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Home My WebLink AboutBPW-05-20-091-1 City of Carmel Office of the Clerk-Treasurer MEETI-waG NOTICE CARMEL BOARD OF PUBLIC WORDS WEDNESDAY, MAY 209 2009 AT 10:00 A.M. COUNCIL, CHAMBERS CARMEL, CITY HALL, ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, MAY 209 2009, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, AND ONE CIVIC SQUARE. 1 THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 3171571-2414 Cif of Carmel Office of the Clerk-Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, MAY 20, 2009 -10:00 A.M. COUNCIL CHAMBERS I CITY HALL! ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. ]MINUTES a. Minutes from the May 6, 2009 Regular Meeting 2. BID OPENINGS/AWARDS a. Quote Opening for the-Carmel Access Bike Route and Loop Identification Improvement Project; Mike McBride, City Engineer 3. PERFORMANCE RELEASES a. Resolution No. BPW-05-20-09-01; Lakeside Park, Section 5;, Exterior Sidewalks/Asphalt Paths; Ray Roehling, Roebling Enterprises 4. CONTRACTS a. TABLED 411/2009 Remains,tabled: Request for Acceptance of Final Inspection Road Project; Penn 103rd to 106th; Mike McBride, City Engineer b. TABLED: Request for Purchase of Goods and Services; AT&T Pricing Schedule; Marvin Stewart, Caimel Communication Center c. TABLED: Request for'Purchase of Goods and Services; AT&T Master Agreement; Marvin.Stewari, Carmel Communication Center. d. Request for Purchase of Goods and,Services; `Flooring Socialist; Replacement of Staircase Flooring Main Fire Station; (59;990.72); Chief Keith Smith, Carmel Fire Department. s ONE CIVIC SQUARE CAR,', I., ID:DIANA 460,2 3171571-2414 e. Request,for Purchases of Goods and Services; Pedcor; Lease for, Utilities Depattment; Third Amendment; ($179,735.00 - Annual Lease);: John Duffy, Director of the. Department,df Utilities f. Request for Purchases of'Goods and Services; Walsh Construction; Keystone Avenue at 136`h Street; (Increase $12,687.46); Mike McBride, City,Engineer 5. USE OF CITY FACILITIES/STREETS a. Request to Use,Gazebo and Common Areas;. Piano Concert; Sunday,,August 9; 2009;,1 L00.a.m. toAi00 p.m.; Courtney 'Bray; Klassical KeysTiano.Stadio b. `Request-to Use Gazebo and Common Areas;`Weddings; Rchearsal Saturday; October 1.0, 2009; 4':00'p.m. to 8:00 p:rn.; Ceremony; Sunday, October 11,,2009; S:00 a.m. to 4:00 p.m.; Auriel Asbury c_. Request to Use-Council Chambers',and Caucus Room; Meeting; Wednesday, June 24, 2009; 4:30 p.m. to 8:00 p.m.;, Alexia Donahue Wold 6. OTHER a.. Request,for Performance Guarantee,:Reduction; Erosiowand Sediment Control; Lakeside Park, Sections 5;6 7; Ray.Roehling, Roehling Enterprises b. Requestfor Final Plat Approval; Village,Green.Towuhomes, Section 2/13lock D; Brady Kuhn, Weihe Engineers c. Request,for Open Cut.and Closure; The-Reed Property Private Golf Course Project; 12351 West.Road; Eric Gleissner; Civil Site Group d. Request.for Temporary Construction Entrance; TheReed Property Private Golf 'Course.Project; 12351 West Road; Eric Gleissnei,,Civil Site Group e. Request for Open Pavement, Cut Approval; Storm Sewer Installation; Legacy to White River; Timothy Walter,,Platinum Properties f. Request for Consent to Encroach; Stafford Place= Subdivision; Section ; John Waits,. Drees Hones' 7. ADJOURNMENT BOARD OF PUBLIC WORKS.& SAFETY MEETING MINUTES WEDNESDAY, MAY 20, 2009 -10:00 A.M. COUNCIL CIIAMBERS I CITY MALI: /'ONE CIVIC SQUARE. MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10: 04 a.m. MEMBERS PRESENT Board Members Mary Ann Burke and Lori Watson; Deputy-Clerk- Treasurer Sandra Johnson MINUTES The Minutes for the_May 6, 2009 Regular Meeting tivere approved-2-0. BID OPENINGS/AWARDS 1 Quote Opening for the Carmel Access Bike Route and Loop Identification Improvement Project; Board Member Burke opened the bids and read them aloud; Company Pavement Inlay Signage Bid Amount Amount Globe Asphalt 537,700.00 so ASI Modulex $ 0 $36,`6$0.00 Morphey Construction so 555;196.00 Otto's Parking Marking 'SO S32, 017.04 The quotes were given to "Gary Duncan,.Assistagt City Engineer for "review and recommendation at the next meeting. PERFORMANCE RELEASES Resolution No. BPW 05-20-09-01;_Lakeside Park, Section 5; Exterior Sidewalks/Asphalt Paths; Board Member Burke movedto approve. Board'Member Watson-seconded Request approved 2-0. CONTRACTS 1 TABLED 41112009 remains'tabled: Request or Acce umce n Final?Ins ection,Road Project: Pe 103'd to 106`J'; Board Member Burke moved to remove from the table.. Board Member GT!atson seconded. Board Member Burke moved to approve. Board Member Watson sqcon&d Request approved 2-0. TABLED Request for Purchase of Goods and Services` AT&T Pricing Schedule Marvin Siewarl Carmel Communication Center TABLED: Request or'Purchase o Goods -and Services: AT&T Master A reement Marvin Steivart Carmel Communication Center Flooring Main,fire.Station; ($9:990.72); Board Member Burke moved to approve Board Memfier Watsonseconded. Requesi.approved 2-0. Amendment: (8170,735:00 -Annual Lease). Board Member: Burke moved. to. approve. Board Member Watson, seconded, Request,approved 2-0. Street: (Increase $12.687.46): Board Member Burke moved to approve: Board seconded: Request approved 2-0. REQUEST TO USE CITY FACILITIES/STREETS 4:00 p: m.: Bodrd Member Burke'inoved to;opprove. Board Member Watson seconded. Request approved 2-0. Request to Use Gazebo and Common Areas: Weddin : R'ehearso[Saturdav, October 10, 2009 4:00 p.m. to 8.00 p.m.; Ceremony Sunday October 11, 2009:.8.:00 a, in, to 4:00 p. m.: Board Member Burke moved to approve. Board Member ;Watsonseconded. Requestapproved'2-0. p.in. to 8` 00 p, m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. OTHER Re uest or Performance Guarantee Reduction: Erosion and Sediment Control Lakeside Par Sections 5,6,7; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Burke moved to approve. Board Member Watson seconded. Request approved 2-0: Request for Open Cut and Cfosure The Reed Property Private Golf Course Protect 12351 Road: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0: 12351 West Road Board Member Burke moved to approve; Board Member Watson seconded Request approved 2-0. Reauesf for men Pavement Cut Approval Storm Seiver Installation • Legacy to White River; 6 Member Burke. moved to, approve. Board Member Watson seconded. Request approved 2-0. Request or Consent to Encroach: Stafford Place Subdivision: Section 1; Board 11ember Burke moved to approve: Board Member Watson seconded: Request approved M. ADJOURNMENT Board Member Burke adjourned the meeting., at 10:19 a.m. iana L. Cordr y, I MC Clerk-Treasure Approved 1 fjflu4 r[?JfLalfr? yor James-Brainard ATTEST: Diana L. Cordray, 1 C Clerk-Treasurer