HomeMy WebLinkAboutCCM-10-05-09 1 6`t t or C
i 11141 City of Carmel
,,„,000
Office of the COMMON COUNCIL
Clerk Treasurer
MEETING AGENDA
MONDAY, OCTOBER 5, 2009 6 00 P M
COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1 INVOCATION
2 PLEDGE OF ALLEGIANCE
3 RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS
4 APPROVAL OF MINUTES
a Septembei 21 2009 Regulai Meeting
5 RECOGNITION 01' PERSONS WHO WISFI TO ADDRESS THE COUNCIL
6 COUNCIL, MAYORAL AND CLERK TREASURER COMMENTS /OBSERVATIONS
7 ACTION ON MAYORAL VETOES
8 CLAIMS
i Payroll
b General Claims
c Retirement
9 COMM ITTEE REPORTS
a 1 mance Administration and Rules Committee
b Land Use, Annexation and Economic Development Committee
c Paiks Recitation and Ails Committee
d Utilities, Tr importation and Public Safety Committee
e Report from the Council Appointee to the Redevelopment Commission (report attached)
ONE CIVIC SQUARE C41 INDIANA, 460,' 317/571 2414
1
10 OLD BUSINESS
a Fifth Reading of Ordm ince D- 1952 -09, An Ordinance of the Common Council of the
City of Cannel, Indiana, Providing for an Additional Appropnation of Funds from the
Unencumbered 1925 Police Pension and 1937 Fire Pension Funds and Certain Reductions
in Appropnation (1925 Pohce Pension Fund S311 436 1937 Fue Pension Fund
S394 866), Sponsoi(s), Councilor(s) Seidensticker and Snyder (Remains in the Finance,
Administration and Rules Committee)
b k fifth Reading of Ordinance D- 1953 -09 An Ordinance of the Common Council of the
City ot Cannel Indiana Amending Chapter 3, Article 1, Division iI, Sections 3 9(a)
(c), 3 13 3 15 and 3 -19 of the Cannel City Code (3 9 Regular and Special Meetings
Eineigency Sessions 3 -13 Pi esident Pi o Tempos a 3 -15 Clei k of the Council
3 -19 Agenda /Additions to Agenda), Sponsor Councilor Sharp (Returned to the Finance.
Admimsti ation and Rules Committee)
c Second Reading of Ordinance D- 1955 -09 An Oidinance of the Common Council of the
City of Cannel, Indiana Fixing Salanes of Appointed Officers and Employees of the City
of Cannel, Indiana for the Year 2010 Sponsor Councilor Seidensticker (Sent to the
finance Administration and Rules Committee)
d Second Reuling of Ordinance D- 1958 -09, An Ordinance of the Common Council of the
City of Carmel, Indiana, Fixing Salanes of Appointed Officers and Employees of the
Clerk- Treasurer ot the City of Cannel, Indiana for the Year 2010, Sponsor(s)
Councilor(s) Snyder and Scidensticker (Sent to the Finance. Administration and Rules
Committee)
e Second Redding of Ordinance D- 1959 -09, An Ordinance of the Common Council of the
City of Carmel Indiana Fixing Salanes of Appointed Officers and Employees of the
Carmel City Court for the Year 2010 Sponsor Councilor Giiffiths (Sent to the Finance,
Administration and Rules Committee)
f Third Reading of Ordinance Z- 531 -09, An Oidinance of the Common Council of the
City of Carmel Indiana Amending Extei for Lighting Regulations of the Carmel Zoning
and Subdivision Control Ordinances Sponsor Councilor Rider (Sent to the Land Use,
Annexation and Economic Development Committee)
11 PUBLIC HEARINGS
a First Reading of Ordinance D- 1956 -09 An Ordinance of the Common Council of the
City of Carmel, Indiana Establishing the Appropriations for the 2010 Budget
(S79 220 033) Sponsor(s) Councilor(s) Accetturo, Carter Gnffiths Rider,
Seidensticker, Sharp and Snyder
2
i COMMON COUNCIL
MEETING MINUTES
MONDAY, OCTOBER 5, 2009 6 00 P M
COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE
MEMBERS PRESEN i'
Mayor James Brainard, Council President W Eno Seidenstieler, Council Members Richard L Sharp
John V Accetturo, Luci Snyder Kevin Rider, Clerk Treasurer Diana L Cordtay and Deputy Clerk
Ti easurcr Sandra Johnson
Councilors Carter and Griffiths were not in attendance
Mayor Brunard called the meeting to older at 6 00 p m
Rabbi Ainold Bienstock Congregation Shaarey Tefilla, pronounced the Invocation
Mayor Bi ainard led the Pledge of Allegiance
I RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS
Thcic were none
APPROVAL OF MINUTES
Councilor Snyder made a motion to approve Minutes fiom the September 21 2009 Regular Meeting
Councilor Rider seconded There was no Council discussion Council President Seidensticker called for
