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HomeMy WebLinkAboutCCM-07-06-09 0%,4i t /C t WI City of Carmel CFO c rON O /0 Office of the COMMON COUNCIL Click Treasurer MEETING AGENDA MONDAY, JULY 6, 2009 6 00 P M COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE MEETING CALLED TO ORDER 1 INVOCATION 2 PLEDGE OF ALLEGIANCE 3 RECOGNITION Of CITY EMPLOYEES AND OUTSTANDING CITIZENS 4 APPROVAL OF MINUTES a June 15 2009 Regular Meeting b June 26, 2009 Special Meeting 5 RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL 6 COUNCIL MAYORAL AND CLERK TREASURER COMMENTS /OBSERVATIONS 7 ACTION ON MAYORAL VETOES 8 CLAIMS THERE ARE NONE a Payroll b General Claims c Retirement 9 COMMITTEE REPORTS a Fin ince, Administration and Rules Committee b Land Use Annexation and Economic Development Committee c Parks, Recreation and Arts Committee d Utilities Transpoi tation and Public Safety Committee e Report from the Council Appointee to the Redevelopment Commission (report attached) ONE CIVIC SQUARE CARAIFL INDIANA 4603 3171,71 7 414 1 10 OLD BUSINESS a Third Reading of O: din once D- 1944 -09 An Ordinance of the Common Council of the City of Cannel Indiana Authonzrng the City to Issue its Economic Development Revenue Bonds, Series 2009 (Legacy Project), and Approving Othei Actions in Respect Thereto ($10 000 000) Sponsor Councilor Snyder b Second Reading of Ordinance Z- 528 -09 An Ordinance of the Common Council of the City of Carmel, Indiana Amending Z 344 -00 l46 Street and Keystone Avenue Planned Unit Development District Ordinance (1 7 acres located at the Southeast corner of 146' Street and Lowe s Way), Sponsor Councilor Rider (Sent to the Land Use, Annexation and Economic Development Committee 7/14/09) c Second Reading of Ordinance Z-529-09 An Ordinance of the Comrnon Council of the City of Carmel, Indiana Changing Zoning District Classification Gom R -4 to PUD Zoning District (1 7 acres located at the Southeast cornet of 146` Street and Lowe s Way from R 4 /Residence to PUD /Planned Unit Development) Sponsor Councilor Rider (Sent to the Land Use Annexation and Economic Development Committee 7/14/09) d Resolution CC 05- 04- 09 -01) A Resolution of the Common Council of the City of Carmel, Indiana Expressing Interest in the Purchase of Certain Properties valued at over $25,000 and Associated with the City s Road Improvement Projects (43 Properties) Sponsor Councilor Rider (Remains in the Land Use, Annexation and Economic Development Committee 7/14/09) 11 PUBLIC II EARINGS a First Reading of Oi dinance Z -530 09 An Ordinance of the Common Council of the City of Cannel, Indiana, Updating a Variety of Provisions of the Carmel Zoning and Subdivision Control Ordinances, Sponsor Councilor Rider 12 NEW BUSINESS a First'Reading of Ordinance D- 1946 -09, An Ordinance of the Common Council of the City of Carmel, Indiana Enacting and Adopting a Supplement to the Code of Ordinances of the City of Carmel Indiana (2009 ALP First Q Codification) Sponsor Councilor Snyder b First Reading of Ordinance D -1947 09, An Ordinance of the Common Council of the City of Carmel, Indiana Removing Chapter 2 Article 4 Section 2 1'28 from the Carmel City Code (Brookshire City Golf Course Fund #905) Sponsor Councilor Seidensticker c First Redding of Ordinance D- 1948 -09 An Ordinance of the Common Council of the City of Carmel Indiana, Adding Chapter 8 Article 5, Section 8- 47(s)(38) to the Cannel City Code Parking Areas), Sponsoi Councilor Scidensticker 2 d Resolution CC 07 06 09 01, A Resolution of the Common Council of the City of Carmel, Indiana Regarding the Inteigovernmental Transfer of Property (from the Pai As Boaid'to the Cannel Sti eet Depot anent 2000 Chevrolet 100 Series vehicle), Sponsor Councilor Rider c Resolution CC 07 06 09 02 A Resolution of the Common Council of the City of Carmel, Indiana Amending the Cannel Clay Comprehensive Plan "C3 Plan 2009 Regarding South% est Clay Thoroughfares Sponsor Councilor Rider f Resolution CC 07 09 03, A Resolution of the Common Council of the City of Carmel Indiana, Approving Additional Permitted Uses Within the Peripheral Retail Area of the Village of WcstClay (Con fu motion of Plan Commission Recommendation), Sponsor Councilor Shaip 13 OTHER BUSINESS City Engineer Change Order No 4 (Keystone 126` Street) 14 ANNOUNCEMENTS 15 EXECUTION OF DOCUDIENTS 16 ADJOURNMENT 07/06+09 C Meeting Agenda 3 COMMON COUNCIL I MEETING MINUTES MONDAY, JULY 6, 2009 6 00 P M COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE MFMBERS PRESENT Mayor James Brainard Council President W Enc Seidensticker Council Members John V Accetturo Luc' Snyder Joseph C Griffiths Ronald E Carter Kevin Rider Clerk Treasurer Diana L Cordray and Deputy Clerk Treasurer Lois Fine Councilor Sharp was not in attendance Mayor Brainard called the meeting to order at 6 00 p nr Councilor Accetturo pronounced the Invocation Mayor Brainard led the Pledge of Allegiance RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CI7 [ZENS II Mayor Brainard thanked the volunteers, city workers and all others who helped with CarmelI'est this past weekend APPROVAL OF MINUT ES Councilor Rider made a motion to approve the Minutes from the June 15 2009 Regular Meeting Councilor Snyder seconded There was no Council discussion Council President Seidensticker called for the vote The Minutes were