typically causes drainage problems? Most drainage issues in the City are the result of lack of Swale maintenance, lack of drive culvert maintenance, installation of improvements within the swales or swales being filled in. Over time, the result is reduced swale capacity. The result is standing water and saturated soil long after the end of the rain event. The prevailing soil types in the City are also.slow draining, subject.to seasonal high water tables and in many areas, the topography is. fairly flat which slows the surface drainage of runoff. Who maintains the system? Unless a private street, the City maintains the roadway and the curbing system and the piped drainage system in the right-of-way. The City maintains piping in subdivisions that is 12-inces in diameter or larger that is not part of a legal or regulated drain. The City accepts maintenance responsibility for these primary conveyance systems due to the fact that these systems drain the right-of-way, benefit many properties and because it is not feasible for individual property owners to maintain these systems. The City does not maintain drive culverts or rear yard swales. The property owner or the homeowners association is responsible for such maintenance. The City does not accept maintenance responsibility for these systems since they benefit few properties; maintenance requires disruption and disturbance of ® the property and the runoff is primarily from private property. 4+-1 o -N ro P n 4 I (ZJ /?slo9 15XAMPW, CaSL # 116IIS 901XI 34 SAZ1J&& pQ, rage t or McBride, Mike T ® From: McBride, Mike T Sent: Thursday, August 21, 2008 9:16 AM To: 'Randy & Shirley Morton' Cc: Huffman, David;. Accetturo, John V; Greskamp, Dan Subject: RE: drainage ditch problem Mr. Morton, As you probably noticed by my automated reply to your email on Aug. 16th, I was out of the State attending a continuing education session and only returned to Indiana last night. I am attempting to catch up with emails that were received in my absence. As I attempted to make clear in my last email, this drainage way benefits all the properties in the area by providing a way for the storm water that falls on each of these properties an avenue by which to drain away: The Waterford Subdivision, the Maples subdivision, Merchants Square, a good portion of Woodland Springs (including your property), as well as sizable area of Eden Estates all drain to this drainage way. Without this drainage course, the rain that4alls of these properties would simply find its way to low areas within each property and stand until it evaporated or infiltrated the ground. I would be happy to request that one of my inspectors meet with you to review your concern; however, as I mentioned previously, this is a drainage way that I have investigated before and I fairly certain that our findings will be the same. If.you would still like to meet with someone from Engineering, I would ask that you contact Dan Greskamp in my office by email or by phone at 571-2441. Thank you, ® 9W.J eq. ?J1f?J?3Ma,, Ts. City Engineer City Of Carmel Indiana One Civic Square Carmel, IT' 46032 phone: (317) 571-2441 fax: (317) 571-2439 From: Randy & Shirley Morton [mailto:rsmortonl@att.net] Sent: Thursday, August 21, 2006 6:41 AM To: McBride, Mike T Cc: Huffman, David; Accetturo, John V Subject: FW: drainage ditch problem Original email sent Aug 16. As of Aug 20-no reply. Randy Morton From: Randy & Shirley Morton [mailto:rsmortonl@att.net] Sent: Saturday, August 16, 2008 9:38 AM To: 'McBride, Mike T; 'Accetturo, John V Cc: 'Huffman, David' Subject: RE: drainage ditch problem ® Mr. McBride, ? f-fc? ?i m e n ?f- 1 r3. y/IsJog 4/15/2009 rage z ur J I would like to schedule a mutually convenient time to meet with you at my residence to view and walk this drainage ditch. I have lived in this house for 18 years and the house is approximately 35 years old. I have no ® way of knowing