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Office of the
Clerk Treasurer
MEETING
NOTICE
CARMEL BOARD OF PUBLIC
WORKS
WEDNESDAY, JANUARY 21, 2009, 2008
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL
BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON
WEDNESDAY, JANUARY 21, 2009, AT 10 00 A M IN THE
COUNCIL CHAMBERS, CITY HALL, AND ONE CIVIC
SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC SQUARE CARMEL INDIANA 4603 3I7/, r 1 t414
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Office of tht.
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BOARD OF PUBLIC WORKS SAFETY MEETING
AGENDA
WEDNESDAY, JANUARY 21, 2009 10 00 A M
COUNCIL CHAMBFRS CITY HALL ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1 MINUTES
a Minutes from the January 7, 2009 Regular Meeting
2 BID OPENINGS /AWARDS
a Bid Opening for the Police Video Monitoring System, Chief Michael Fogarty
Carmel Police Department
b Bid Opening for Holladay Hills and Dales Water Main Extension, Project 75,
John Duffy, Director of the Department of Utilities
3 PERFORMANCE RELEASES
a Resolution No BPW- 01- 21- 09 -05, Heather Knoll, Section 3A, Water Mains,
Tim Berry Platinum Properties
b Resolution No BPW- 01- 21- 09 -06, The Sanctuary (4116 Street, Section 1,
Curbs Gutters, Water Mains, Perimeter Road Improvements, Steve
Broermann Platinum Propemes
c Resolution No BPW- 01- 21- 09 -07, The Sanctuary 116 Street, Section 2A,
Curbs Gutters and Water Mains, Steve Broermann, Platinum Properties
d Resolution No BPW- 01- 21- 09 -08, The Sanctuary ®116` Street, Section 3,
Streets, Curbs Gutters and Water Mains, Steve Broermann Platinum
Properties
e Resolution No BPW- 01- 21- 09 -09, The Sanctuary ®116 Street, Section 1,
Curbs Gutters and Water Mains, Steve Broermann Platinum Properties
ONE CIVIC SQUARE CARMEL INDIANA 46047 31 Mt 1 '414
4 CONTRACTS
a Request for Purchase of Goods and Services, Katz, Sapper Miller,
Brookshire Golf Course Accounting Services, (510,000 00), Douglas Haney,
City Attorney
b Request for Utilities Reimbursement, Vectren Energy, 116 and Keystone,
(52,681,319 00), Mike McBride, City Engineer
5 USF OF CITY FACILITIES /STREETS
a Request to Use Gazebo, Common Areas and Grounds, Rehearsal, Fnday,
May 29, 2009 3 00 p m to 6 00 p m Wedding, Saturday, May 30, 2009, 1 00
p m to Midnight, Mary Dearmin
b Request to Council Chambers, National Day of Prayer, Thursday, May 7,
2009, 11 00 a m to 1 00 p m Nidia Escoto
c Request to Use Gazebo, Common Area and Grounds, MDA Walk, Saturday,
April 25, 2009, 7 00 a m to 3 00 p m Susan Willoughby
d Request to Use Gazebo, Common Areas and Grounds, Rehearsal, Friday,
October 2, 2009, 4 00 p m to 7 00 p m Wedding, October 3, 2009, 11 00
a m to 6 00 p m Enn Smith
e Request to Close City Streets, Village of West Clay, Ice Cream Social,
Sunday, June 28, 2009, 8 00 a m to 8 00 p m Kathleen Kaplan
6 OTHER
a Resolution No BPW- 01- 21- 09 -01, A Resoluhon of the City Of Carmel Board
of Public Works and Safety Ratifying Mayoral Signature on Contract for
Citizen's Management Contract, (519,400 00), Steve Engelking, Director of
the Department of Administration
b Resolution No BPW- 01- 21- 09 -02, A Resolution of the City Of Carmel Board
of Public Works and Safety Ratifying Mayoral Signature on Contract for
Sensory Technologies, ($41,432 17), Steve Engelking, Director of the
Department of Administration
c Resolution No BPW- 01- 21- 09 -03, A Resolution of the City Of Carmel Board
of Public Works and Safety Ratifying Mayoral Signature on Contract for
Taylored Systems, (40,651 00), Steve Engelking Director of the Department of
Administration
d Resolution No BPW- 01- 21- 09 -04, A Resolution of the City Of Carmel Board
of Public Works and Safety Ratifying May oral Signature on Contract for