approved 5 0 (Councilor Gnffiths abstained) Councilor Snyder made a motion to approve the Minutes from the June 26 2009 Special Meeting Councilor Accetturo seconded There was no Council discussion Council President Seidensticker called for the vote The Mrnutcs were approved 4-0 (Councilors Griffiths and Rider abstained) RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL Shoe Berry 1411 Cool Creek Drive Carmel IN addressed the Council representing the Miss Indiana USA Organization, seeking sponsorships for the Miss Indiana USA pageant to be held in October 2009 Ms Shae s contact information is kcbeny r©aol coin COUNCIL, MAYORAL AND CLERK TREASURER COMMENTS /OBSERVATIONS 1 Councilor Accetturo asked Mayor Bra'na' d for the status of a letter that was sent to the Mayor on March 19, 2009 from the Finance Committee asking for cost saving recommendations on Keystone Avenue from American Structurepoint Mayor Brainard Informed Councilor Accetturo that the City Engineer was I working on a formal response this afternoon The Mayor stated that he had looked at the draft and made 1 some additional suggestions The response will be available within the next few days Clerk- Treasurer Diana L Cordray offered information to the Council regarding some of the changes the State of Indiana made to the 2010 budget adoption d rte ACTION ON MAYORAL VETOES There were none CLAIMS There were none COMMITTEE REPORTS Councilor Snydei reported that the Finance, Administration and Rules Committee had not met The next meeting will be held on Thursday, July 16, 2009 at 5 30 p rn Councilor Rider reported that the Land Use, Annexation and Economic Development Committee had not met The next meeting will be held on Wednesday July 15 2009 at 5 30 p m Councilor Rider ieported that the Parks, Recreation and Arts Committee had not met Councilor Griffiths reported that the Utilities, Transportation and Public Safety Committee had not met The next meeting will be held on Monday, July 13, 2009 at 5 30 p m Report from the Council Appointee to the Redevelopment Cominissron (report attached) A report was given by Commission member Bill Hammer Theie was Council discussion OLD BUSINESS Council President Seidensticker announced the Thu d Reading of Ordinance D- 1944 -09, An Ordinance of the Common Council of the City of' Carmel, Indiana Authorizing the City to Issue its Economic Development Revenue Bonds, Series 2009 (Legacy Project), and Approving Other Actions in Respect Thereto ($10 000 000) Councilor Snyder addressed the Council and referred to Richard Starkey, Barnes !'homburg Counsel to Carmel LLC, to address the Council Mr Starkey stated that the Revenue Bond amount has been reduced to $8,599,000) Councilor Griffiths made a motion to approve Ordinance D 1944 09 As Amended, Version A 6 /1 /09 Councilor Rider seconded There was no Council discussion Council President Seidensticker called for the vote The motion was approved 6 -0 Councilor Gnffiths made a motion to approve Ordinance D -1944 09 As Amended Councilor Rider seconded There was no Council discussion Council President Seidensticker called for the vote Ordinance D- 1944 -09 As Amended was adopted 6 -0 1 2 Council President Setdensticker announced the Second Readine of Ordinance Z- 528 -09, An Ordinance of the Common Council of the City of Carmel, Indiana Amending Z-344 00 —146` Street and Keystone 1 Avenue Planned Unit Development District Ordinance (1 7 acres located at the Southeast corner of 146``' Street and Lowe s Way), Sponsor Councilor Rider (Sent to the Land Use, Annexation and Economic Development Committee 7/15/09) This item was not discussed Council President Seidensticker announced the Second Reading of Ordinance Z- 529 -09, An Ordinance of the Common Council of the City of Carmel Indiana Changing Zoning District Classification from R 4 to PUD Zoning District (1 7 acres located at the Southeast corner of I46 Street and Lowe s Way from R 4 /Residence to PUD/Plarned Out Development) Sponsor Councilor Rider (Sent to the Land Use Annexation and Economic Development Committee 7/15/09) This item was not discussed Council President Seidensticker announced Resolution CC- 05- 04- 09 -0I), A Resolution of' the Common Council of the City of Carmel, Indiana, Expressing Interest in the Purchase of Certain Properties valued at over $25 000 and Associated with the City's Road Improvement Projects (43 Pi operttes), Sponsor Councilor Rider (Remains in the Land Use, Annexation and Economic Development Committee 7/] 5/09) This item was not discussed PUBLIC HEARINGS Council President Setdensticker announced the First Reading of Ordinance Z- 530 -09, An Ordinance of the Common Council of the City of Cannel, Indiana, Updating a Vanety of Provisions of the Cannel Zoning and Subdivision Control Ordinances Councilor Snyder made a motion to move this item into 1 business Councilor Rider seconded Councilor Rider referred to Alexia Donahue -Wold Department of Community Services to present this item to the Council There was no Council discussion Council President Setdensticker opened the Public Heanng at 7 01 p m The following individual addressed the Council in favor or Ordinance Z 530 09 Howard Green 674 Johnson Dnve Carmel IN Seeing no one else who wished to address the Council, Council President Seidensticker closed the Public Heanng at 7 05 p m There