HomeMy WebLinkAboutCCM-05-04-09City of Carmel
Office the
COMMON COUNCIL
Clerk-Treasurer
MEETING AGENDA
MONDAY, MAY 4, 2009 - 6:00 P.M.
COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE
MEETING CALLED TO ORDER
INVOCATION
2. PLEDGE OF ALLEGIANCE
3. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS
4. APPROVAL OF MINUTES
a. April 15, 2009 Special Meeting (Luncheon)
b. April 20, 2009 Regular Meeting
5. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL
6. COUNCIL, MAYORAL AND CLERK-TREASURER COMMENTS/OBSERVATIONS
7. ACTION ON MAYORAL VETOES
8. CLAIMS
a. Payroll
b. General Claims
c. Retirement
9. COMMITTEE REPORTS
a. Finance, Administration and Rules Committee
b. Land Use, Annexation and Economic Development Committee
c. Parks, Recreation and Arts Committee
d. Utilities, Transportation and Public Safety Committee
e. Report from the Council Appointee to the Redevelopment Commission (report attached)
f Report from the Ethics Commission
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414
10. OLD BUSINESS
a. Fifth Reading of Ordinance D-1927-09; An Ordinance of the Common Council of the
City of Cannel, Indiana,, Approving a Lease Between the City of Carmel Redevelopment
Authority and the City of Cannel Redevelopment Commission, Pledging County Option
Income Tax Revenues (Construction of Public Parking Garage, Construction and
Renovation oflmprovements to the Existing Veterans' 6Vay Corridor, Construction of
Certain Roundabouts, Drainage Improvements and Bike Paths in the.Southwest Clay
Township, Acquisition of the Existing, Brookshire Golf Course and the Construction and
Equipping ofCertain lmprovements.Thereto;$27,750;000);Sponsor: Councilor Sharp:
(Remains in the Finance, Administration and Rules Committee 5/21/09).
b. Second Reading of Ordinance D4938-09; An Ordinance of the Common Council of the
City of Carmel, Indiana, Amending Carmel City Code Chapter 6, Article 1, Section
6-33(c)(1) (Regarding Police and Fire.Merit Boards) and 6-33(e) (Probationary Period);
Sponsor: Councilor Rider (Sent to the Utilities, Transportation and Public Safety
Committee 5/11/09).
C. Second Reading of Ordinance D-1939-09; An Ordinance of the Common Council of the
City of Carmel, Indiana, Amending Chapter 2, Article 3, Division 11, Sections 2-37, 2-49,
2-50, 2-51 and 2-55 of the Carmel City Code - Paid Time Off (PTO) (2-37 - Coverage
and Authority to Adjust Personnel Policies; 2-49 - Vacations; 2-50 - Sick Leave;
2-51 - Vacation and Sick Leave Credit, 2-55 - Family Illness/Bereavement Leave);
Sponsor: Councilor Seidensticker (Sent to the Finance, Administration and Rules
Committee 5/21/09).
11. PUBLIC HEARINGS
12. NEW BUSINESS
a. First Reading of Ordinance D-1941-09; An Ordinance of the Common Council of the
City of Cannel, Indiana, Amending Cannel City Code Chapter 2, Article 4, Section 2-133,
Establishing a Hazardous Materials Response Fund (#107); Sponsor: Councilor Rider.
b. First Reading of Ordinance D-1942-09; An Ordinance of the Common Council of the
City of Carmel, Indiana, Adopting and Adding Carmel City Code Chapter 2, Article 4,
Section 2-134, Establishing a Non-Reverting Residential Drainage Improvement Fund
(#212); Sponsor(s): Councilor(s) Accetturo, Rider, Seidensticker, Sharp and Snyder.
c. Resolution CC-05-04-09-01; A Resolution of the Common Council of the City of
Cannel, Indiana, Expressing Interest in the Purchase of Certain Properties valued at over
525,000 and Associated with the City's Road Improvement Projects (43 Properties);
Sponsor: Councilor Rider.
d. Resolution CC-05-04-09-02 (Formerly CC-12-15-08-03); A Resolution of the Common
Council of the City of Carmel, Indiana, Adopting the Cannel Clay Comprehensive Plan
"C3 Plan 2008" for the City of Cannel and Clay Township; Sponsor: Councilor Rider.
e. Resolution CC-05-04-09-03; A Resolution of the Common Council of the City of
Carmel, Indiana, Disbursing Arts Fund Monies ($468,975); Sponsor: Councilor
Seidensticker.
