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Home My WebLink AboutBPW-08-19-09 0:7 City of Carmel iv r e ,p° Office of the Clerk Treasurer MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, AUGUST 19, 2009 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, AUGUST 19, 2009, AT 10 00 A M IN THE COUNCIL CHAMBERS, CITY HALL, AND ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL INDIANA 46032 31071 1414 I J dO ru�.� y nv ...„-et a ip t 1i. City of Carmel 1 5 rON ru' M`y'y 4 Office of the Clerk Treasurer BOARD OF PUBLIC WORKS SAFETY MEETING AGENDA WEDNESDAY, AUGUST 19, 2009 —10 00 A M COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARF MEETING CALLED TO ORDER 1 MINUTES a Minutes from the August 5, 2009 Regular Meeting 2 BID OPENING /AWARDS a Bid Opening for Hazel Dell Parkway Improvements, 131" to 146 Mike McBnde, City Engineer b Bid Opening for 2009 Vehicles Engineering Department, Mike McBnde, City Engineer c Bid Opening for Keystone Parkway at Main Street Water Main Relocation, John Duffy Director of the Department of Utilities d Bid Opening for Wastewater Treatment Plant Expansion 106 Street Pump Station, John Duffy, Director of the Department of Utilities 1 PERFORMANCE RELEASES a BPW NO 08- 19- 09 -01, Towne Oak Estates, Water Mains, John Brehm Towne East Development b BPW NO 08 19 09 Stratford West Clay Parking Lot, ROW Improvements and Erosion Control, Lucianna Speny The Stratford Companies 4 CONTRACTS a Request for Purchase of Goods and Services, LeadsOnline, ($5,508 00), Chief Michael Fogarty Cannel Police Department b Request for Purchase of Goods and Services, Duke Energy, Street Light, Dave Huffman, Street Commissioner c Request for Purchase of Goods and Services, Innovate a Integration, Inc, (54,320 00), Terry Crocket I5 Department ONE CIVIC SQUARE CARA INDIANA46Q' 317/5/1 7-114 d Request for Purchase of Goods and Services, Admit' Minnesota, Terry Crocket IS Department 5 USE OF CiTY FACILITIES a Request to Use Japanese Garden, Wedding, Saturday, October 10, 2009, 2 00 p m to 7 00 p m, Rehearsal Friday, October 9, 2009, 4 00 p m to 8 00 p m, Felipe Salmeron b Request to Use Council Chambers, Tuesday, September 22, 2009, 6 30 p m to 9 00 p m Manlyn Olson Carmel Station Homeowner's Association 6 OTHER a Resolution NO BPW- 08- 19- 09 -01, A Resolution of the Board of Public Works and Safety of the City of Carmel, Regarding Municipal Water Pollution Control Project, John Duffy Director of the Department of Utilities b Resolution NO BPW- 08- 19- 09 -04, A Resolution of the Board of Public Works and Safety of the City of Carmel, Regarding the Preliminary Engineering Report for the Department of Utilities, John Duffy, Director of the Department of Utilities c Request for Certification for ARRA Funds, Resurfacing of Hazel Dell Parkway, Mike McBride, City Engineer d Request for to Reduce Performance Bond, Lincoln Shire, Section 1, Sidewalks, Todd Fenoglio, Estndge Development e Request for Secondary Plat Approval, Laura Vista Replat, Lot 53 and 54, Dave Sexton Schneider Corporation f Request for Secondary Plat Approval, Village of West Clay, Section 6001, Replat Block F", Lots 1134 1138, Dave Sexton, Schneider Corporation g Request for Water A%allability, irrigation, Village Green Townhomes Subdis ision, Dawn Barnett, Drees Homes h Request for Lane Restriction, Duke Energy, Various Locations, Shirley Hunter, Duke Energy i Request for Curb Cut Multi Use Pathway Closure and Temporary Lane Closure, Founders Park, Michael Krosschell, Schneider Corporation J Request for Consent to Encroach, 14285 Oakbrook Court, 6 inch Subsurface Dram Tile, Michael McBnde, City Engineer k Request for Consent to Encroach, Karen Kotowski, 9 Shore Circle, Wooden Fence, Michael McBnde City Engineer 7 ADJOURNMENT BOARD OF PUBLIC WORKS SAFETY MEETING 1 MINUTES N EDTESDAY, AUGUST 19, 2009 —10 00 A M COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEFTING CALLED TO ORDER Mayor Brainard called the meeting to order at 10 05 a m MEMBERS PRESENT Mayor Br ainard Board Members Mary Ann Burke and Lon Watson Deputy Clerk Treasurer Lots Fine MINUTES The Minutes for the August 4 2009 Regular Meeting were approved 2 0 BID OPFNING /AWARDS I Bid Opening foi the Hazel Dell Parkway Improvements Mayor Brainard opened and read the bids aloud Company Bid Amount Gill? Paving $1 17/ 311 22 Rteth Riley $1 281 494 00 Hunt Paving $1 076 684 83 Snider Group 