was bnef Council discussion Council President Seidensticker referred Ordinance Z 530 09 to the Land Use, Annexation and Economic Development Committee for further review and consideration NEW BUSINESS Council President Seidensticker announced the First Reading of Ordinance D -1946 09, An Ordinance of the Common Council of the City of Carmel Indiana Enacting and Adopting a Supplement to the Code of Ordinances of the City of Carmel Indiana (2009 ALP First Quarter Codification) Councilor Snyder made a motion to move this item into business Councilor Gnffiths seconded Councilor Snyder presented this item to Council and made a motion to suspend the rules and not send this item to committee and vote this evening Councilor Griffiths seconded Therebwas no Council discussion Council I President Seidensticker called for the vote The motion was approved 6 0 Councilor Snyder made a motion to approve Ordinance D 1946 -09 Councilor Gnffiths seconded There was tno Council discussion Council President Setdensticker called for the vote Ordinance D4946 -09 was adopted 6 0 3 Council President Seidensticker announced the First Reading of Ordinance D- 1947 -09, An Ordinance I of the Common Council of the City of Carmel, Indiana, Removing Chapter 2 Article 4, Section 2 128 from the Carmel City Code (Brookshii e City Golf Course Fund #905) Councilor Rider made a motion to move this item into business Councilor Gnffiths seconded Councilor Rider presented this item to Council Clerk Treasurer Diana L Cordray addressed the Council Council President Seidensticker referred Oidinance D 1947 09 to the Finance Administration and Rules Committee for further review and consideration Council President Seidensticker announced the Fu st Reading of Ordinance D- 1948 -09 An Ordinance of the Common Council of the City of Cannel Indiana Adding Chapter 8 Article 5 Section 8- 47(s)(38) to the Carmel City Code No Parking Areas) Councilor Griffiths made a motion to move this item into business Councilor Rider seconded Council President Seidensticker passed the gavel to Councilor Rider to present this item to Council There was no Council discussion Councilor Rider referred Ordinance D 1948 -09 to the Utilities, Transportation and Public Safety Committee for further review and consideration Council President Seidensticker reclaimed the gavel from Councilor Rider Council President Seidensticker announced Resolution CC -07- 06 -09 -01 A Resolution of the Common Council of the City of Carmel Indiana Regarding the Intergovernmental Transfer of Property (from the Parks Board to the Carmel Street Department 2000 Chevrolet 2500 Series vehicle) Councilor Gnffiths made a motion to move this item into business Councilor Rider seconded Councilor Rider presented this item to Council The Carmel Clay Parks Department donated a truck to the Carmel Street Department in lieu of payment for road salt Council President Seidensticker referred to Dave Huffman Street Commissioner, to address the Council There was bnef Council discussion Councilor Gnffiths made a motion to apps ove Resolution CC -07 06 -09 01 Councilor Rider seconded There was no Council discussion Council President Seidensticker called for the vote Resolution CC- 07- 06 -09 -01 was adopted 6 0 Council President Seidensticker announced Resolution CC- 07- 06 -09 -02, A Resolution of the Common Council of the City of Carmel Indiana Amending the Carmel Clay Comprehensive Plan "C3 Plan 2009 Regarding Southwest Clay Thoroughfares Councilor Gnffiths made a motion to move this item into business Councilor Rider seconded Councilor Rider presented this item to Council and referred to Adrienne Keeling Department of Community Services, to address the Council There was bnef Council discussion Councilor Gnffiths made a motion to approve Resolution CC 07 06 -09 -02 Councilor Rider seconded There was no Council discussion Council President Seidensticker called for the vote Resolution CC- 07- 06 -09 -02 was adopted 5 1 (Councilor Seidensticker opposed) Council President Seidensticker announced Resolution CC- 07- 06- 09 -03, A Resolution of the Common Council of the City of Carmel, Indiana, Approving Additional Permitted Uses Within the Penpheral Retail Area of the Village of WestClay (Confirmation of Plan Commission Recommendation) Councilor Griffiths made a motion to move this item into business Councilor Rider seconded Councilor Rider presented this item to Council There was no Council discussion Councilor Griffiths made a motion to I approve Resolution CC -07 -06 09 -03 Councilor Carter seconded There was no Council discussion Council President Seidensticker called for the vote Resolution CC- 07- 06 -09 -03 was adopted 6 0 4 OTHER BUSINESS I City Engineer Change Order No 4 (Keystone 126 Street) $96,319 89 Mike McBnde, Director of Engineering adds essed the Council and handed out a summary of the Change Orders to date on the 126 Keystone project There was bnef Council discussion The City Engineer stated the net decrease of the 126 Keystone project is $148,973 60 There was additional discussion regarding the use of incentives on this project including a cost shanng split of 50/50 Councilor Gnffiths made a motion to approve Change Order #4 Councilor Rider seconded There was no Council discussion Council President Seidensticker called for the vote Change Order No 4 was