13. OTHER BUSINESS
Carmel Redevelopment Commission (Term expires 12/31/09) currently held by Councilor
Sharp, Successor will serve the remainder of Councilor Sharp's vacated term. Term
begins 5/1/09.
14. ANNOUNCEMENTS
15. EXECUTION OF DOCUMENTS
16. ADJOURNMENT
05/04/09 CC Mf ting Agenda
1
COMMON COUNCIL
MEETING MINUTES
MONDAY, M.AY 4, 2009 6;00 P.M.
COUNCIL CHAMBERS/CITY HAIL/ONE CIVIC SQUARE
MEAIBERS PRESENT:
Mayor James Brainard, Council President 'Y. Eric Seidensticker, Courici) Members Richard L. Sharp,
John V. Accetturo, Luci=Snyder, Joseph-C. Griffiths, Ronald E. Carter; Kevin Rider, Clerk-Treasurer
Diana L. Cordray and Deputy Clerk-Treasurer Lois `Fine.
Mayor Brainard called the meeting to orderat 6:03 p.nr.
Pastor Joe Flatt, First BaptistClhurcli,of Carmel, pronounced the Invocation.
Mayor Brainard led the Pledge bfAllegiarice.
RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITI7FNS:
There were none.
APPROVAL OF MINUTES:
Councilor Sharp madea motion to: approve the Minutes from the April 15 2009 Special Meeting
(Luncheon) and the April 20, 2009 Regular Meeting. Councilor Rider, seconded. There was?no Council.
discussion. -Council President Seidensticker.called for,the vote- The Minutes were;aliproved 6-0
(Councilor Griffiths abstained).
RECOGNITION OF PERSONS 'WIIO WISIT TO ADDRESS THE COUNGLI,;
The following citizens addressed the Council regal-ding Resolution_CC-05-04-09-02 ("C3 PLAN 2008"):
Zeff Weiss (representing Valley
Development Company, Inc.
Sarah McNaught (representing Williams
Mill FIOA)
John Tintera
Phil Squire
Ron Houck (representing String
Mill Place)
3106 One American Square.
425,McLaren.Lane Carmel, r
2700'-E. 96'11 ktet,.Carmel, IN
1315 Lawrence Road, Carmel, IN
315, W:,107" Street, Carmel, IN
The following citizans!addressed.the Council in favor brResolution'CC-05-04-09-02 ("C3•PLAN2008"):
Dee Fox-(representing CWIC 2) 11359 Royal,Court; Carmel, N
Steve Pittman 370 S'anner Court, Camiei, IN
1
The following individual addressed the Council opposed to Resolution CC-05-04-09-02 ('U3 PLAN
2008"):
Andrew Crook
2288 W. 136°i Street, Carmel, IN
Alan Davis, President, Carmcl Symphony Orchestra thanked the Council for their funding support of the
Symphony. Mr. Davis"also pr spnted the Council x.vitli the 2609 Budget for the Symphony:
COUNCIL, MAYORAL AND,CLERK-TRFASURER COIV MENTS7013SER`<'ATIONS:
Couneilors Carter, Accetturo and Griffiths discussed concerns regarding maintenance onlhe medians
along 146`" Street,
Councilors Carter and Sharp discussed, compliance issues with Cowe.'s Home ltnprovement Store on.146`h
Street.
Councilor Griffiths inquired ,how long it takes for the City to replace.speed limit signs after. an ordinance
has been adopted. Mayor Brainard addressed the Council..
ACTION- ON MAYORAL VETOES:
There were none.
CLAIMS:
Councilor Sharp made a,motion to approveclaims in'the amount of 57,683;801:28. Councilor Snyder
seconded. There,was'ino Council discussion. Council President Seidensticker called for the vote. The
claims were approved 6-0 '(Councilor Griffiths abstained).
CONIMITTEE.REPORTS-
Coamcilor.Snyder reported that the Finance, Adniinistration and.Rules.Committee had not met. The next,
meeting will.be held on Thursday, May 21, 2009 at-5:30 p.m.
