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Home My WebLink AboutBPW-06-24-09 004 17r-to e City ®f Carmel -otON C "'�m�niN s ti Office of the Clerk Treasurer MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, JUNE 24, 2009 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, JUNE 24, 2009, AT 10 00 A M IN THE COUNCIL CHAMBERS, CITY HALL, AND ONE CIVIC SQUARE THE PURPOSE OF THE MEFTING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL INDIANA 46032 31 d '414 g erfolf s ol o of C44 C-- Ci v of Carmel {9(toa c00ts ioimNu Offict of the Clerk Treasurer BOARD OF PUBLIC WORKS SAFETY MEETING AGENDA W EDNESDAN JUNE 24, 2009 —10 00 A M COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER 1 MINUTES a Minutes from the June 3, 2009 Regular Meeting b Minutes from the June 12, 2009 Special Meeting 2 PERFORMANCE RELEASES a BPW NO 06 -24 09 -01, Liberty Mutual parking Garage Project, Erosion Control, Blaine Paul, Duke Realty b BPW NO 06 -24- 09-02, Parkwood West, Erosion Control, Blaine Paul, Duke Realty c BPW NO 06- 24- 09 -03, Smart Car, Right of Way Improvements, Paul Pettenaro, World Wide Motors d BPW NO 06- 24- 09 -04, Medical Drive Shops, Public Sidewalks, Robert Plummer United Construction e BPW NO 06- 24- 09 -05, 117 and College, Strategic Marketing, Monuments, Erosion Control, Jeremy Stephenson, REI f BPW NO 06- 24- 09 -06, Carmel Orthodontics, Water Mains, Jeremy Stephenson REI g BPW NO 06- 24- 09 -07, Lakefront Court, Right of Way Improvements, Water Mains, Jeremy Stephenson, REI h BPW NO 06- 24- 09 -08, House Investments, Right of Way Improvements, Anderson Construction 3 CONTRACTS a TABLED Request for Purchase of Goods and Services, AT &T Pncmg Schedule, Marvin Stewart Carmel Communication Center b TABLED Request for Purchase of Goods and Services, AT &T Master Agreement, Marvin Stewart, Carmel Communication Center ONF CIVIC SQUARE CARMEL INDI ANA 4603 317/571 7414 c Request for Purchase of Goods and Services, MacAllister Power Systems, ($2,389 00)„ Chief Keith Smith, Carmel Fire Department d Request for Purchase of Goods and Services, XENON, (550,000 00), John Duffy, Director of the Department of Utilities e Request for Purchase of Goods and Services, Deering Cleaners, ($16,875 00), Chief Keith Smith Carmel Fire Department f Request for Purchase of Goods and Services, Change Order No 4, Milestone Constriction, Keystone and 106`" Street, (Decrease 577,694 04), Mike McBride City Engineer g Request for Purchase of Goods and Services, Change Order No 1, Calumet Civil Contractors, Towne Road, (Increase 5115,495 65), Mike McBride, City Engineer h Request for Purchase of Goods and Services, Change Order No 2, Calumet Civil Contractors, Towne Road, (Increase $5,883 66), Mike McBnde, City Engineer 4 USE OF CITY FACILITIES /STREETS a Request to Use Gazebo and Common Grounds, Saturday, May 15 through October 2, 2010, Various Dates and Times, Carmel Farmer Market, Ron Carter b Request to Use City Streets, Iron Kids Triathlon, Friday July 17 through Sundly July 19, 2009, A J Sills c Request to Use Gazebo and Common Grounds, Wedding, Rehearsal Fnday, May 21, 2010 6 00 p m to 8 00 p m Wedding Saturday, May 22, 20101 00 p m to 10 00 p m Michael Dodson d Request for Road Closure, See Map, Sunday, July 12, 2009, Move Peele House, Matt Worthley, Carmel Redevelopment Commission 5 OTHER a Request for Temporary Construction Entrance, The Cottages at Carmel, Justin Moffett, Highline Construction LLC b Request for Temporary Construction Entrance, Old Meridian Street, Bruce Stauffer, Keystone Construction c Request for Water and Sanitary Sewer Availability, Which Wich, Kenneth Cave, Thomas English Retail d Request for Secondary Plat Approval, Woodland Golf Club, Section 4 Lot 10, John Speidel r 6 ADJOURNMENT BOARD OF PUBLIC WORKS SAFETY MEETING MINUTES WEDNESDAY, JUNE 24, 2009 -10 00 A M COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10 02 a m MEMBERS PRESENT Mayor James Brainard Boat d Members Mai y Ann Burke and Lori Watson Clerk Treasurer Diana L Cordray Deputy Clerk Treasurers Sandra Johnson MINUTES The Minutes for the June 3 2009 Regular Meeting were approved 3 0 The Minutes for the June 12 2009 Special Meeting were approved 2 -0 (Mayor Brainard was not pt eseni at this meeting) PERFORMANCE RELEASES Resolution No BPW 06 24 -09 -01 Liberty Mutual parking Garage Project, Erosion Control Boat d Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 Resolution No BPW 06 24 09 02 Parkwood West, Erosion Control Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 Resolution No BPW 06 24 09 -03 Smart Car, Right of Way Improvements Board Member Burke moved to approve Board Member Watson seconded Request approved 3 0 Resolution No BPW 06 24 -09 -04 Medical Drive Shops, Public Sidewalks Board Member Burke moved to approve