approved 6 -0 Councilor Snyder made a motion to Add On to the Agenda Ordinance D- 1949 -09 An Ordinance of the Common Council of the City of Carmel, Indiana, Amending Carmel City Code Chapter 2 Article 4 Section 2- 129(b)(4)(a)(b), Non Reverting Keystone Avenue Improvement Fund #920 Sponsor(s) Councilor (s) Accetturo, Seidensticker, Sharp and Snyder Councilor Accetturo seconded There was no Council discussion Council President Seidensticker called for the question Ordinance D 1949 -09 will not be added to the agenda Vote 3 3 (Councilors Carter Giiffiths and Rider opposed) ANNOUNCEMENTS Councilor Rider announced that it was a i ecord breaking year for "Spark Button sales Councilor Rider also reminded everyone that Rock the Distnct will be held on Saturday July 11, 2009 from 12 00 p in 9 00 p m 1 EXECUTION OF DOCUMENTS ADJOURNMENT Mayor Brainard adjourned the meeting at 7 36 p m Respectfully submitted, tiL Clerk Treasurer Diana L Cordra AMC Approved 1 r James Brainard ATTEST ES I- n /ice^- /I 111 Clerk- Treasurer Diana L Cordray C 07l06109CC MLMuni, Mmutla 5 CARMEL REDEVELOPMENT COMMISSION July 6, 2009 CITY COUNCIL REPORT (Prepared for Bill Hammer 6 25 09) CRC Meetings The CRC held their regularly scheduled public meeting on Wednesday, June f7 at 6 30 p m Oilier meetings in month June o Tuesday June 301381 6 30 p m Upcoming Meetings o Tuesday, July 21 2009 Regularly Scheduled Public Meeting Financial Matters The end of month May CRC Operating Balance is $1 40Q 117 CRC Pubhc/Pnvate Partnerships 1 City Center CRC/Pedcor LLC (Parcel #5) a Developei has authorized the adding of a second crew to carry out interior construction MEP trades and fire protection teams ai a working on all levels of the project Extenor of building' A is being enclosed with window openmgs framed and water proofing being applied to "yellow skin Adjacent scaffoldmg set in place on upper floors with bnck installation under way b Perimeter back filling along Range Line Road and City Center Dn'e is nearing completion with utility connections complete Contractor will start scaffolding along north and east elevations at garage to start exterior "skin' work on east and second levels c Contractors are nearing completion of Veterans Way and Motor Court that serves the future hotel and PAC sub slab concrete work Sub slabs work will support additional scaffolding work on the west and south sides of buildings' A' and B d Developer City and CRC are finalizing routes along streets for underground conduits that will carry telephone data street Tight secunty and traffic signal cables 2 Indiana Design Center CRC /Pedcor LLC (Parcel #12) a Contractor has completed project The City of Cannel has completed inspections issued certificate of occupancy Contractor is preparing to turn over garage to City Street Department to take over day to day maintenance Contractor to provide technical manuals on operating equipment Last items to be installed are two secunty gates and 1 seem ity cameras City Communication Center is handling camera installation and nionrtonng Garage will be open upon installation of cameras b Streetscape work on Range Line and 1 n Street SW is complete Parallel parking installed on Range Line Road for public use New east/west street (Robert Indiana Avenue) will open as soon+as traffic control signs are installed c Developer s south parking lot with 71 spaces will be open to Art Distnct parking (3 hours) based on an agreement with the City to plow snow on the surface lot With the opening of the building and garage, and the new street parking, the Arts Distract will have 264 new parking spaces 3 Arts District Lofts Sboppes CRC/Keystone Development (Parcel #47) 1 CRC has completed environmental sub surface clean up with the removal ofmatenals under the old VFW Post Developer has installed eight wells to pump out water to check for contaminants and will install charcoal filters if necessary before releasing water into city storm system County surveyor is checking site to approve the abandonment of old storm water lines'at site perimeter b Developer has begun garage situ excavation and will take matenal to new VFW site to raise building floor elevationsiper City drainage requirements Some of the excavation fill will be temporanly stored on the old Street Department site c Contractor installing sheeting and shoring as elevation moves down Excavation work should be complete in three weeks depending on weather d CRC and DOCS are working with a developer to complete agreement to move the Peele House (yellow house) to 4 Street and Range Line Road on July 12, 2009 c CRC to appro‘ a building final extenor elevation matenal at a special meeting of the Plan Review Panel f Contractor working to control dust and mud from truck traffic 4 VFW CRC Relocation Project Parcel #49) a Developer is working to prepare site for construction of the new VFW Post on Old Mendian Weathei has hampered the site fill work with the contractor bringing in gravel to establish the building's pad Project must be complete by October 2009 VFW is currently in a temporary location in Providence at Old Mendtan complex b Final project agreement between VFW and Keystone on their new facility is ready to be signed by both parties 2 5 Arts Distnct North Gateway CRC (Parcel #48) a Gateway construction is complete All utilities are hooked up