Councilor Sharp reported that the Land Use, Annexation and.Economic Development Committee met and
discussed Resolution CC-12-I8-08-03 "C3 Plan 2008 which wasforwarded with a unanimous favorable
recommendation to-the Council with proposed amendments.
Councitor_Rider reported that the Parks, Recreation and,Arts Connnittee had tiot stet. The'nex.t meeting
will be held on Tuesday, May 12, 2009 at.3:00 p.m,
Councilor Griffiths reported, that the Utilities, Transportation and Public Safety Committee had not met.
The next meeting will be held on M'onday,.Mtay 11, 2009 at 530 part.
Report from the Council Appointee to the.Redevelopment Cornmissian (reporrattached). A report was
given by Bill Hammer. There was brief Council discussion.
Report from the Ethics Commission. A.reportwas given by Pastor Joe Flatt
2
OLD BUSINESS
1 Council President,Seidensticker arnnounced the Fifth -Reading of Ordinance D-1927-09; An Ordinance
of the Common Council. of the.City of Carmel, Indiana; Approving a:-Lease-Between th6,Cityof Carmel
Redevelopment Authority and the City of Carmel: Redevelopment Commission, Nedging,County Option
Incotne Tax Revenues (Construction'ofP.ublic Parkbig_Grtr(tge, Constri0ion arid_Renovation_of
Improvements. to the Existing Veterans' YVay Corridor, Construction of°Certain Roundabouts; Drainage
Improvements and Bike Paths, in the,Southwest Clay Township, Acquisition of'the.Exisiing Brookshire
GolfCoii se,,roil the Construciion and Egaippisg ofCertant Iiizp"rovemettts',Thereto; $'27,750;000);
Sponsor: Councilor Sharp: Remains in the Finance, Administration and Rules-Committee 5/21/09. This
item was not discussed.
Council President Seidensticker announced the Second"Reading ofOrdinanee`D-]938-09;.An
Ordinance of:the Coinmon;Council'of the City of Carmel, Indiana, Amending Carmel City Code Chapter
6, Article 1, Section 6-33(c)(1-) (Regarding Police and Fire Merit.Boarfl and-6-33(e) (Probationary
Period); Sponsor: Councilor Rider. Sent to "the Utilities, Transportation and Priblic;Safety
Committee,5/11/09. This item was not discussed.
Council President. Seidensticker annopnced;the Second Readine of Ordinance D4939-09;An
Ordinance of the Common Council of the Cityof Camrel; Indiana,. Amending Chapter 2, Article3,
Division 11, Sections 2=37, 2-49,>2-50,.2.51. and 2-55 of the Cannel.City Code -Paid Time Off (PTO)
(3-37- Coverage and Azahodiy to Adjusf Personnel Policies; 2-49 - Vacations; 2-50 - SickL'eave,
1 2-51- Vacation and Sick Leave Credit;. 2.55 - Family.Illitess/Bereavemenl Leave); Sponsor: Councilor
Seidensticker. Sent to the Finance,.Administration and Rules,Commiltee 5/2t/09.. This item was not
discussed.
Councilor Sharp.infgrnied the Council that item 12. d. (Resolution CC-05-04-09-02 (Formerly CC-12-15-
08-03) needed to be moved to OLD BUSINESS:
Council President Seidensticker announced'.Resolution CC-05=04-09-02 (Formeriv`CC-12-15=08-03); A
Resolution of the Common Council of the City of Carn-icl, Indiana, Adopting the Carmel Clay
Comprehensive Plan "C3 Plan 2008" for the City-of Cannel and Clay Township. Councilor Sharp read
the following proposed amendthents to tbQ Council that were,suggested at'tlte Land Use, Annexation and
Economic Development Committee meetings:
Page 25; Part 2 CONIPR 4BNSIVE PLAN ESSENCE (West Carmel Policies and
Objectives)- strike Objective.] .2.in.its,entirety, renumber thru objective 1.7.
2. Page 31; Part-3 LAND CLASSIFICATION PLAN (Low Intensity Suburban Residential) -
Intensity/Density - change.1.5 to 1.3_.
3. Page 32; Part 3 LANII CLASSIFICATION PLAN (Low Intensity Suburban Residential)
Intensity/Density - change 1.6 to LA and.4.9'to 4.0.