if this ditch was there before the subdivision was constructed or not, however the only property between my residence and Keystone Avenue is the Maples condominiums. Therefore it is difficult for me to understand how this waterway benefits other properties in the area, especially west of my residence. It is my belief that the volume of storm water discharge.from Merchants Square over time has caused this issue. Thank you in advance. Randy Morton , Mike T rmailto:MMcBride@carmel.in.gov Sent: Monday, August 11, 2008 6:13 PM To: Accetturo, John V Cc: rsmortonl@att.net; Huffman, David Subject: RE: drainage ditch problem John, I did not receive an email from Mr. Morton on this issue. I am sorry that no response was provided, but this is the first I've been made aware of such an email. I am however, familiar with this ditch and have been out to look at it several times over the past 7 years. This ditch does convey a fair amount of drainage from upstream areas including a portion of the Merchants Square drainage area. This is a naturally occurring drainage way that existed prior to the development of the subdivision that is now positioned around it. This waterway benefits the properties in.ihe area that continue to drain to it. However, the City does not protect individual properties from erosion due to drainage courses such as this. It is each individual property owner's responsibility to protect their land against erosion due to flow within these naturally occurring waterways. It is also a responsibility of each adjacent property owner to remove any object that exists on their property that is obstructing the flow of such a ® drainage way. If there are specific issues related to the culvert under Rolling Springs Drive, the City, as the owner of the Right of Way, would have an interest and a responsibility in,.repairing those items that fall within the right of way. Thanks, 91J. deej. oJll?? de 101.5. City Engineer City Of Carmel Indiana One Civic Square Carmel, IN 46032 phone: (1] 7) 5 71-2441 fax: (317) 571-2439 From: Accetturo; John V Sent: Sunday, August 10,.2008 8:56 PM To: McBride, Mike T Cc: rsmortonl@att.net Subject: FW: drainage ditch problem Mike: Status please. ® john John V. Accetturo, CGFM FF f ?Q[ n Yn Pn4 4/15/2009 rage .3 ur City Councilman District 3 ® From: Randy & Shirley Morton [mailto:rsmortonl@att.net] Sent: Sat 8/9/2008 8:21 PM To: Accetturo, John V Subject: drainage ditch problem I sent this email to the city engineer on August 5th but have not received any reply. I am hoping that you can help get this issue resolved soon. I am sending this e-mail in response to a ditch that borders the edge of my property. I live at 11618 Rolling Springs Drive, Carmel, In 46033. The ditch runs along the northern side of my property, under Rollings Springs Drive and I believe eventually flows into Woodland Springs Lake on 116th Street. I believe that the surface water from the. Merchants Square Mall creates the majority of the water which feeds the ditch. The ditch is in need of repair as the water has eroded away much of the south bank and is currently very close to causing some very large trees on my property to collapse into the ditch. One can view from Rolling Springs Drive how the water flow has eroded away the northern edge of my property. I can be reached at 317-848-7878. If I have sent this e-mail to the wrong person, please let me know who to forward it to. Thank you in advance. ® Randy Morton yl? ? /09 4/15/2009 fl 44ocArn en f 1 <c? ) ylI gld9 PROJECT DRAINAGE COSTS 1996 - 2008 C PROJ # PROJECT DESCRIPTION GENERAL DRAINAGE LARGE STRUCTURE(S) AMOUNT SPENT #04-01 131st, Meridian Corners to Spring Mill $269,000.00 $467,000.00 $736,000.00 #04-02 Spring Mill, 131st to 136th $382,924.00 $382,924.00 #04-03 Spring Mill, 136th to 146th $443,613.00 $295,742.00 $739,355.00 #04-04 Oak Ridge Road, 136th to 146th $666,000.00 $444,000.00 $1,110,000.00 #04-05 Ditch Road, 136th to 141st $283,800.00 $189,300.00 $473,100.00 #04-06 Ditch Road, 141st to 146th $536,000.00 $536,000.00 104-07 136th St., Ditch to Spring Mill $564,000.00 $376,000.00 $940,000.00 #04-08 136th St., Spring Mill to Oak Ridge $808,287.00 $659,863.00 $1,468,150.00 #04.10 Gray Road, 96th to 106th $670,800.00 $447,200.00 $1,118,000.00 #02-02 106th & Gray $95,000.00 $95,000.00 #03-03 Gray Rd. VerticalAlignment Im rovements $120,000.00 $120,000.00 #04-11 Westfield Boulvard $673,435.00 $673,435.00 TIF Merchants Square Storm Sewers $750;000.00 $750,000.00 TIF 96th Street - College to Monon $850,000.00 $850,000.00 TIF Clay Terrace Blvd. $1,350,000.00 $1,350,000.00 #05-01 Illinois Street 116th to 136th $1,961,000.00 $1,961,000.00 #05-02 4th Ave. SW and Main $346,000.00 $346,000.00 #05-03 96th Street - Springmill to Meridian $1,200,000.00 $1,200,000.00 #98-04 4th Ave. SE and Main $100,000.00 $100,000.00 #05-06 116th and Shelborne $539,000.00 $539,000.00 #05-10 3rd Ave SW and 4th Ave SW $206;000.00 $206,000.00 #06-08 131st, Spring Mill to Ditch $844,256.00 $1,504,600.00 $2,348,856.00 #06.09 131 s1, Ditch to Towne $644,719.00 $644,719.00 #06-10 131st, Towne to Shelborne $498,193.00 $498,193.00 #06-11 Towne Road, 116th to 126th $1,155,303.00 $1,155,303.00 Towne Road, 126th to 131st $190,000.00 $190,000.00 #06-12 Towne Road, 131st to 146th $476,765.00 $476,765.00 #06-13 116th and Clay Center $180,000.00 $130,000.00 $310,000.00 #06-15 Grand Boulevard $782,000.00 $782,000.00 #06-18 Pennsylvania St,. 103rd to 106th $480,000.00 $480,000.00 #06-19 Ran eline Rd. , 136th to US 31 $22,400.00 $22,400.00 #06-19B Ran eline Rd./Little Cool Bride $900,000.00 $900,000.00 #06-26 JW Morrow Drain Rehab $79,000-00 $79,000.00 R-27472 Cit Center Drive Phase II $1,229,123.00 $1,229,123.00 #97-10 City Center Drive Phase 1 $1,200,000.00 $1,200;000.00 R-27940 Old Meridian St., Penn to Guilford $1,139,250.00 $759,500.00 $1,898,750.00 #07-04 106th Street Culvert $99,000.00 $99,000.00 #07-05 Carmel View, Westfield Blvd, Eden Glen Misc Drainage $98,000.00 $98,000.00 R-26586 116th Keystone to Ran eline $875;000.00 $875,000.00 R-27495 116th from College to Rangeline $1,750,000.00 $1,150,000.00 $2,900,000.00 #07-088 Keystone & 106th Street $3,250,000.00 $3,250,000.00 #07-08D Keystone & 126th Street $3,500,000.00 $3,500,000.00 #97-02 Hazel Dell Parkway $4,650,000.00 $4,650,000.00 #97-04 Pennsylvania St- 106th to 122nd Street $1,160,000.00 $1,160,000.00 Page 1 of 2 IL440C_h rre,4 / L/71 L-111 s/02 ExAwto, LEIS 9- A'L I- October 1, 2003 Dave Zier 94 Cricket Knoll Lane Carmel, IN 46033 RE.: Erosion at 94 Cricket Knoll Lane, reported on 9-5-03; Reference # 030005522; Cricket Knoll Dear Mr. Ziee 1 am contacting you regarding the erosion concerns you reported to our office on September 8, 2003, regarding your property located at 94 Cricket Knoll Lane. Our Inspector made an on-site inspection on September 10, 2003, and our findings are summarized in this letter. The erosion that you described in your call appears to be a natural ravine located on your private property. You, as the property owner, are responsible for stabilizing and maintaining drainage ditches, swales, and easements that exist on your property. It is not City policy to expend its resources to correct this type of issue. Our suggestion.is. to line the bottom and side of the ditch with riprap to preserve the existing,bank while still maintaining the flow of water through the drainage ditch. Whatever method of ® erosion control you choose to use in this area, you should take a moment prior to commencing work to bring in your plan and discuss it with someone in this department. This will allow us to verify that the installation is being done according to established standards and that the flow is being maintained. I appreciate you taking the time to bring this matter to our attention. If you have any further