and adjacent site work is complete Signage installed week of May 25 2009 City staff will make an inspection of project before formal turn-over to City to maintain and pay for utility expenses City Engineer will make final approval contingent on all punch list" item completed 6 Performing Arts Center (Parcel #7 -A) a Please see attached report from Shiel Sexton, Construction Manages for the project b Consts action Manager and engineering team completed details for structural connection repair at dome Repairs should be complete appioximately July 6, 2009 Repairs should allow all trades to return to project Cost of repairs to be the responsibility of the structural engineers and steel fabncator and suppliers 7 Village Green (Parcel #7 -B) a Design documents are complete for the construction of the Village Green site work including pi oposed amphitheatre, dnves and limited parking This construction work will be the last completed due to the need for construction staging for both the RPAC and the Parcel 7C (the mixed use project that includes the theatre office building and garage) Final design elements linking the Village Green and the Veterans Plaza thru the use of common surface matenals and a possible slight change mrstreet elevation 8 Energy Center (Parcel #7 -C) a The CRC has authorized the MEP Engineers to complete a bid package for the additional modular heating cooling units to be added to supply hot and chilled water +to the theatre and office building The bidding will be handled by Shiel Sexton, the CM for the original Energy Center construction b The CRC's project manager for the 7C project, RE1 Construction, will coordinate the efforts of Shiel Sexton and the constructing engineers for the bidding and construction process to complete the Energy Center 9 1 heater CRCtPedcor LLC (Parcel #7 -C) a Design and construction documents are moving forward based on a $12,500,000 project budget The extenor elevations have been accepted by the CRC subject to final cost estimates and approval of skin materials Provision is being madc to provide a 3 aikway at the upper level of the theatre to connect the north office building to the south office building b Based on the design schedule it is anticipated that the bidding for the theater could be m late summer 2009 with a fall 2009 construction start c The CRC has responded to an RFP from the Indianapolis Civic Theatre for their possible use of the theater d CRC Proles -t Manager, REI, is reviewing and updating construction estimates 10 Parking Structure CRC (Parcel #7 -C) a The CRC s construction manager has taken bids for the proposed 624 car garage and the related elements that support the entire 7C complex Bids for the garage range from $7 4 million for base pre -cast garage to $8 2 million for an upgraded `exterior finish that meets the design'requirements set by the CRC for the public campus consisting of the PAC, Village Green and theater Included in,tlie bids are the campus underground storm water storage systems, general site work utilities, and dnves to support the entire complex b Anticipate start of construction of the garage to be summer of 2009 depending on funding for construction e Included in the garage on the north end is support space for the anticipated theater and storage for city maintenance equipment 11 North Office Building CRC (Parcel #7 C) a Design is moving forward with the four story office building facing onto the Village Green and attached to the theatre and parking garage This building will have a central entry that will provide a common connection to the garage and theatre and will include vertical transportation that serves all three projects The first floor will have the major entrance to the theater b The CRC and SEP, a computer software company, have signed a lease for the top two floors in a four -story office building c The CRC is looking to add a 200 seat black box theater' to the office building The theater will occupy part of the first floor and floor with the balance of the space being office space and a public lobby serving the attached garage, `black box theater' and 500 seat theater 4 d Office building completion is set for December 2010 12 Old City Street Department Site and Adjacent CRC Property (Parcel #14) a The developer for the Arts District Lofts Shoppes (Keystone Development) is planning to use the city site as a temporary construction staging and storage Site v ill also be used to park construction worker s vehicles 13 City Center South CRC/Pnvate Developer (Parcel #21) a Developer interest on the NW comer of Range Line Road and Carmel Drive reflects the CRC Mastei Plan for developing the area, including the extension of Veterans Way to Carmel Dnve b To develop the NW comer will require the relocation of the high voltage lines that run north and south The CRC Staff as part of their long range planning efforts have met with Duke Energy to start the overhead power line issues It was determined that a new underground routes starting at the Carmel Fire Station headquarters running underground south to the south side of Carmel Drive c The estimated cost for this utility relocation is $4 5 to 55 0 million dollars No major development can happen in this area until the utility relocations are resolved Arts DesI2n District Update 1 CRC Update a CRC has awarded bids for