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Home My WebLink AboutBPW-08-05-09 4 A o r C4 ri V is o' Lay of Carmei 0* Office of the Clerk Treasurer MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, AUGUST 5, 2009 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, AUGUST 5, 2009: AT 10 00 A M IN THE COUNCIL CHAMBERS, CITY HALL, AND ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARF CARMEL INDIANA 460P 31 rh71 1414 4 os Cgq City of Carmel 4r000 p ro cvo rp,1 Office of the Clerk Treasurer BOARD OF PUBLIC WORKS SAFETY MEETING AGENDA WFDNESDAI, AUGUST 5, 2009 10 OOAM COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER 1 MINUTFS a Minutes from the July 15, 2009 Regular Meeting 2 BID OPENING /AWARDS a Quote Opening for the 96 and Ditch Decorative Wall, Gary Duncan Assistant City Engineer 3 PERFORMANCE RELEASES a BPW NO 08- 05- 09 -01, 103 Street Medical Building, Phase II, ROW Improvements, Jennifer Yoder, Kite Realty b BPW NO 08- 05- 09 -02, Irwin Union Bank, 751 City Center Drive, Erosion Control, Michael Reed Irvin Union c BPW NO 08 05 09 03, Lakeside Park, Section 5, Erosion Control, Ray Roehling, Roehling Enterpnse, Inc d BPW NO 08 05 09 04, Lakeside Park, Section 6, Erosion Control, Ray Roehling Enterprises, Inc e BPW NO 08 05 09 05, Lakeside Park, Section 7, Erosion Control, Ray Roehling Roehling Enterpnse, Inc f BPW NO 08 05 09 06, Lakefront Court CS &TP, Block 11, Erosion Control, Jeremy Stephenson REI Investments g BPW NO 08 05 09 07, Carmel Orthodontics, Erosion Control, Jeremy Stephenson REI Investments h BPW NO 08 05 09 08, Penn Physicians Plaza, Concrete Sidewalks, Jeremy Stephenson, REI Investments ONE CIVIC SQUARE CARMFL INDIANA 4603' 3101071 2414 4 CONTRACTS a Request for Purchase of Goods and Services, Braden Business Systems, ($600 00), David Huffman, Street Commissioner b Request for Purchase of Goods and Sen Ices, JMI Mechanical, ($10,690 00), Jeff Barnes, Facilities c Request for Purchase of Goods and Ser, ices, Change Order #3, Rieth Rile Construction, Keystone at 116`" /Carmel Drive, ($151,494 00), Michael McBnde City Engineer d Request for Purchase of Goods and Services, Change Order #3, Rieth Riley Construction, Keystone at 116 /Carmel Drive, (Decrease $21,355 24), Mike McBnde City Engineer 5 USE OF CITY FACILITIES a Request to Use Gazebo and Common Grounds, Wedding, Saturday, August 7, 2010 4 00 p m to 9 00 p m Rehearsal Friday, August 6, 2010 5 30 p m to 7 30 p m Angela Dintaman b Request to Close City Streets, Festival, Saturday, September 12, 2009, 6 00 a m to 12 00 a m Carmel Redevelopment Commission c Request to Use Gazebo and Common Area, Piano Recital, Saturday, September 12, 2009, 1 00 p m to 4 00 p m Anne Misner d Request to Close City Streets, Bike Race, Sunday, 4ugust 23, 2009, 11 00 a m to 6 00 p m Steve Goar, Benga Sports, LLC e Request to Use City Streets, Block Part), Saturday, August 29, 2009, 3 00 p m to 6 00 p m Brookstone Park Kerry Fneberg f Request to Close City Streets, Block Party, Saturday, August 8, 2009, 2 00 p m to 10 00 p m Chns Larkin, Village of West Resident 6 OTHER a Request for Software License Agreement with Indiana Supreme Court, Division of State Court Administration, Chief Michael Fogarty b Request for Memorandum of Understanding with Indiana Supreme Court, Division of State Court Administration, Chief Michael Fogarty c Request for Software License Agreement with Indiana Supreme Court, Division of Judicial Technology and Automation Committee, Chief Michael Fogarty d Request for 4gi eement with Indiana Supreme Court, Division of State Court Administration, Cluef Michael Fogarty e Request for Settlement Agreement between the City and Daria Tolpygina, Douglas Haney City Attorney f Request for Consent to Encroach, 13816 Foul seasons Wav, Asif and Hata Sharfuddin, Michael McBride City Engineer g Request for Water Availability, Irrigation, Village Green Townhomes Subdn ision, Dawn Barnett, Drees Homes h Request for Lane Closure and Open Cut Request, Pennsylvania and Old Meridian Street Round About, Greg Cammack, AT &T i Request for Lane Restriction /Sidewalk Closure, Museum of Miniature Houses, Frank Poynter, Capitol Construction Services j Request for City of Carmel Code Variance, Building Garage in Flood Plan, Jim They 1 192) Hoster Road 7 AD MUMS MINT BOARD OF PUBLIC WORKS SAFETY MEETING 1 MINUTES WEDNESDAY, AUGUST 5, 2009 —10 00 A M COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER Mary Ann Burke called the meeting to or del at 10 00 a m MEMBERS PRESENT Board Members Mary Ann Burke and Lori Watson Deputy Clerk Treasurer Sand, a Johnson MINUTES The Minutes for the July 15 2009 Regular Meeting were approved 2 0 BID