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Home My WebLink AboutBPW-05-06-09City of Carmel Office of the Clerk-Treasurer MEETINUA NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, MAY 6, 2009 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, MAY 6, 2009, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, AND ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CAR,\1EL, INDIANA 46032 317/571-2414 3$? City of Carmel Office of the Clerk-Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, MAY 6, 2009 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER ]MINUTES a. Minutes from the.April 15, 2009 Regular Meeting b. Minutes from the April 22, 2009 Special Meeting 2. BID OPENINGS/AWARDS a. Bid Opening for the 2009 Paving Program; David Huffman, Street Commissioner 3. PERFORMANCE RELEASES a. Resolution No. BPW-05-06-09-01; Burford Properties, Phase 2, Building 2; Erosion and Sediment Control; Bill McNaughton, McNaughton & Sons b. Resolution No. BPW-05-06-09-02; Cherry Tree Grove; Streets, Curb & Gutters, Storm Sewers, Erosion Control; John Edwards, Excavation Elevation c. Resolution No. BPW-05-06-09-03; Sanctuary @ 116th Street, Section 1; Street Signs; Steve Broermann, Platinum Properties d. Resolution No. BPW-05-06-09-04; Sanctuary @ 116`h Street, Section 3; Street Signs; Steve Broermann, Platinum Properties e. Resolution No. BPW-05-06-09-04; Sanctuary @ 116`h Street, Section 4A; Street Signs; Steve Broermann, Platinum Properties I. Resolution No. BPW-05-06-09-04; Westmont, Section 1; Street Signs; Steve Broermann, Platinum Properties 4. CONTRACTS a. Request for Purchase of Goods and Services; Goldman Electrical Contracting; Upgrade Electric Systems at Fire Stations; ($2,156.73); Chief Keith Smith, Carmel Fire Department ONE CIVIC SQUARE CARNIEL, INDIANA 46032 31 i/57L2414 b. Request for Purchase.of Goods and Services; Braden Business Systems; Copier; ($8,400.00); David Huffman, Street Commissioner c. Request for Purchase of Goods and Services; AT&T Pricing Schedule; Marvin Stewart; Carmel Communication Center d. Request for Purchase of Goods and Services; AT&T Master Agreement; Marvin,Stewart, Carmel Communication Center e. Request for Purchase of Goods and Services; Michael Kauffman; Medical Director; ($9,600.00); Chief Keith Smith, Carmel Fire Department 5. USE OF CITY FACILITIES/STREETS a. Request to Use Caucus Room; Meeting; Wednesday, May 27, 2009; 6:30 p.m. to 8:30 p.m.; Sarah Ayers, Parkside Village Homeowners b. Request to Use City Streets; Saturday, June 6`h; 4:00 p.m. to Midnight; Block Party; Anne Lally, Avian Glen Homeowners 6. OTHER a. TABLED: Request for Contract Final Inspection and Recommendation for Acceptance b. Request for Water Availability; Sunrise Senior Living; Carey Haller, Sunrise Senior Living c. Request for Water Availability; Arden Townhomes; Kenny Windler, Ryland Homes d. Request for Secondary Plat Approval; Hayden Run, Section 1; Dennis Olmstead, Stoeppelwerth & Associates e. Request for Lane Closure; Open Pavement Cut; Replacement of Irrigation Water Line; Jerry Watson, Daystar Directional Drilling f. Request for Open Cut and Closure of Alternative Transportation Path; Illinois Street at Carmel Drive; Water Lines; Doug Bussell; Bussell Builder g. Request for Driveway Relocation; Residential; l Wilson Drive; James D. Young h. Request for Supplemental Agreement; Construction Engineering & Inspection 116` Street, from College Avenue toRangeline Road; Mike McBride, City Engineer i. Request for Consent to Encroach; Lot #234, Trails at Avian Glen, Section 8; 5772 Osprey Way; Brad & Stacey Wilt j. Request for Consent to Encroach; Lot 454, Gradin Hall, Section 2; 5339 Randolph Crescent Drive; Bruce & Nancy Young 7. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY,, MAY 6,:2009 -14:00 A.M. COUNCIL CHAMBERS / CITY MALL /ONE, CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting io order ai,9;58 a, m. MEMBERS PRESENT Mayor James. Brainard; Board:'Members Mary Ann; Burke.and`Lori"Watson; Depury Clerk Treasurer Sandra Johnson and Lois Fine' MINUTES The Minutes for the April 15, 2009 Regular Meeting were approved 34 The Minutes for the April 22, 2009 Special Meeting;wereapproved 3-0. 