Vendor Power stations along Main Street providing electricity to outside vendors during Distnct festivals and events Project anticipated to be complete by September 2009 2 Upcoming Events a CRC Staff is working to prepare for various summer events such as Jazz on thexMonon, live jazz every Sunday from 1 4 p m Rock the District on Saturday )u1y 1 1 from noon 9 p m and Art of Wine On conjunction with the US Senior Open) on Saturday, August 1 from 5 10 p m I) The date of the Carmel Artomobilia, classic car show, was changed to Saturday, September 12 2009 5 3 New Merchant'Update a A ladies boutique is scheduled to open at 9 W Main Street by the end of June/beginning of July 4 Marketing Repot t a Work continues on the way finder signs to be installed in the Arts Design Distract as well as throughout the City of Carmel h A Cooperative Media Plan has been finall?ed and will be presented to the businesses within the Arts Design District for their participation c Marketing of events continues throughout the summer 6 :lvdt4FtZt1 C9) VI NEEW Cs Architects IA CHI !EC LURE 1•1 FRICR DESIC'JI NITTM 9efrnN Carmel Redevelopment Commission Parcel 7A, Regional Performing Arts Center i, •1`• I ri I „I d W W W S. 1 F J. ;i I J 111 I c Y� 1 I. G .>,r---i' e Project Monthly Report o Progress Update o Budget o Contract Award Status o Milestone Schedule o Progress Photos June 17, 2009 DA% L ACQUIS IN 11 NNA{IZJ 1 NCR HARRIMON lc OR1ARA vv IIC •°'r" UIS ARC {R SC MIN SI'R41 INC ARTEC 1 err viral In IMPEL. elliin al ..nssml w• t 1 Progress Update r —mss i t r ti; I -,i,, '1 r 3 Le i1 �If :1 f 4 I A A A yi 1 LI 1, --s o 1 l r il a II —1 I I i I r EE V A 1 flH 1k I il Auditonum Dome Being Formed' Mechanical plumbing and electrical contractors continue to rough in piping conduits and duct The installation of stairs and misc metals continues Masonry work continues on the exterior and is approximately 90% complete The CMU walls at the drum are in progress and approximately 40% complete The interior masonry is approximately 70% complete Fireproofing of the structural steel continues and is approximately 70% complete The limestone for the building is approximately 65% fabricated Installation of granite arid limestone on the building exterior continues with about 5% of the pieces installed Watershield (roofing matenal) has been installed on all precast installed to date Metal stud walls and drywall are being placed in multiple areas The scaffolding work platform for the hall is 100°A erected Framing hangers for the auditorium ceiling are being installed The plaster contractor continues fabricating plaster moldings trim and columns at the project warehouse The AHU s (air handling units) have been set in all mechanical rooms The electrical switchgear has been set in place Conduit and wire installation is in progress Scaffolding and overhead rough ins in the East West Lobbies have started The freight elevator installation is in progress The back up generator and transformers are in place Ths to plex pump (permanent dewatering pump) has been started up and being watched for its performance The ornamental stairs are in fabrication (at the shop) Over the next 30 days the slab placements and miscellaneous steel erection will complete with the exception of stairs 1 2 Work will continue with the installation of the building exterior and interior masonry Installation of the granite and limestone will continue The electrical, plumbing mechanical and fire protection contractors will continue systems rough in (piping and conduit) Metal studs for walls will continue Some drywall will be hung and painted in specific areas The last of the roof precast planks (South roof) will be put in place Passenger elevators installation will begin Auditorium plaster lath will start Auditonum balcony handrail installation will begin The temporary dewatering pumps will be removed Page 2 of 13 Budget Bids received to date have been within the construction budget Contract Award Status All contracts have +been awarded with exception of the following o Landscaping (Pending documents) In addition to the above contract awards, the following alternates have been accepted and notice to proceed authonzed o ParkinglStaging by Owner o Limestone for field of building in lieu of stucco o Cast stone for drum of building in lieu of stucco o Combination pricing for the FraminglGWBlPlaster o Combination pricing for the Electrical and Fire Alarm o Addition of the Oculus o Addition of the clay tile roof o Level 5 drywall finish in front of house areas o Domed ceiling in East Lobby o Barrel vault ceiling in Balcony High South Lobby o Machine less elevators o Wood Flooring Main Ball o Donor Upgrades o Mulbpurpose Room Upgrades o Elevator Floor Finishes o Wainscot- Main Halt o Lobby Stone Page 3 of 13 Project Schedule CURRENT SCHEDUJED PROJECTION ACTUAL Design. Engineering, and Budgeting Issue Core Shell DD Documents for Estimele 19 Mar 07 Complete 19 Mar 07 Finalize Core Shell DD Estimate 30 Apr 07 Complete 24 Apr 07 Issue Limestone Documents for Bid Bid Issue 0 4 May 07 7 Sep 07 Complete Issue Interior DD Documents for Estimate 12 Jul 07 Complete 3 Jul 07 Finalize Interior OD Estimate 16 Aug 07 Complete 8 Aug 07 Issue Site Prep IFC Documents for Bid BA Issue I 6 Aug 07 Complete 17 Aug 07 Issue 75 4, Core Shell CD Documents 7 Nov 07 Complete 