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Home My WebLink AboutBPW-07-15-09 1 11Nnuui ir d of C4 6 5 t 0, s, City Carme ION G-40 Office of the Clcrk Treasurer MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, JULY 15, 2009 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, JULY 15, 2009, AT 10 00 A M IN THE COUNCIL CHAMBERS, CITY HALL, AND ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARF CARMFI INDIANA 7603' 314,71 _414 a City Carmel a y Officc of the Clerk Treasurer BOARD OF PUBLIC WORKS SAFETY MEETING AGENDA WEDNESDAY, JULY 15, 2009 —10 00 A M COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER 1 MINUTES a Minutes from the July 1, 2009 Regular Meeting b Minutes from the July 8, 2009 Special Meeting 2 BID OPENING /AWARDS a Bid Award for the 2009 Concrete Program, Hunt Pining, ($363,470 00), this was the lowest and most responsive bids, David Huftman Street Commissioner b Bid Award for the South Hazel Dell Parkway Water Main, Atlas Excnatmg, (j 778,325 00), This was the lowest and most responsive bids, John Duffy Director of the Department of Utilities 3 PFRFORMANCE RELEASES a BPW NO 07- 15- 09 -01, Village Green Townhomes, Section 1, Street Base and Binder, Street Surface, Dawn Barnett Drees Homes Properties b BPW NO 07- 15- 09 -02, Stafford Place, Section 1, Curb Gutters, Water Mains, Sanitary Sewers, Storm Sewers, Dawn Bamett, Drees Homes Properties c BPW NO 07- 15- 09 -03, Morgan's Creek, Street Base, Binder Surface, Jerry Corbier, Covenant, LLC 4 CONTRACTS a Request for Purchase of Goods and Services, Hunt Paving, 2009 Concrete Program Bid Award, ($363,470 00), David Huffman, Street Commissioner b Request for Purchase of Goods and Services, Pearson Ford, ($20,994 00), David Huffman Street Commissioner c Request for Purchase of Goods and Services, E &B Paving, 2009 Paving Program Bid Award, (1,992,994 50), David Huffman Street Commissioner (ENE CIVIC SQUARE CARMEL INDIANA 4603' 317/571 2414 d Request for Purchase of Goods and Services, NOW Records Storage, Judge Brian Poindexter, Carmel City Courts e Request for Purchase of Goods and Services, Change Order 2 (FINAL), Poindexter Excavating, Miscellaneous Westside Road Improvements, (Increase $58,920 73), Mike McBride City Engineer 5 OTHER a Resolution No BPW- 07- 15- 09 -04, A Resolution of the CAI of Carmel's Board of Public Works and Safety allowing property transfer and indemnification between the City of Carmel and City Police Officer Scott L Moore, Chief Michael Fogarty b Request for Agreement between St Vincent Hospital and the City of Carmel, Barbara Lamb, Director of Human Resources c Request for Approval of Qualified Domestic Relations Order, Barbara Lamb, Director of Human Resources d Request for Easement Agreement, North American Mission Board of Southern Baptist Convention, John Duffy Director of the Department of Utilities e Request for Lane Closure, Old Meridian Street South of Cranston Avenue, Buckingham Companies, Steve Shaver, Buckingham Companies f Request for Utility Reimbursement Agreement, Vectren Energy, Keystone Parkway at 116` Street, Mike McBride City Engineer 6 ADJOURNMENT BOARD OF PUBLIC WORKS SAFETY MEETING 1 MINUTES WEDNESDAY, JULY 15, 2009 —10 00 A M COUNCIL CHAMBERS CITY BALI ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Bt award called the meeting to order at 10 00 a m MEMBERS PRESENT Mayor James Brainard Board Menibe;s Mary Ann But ke and Lori Watson Clerk Treasurer Diana L Cordray Deputy Clerk Treasurer Sandra Johnson MINUTES The Minutes for the July 1 2009 Regular Meeting were approved 3 -0 The Minutes for the July 8 2009 Special Meeting were approved 3 0 BID OPENING /AWARDS 1 Bid Award for the South Hazel Dell Parkway Water Main Atlas Excavating. ($778.325 00). This was the lowest and most responsive Board Member But ke moved to approve Board Member Watson seconded Request approved 3 -0 Bid Award for the 2009 Concrete Ptogtam Hunt Paving. ($363,470 00). This was the lowest and most responsive Board Member But ke moved to approve Board Member Watson seconded Request approved 3 -0 PERFORMANCF RELEASES BPW NO 07 15 09 01 Village Green Townhomes Section 1 Street Base and Binder Street Surface Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 BPW WO 07 15 09 02 Stafford Place Section Curb d Gutters Water Mains Sanitary Sewers Storm Sewers Board Member But ke moved to approve Board Member Watson seconded Request approved 3 -0 i BPW NO 07 15 -09 -03 Morgan s Creek Street Base Binder d Surface Board Member Burke moved to app ove Board Member Watson seconded Request approved 3 -0 OTHER 1 Resolution No BPW 07- 15 -09 -04 A Resolution of the City of Carmel s Board of Pubhc Works and Safety allowing property transfer and indemnification between the City of Carmel and City Pohce Officer Scott L Moor e. Board Member Burke moved to approve Board Member Watson seconded Request approved 3 0 Request for Agreement between St Vincent Hospital and the City of Carmel, Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 Request for Approval of Qualified Domestic Relation Oi der, Boat d Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 Request for Easement Agreement North American Mission Board of Southenz Baptist Convention Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 Request for Lane Closui a Old Meridian Street South of Cranston Avenue. Buckingham Companies Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 1 Request fit Utility Reimbursement Agreement Vectren Energy Keystone Parkway at 116` Street Board Mennber Burke proved to approve Board Member Watson seconded Request approved 3 0 ADD -ON Request add -on Request to approve Purchase of Goods and Services LC Communications Board Member Burke moved to add the item onto the agenda Boat d Member Watson seconded Add-on Approved 3 -0 Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 Request to approve Purchase of Goods and Services Atlas Ercavating ($778.32. 00). Board Member Burke moved to add the item onto the agenda Board Member Watson seconded Add on Approved 3 -0 Board Member Burke moved to app, ove Board Member Watson seconded There was brief discussion Request approved 3 0 Request to app' ove Oualified Domestic Relations Or der Board Member Burke moved to add the item onto the agenda Board Member Watson seconded Add on Approved 3 -0 Board Member Burke moved to approve Board Member Watson seconded There was brief discussion Request approved 3 -0 I ADJOURNMENT Mayor Brainard adjourned the meeting at 10 12 a in 1/4 ,d, I eana L Cordray IAMC Clerk- Treasurer Approved l e- .ast d yor James Brainard ATTEST /Diana L CordraQ9MC Clerk Treasurer 1 1