Golf Design Group,(545,000 00), Ste%a Engelking, Director of the Department
of Administration
e Resolution No BPW- 01- 21 -09 -10 A Resolution of the CAI Of Carmel Board
of Public Works and Safety Authorizing the Buyback of Excess Sick Leave
from Civilian Employees of the City of Carmel Barbara Lamb, Director of
Human Resources
f Resolution No BPW- 01- 21- 09 -11, A Resolution of the City Of Carmel Board
of Public Works and Safety Ratify trig Mayoral Signature on Contract for
Granicus, Inc ($14,607 50), Steve Engelking Director of the Department of
Administration
g Resolution No BPW- 01- 21- 09 -12, A Resolution of the Cit) Of Carmel Board
of Public Works and Safety Appointing Appraisers for Lighting in Hunters
Creek Village Subdivision, Gary Duncan Assistant City Engineer
h Conflict of Interest Disclosure Statement for Winston Long, Douglas Haney,
City Attorney
i Conflict of Interest Disclosure Statement for Nancy Heck, Douglas Haney,
City Attorney
1 Request for Approval of Lane Restriction and Street Closure, Arts and
Design Distnct Gateway Arch, 700 Block of North Range Line Road, W
Bruce Stauffer, Keystone Construction Corp
7 ADJOURNMENT
BOARD OF PUBLIC WORKS SAFETY MEETING
MINUTES
WFDNESDAY, JANUARY 21, 2009 —10 00 A M
COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10 06 a m
MEMBFRS PRESENT
Board Members Mary Ann Burke and Lori Watson Deputy Clerk Treasurers Lois Fine and
Sandra Johnson
MINUTES
The Minutes for the January 7 2009 Regular Meeting were approved 3 0
BID OPENING /AWARDS
Bid Opening for the Pohce Video Monitoring System Board Member Bui ke opened and read the
bids aloud
Company Amount
Conzer Security 5157,536 00
Fairchild $199 915 00
Morphev Construction $176 657 00
Koorsen 5201 660 02
Vigil Cap $205 833 71
The bids were given to Chief Michael Fogarty Carmel Pohce Department for i eview and
i ecomniendation
Bid Opening foi Holladay Hills and Dales Water Main Extension Project 75 Board Member
Burke opened and read the bids aloud
Company Amount
Midwest Trenchless $496 240 00
Precise Boring of Ohio $456 475 00
Miller Pipeline Corp $388 812 50
Robinson Trenching $527 708 7.
TP1 $472 435 00
Veoha $330 67215
Accurate Bore 5372 789 00
Cu lv Construction $382 4. 4 00
CSU Inc $351995 04
Earth Resources 5459 800 00
Atlas Excavating $379 560 00
Fleetwood Contracting Corp $442 415 00
Infrastructure Contractors $468 554 73
The bids were given to John Duffy Director of the Depar tment of Utilities for review and
recommendation
PERFORMANCE RELEASES
Resolution No BPW -01 21 09 -05 Heather Knoll Section 3A Water Mains Board Member
Burke moved to approve Board Member Watson seconded Request approved 2 -0
Resolution No BPW -01 21 -09 -06 The Sanctuary 116 Street Section 1 Curbs Gutters
Water Mains Perimeter Road Imp ovements Board Member Burke moved to approve Board
Member Watson seconded Request approved 2 -0
Resolution No BPW 01 -21 09 -07 The Sanctuary 116 Street Section 2A Curbs Gutters
and Water Mains Board Member Burke moved to approve Board Member Watson seconded
Request approved 2 -0
Resolution No BPW- 01 -21 -09 08 The Sanctuary 116 Street Section 3 Streets Cui bs
Gutters and Water Mains Board Member Burke moved to approve Board Member Watson
seconded Request approved 2 -0
Resolution No BPW 01 21 -09 -09 The Sanctuary 116 Street Section 1 Curbs Gutters
and Water Mains Board Member Burke moved to approve Board Member Watson seconded
Request approved 2 -0
CONTRACTS
Request for Purchase of Goods and Services Katz. Sapper Miller. Brookshire Golf Course
Accountinz Services. ($10.000 00). Board Member Burke moved to approve Board Member
Watson seconded Request approved 2 -0
Request for Utilities Reimbursement Vectren Enerev. 116 and Keystone. ($2.681.319 00).