1 4. Page 45; LAND CLASSIFICATION PLAN MAP -Settlement Agreement with SW' Clay;
the City will not make anysirbstantive changes in the area until the'residents'are, fully
incorporated into the City and have. elected representation to the Council. Other proposed
amendments to the map; North of 116th Street'to reflect the land classifications currently in
place in the comprehensive plan and designating the North Central of Carmel, which
would be bounded on the South by H 6th Street, on the West by US 31 to its j uncture with
Keystone, on its East 'from'the juncture of Keystone with US 31, South to.1 16'h Strect.as an
area for Special Study.
5. Page 63; THOROUGI=IFARE PLAN MAP - 96"' Street from Spring Mill Road to the
intersection of Westfield Blvd.
6. Page 86; Part 5 CRITICAL CORRIDORS AND SUBAREAS (U.S. 31 Corridor).
Councilor. Sharp informed the Council that Adrienne Keeling, Departmertt,of Community
Services, would be presenting the amendments to this page after, hhe presented the
committees proposed amendments:
Page 87; Part 5 CRITICAL. CORRIDORS AND SUBAREAS MAP (U.S: 31 Corridor) -
Limit the,height of buildings between 10.6'h Street and I I I't' Street to a maximum of 60
feet.
8. Page 88; Part 5 CRITICAL CORRIDORS AND SUBAREAS (96'h Street Corridor) -
Design Guidelines -strike and between College Avenue and Westfield Blvd.
9. Page 89; Part5 CRITICAL,CORRIDOi S AND:S[UBAREAS MAP (96'h Street Corridor
1 Plait) Illustrating,on,the 96111 -:Street-Conidors Plan the,2 lane Arterial Commercial
Context as.opposed'to its former treatment as Residential.
10. Page 90; Part;5 CRPCICAL CORRIDORS AND SUBAREAS {Strategy- Form-Based
"
Regulatory Ordinance) - strike Create i Pattern Book: ,Cannel establish u 'pattern
book to help developers and property owners better tinderstand the.desired architectural
features within these nodes. As developments are,proposed the City should require
substantial compliance with the pattern book io ensure buildings fit the. character goals for
the district.
Councilor Sharp referred to Adrienne KeelingXepartmentof Community Services, for further
amendments.
I L Page 25;:Part 2 COMPREHENSIVE PLAN ESSENCE (Inspire Community Character),
Objective 6.4, second line after residential, insert institutional, and park; last line, strike a,
insert th'e.existing.
12. Page 76;'BICYCLE ROUTES AND LOOPS PLAN MAP - Cross. Township fdtuie route
added to 106"i Street.
Councilor Sharp made a motion to accept the reconutrend'ation of the Land Use, Annexation and
Economic Development Committee and amend the "C3 Plan 2608 as submitted' in VERSION A
1 05-04-09. Councilor Accetturo,seconded. 'There was no Council discussion. Councilor. Sharp called for
the question. Council President Seidensticker called for the vote. The motion was approved 7'd-
Councilor Sharp referred to Adrienne Keeling, Department of Community Services, [or-additional
amendments.
13. Page 63; THOROUGHFARE PLAN MAP - Update the roundabout situation on the
Westside (131" Street and Clay Center; 131" Street and Ditch'Road; open or currently
1 under construction, : roundabouts (open=or funded) along Towne Road and 13151 Street,
136`a Street and 14151 Street. Adrienne provided ah,amended map to the Council.
Councilor Sharp made a motion to amend the. 2009 "C3 Plan",. (VERSION A) and substitute page 63,
VERSION B 05-04-2009. Councilor Giffths.seconded. There was brief Council discussion.
Council President Seidensticker called for the vote. The motion was. approved 60 (Councilor Rider left
the Council Chamber).
14. Pagc 86; Part S CRITICAL..CORRIDORS AND SUBAREAS (U.S. 31 Corridor)
Incorporate language that reflects the 60 feet height limitation that is reflected on the map
on page O. Adrienne provided auamended page-86-to the Council. Councilor Sharp also
read proposed amendments under, Require 6- to 10-Story Buildings; strike 7, insert 5 and
{not to exceed 60 feet) after stories.