1 Oct 07 Issue Core Shel IFC Documents for Bid BEd Issue lit 19 Nov 07 Complete 19 Nov 07 Issue Interior IFC Documents for Sid Bid Issue IV 6 Feb-08 Complete 18 Feb 08 trugatip_a052MILD102.1 Ili Receive Bids for Limestone Bid Issue II 24 May 07 Complete 113 Oct 07 Receive Bids for Site Prep Bid Issue I 8 Sep 07 Complete 18 Sep 07 Receive Bids for Core Shel Bid Issue III 18 Dec 07 Complete 18 Dec.07 Receive Beds for Interior Rough Constr Bid Issue 1V 18 Mar 08 Complete 26 Mar 08 Recent° Bids for Interior Finishes TEC Bid Issue V 16 Jul 08 20 Aug 08 20 Aug 08 Receive Bids for Performance Lighting Sound Eqpt Bid Issue VI 20 Aug 08 17 Sep 08 17 Sep 08 Receive Bids for Intenor Fmrahes Rebid Bid Issue V 17 Dec 08 17 Dec 08 17 Dec 08 Raceme Bids for Site Landscaping Bid Issue VII 18 Feb 09 TBD Constru Complete Mass Etcavahon 29 Feb 08 29 Feb 08 29 Feb 08 Begin Foundations 3 Mw 08 3 Mar 08 3 Mar 08 Begin Structural Steel Erecson 23 Jun 08 21 Jul 08 21-Jut 08 Building Dried in 1 Apr 09 1 Jul 09 Begin Interior Construction 1 Oct 08 1 Oil 08 1 Oct 08 Complete Construction Begin Tuning 11 Jul 10 1 Sep 10 Page 4 of 13 Progress Photos J do nSF .'iYl 1 '1 I 1 r T I 1 l� I ll 1 1 1 1 5 I tt L U LFLUJ U i t 11 J .f ��ti 11 1 1 N 1 1 I. tea+. r} 4 ,c _itak 1 View from the South (May 13, 2009) rx 1 1 1 1 n I 61 i, l 1 1 L F La` T 1I S r., c9::,.... L, .s View from the South (June 11, 2009) Page 5 of 13 z e (i il 7_I 1 t 1 1. a: 1 I, Y Au ri ,>1 i View from the West (May 13, 2009) ^s_ la ji o[l �',I z_-- 11 1 7 I View from the West (June 11, 2009) Page 6 of 13 j �2 3 b I J j J Cl, I r t r" I 1 I t al T —II 1r .rS.. View from the North (May 13, 2009) ,t LM 1i I 1I I. 111"1111"14 II C r'�7 III r V'i t i ef,/ 1, 1 1U, View from the North (June 11, 2009) Page 7 of 13 i T` .q —t an- jam r. F il iiii il 1 II r 1 1 I.. I �l`C V i 111 f T�1 r i d i rr AV J I ;L I. f_ w til es A rer View from the East (May 13, 2009) 1 1 P 111 II j v I a Mf Sralpiega 11; 1... 1 -1 ril Ri it I J i i ii i she kr 7,11, 7askircirs 1 r I T j, --id 1 4 SP -n' Hi F View from the East (June 11, 2009) Page 8 of 13 j'� f J J 1 r I., .'fal _TM r IPv �Sc "II 1 h I T I 74 11111 C-. A L L it .2sk_ �y'nl' I„F{ I L' 4 'i I,! {1 r.n_ 1 -7- �r liiir ...1 I t i 1 I I c 1 j -.1 J III I ir TT II 1 I IA j, II I I i r` q• lit I .1..., i f cl• 1 C 7\ i 1 x 4 it r t 1A ri r Setting Limestone NE Corner (June'll, 2009) Page 9of13 -t 1 1 _r f �f ri 7 r J i i, i I It is I w r it i, Framing of the Dome in the Auditorium r J I 1r -1 1 16, al 1-1' 1 i 1 Framing of the Oaulus Page 10 of 13 J r I I 1 I. 1 r IF-- rrr dill; l Main Lobby (June 11, 2009) rI 1 r `f rA i. ir' r i! t` i 11 4 (1 t 1 1 i 1 s rc d f. 4 c ll REOIM•A1 PLBCORN OHM IWC ARTS 0........., MO` NOM LOBBY L Main Lobby (Fall 2010) Pagell of 13 11 A «t 11 !it Ai 1 .-.7., si till 1,1,11, 1 r P g,, i(il 1 I I; 2, West Stair (June 11, 2009) ii 01 iii] in Wii w e-- .-4. 1 i f” r 1 ,L 41: I i t/ 1 1 1 l' 1 I ilEr 71 IF' 11 -375-5 :H i I ,i,thit fr, lobc-ii;-. nu 'NIP el fl I 1 1 i 1 U— UMW •Er Mr MI UWE La. West Stair (Fall 2010) Page 12 of 13 ----4------_ ii\ 1 1 dii zt IP....- :-N- 1 F L Future Feinstein Space' East Side Y 1 2:: c H .k. 7 i f o Ni% 1 'I N .1 r t \L A L• 71 V N., N 1 L e o \,•14‘, i ii CA;., :i, m-•- 1 -4- A 4 Coo .L•L% IL I i I t 11 I. 4 1 1 1 i CIF i 1 11 I lee Cable Pass-thrus at Dome of Auditorium Page 13 of 13 City of Carmel www cannel in gov One Civic Square Carmel IN 46032 NEWS RELEASE Date July 6, 2009 Contact Nancy Heck (317) 571 -2494 Release immediate Carmel Concert Hall Construction Update Carmel, IN On Wednesday, June 24 corrective work began on Carmel's Concert Hall Cranes outside the building fitted workers on platforms so they could remove some of the masonry in order to gain access to the steel columns where the reinforced steel plates are to be installed At the same time, other crews were taking field measurements for the plate fabncation In addition to make the steel columns ready for the repair, the fireproofing materials and any rust is being cleaned from the steel to create proper conditions for weldmg the reinforced plates in place Crews on the ground have also created some mock up steel columns to represent the actual columns that will be repaired in order to,pre -test the welding process proposed and review the welding results Materials needed for the repair work began arriving on Wednesday „July 1 There have been no costs estimated in association with the repair work on the building at this time However, it should be noted that any cost of repairs will be the expense of the contractor and design team responsible, not the City of Carmel or the CRC The Concert hall is part of the Regional Performing Arts Center currently under construction in Carmel City Center The protect site once contained a deteriorating stnp mall with an abandoned, dilapidated Kroger store as its anchor The property was purchased by the Carmel Redevelopment Commission to make it ready for redevelopment No residential taxpayer dollars are being used in the construction of this project It is being funded by Tax increment financing (TII•) dollars, which come from new businesses that have located in the TIF district those funds are invested in future development in the city s designated redevelopment area 30 APPROVEC 4 FORM By _cc CITY OF CARMEL TO Dick Hill CONTRACT