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Home My WebLink AboutBPW-04-15-096 1 ity of Carmel C1 Office of the Clerk-Treasurer MEETING NOTICE CARMEL BARD OF PUBLIC WORDS WEDNESDAY, APRIL 15, 2009 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CI'T'Y HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, APRIL 159 2009, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, AND ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 C'ty of Carmel Office of the Clerk-Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, APRIL 15, 2009 -10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the April 1, 2009 Regular Meeting b. Minutes from the April 2, 2009 Special Meeting 2. PERFORMANCE RELEASES a. Resolution No. BPW-04-01-09-02; Congregation Shaarey Teffilla Synagogue; R/W Improvements; Judy Bowman, Smith Development and Construction 3. CONTRACTS a. Request for Purchase of Goods and Services; Change Order 1; East Salt Facility and Storage Expansion; MacDougal Pierce Construction; (Increase $10,380.00); David Huffman, Street Commissioner b. Request for Purchase of Goods and Services; Change Order 2; Monon Bridge over West Carmel Drive; Schutt-Lookabill; (Increase $23,177.76); Mike McBride, City Engineer c. Request for Purchase of Goods and Services; Change Order 1; KEYSTONE AVENUE MOT; Rieth-Riley Construction; (Increase $30,119.70); Mike McBride, City Engineer ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 d. Request for Purchase of Goods and,Services; Change Order 3;' Bridge over Little Cool Creek; Duncan Robertson; (Increase $2,546.50); Mike McBride, City Engineer e. 'Requestfor Purchase'ofGoods and Services; Change Order 4; Bridge;over Little Cool Creek; Duncan Robertson; (Increase S3,876.42);, Mike McBride, City Engineer, f. Request.for Purchase,of Goods and Services; Change Order 5; Bridge Oyer Little Cool Creek; Duncan Robertson; (Increase $1,775.00);.Mike McBride, City Engineer, g, Request for Utility Reimbursement; Duke Energy; KEYSTONE,AVENUE at Carmel Drive; (No dollar amount' included); Mike McBride, City Engineer h. Request for UtiBty Reimbursement; Duke Energy; KEYSTONE AVENUE at 116th;;($169;372.00); Mike McBride .,,City 'Engineer, i. Request for Purchase of Goods.and'Services; Target Safety;.($13;895.00), Chief Keith Smith. Carmel Fire Department j. Request for'Purchase of Goods and Services; Rinehart Technologies; ($1,135.00),; Terry Crockett; Director of Information Systems k. °Request for Purchase of Goods and Scryices;-,Uhifirst Corporation; ,(Uniforms); ($14,000:00); John Duffy; Director oFthe,Deparfinen# oFUtilities 1. TABLED-4 /1/2009:'Requestfor Acceptance ofFinal lnspection Road Project; Penn 103rd to 106th; Michael McBride; City Engineer m. Requesfffoe?Acceptance:of FinA.Inspection,.Road Project,. 136" and Oak Ridge Roundabout; (Date -of.Last, Work;" 812 1'/2007); Michael McBride, City Engineer n. Request for Acceptance=of Final'Inspection,Road Project; 0' Avenue S.W. and.Mam Street Roundabopt; (Date of Last Work; 7!6/2007); Michael McBride, City Engineer o. Request for.Acceptance of Final:I'nspectionRoad Project; 3rd AvenuelS.W. and 4'"'Avenue S.W_Reconstruction;(Date of Last Work; .7/18/2006); Michael McBride; City Engineer P. Request For Acceptance of-Final.Inspection-Road Project; 131s''Street Towne Road to Ditch Road; (Date of Last Work;11/24/2008);.Michgcl'McBride, City Engineer 4. USE OF-CITY' FACILITIES/STREETS a. TABLED 3/1812009 and 41112009: Request to Use Sidewalk; 30 N. RAngeline; April 17, 1$,+19,1009; Starting 5:00 p;m, April 17 ending,5:00 p.m. April 19; Jill.Zaniker b. Request to Use Gazebo and Common Area; Concerts; W'ednesday's June through August,-2009; 5:00 p.-M. to 9!00 p.m.; Fountain, Square Conirriittee c. Request, to Use Gazebo and Common Area; Concerts, Thursday June 18, July-16, August 20„2009; 5:00 p.m. to 9:00 p.m.,; Indiana Wind Symphony d. Request to Use Fountain Area; Burn.Camp;.May-271h, 2009,;„7:30 a.m. to 10;00 a.m.; Carrncl Firefighters Local 4444 e., Requestto Use Gazebo;and Common Area; Wedding; Saturday-, August'8, 2009'1:00 p.m..to Midnight;.Daniel Carraway 5. OTHER a. Request for Consent to Encroach; Lot # 103; Smokey Ridge Section 5; Douglas and Tammy Haney b. Request for Release and Covenant Not To Sue; Chad and Laura Gray; ($18,893.00); John Duffy, Director of the Department of Utilities c. Request for Easement Agreement; Kenneth and Sarah Edwardsson; Water Main Easement; John Duffy, Director of the Department of Utilities d. Request for Easement Agreement; Martin Marrietta; Water Main Easement; John Duffy, Director of the Department of Utilities e. Request for Easement Agreement;' American Aggregates; Water Main Easement; John Duffy, Director of the Department of Utilities 6. AD30URNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES 1 WEDNESDAY, APRIL 15, 2009 -10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIYIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10: 02 a.m. MEMBERS PRESENT Mayor James Brainard; Board Members Mary Ann Burke and Lori Watson; Deputy Clerk Treasurer Sandra Johnson MINUTES The Minutes for the April 1, 2009 Regular Meeting were approved 2=0. The Minutes for the April 2, 2009 Special Meeting were approved 3-0. PERFORMANCE RELEASES Resolution No. BPW-04-15-09-02; Congregation Shaarev Te(Tlla Svnn goeue: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; Change Order 1 East Salt Facility and Storage Expansion MacDougal Pierce Construction; (Increase S10,380.00 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Change Order 2 Monon Bridge over West Carmel Drive Schutt-Lookabill • (Increase $23,177.76); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services: Change Order 1; KEYSTONE AVENUE MOT' Rieth-Riley Construction; (Increase 530.119.70); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Change Order 3: Bridge over Little Cool Creek; Duncan Robertson: (Increase $2.546.50): Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services- Change Order 4• Bridge over Little Cool Creek; Duncan Robertson (Increase $3.876.42): Board d4ember Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 1 Request for Purchase of Goods and.Services; Change Order 5 Bridge over Little Cool Cre Duncan Robertson; (Increase 8'1.775:00):• Board Member Burke moved to approve. Board Member Watson seconded: Request approved 3-0. Request far Utility Reimbursement. Duke Energy; KEYSTONE AVENUE at Carmel Drive; (No dollar amount included);. Board' Member Burke moiled to approve: Board Member Watson seconded. Request gpproved 3-0. Request for Utility.Reimbursement; Duke Energy; KEYSTONEAYEIVUE'at IMth ($169172.00); Board Member Burke "moved to approve: Board. Member Watson seconded. Request approved 3=0. Request for Purchase of Goods and Services; Target Safety; (S 13.895.00):_Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3;0. Request for Purchaseaf Goodsand Services; Rmehart`Technologies: -T31 135: 00):_Board Member Burke moved.to approve: Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; UniftrstCornoration (Uniforms) ($14,000-00): Board Member Burke moved to approve. Board-Member Watson seconded. Request approved 3-0. TABLED 41112009 Remains tabled.-, Reguest'far Accep Penn 103"' to 106th; Michael. McBride; City Engineer Request for Acceptance of Final Inspection Road Project; 136`h and Oak Ridge Roundabout; (Date of Last Work; 8/21%2007); Board Member Burke moved to approve. Board;Memher Watson seconded. Request approved 370. Requesi for Acceptance of Final Inspection Road Project; .41" Avenue. S. W. and Main Street Roundabout (Date'ofLost Work; 716/2007); Board Member Burke moved to approve. Board Member Watson seconded Requestapprroved 3-0. Board Member Burke moved'to'approve. Board Member Watson seconded. Requesrapproved'3-0. Request for Acceptance of Final inspection Road Project; 131' Streei'Towne Roadio Ditch Road (Date of Last; Work; _11/24/2008 -Board Member Burke moved to'approve. Board Member Watson seconded. Request -approved 3-0. REQUEST TO USF CITY' FACILITIES/STREETS 1 WITHDRAWN• 'Request to "Use Sidewalk 30X Rangeline, April,]7 18 19 2009; 'Starting p.m. April 17 endive 5:00 p:#j. April 19: Board Member Burke. moved to withdraw. Board Member Watson seconded Withdrawn 3-0. 1 Request to Use Gazebo and Common Area; Concerts: Wednesday's•June Through August, 2009: 5:00 p.m. to 9:00p. m.: . Board Member.Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo and Common Area; Concerts; Thursday June 18 July 16, August 20, 2009:5:00 p.m. to 9:00 P. m:; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 Request to Use Fountain Area; Burn Camp; Mav 2Th, 2009; 7:30 a:m: to 10:00 a.m.; Board Member Burke moved to approve. Board Member Watson, seconded Request approved 3- 0. Request to Use Gazebo and Common Area; Weddine%Saturday, August 8, 20091x00 p.m. to Midnight: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER Request for Consent to Encroach; Lot #,103; Smokev Ridge Section 5: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Release and Covenant Not To Sue; Chad and Laura Gray.(S18:893.00); Board 1 Member Burke moved to approve. Board klember Walson seconded: Request approved 3-0. Request for Easement Agreement; Kenneth and.Sarah Edwardsson• Water Main Easement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Easement Agreement; Martin Marrietta Water Main Easement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Easement Agreement;,American Ai!?regates• Water Main Easement;. Board , Member Burke moved to approve. Botird Member Watson, seconded. Request approved 3-0. ADJOURNMENT Board Member Burke adjourned the meeting at IQ: ll a.m, iarta L. Cordra , AMC Clerk-Treasurer Approved M or James Brainard 1 ATTEST: Tana L: Cordra IA C Clerk-Treasurer I