Councilor Sharp made a motion-to substitute page 86 VERSION A 05-04-08,,time 7:44 pan. Councilor
Griffiths seconded. There was,no,Council discussion: Council President.Serdensticker called for the
vote. The motion was approved 6-i '(CouncilorSnyderopposed). Councilor Sharp made a motion to
amend, "C3 Plan 2009, VERSION.A, page 25, strike 7.2. Councilor-Snyder seconded. There was brief
COtmCil discussion. Council President -Seidensticker called for the vote. The-motion was approved 7-0.
Councilor Sharp made a motion to amend'-Resolution CC-05-04-09-02;and in-each instance where.it
references "C3 Plan 2008, change to °C3 Plan 2009 (in-the, description' and Section 1). Councilor Rider
seconded. There was no Council discussion. Council President-Seidensticker called for the vote. The
motion was approved 7-0. Councilor Sharp made a motion io,approve Resolution.CC-05-04-09-02
(Formerly CC-12-15-08-03) As Amended. Councilor Griffiths ""seconded. There was no Council
discussion. Council President Seidensticker called for:the vote. ;Resolution CC-05-04-09-02 (Formerly
CC-12-15-08-03) As Amended was adopted 7-0.
PUBLIC HEARINGS
There were none.
NEW BUSINESS
Council President Seidensticker announced the First Reading of Ordinance D-1941-09;.An Ordinance
of the Common Council.of the City of Cannel, Indiana,,Anrending Carmel. City Code Chapter 2, Article
4, Section 2-133, Establishing a Hazardous Mitterials.Response Fund (9107). CouncilorGriffiths made a
motion to move this item into business. Councilor Ri'derseconded. Councilor Rider presented this item
to Council. There was=no Council discussion. Council President Seidenstickerreferred.Ordinance
D-1.941-09 to the Utilities, Transportation and Public Safety Committee for further review. and
consideration.
Council President. Seidensticker announced the First, Reading tr(Ordinance D-1942-09; An Ordinance
of the Common Councitof the City of Carmel, Indiana,,Ad'opting and Adding Carmel City Code Chapter
2, Article 4, Section 2-134, Establishing a Non-Reverting Residential Draii agelmprovement Fund
(4212). Councilor Sharp made a motion to move this item into business. Councilor Snyder seconded.
Councilor Snyder presented this. item to Council. There was brief Council discussion. Council President
Seidensticker referred Ordinance D-1942-09 to the Finance, Administ_ratioii`and Rules Committee for
further review and consideration..
Council President Seidensticker announced.Resolution,CC-05-04-09-01; AResolution of the Common
Council of the City of Carmel,-Indiana,.Expressing Interest in the Purchase of Certain Properties valued at
over $25,000 and Associated with the,City's Road Improveriient Projects (43 Properties). Councilor
Carter made a motion to.rnove this,item into business. Councilor Sharp seconded., Council President
Seidensticker referred to City Attorney, Doug Haney, to present this item .to Council. There was brief
Cowrcil discussion. Clerk-Treasurer Diana L. Cordiay addressed the Council: Cotincil President
Seidensticker referred ResclutionCt-05=04-09-01 to the Land Use„Annexation and Economic
Development Committee for further review and consideration.
Councilor Riderrecused himself and left the Council Chamber.
Council President Seidenshckerannounced. Resolution CC-05A4-0943'i,A Resolution of the Common
Council of the City of Carmel, Indiana,. Disbursing•Aits Fund Monies {$46,8,975). Councilor.Sharp made
a motion to move this item into business. Councilor Griffiths seconded: Councilor Sharp prescnted this
item to Council. There was brief Council discussion. Councilor Snyder made 'a motion to reprove the
amount of $10,000 (Carmel CommunityNayers) and reduce the total amount to,$45$,975., Councilor
Accetturo seconded. There was no Council discussion. Council President Seidensticker called for the
vote. The motion was approved 5-1 (Councilor Griffiths,opposed). There was brief Council discussion.
Larry Creviston; Carmel Repertory Theatre, 179 Aspen Way, Carrhol, IN:, addressed the Council
regarding giving Cannel citizens a 10% discount off of the price of admission. Alan Davis„President of
the Cannccl Symphony Orchestra also addressed the Council regarding giving Cannel citizens a.10%
discount. There was brief Council discussion. Councilor Griffiths referred to City Attorney, Doug
Haney, for a legal opinion of offering,a 10% discount to Cannel citizcns off of the price of admission.