CHANGE ORDER NO 4 Engineenng Admininstration DATE June 16 2009 City of Cannel Indiana PROJECT NAME Keystone 8 1281h Street One Civic Square CITY REQ NO Caramel IN 46032 CITY PO NO 07 08 CITY PO DATE T You are directed to make the following changes in this Contract a Eliminated partial quantity for Omamental Railing b Added quantity for Face Panels c Added quantity for Wall Erection d Added Item Seal Joints in Barner Rail e Added Item -Joint Sealant in Decorative Sidewalk f Added Item Cap Existing Inlet g Added Item Mlllrng Aspalt in Crossover to Relieve Ponding Water h Added Item Ornamental Railing Material Only h Added Item Cost Reduction Incentive No 1 SCHEDULED ADJUSTMENT ITFM AMOUNT +I OR DAYS R The following referenced Documents further descnbe the changes outlined in Paragriph 1 and are to be considered a part of this Change Order R F P W D C NO Other The changes result m the following adjustment of Contract Pnce and Contract Time Contract Pnce pnor to this Change Order 13 371 880 38 Contract Pnce will be increased/decreased by this Change Order 98 319 89 New Contract Price including this Change Order 13 488 000 25 Contract Time pnor to this Change Order 0 Days 6/30/2009 Completion Date Net increased/decreased resulting from this Ch'tnge Order 1) Days Curn.nt Contract Time rncludmg this Change Order 0 6/30/2009 Completion Date This Change Order is for full and final settlement of all direct indirect impact costs and time extensions incurred at any time resulting firm the performance of the changed work The Above Changes Are The Above Changes Are Approved Recommended Accepted American Structurepamt, Inc Milestone Contactors, L P ENGINEER con'rxecroa 7260 Shadeland Station 5950 South Belmont Avenue Add Ad c e1 McB Cr gin Indrananobs, IN 46256 Indranaoohs IN 46217 C y,smwz P cxy smidz p I. ber hi By l i By T Wa. ember D4SID e. ter ��4, L ippe5 A Phone 31 7 lb S591 Phone 317 974 -0%19 Diana Cordray Clerk Treasurer Date is 1 Date f 17 °C:79 Date Contract Modification W17/20099 35 AM City of Carmel FremMeneger 4 se Contrail _07 BBD Keystone Parkway at 196th Street Cant Mod Revision Cont. Mod Net Change Awarded Contract Amount Number Number Data 4 6/15/2009 $96 318 89 813 558 283 64 Route Contrail utcetton 126th Stre4t &3leyetoile Pafk$eyr Short Description Change Order #4 Omitting Hand Rail and adding sealing items Description of Changes Deducting 1892 Bt of onginal handrail quantity and adding items for Hand Rail Matensl Only Seal Joints in Berner Rail Joint Sealant in Decorative Sidewalks Cost Reduction Incentive No 1 Milling Asphalt in Crossover to Relieve Ponding Water and Cap Existing Inlet Increases Decreases Project 07 08D Keystone Parkway at 128th Street CNST Category 1 Contract Items item Description Rem Code Prop Ln item Type Unit Quantity Chp Unit Price Donor Verue Ornamental Railing _0065 0085 ORIGINAL LFT 1 892 000 118 00000 219 472 00 Reason Omitting some Railing material from contract Face Panels Concrete _0171 0171 ORIGrNAL SFT 450 120 2100000 59 452 52 Reason Quantity Adjustment for Wall Change Well Erection _0172 0172 ORIGINAL SFT 450 120 8 51000 53 826 02 Reason Quantity Adjustment for Wall Change Subtotal for Category 1 5 208 193 46 Subtotal for Proud 07.080 208 193 48 New Items Project 07 080 Keystone Parkway at 128th Street Category 1 Contract Items !tarn Description Rem Code Prop Ln IternType Und Proposed Qty Umt Preece Dollar Value Seel Joints in Barter Rai _0555 0451 CHANGE EACH 100 000 17 00000 51 700 00 Reason added dem to contract Contract 07 08D Cont Mod 4 Page 1 02 Contract Modification cornea 2009 9 35 AM City of Carmel FoldMar®ger 4 5a New Items Protect 87 08D Keystone Parkway et 126th Street Category 1 Contract Items Item Description Item Code Prop Ln ItemType Unit Proposed Qty Unit Price Dollar Value Joint Sealant in Decorative Sidewalks _0550 0452 CHANGE LFT 500 000 310000 51 550 00 Reason Added item to contract Cap Existing Inlet „0557 0458 CHANGE LS 1 000 288 19000 5288 19 Reason Item added to contract Milling Asphalt in Crossover to Relieve 0558 0455 CHANGE LS 1 000 747 75000 5747 75 Pending Water Reason Item added to Contract Ornamental Railing Matenal Only _0550 0453 CHANGE LFT 1 892 000 72 53000 5137226 76 Reason Raikrg deleted from contract material already ordered and will beanie the property of the City Cost Reduction Incentive No 1 _0561 0454 CHANGE LS 1 000 181 00065000 5161 000 66 Reason item added to contract Subtotal for Category 1 5302 513 35 Subtotal for Project 07 08D $302 613 95 FEDERAL PARTICIPATION ACTION BY F H W A Approved Not Ekgrble See Latter Dated (Signature) (Date) I�OI trt Y es` 4 4 AtJlrt- 314 710 St 4I tit ol Contract 07080 Cont Mod 4 Page ot2 PASSED by the Common Council of the City of Carmel, Indiana this te I' day of 1 2009 by a vote of G ayes and n nays COMMON COUNCIL FOR THE CITY OF CARMEL �j fair 41.a !C7 ta Presiding Officer 'Oros v W Elic Scid ticker Preside empore Kevin Rider NG "I 1 i' in cetturo R.ichaid L harp e e r onald E Carter 11 i Sn r ATTEST is r Diana L Cordray JAMC rk Treasurer -1.4- Presented by me to the Mayor of the City of Carmel, Indiana this ID day of tc 2009, at 1 1 10 _em 4 �i Diana L Cord y C CI Tieasurer A proved by inc, Mayor of the City of Caimel Indiana this Gib day of Pa 2009 at Lib Q M i me--- E Jaes Biainard Mayor ATTEST Diana L Cordray, AMC, CI Treasurer