51,044,768 58 Calumet $1 170 900 00 The bids wet e given to Mike McBride City Engineer for r eview and recommendation Bid Opening for the Engineering 2009 Vehicles No bids were received Bids were postponed until September 2 2009 Bid Opening for the Keystone Parkway at Main Street Water Main Relocation Mayor Brainard opened and read the bids aloud Company Btd Amount Mid -South Utility $398 635 00 1 Veolia Water $155 626 00 Atlas Ercavatutg $303 000 00 The bids we e given to John Du,g) Director of the Depat tment of Utilities for review and 111 recommendation Bid Opening for the 106` Street Pump Station Mayor Bt award opened and read the bids aloud Company But Amount Shook Construction 510 950 000 00 MK Betts 51013) 780 00 Bowen Engineering 9 528 750 00 Thteneman Construction 9,277,000 00 The bids were given to John Duffy Director of the Department of Utilities for review and recommendation PERFORMANCE RFLFASES BPW NO 08 19 -09 01 Towne Oak Estates Water Mains Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 BPW NO 08 19 -09 -02 Stratford West Clay Packing Lot ROW Improvements and Etoston Control Board Member But ke moved to approve Board Member Watson seconded Request approved 3 0 1 CONTRACTS Request for Purchase of Goods and Services LeadsOnhne (55 508 00) Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 Request for Purchase of Goods and Services Duke Energy Street Light Boa;d Member Butke moved to app; ove Board Member Watson seconded Request approved 3 -0 Request for Put chase of Goods and Services Innovative Integration Inc ($4 320 00) Board Member Burke moved to approve Board Mentbe; Watson seconded Request approved 3 -0 Request fot Purchase of Goods and Services Admin Minnesota Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 USE OF CITY FACILITIFS Request to Use Japanese Garden Wedding Saturday October 10 2009 2 00 p m to 7 00 p m Rehearsal Fn 'day October 9 2009 4 00 p m to 8 00 p ni Board Member Burke moved to approve Board Member Watson seconded Request approved 3 0 1 Request to Use Council Chambers Tuesday September 22 2009 6 30 p m to 9 00 p m Board Member Burke moved to apps ove Board Member Watson seconded Request approved 3 0 ll OTHER Resolution NO BPW- 08- 19 -09 -03 A Resolution of the Board of Public Works and Safety of the Cny of Carmel Regarding Municipal Water Pollution Conti of Pr oject Boa; d Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 Resolution NO BPW -08 19 -09 -04 A Resolution of the Board of Pubhc Works and Safety of the City of Carmel Regarding the Prehmtnary Engineering Report for the Depot tment of Utilities Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 Request for Certification for ARRA Funds Resurfacing of Hazel Dell Parkway Bow d Member Burke moved to approve Bow d Member Watson seconded Request approved 3 -0 Request for to Reduce Performance Bond Lincoln Shire Section 1 Sidewalks Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 Request for Secondary Plat Approval Laura Vista Replat Lot )3 and 54 Board Member Burke moved to approve Board Member Watson seconded There was brief discussion Request approved 3 0 Request for Secondary Plat Approval Village of West Clay Section 6001 Replat Block F Lots 1 1134 -1138 Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 Request for Water Availability Irrigation Village Green Townhomes Subdivision Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 Request for Lane Restriction Duke Energy Various Locations Board Member Burke moved to appr ove Board Member Watson seconded Request app; oved 3 -0 Request for Curb Cut Multi -Use Pathway Closure and Temporary Lane Closure Founders Park Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 Request for Consent to Encroach 14285 Oakbrook Court 6 inch Subsurface Dram Tile Board Member Burke moved to approve Board Member Watson seconded Request appr oved 3 -0 Request for Consent to Encroach Karen Kotowski 9 Shore Circle Wooden Fence Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 ADD ON Request to Use City Streets Tom Lo; son Carmel Lions Club Mayor Br ainard moved to add item to ll the agenda Board Member Burke seconded Request added 3 -0 Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 ADJOURNMENT Mayor Brainard adjourned the meeting at 10 23 a in I PO, iJana L Cordr' JA Clerk- Ti easurer Approved Ltel_ 6r 0./ -AgflrQ Mayor James Brainard ATTE T At Jana L Cord 1 4 Clerk Trreaw:er r 1