There was additional Council discussion. The 10% discouprt issue will be discussed in the 21010 Budget
workshop. The organization that will be receiving funding this evening must present the Mayor with their
budget before receiving their check.. Mayor Brainard addressed the Council. Council President
Seidensticker called for the question. Resolution CC-05-04-09-03 As Amended was adopted 5-1
{Councilor Griffiths opposed).
Councilor Rider reentered the Council Chamber.
OTHER BUSINESS
Cannel Redevelopment Commission (Term expires 12/31/09) currently lield,by Councilor Sharp.
Successor will serve tfie remainder of Corrncilor,5harp's vacated;terim. Tenn begins 5/1109. Councilor
Sharp nominated Councilor Accetturo. Councilor Snyder seconded. Councilor Griffiths nominated
Kevin Kirby. Councilor Carter seconded. Councilor Sharp made a motion to close the nominations.
Councilor Accetturo seconded. There was brief Council discussion. Council President Seidensticker
called for the vote for Councilor Accetturo. Councilor Accetturo was appointed w the Cannel
Redevelopment Commission 5-2 (Councilors Carter and Griffiths opposed).
ANNOUNCEMENTS
Councilor Sharp read a letter from Jonathan Lewis, 5`h grader at College Wood Elementary who has been
nominated to represent his school and community as a member of the Junior National Young Leaders
Conference in Washington D.C. Jonathan's goal. is to raise $1,890 to cover the cost`of the conference
tuition. Councilor Sharp asked the Carmel Community to help send Jonathan to Washington D.C.
The deadline to donate is Monday, May 18, 2009. The Clerk-Treasurer's;office will be accepting the
donations for Jonathan.
Councilor Rider announced that he would be donating $200-00 to-Jonathan. Councilor Rider also
congratulated Mr. Calabrese for his recent appointment as President of the Carmel School Board.
Mayor Brainard congratulated Councilor.Accetturo for his appointment to the Cannel Redevelopment
Commission.
EXECUTION OF DOCUMENTS
ADJOURNMENT.
Mayor Brainard-adjounied the'nieeting at 8:30 p.m.
t_
ATTEST:
Clerk-Treasurer Dl a6 L, Cords , P '_ C
V
O51NY09 CC MceG?R Minwes
James Brainard
7
Respectfully submitted,
CARMEL REDEVELOPMENT_ COMMISSION
,May 4, 2009
CITY COUNCIL REPORT
(Preparedfor Bi1LHainmer4-21-09)
CRC Meetnm s
o The CRC beld''tbeir,regularly scheduled public,meeting on Wednesday, April 15th 'at-6:30 pan.
• Other meetings in month of April:
o Wednesday, April 1, 2009 at 6,p.m, - Special.: Meeting
o Wednesday, April 29,2009 at 4 p.m. Plan, Review Panel,Sub-Cbmmittee,tneeting
o Wednesday, April 29, 2009-at 6 p:m. - Special Meeting
v Upcoming Meetings;
o Wednesday. May'13,;2009 at 8 a.m - Special Meeting
o Wednesday, May 20,2669 at 6:30 p.m, -Regularly Scheduled Public Meeting
o Wednesday„May 27; 2009, w 6, p.m. - Special 1V4eeting
Financial flatters:
The end of month March,CRC Operating Balance is,S3,T55,440.00
The land sale of the Tuesday Morning/Hearth view blockto Keystone Construction-closed on March
20, 2009 (see Section 3. for details).
CRC Pubs &Private Partnepsl ips:'
1. City,Center'= CRC/Pedeor,LLC. (Parcel #5)
a. Construction has accelerated on the extension.of Building"A"'evidenced by the amount
of 'yellow" dens,giass sheeting. Interior,framing underway with mechanical, plumbing
and-electrical tough-ins underway. Developer is award}ng"contracts for balance of
construction buildings " A" and "B" to include interior finishes. Developer is focused
on the first phase:completion.date- of 1/1710.
b. CRC has taken bids,for back.fill ing,around the project along City Center,drive-and
Range Line'Road that- will serve as'the-sub-base. for the?streetscape work. Hstimated
costs,around.$520,0,00. Low bid was. $256,000 due to the.favorable,bidding climate.
c. Construction of Veterans Way; Phase is underway for sub-slab work. Bidding for
balance.bf Veterans Way. topping slabs, and brick work t6 be.spring'of 2009 to meet
completion date of 111/10: City bond issue approval will affect Veterans Way progress.