questions or concems, please feel free to call the City of Cannel Department of Engineering at 571-2441. Sincerely, Michael T. McBride, P.E. Assistant City Engineer Cc: Kate Weese, P.E., City Engineer Dan Greskamp, Public Works Inspector Libby Pickett, Public Works Coordinator 717 A-l-tac?tme»?" ? ?S) y?i s/og 14-HachmPn-I 1 00 y/i5-/v9 F-XAWLI, CA- E 4 9 C November 8, 2004 Jon Mintzer 3205 East 104°i Street Carmel, IN 46033 RE: Drainage and Fire Hazard Concerns in Shadybrook'Subdivision; Ref. #.040001816 Dear Mr. Mintzer, 1 am writing this letter in response to your concerns regarding drainage and fire hazards in your area. The.Engineering Department Inspector visited this area on July 16, 2004 to investigate these concerns, and our observations are summarized in this letter. First, to address your concerns pertaining to the shrubs and brush creating a fire hazard. this ® forested area is platted as common area for the Shadybrook Homeowners' Association. (HOA). Therefore, it is the responsibility of the FICA or the adjoining homeowners in the subdivision (depending on the covenants of the subdivision) to maintain this area. It is not the City's policy to expend its resources to -maintain common areas within subdivisions. Second, in regards to the drainage pipe and swale along Chester Drive, the Street Department is responsible for maintaining concrete storm sewers that are 12-or greater in diameter within the right-of- way and in platted orrecorded easements. The Street Department does not maintain drive culverts. Homeowners, or the.HOA's are typically required to maintain and repair these types of driveway culverts. It does appear that the pipe needs to be lowered in order to better facilitate the flow of water through this Swale. If the party:responsible for the maintenance of the ditch and pipe, or reconstruction of the pipe chooses to make improvements to the ditch or pipe; they must first obtain a right-of-way permit.. from this office. This Department would require that a detailed plan be submitted.prior to issuing a right-of-way permit. Please feel free to contact me with any questions at the City of Cannel Department of Engineering at 571-2441. Sincerely. Gary Duncan, P.E. Assistant City Engineer Cc: Mike McBride. P.E., City Engineer Fred Glaser, Right-of-Nay Manager/ Inspector Libby Pickett, Public Works Coordinator 0 A-44ncllrl'rerr+ I (q) V/1 slog A- hmen+- ( (1 0.) y//S-/Dg PROJECT DRAINAGE COSTS 1996 - 2008 r LJ 0 11 PROJ # PROJECT DESCRIPTION. GENERAL, DRAINAGE LARGE STRUCTURE(S) AMOUNT SPENT #98-02 Carmel Drive Keystone tb.Rangelirfe $5501000'00 $550,000'00 #03.01 Carmel Drive ,Rangelineto$rd,Ave. SW $500,000.00 $500;000.00 #98-01 MainA Ran eline $225,000.00 $225;00000 #03.02 OId Town.SW Quad $210,000.00 $210000:00 Various Old Town SE Quad $300,000.00 $300,000.00 Various Old Town NW Quad, $480,000.00 $480)000.00 Various Old Town NE•Quad $725,00000 $725,000.00 #02-03 Foster Grove/Foster Manner $100;000:00 $100,000:00 Cool Creek'Bank Stablization $8;500:00 $81500:00 #98-10 CulvertReplacemeri't-106th St. Fire Station $,10,000;00 $10;000.00 #99-12 Rollin S rin s Drive $80,000.00 $80(000.00 #99-11 Enclave Storm Sewer $50,000;00 $50,000.00 #97-05 Cool•Creek Drive:Drainage Culvert $10,000.00 $10,000.00 #96-03 Monon Storm Sewer $393;000.00 $393,000:00 #96-06. Underwood Court Drainage $101000.00 $10,000.00 #98-07 Driftwood Court Drainage $10;000:00 $10;000.00 #98-09 Medical to'116th'Draina a $20,000:00 $20,000:00 #99-02 Medical Drive Drains a Ditch $35,000`00 $35;000.00 Old'Meridian,DistrietWater Shed. Study $35,000.'00 $35,000.00 Cool Creek Water Shecl=Stud $30,,000.00 $30,000.00 Williams Creek' Water Shed' Study $75;000.00 $75,000.00 #99=10 River Harita a Park Wetland $56,021.00 $56,021.00 Various Phase 11 StormNWater Program (1st 5- Year Permit.C de $760;000.00 $760,000:00 Various Street Dept- Misc, Drainage Im rovements'96-'08 $1,750,00000 $1;750,000.00 Total 'Storm Maier Drainage Investment = $44,440,389.00 Page'2 of 2 $6,423;205;00 $50,863,594.00 R-1-?F? h m t n r, - ------------- 0 < If, 'Al 11? @ fi gg a v 5V 1:: op'a:?lll { ?r zEgg,ili@ L6 1 Cc?) r ?y I r Drainage Project Ust° LA Eli 1 ?t 1 Priority Project,Name Project'Description Project'Cost Funding Source SW Clay Drainage, Satisifaction o_f.C_ ommitments in the Annexation Agreement $27M.Bond Viilageof Mount Carmel Storm Sewers in R'ighto€.Way to Provide Functional Outlets Northwood-Hills Culvert replacements and ditchwork to aleviate flooding Chesterton/Holliday Hills Providing,Storm Sewer Outlet'in areas where none existsjoday Wilson Village. Culvert replacements and Mchwork within right of way to aleviate standing:water.. North Meridian Heights Providing Storm,Sewer Outlet,for rodeside ditches Browning Development Cool Creek Drive Flooding When Cool Creek water level'is Elevated Northern, Heights Storm Sewers on South side of 116th between. College & Penn. Carmel Creek Large Structure Replacement'at 95th Street Carmel Drainage Common Drainage Compldints 1. Sump pump or, roof ;drain discharges at the property'line. 2. Poor swale or roadside drainage. 3. Soft; saturated'soil on the property making mowing or other maintenance difficult. 4. Standing water ,n rear or. front yards due'fo poor swoi'Ie or roadside drainage. 5. Why do I need to deal with runoff from other properties2 How do propeftfes drain? Most properties dre:split`and, drain both to the.'front and the rear: The!system in place to convey ruhcff'frdm each. property varies throughouilhe City'.. Most properties,rely on downstream casement"s to corivey`this runoff: CifyCode'require"s lots:to-be platted with drainage ea'sembnts fo'r this purpose-. Surface Drainage Systerns.. A.system of'rearyard and roadside swales with limited inlets and piping. Drginoge is'typically facilitated by a long,. flat swales and drive culverts. Piped Drainage. Systems.-Rear yard swales,run for only several lots or a few hundred feet before.entering an inlef.'Frontyard drainage is to the curb and gutter,system of the street and into inlets. No roadside :swales.ordrive culverts. Swales sometimes have underdroins that allow saturated soil ofter.rain events to better. drain. What typically causes-drainage problems? Most drainage•jssuesin the City are the result of Idck "of swale maintenance, lock.of' drive culvert maintenance, installation'of improvements withinlhe swales or-swdles being filled`in. Over time, the result is, reduced swale capacity. The result'is standing water and-saturat:ed,soil long after the end of the rain event. The p'rOci.ing soil types in the-City are, also slow draining, subject to seasonal high watei'tgbles and in many areas, the topography is fairly flotwhich ,slows,the surface drainage of runoff. Who mglhtalr s the system? unless a pr vote-street; the City. maintains the roadway and,the.curbing system and the piped drainage system in the righf-cf-way.-The City maintains piping in subdivisions that is 12-inces in diameter orlarger that is not pdrt of a legal or regulated drain-The City accepts maintenance responsibility for these. primary ccnveyonce'systems due to the fact that these'systems drain the light-cf-way, benefit many-properties and,because it'ls not:feasible for individual property owners: to maintain these systems. I/ M o-" i y/?s/C Carmel Drainage The City does not'mainfain drive culverts or,feaf yard swales. T}ieproperty'owner or the homeowners association is responsible for.such rnain'tenance. The;City does ndt accept maintenance responsibility for thesesystems since they benefit few properties; maintenance requires.disruption.ond disturbance;of the, property and the,runoff is primarily from private property. ATr19-014rn E-^J'F z ?y) y /S-/O9 Carmel Drainage Stream Bank Erosion Erosion of stream bd_nks and loss'of property. /?•n-F1CH n? ?nrr ?- ?3) LO