Board Member Watson seconded Request approved 3 0 Resolution No BPW 06 -24 09 -05 117`"' and College, Strategic Marketing, Monuments, Erosion Control, Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 Resolution No BPW 06 -24 09 -06 Carmel Orthodontics, Water Mains Board Member Burke moved to approi a Board Member Watson seconded Request app, oved 3 -0 I Resolution No BPW 06 -24 09 07 Lakefront Court, Right of Way Improvements, Water Mains Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 Resolution No BPW 06 24 -09 08 House Investments, Right of Way Improvements, Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 CONTRACTS TABLED Request for Purchase of Goods and Services. AT &T Pricing Schedule. Marvin Stewart, Cannel Communication Center Request for thu item to be withdrawn TABLED Request for Purchase of Goods and Services. AT &T Master Agreement. Marvin Stewart, Carmel Communication Center Request for this item to be withdrawn Request for Pia chase of Goods and Services, MacAllister Power Systems, (82,389 00) Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 Request for Purchase of Goods and Services XENON, (850,000 00), Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 Request for Purchase of Goods and Services Deering Cleaners, (816,875 00), Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 Request for Purchase of Goods and Services Change Order No 4, Milestone Construction, Keystone and 106 Street, (Decrease 877,694 04), Board Member Burke moved to approve 1 Board Member Watson .seconded Request approved 3 0 Request for Purchase of Goods and Services Change Order No 1, Calumet Civd Contractors, Towne Road, (Increase 8115,495 65), There was brief discussion, Board Member Burke moved to approve Board Member Watson seconded Request approved 3 0 Request for Purchase of Goods and Services, Change Order No 2, Calumet Civil Contractors, Towne Road, (Increase 55,883 66), Board Member Burke moved to approve Board Member Watson seconded Request approved 3 0 REQUEST TO USE CiTY FACILITIES /STREETS Request to Use Gazebo and Common Grounds Saturday, May 15 through October 2, 2010, Various Dates and Times, Board Member Burke moved to approve Board Member Watson seconded Request approved 3 0 Request to Use City Streets iron Ktds Triathlon, Friday July 17 through Sunday July 19, 2009 Board Member Burke moved to appr ove Board Member Watson seconded There was brief discussion Request denied 0 3 There was br ref discussion Board Member Burke moved to rescind the vote Board Member Watson seconded Vote Rescinded 3 -0 Board Member Burke moved to approve Board Member Watson seconded Request approved 3 0 I Request to Use Gazebo and Common Grounds Wedding, Rehearsal Friday, May 21, 2010 6 00 p tn. to 8 00 p m Wedding Saturday, May 22, 20101 00 p m. to 10 00 p m Board Member Burke moved to approve Board Member Watson seconded Request approved 3 0 Request for Road Closure See Map, Sunday, July 12, 2009, Move Peele House Board Member Burke moved to approve Board Member Watson seconded Request approved 3 0 OTHER Request for Temporary Construction Entrance The Cottages at Carmel, Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 Request for Temporary Construction Entrance Old Meridian Street, Board Member Burke moved to approve Board Member Watson seconded Request approved 3 0 Request for Water and Sanitary Sewer Availability Which With, Board Member But ke moved to approve Board Member Watson seconded Request approved 3 0 Request for Secondary Plat Approval Woodland Golf Club, Section 4 Lot 10, Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 ADD ON Request to add -on du ee items Request to approve Change Order 2, 116 MOT, Meth Riley Construchon, (Decrease $24,096 80), Board Member Burke moved to add the item onto the agenda Board Member Watson seconded Add -on Approved 3 -0 Boat d Member But ke moved to approve Board Member Watson seconded There was brief discussion Request approved 3 0 Request to approve Change Order #1, Keystone at 116 and Carmel Drive, Meth Riley Construction, (Decrease $63,241 40), Board Member Burke moved to add the item onto the agenda Board Member Watson seconded Add on Appt oved 3 -0 Board Member Burke moved to approve Board Member Watson seconded There was brief discussion Request approved 3 0 Request to approve Change Order #4, Keystone at 126", Milestone Contractors, (Increase $96,319 89), Board Member Burke moved to add the item onto the agenda Board Member Watson seconded Add on Approved 3 0 Board Member Burke moved to approve Board Member Watson seconded There was extensive discussion Request approved 3 0 ADJOURNMENT Mayor Brainard adjourned the meeting at 10 34 a m 1 i "lob 1 D ana L Cordray I �r let k Treasurer Approved M r James Brainard ATT 'SI. ana L Cordray n�C Clerk Treasurer 1 1