1 BID OPENINGS/AWARDS Bid Opening for the 20,09 Paving Prograni; Mayor Brainard opened the bids and read them aloud; Company Amon"t Rieth Riley E& B Paving Calumet Shelly & Sands Grady Brothers Milestone Contractors $2,128,483:3J $1992.994.50 ,S2,190, 06:1.00 $1;998;300.19 $2, 039, 084.94 S2,092;713.20 The bids were given.to David, Huffman, Street Commissioner who-request the bid be ",aided to E&B Paving, the lowest bidder, provided that they are ,responsive in their documentation. Board Member Burke moved to app"rove: Board Member Watson .seconded. Request approved 3-0. PERFORMANCE' RELEASES ResolutionWo. BPFY-05-06-09-01 Burford Properties Phase 2 HuitdinQ Z; L^rosion ana lean 1 Control; Board Member Burke`moved=to approve. Board Member ;Watson seconded., Request approved 3-0. Resolution No. BPW-05-06-09-02; Cherry Tree Grove Streets. Curb & Gutters. Storm Sewers Erosion Control: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BPW-05-06-09-03; Sanctuary @ 116'" Street, Section 1; Street Signs; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BPW-05-06-09-04 Sanctuary (a) 116`h Street. Section 3; Street Signs; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BPW-05-06-09-04; Sanctuary e,, 116`h Street. Section 4A; Street Signs: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BP W-05-06-09-04; Westmont Section 1; Street Signs; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; Goldman Electrical Contracting: Upgrade Electric Systems at Fire Stations: ($2,1.16.73); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Braden Business Systems,- Copier: ($8.400.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; AT&T Pricing Schedule: Mayor Brainard requested this item tabled, because the City is involved in legal action against AT&T. The Golf Course is getting ready to sue them. Board Member Burke moved to table. Board Member Watson seconded Request tabled 3-0. Request for Purchase of Goods and Services: AT&T Master Agreement; Mayor Brainard requested this item tabled, because the City is involved in legal action against AT&T. The Golf Course is getting ready to sue them. Board Member Burke moved to table. Board Member Watson seconded. Request tabled 3-0. Request for Purchase of Goods and Services; Michael Kauffman; Medical Director (S9,600. 00): Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. REQUEST TO USE CITY FACILITIES/STREETS Request to Use Caucus Room; Meeting Wednesday May 27 2009 6:30 p.m. to 8:30 p.m.: Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request"to Use City.Streets Saturday: June,e". 4:00p.m. to MidniQhi; Block Party;_. Board Member Burke moved to approve. Board Member Watson seconded, Request approved 3-0. OTHER Request for Water Availability; Sunrise Senior Living; Board Member Burkeinoved;to approve. Board Member Watson-seconded. Request approved,3-0 Request for Water Availability;A rden Townhoines; Board Member Burke: moved to approve.. Board Member Watson seconded. Request approved,3-0 Request for Secondary Plat Approval; Hayden Run, Section].- Dennis Board,Member Burke moved to approve. Board. Member Watson seconded Request approved 3-0: Request for Lane Closure; Open Pavement,Cut Replacement o Irrigation Water Line; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0 Request for Open Cut and Closure of Alternative Transportation Path; Illinois-Street at Carmel Drive: Water Lines; Board Member Burke moved to approve. Board Member' Watson,seconded. Request approved 3-0 Request for Driveway Relocation;, Residential I Wilson Drive;. Board:Member Burke, moved to 1 approve. Board Member Watson seconded. Req'uest,apprtoi?ed 3-0. Request for Supplemental Agreement, Construction Engineering,&.In peciion 116`6 Street from Colle e Avenue to Ran eline Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; Lot 9234 'Trails at AJian Glen, Section 8, 5772 Osprey Wi Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; Lot 934 Gradin.Hall, Section 2- 5339 Randolph Crescent Drive Board Member Burke moved to approve, Board Member Watson seconded Request approved 3-0. ADJOURNMENT Board Member Burke adjourned the meet,tng.at 1;0:13 a. m. u Approved ATTEST: Diana L. Cordray, L4MC Clerk-Treasurer Diana L. Cordray; Clerk-Treasurer r. M 40'r James Brainard