1 Board Member Burke moved to apps ove Board Member Watson seconded Request approved
2 -0
REQUEST TO USE CITY FACILITIES /STREETS
Request to Use Gazebo Common Areas and Grounds Rehearsal Friday May 29 2009 3 00
p m to 6 00 p n: Wedding Saturday May 30 2009 1 00 p m to Midnight Board Member
Burke moved to approve Board Member Watson seconded Request approved 2 -0
Request to Council Chambers National Day of Prayer. Thursday. May 7. 2009. 11 00 a m to
1 00 p m Board Member But ke moved to approve Board Member Watson seconded Request
approved 2 0
Request to Use Gazebo Common Area and Grounds MDA Walk. Saturday. April 25. 2009.
7 00 a m to 3 00 p m There was brief discussion Board Member Burke moved to table
Boat d Member Watson seconded Request tabled 2 -0
Request to Use Gazebo Common Areas and Grounds Rehearsal. Pram. October 2. 2009. 4 00
p m to 7 00 p m Wedding. October 3. 2009. 11 00 a m to 6 00 p m Board Member Burke
moved to approve Board Member Watson seconded Request approved 2 -0
Request to Close City Streets Village of West Clay. Ice Cr eam Social. Sunday. June 28. 2009.
8 00 a in to 8 00 p m There was brief discussion Nancy Heck Director of the Department of
Community Relations addressed the Board Board Member But ke moved to approve Board
Member Watson seconded Request approved 2 -0
OTHER
1 Resolution No BPW- 01- 21- 09 -01, A Resolution of the City Of Carmel Board of Public Works
and Safety Ratifvtnz Mayoral Sgnature on Contract foi Citizen s Management Contract.
(819,400 00). Board Member Burke moved to approve Board Member Watson seconded
Request approved 2 -0
Resolution No BPW -01 21 -09 -02 A Resolution of the City Of Carmel Board of Public Works
and Safety Ratifying Mayoral Signature on Contract for Sensory Technologies. (341.432 17).
Board Member Burke moved to approve Board Member Watson seconded Request approved
20
Resolution No BPW 01 -21 09 -03 A Resolution of the City Of Carmel Board of Pubhc Works
and Safety Ratifying Mayoral Signature on Conti act for Tavlot ed Systems, (40 651 00). Board
Member But ke moved to approve Board Member Watson seconded Request approved 2 -0
Resolution No BPW -01 21 -09 -04 A Resolution of the City Of Carmel Board of Pubhc Works
and Safety Ratifying Mayoral Signature on Contract for Golf Desien Group. (345, 000 00), Board
Member Burke moved to approve Board Member Watson seconded Request approved 2 -0
Resolution No BPW- 01 -21 -09 10 A Resolution of the City Of Carmel Board of Pubhc Works
and Safety Authorizing the Buyback of Excess Sick Leave from Civilian Employees of the City of
Carmel. Board Member Burke moved to approve Board Member Watson seconded Request
approved 2 0
Resolution No BPW -01 21 -09 11 A Resolution of the Crty Of Carmel Board of Public Won ks
and Safety Ratifying Mayoral Signature on Contract for Granrcur. Inc ($14.607 50). Board
Member But ke moved to approve Board Menthe, Watson seconded Request approved 2 -0
Resolution No BPW-01 21 -09 -12 A Resolution of the City Of Carmel Board of Public Works
and Safety Appointing Appraisers for Lighting in Hunters Creek Village Subdivision, Board
Member Burke moved to approve Board Member Watson seconded Request approved 2 0
Conflict of Interest Disclosure Statement jot Winston Lone Board Member Burke moved to
approve Dowd Member Watson seconded Request approved 2 -0
Conflict of Interest Disclosure Statement for Nancy Heck, Board Member Burke moved to
approve Board Member Watson seconded Request approved 2 -0
Request foi Approval of Lane Restriction and Street Closure At is and Design District Gateway
Arch. 700 Block of North Ranee Line Road. Board Member Burke moved to approve Board
Menibet Watson seconded Request approved 2 -0
ADJOURNMENT
1
Boat d Member Burke adjourned the Meeting at 10 28 a rn
Drava L Cordray IA G
Clerk Treasurer LI
Approved
ayor James Brainard
ATTEST
C.,„ ../LaCePia
Diana L Cordray IAMC
Clerk-Treasurer
1