A-l?c6meM- .J (1)
Ocrvrme I C 4y
d. Backfilling of perimeter of site on City Center Drive and Range Line.Road is underway.
Bidding documents for Parcel #5 are being completed. Combination of buried conduits
for street lighting, communication, traffic signals and security is ready to start around
perimeter of Parcel #5 project.
2. Indiana Design Center- CRC/Pedcor LLC. (Parcel #12)
a. Contractor is completing streetscape work on Range Line Road with brick pavers
installation having started Apri l I". Sidewalks were opened to public traffic mid-April
2009. Project will have street parallel parking on the west side of Range Line Road.
b. A new east/west public street named Robert Indiana Avenue will open April 30, 2009
connecting Range Line Rd. to First Ave. SW. Contractor is waiting for asphalt plants to
open to finish paving on Range Line Road and Robert Indiana Avenue.
c. Developer is working.with the City of Carmel agencies to obtain occupancy permit for
the project. The developer is working with tenants including a- food service operator to
occupy the building.
d. Underground garage is completed and will be open for public use based on CRC. and
Developer's agreeing on operation of facility.
3. Arts District Lofts & Shoppes- CRC/Keystone Development (Parcel #47)
a. CRC closed on land sale of Parcel 47, the block adjacent to the Monon Trail on Main
Street. Keystone Development paid the CRC $3.9 million for the land that the CRC
paid $3.8 million for in 2008.
b. The site has been cleaned of environmental sub-surface hazardous materials and a letter
sent to the land purchaser's bank lender.
c. CRC and DOCS are working with a developer to complete an agreement to move the
Peele House (Yellow House) to 4a' Street and Range Line Rd. at a later date.
4. VFW-CRC Relocation Project (Parcel #49)
a. The VFW agreed to a land title "swap" for their post buildings and land for a site on
Old Meridian where Keystone Development will build them a new facility.
h. The VFW post was decommissioned on April 11, 2009 in a public ceremony. The
VFW moved on April 13-14 to their temporary location in Providence at Old Meridian
into a space leased by the CRC for six months until the permanent location built by
Keystone Construction is finished.
A -tram m e n 4 1 (z)
Carmel e; ?y
Counc.l M41 -6-1'1149
2
5. Arts District North Gateway - CRC (Parcel #48)
a. Gateway project is nearing completion with signage the last item to be installed. The
punch list will be prepared once the electrical contractor makes final boring under the
street to hook-up electrical power to the gateway. The city engineer and architect will
make their final inspections before turning it over to the city permanently on May 15,
2009.
6. Performing Arts Center (Parcel #7-A)
a. Construction of exterior cladding is progressing with exterior block masonry and the
setting of concrete roof panels. Roof insulation stacked on top of dome with roof tiles
due July 2009.
b. Tower crane has been dismantled and removed.
c. Final selection of interior finishes for stone flooring, wood flooring-and carpet have to
be approved and materials ordered. Interior main hall filled with scaffolding that will
remain in place until majority of interior finish is completed.
d. CRC resolved food service format io allow rough-in for kitchen and warming kitchens
on upper floors at April I" meeting.
e. CRC staff organized site visit for City Council members in April.
f. All contracts have been awarded except for exterior landscaping. Construction manager
is working with trades to assure substantial completion of project will be on time.
7. Village Green (Parcel #7-B)
Per the City Council Finance Committee's request for alternative parking options, the
CRC Executive Director has turned over a schematic layout to provide temporary
surface parking lot for the concert hall with approximately 127 spaces to members of
the City Council Finance Committee at their April 16, 2009 sub-committee meeting.
8. Energy Center (Parcel #7-C)
a. Energy Center and underground tunnels are substantially complete. The underground
tunnels connect the Energy Center to the concert hall with provisions to be into theatre
and office building.
b. Testing and training of staff is on-going with plans to provide hot & chilled water to the
concert hall to provide temporary heat for internal construction during spring 2009.