OPENING /AWARDS Quote Opening for the 9e and Ditch Decorative Wall Board Member Burke opened and read the bids aloud Company Bid Amount Ilrttle Landscaping 552 499 47 Matnscape 6,67700 Smock Fanslei $28 930 00 The bids were given to Mike McBride Cny Engineer for review and recommendation PERFORMANCE RELEASES BPW NO 08 05 -09 -01 103' Street Medical Burldinz. Phase 11. ROW Improvements Board Member Burke moved to approve Board Member Watson seconded Request approved 2 0 BPW NO 08 05 -09 02 lnvin Union Bank, 751 Cm Center Drive. Erosion Control. Board Member Burke moved to approve Board Member Watson seconded Request approved 2 -0 BPW NO 08 03 09 -03 Lakeside Park, Section 5. Er oston Conti ol. Board Member Burke moved to approve Board Member Watson seconded Request approved 2 0 BPW NO 08 -05 -09 04 Lakeside Park, Section 6, Erosion Control, Board Member Burke moved to approve Board Member Watson seconded Request approved 2 -0 BPW NO 08 -05 09 0.i, Lakeside Park, Section 7. Erosion Control. Board Member Burke moved to approve Board Member Watson seconded Request approved 2 -0 BPW NO 08 05 09 -06 Lakefront Court CSB.TP, Block 11. Marion Control, Board Member Burke moved to approve Board Member Watson seconded Request approved 2 -0 BPW NO 08 05 -09 -07 Carmel Orthodontics. Erosion Control. Jeremy Stephenson Board Member But ke moved to approve Board Member Watson seconded Request approved 2 -0 BPW NO 08- 05 -09 -08 Penn Physicians Plaza. Concrete Sidewalks. Jeremy Stephenson Board Member Burke moved to approve Board Member Watson seconded Request approved 2 -0 USF OF CITY FACILITIES Request to Use Gazebo and Common Grounds Wedding. Saturday August 7. 2010 4 00n m to 9 00 p m Rehearsal Friday. August 6. 2010 5 30 p m to 7 30 to m Board Member Burke moved to approve Board Member Watson seconded Request approved 2 -0 Request to Close City Streets Festival. Saturday. Sentembet 12. 2009. 6 00 a m to 12 00 a m Board Member But ke moved to approve Board Member Watson seconded Request approved 2 -0 Request to Use Gazebo and Common Area Piano Recital, Saturday, Sentember 12, 2009. 1 00 p m to 4 00 n m Board Member Burke moved to approve Board Member Watson seconded Request approved 2 0 Request to Close Ctty Streets Bike Race. Sunday. August 23. 2009. 11 00 a m to 6 00 p m Board Member Burke moved to apps ove Board Member Watson seconded Request approved 2 -0 Request to Use Gh Str eels Block Party Saturday. August 29 2009. 3 00 p m to 6 00 v m Board Member Burke moved to approve Board Member Watson seconded Request approved 2 -0 Request to Close City Streets Block Party. Smut day. August 8. 2009. 2 00 p m to 10 00 n m Board Member Burke moved to approve Boar d Member Watson seconded Request approved 2 -0 OTHER Request for Software License Agreement with Indiana Supreme Court. Division of State Court Administration, Board Member Burke moved to approve Board Member Watson seconded Request approved 2 -0 Request for Memorandum of Understanding with Indiana Supreme Court. Division ofState Court Administration. Board Mernber Burke moved to approve Bawd Member Watson seconded Request approved 2 -0 Request for Software License Agreement with Indiana Supreme Court. Division ofJudretal Technology and Automation Committee. Board Member Burke moved to approve Board Member Watson seconded Request approved 2 -0 Request for Agreement with lndtana Sup eme Court Division of State Court Adnunrstratton, Board Member Burke moved to approve Board Member Watson seconded Request approved 2 -0 Request for Settlement Agreement between the City and Dana Tolpvona Board Member Burke moved to approve Board Member Watson seconded Request approved 2 -0 Request for Consent to Encroach 13816 Four seasons Way. As f and Halo Sharfuddin, Board Member Burke moved to approve Board Member Watson seconded Request apps oved 2 -0 Request for Water Availability, lineation. Village Green Townhomes Subdivision, Board Member Burke moved to approve Board Member Watson seconded Request approved 2 0 Request for Lane Closure and Open Cut Request Pennsylvania and Old Meridian Street Round About. Board Member Burke moved to approve Board Member Watson seconded Request approved 2 -0 Request for Lane Restriction/Sidewalk Closure Museum of Miniature Houses. Board Member Burke moved to approve Board Member Watson seconded Request approved 2 -0 Request for City of Carmel Code Variance Buildins Garage in Flood Plan Board Member Burke moved to approve Board Member Watson seconded Request approved 2 -0 AD JOARNWENT Mary Ann Burke adjourned the meeting at 10 12 a m Q% Dona L Cordray /AMC Clerk- Treasurer Approved sLK/ or James Brainard ATTEST 4 ,i,naL Cord; ay !AMC Clerk Treasw er 1