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a_. Provision made`in Energy Center interior to add;inodules, to provide for future energy
needs,in.existing ,citybuildings. CRC Director has instructed engineers to,prepare
estimate of completing,i istallation-of additional energy units to, maximize the facility
delivery of 1,000°tons of cooling to serve the PAC, Theatre, Office Building and
possibly existing city buildings. Engineers to determine operationul.ccsts for,eventually
charging energy'center served buildings-a monthly fcc,based on usage,
9. Theatre-;CRC/Pedeor L'LC (Parcel #7-C)
a. Theatre (seatin&600) interior layouf being, finalized.
.b. Theatre structure,movingwestao;.anchor_northwest corner of mixed use development
including office buildings, parking -structure and Energy Center.
c., Cost estimate being prepared to verify $12,500,000, budget, Pedcor Design is
completing the.de"sign development d"ocuincnts,wliielt will allow Signature
Construction, the Construction Manager for the project, to complete estimates _to verify
the CRC's budgetsguidelines:
d. Anticipate spring 2009 construction start.
e. Discussions are on-going with,theatre,groups for their possible involvement with the
project.
10. Parking Structure - CRC'(Pareel #7-C)
a. Director, supplied to City Council a,detailed construction cost estimate for their review.
It was noted to the City `Council'Finanoe Connriittee that the bid'documents?will include
support options for adjacent buildings to include utilities, foundations, storm drainage
and vertical transportation.
h. Signature Construction will be tlie.CRC',,s Construction'Manager_ for the-project: Final
construction.plans being completed, ready'forbidding May 2009., Constructionwiil be
determined by approval of City bond issue:whichis under-review at,City Council.
c. Included in gaeage:is:an additional underground, storm water detention system to.serve
parts,of City Center Avenue, the new concert. iall,.VillagerGreen and theatre/garage
projecrs.
d. Anticipate spring 2Q09 construction start with completion late sunntner 2010.
11. Old CityStreetDepartment,Site.and Adjacent CRC Property (Parcel #14)
a. CRC. is workitig' with Street Deparfinentand Board of Public Works to use site for
construction staging_and construction parking for' Arts District Lofts project.
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b. Engineer will attempt to fay-out.proposal for morCefficient use'to maximin site
including adjacent _CRC, owned property to,west o'f site.
Arts & Design DistliktUpdate:
1. CkC Update
a. CRC' staff working with.developmentpartners to' increase,marketing-efforts .to sell
remaining;live=work buildings and condoniiniums,on Main,Street.
b. Blue-Egg Gall erynow exhibiting artwork•at the Arts & Design District Offiee,located at
111' W. Main Street,,S"uite 140:.
c:. CRC'is.planning to solicitbids,from contractors to.proyide permanent mini-power
stations to serde:tlie Arts District' events The=stations will be-located:al`ong Main Street
to provide power to vendors for events, eliminating the need to rent portable generators.
Arts.Disttict Lofts projectN?,ill`have incorporated,mini=`power stations at,Main and First
Avenue and Main and Second Avenue.
2. Upcoming Events
a. CRC; Staffwoiking'wtth the Carnd Arts & Design Gallery Association (CADGA)'in
preparation of tl e"'Indy 500"'GalleryWalk sclreduled.for'Eriday, May 22nd, 5., 10 p.m.
b. Two historical plaque unveilings are scheduled duringthe month of May. Eriday, May
151 at^6 p:m. a plaque commemorating the building;at Two West Main Street {currently
Serendipity Tea Room) will. be unveiled. On Fiid'ay,''May 2A:at 6 p m .aspartof the
scheduled' Gallery Walk-, a, plaque noting,thc Carnegie?Library(Waody'.s.Library
Restaurant), will, be unveiled.
c. The complete 2009 schedule",of events is seffor-the;Arts & Design District and,.posted
on the webstte at www.CarrrielArtsandDesign:com
3:; New Merchant"Updaie
a. Bistro de Paris, closed_the.week ofMarch 23"l. Several restaurants have. expressed
interest.ih the;newly"available space.
.b. Two new businesses have signed leases in the District. Look for'the'openings of Nine
West; Inc:; -a ladies boutique, and Oogles and Googles; specializing to thetned birthday
parties and other children's activities.
4. Marketing Repb t' 4 44C.A IV e-11 I (L-`
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a. Two'billboards advertising the Arts&Design District were'plaeed on f-465 for six
months since mid-April. Additional boards are being created iornrotation,
b. Way-finder signs are being designed for..the Arts & Design ]Dishircas well as
throughout'the City of Cannel.
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