the vote Minutes were approved 5 0
RECOGNITION OF PERSONS WHO WISH TO ADDRESS T1IE COUNCIL
These were none
COUNCIi MAYORAL AND CLERK- TREASURER COMMENTS /OBSERVATIONS
Councilor Snyder addressed the Council and Mayoi regarding an e-mail from Councilor Ron Carter to a
cirwen discussing drainage issues that contained unfounded information iegardmg the views of
Councilors Snyder, Setdensticker, Sharp, Accetturo
Councilors Accettuio Seidensticker and Sharp addressed the Council i egarding drainage issues
1 Councilor Accetturo presented photos of drainage problems (attmchment 1) in the Chesteiton subdivision
and numerous areas in District 3
1
Mayor Brainard addressed the Council regarding the e-mail issue
Clerk Treasurer Diana L Cordray addressed the Council and reported on her meeting with Doug
Callahan, Township Trustee, regarding Clay Township Resolution No 2009- 08 -05, adopted on
September 15 2009 (attachment 2) Mrs Cordray requested that the Council approve by a voice vote the
acceptance of the monies owed to the City Mrs Cordray also provided a detailed report (attachment 3)
of the 2008 banking proposals and interest earned on investments
ACTION ON MAYORAL VETOES
These were none
CLAIMS
Councilor Snyder made a motion to approve claims in the amount of $4 140,374 00 Counctlor Rider
seconded There was no Council discussion Council President Seidensticker called for the vote Claims
were approved 5 0
COMMITTEE REPORTS
Councilor Snyder reported that the Finance, Administration and Rules Committee had not met
Councilor Sharp reported that the Land Use Annexation and Economic Development Committee met and
discussed Ordinance Z X31 09 which remains in committee The next meeting will be held on Thursday,
October 8 2009 at 5 30 p m
Councilor Rider reported that the Parks, Recreation and Arts Committee had not met
Council President Seidensticker reported that the Utilities, Transportation and Public Safety Committee
had not met
Report from the Council Appointee to the Redevelopment Commission A report was given by Commission
member Bill Hammer There was bnef Council discussion Les Olds, Executive Director Carmel
Redn elopment Commission addressed the Council Mayor Brainaid addressed the Council These was bnef
Council discussion Councilor Sharp requested that Mr Hammer and Mr Olds provide to the Council at the
Council meeting on October 19 the letters from financial institutions secunng additional lines of credit made
available to the Carmel Redevelopment Commission This request was made at a pievious Council meeting
OLD BUSINESS
Council President Seidensticker announced the Fifth Reading of Ordinince D 1952 09 An Ordinance
of the Common Council of the City of Carmel, Indiana, Providing for an Additional Appropnation of
Funds from the Unencumbered 1925 Police Pension and 1937 Fire Pension Funds and Cei tarn Reductions
m Appropriation (1925 Ponce Pension Fund $311 436 1937 Fire Penszon Fund $394 866)
Sponsor(s) Councilor(s) Seidensticker and Snyder (Remains in the Finance. Administration and Rules
Committee) This item was not discussed
2
1 Council President Seidensticker announced the Fifth Reading of Ordinance D- 1953 -09 An Ordinance
of the Common Council of the City of Carmel Indiana, Amending Chapter 3, Article 1, Division Ii,
Sections 3 9(a) (c) 3 -13 3 15 and 3 19 of the Carmel City Code (3-9 Regular and Special Meetings
Emergency Sessions 3 -13 President Pto Tempore 3 -15 Clerk of the Council 3 19 Agenda/
Additions to Agenda) Sponsor Councilor Sharp (Remains in the Fiance, Administration and Rules
Committee) This item was not discussed
Council President Seidenstickei announced the Second Reading of Ordinance D- 1955 -09, An
Ordinance of the Common Council of the City of Carmel Indiana Fixing Salanes of Appointed Officers
and Employees of the City of Carmel Indiana, for the Year 2010 Sponsor Councilor Seidenstickei
(Remains in the Finance Administration and Rules Committee) I his item was not discussed
Council President Seidensticker announced the Second Reading of Ordinance D- 1958 -09 An
Ordinance of the Common Council of the City of Cannel, Indiana Fixing Salaries of Appointed Officers
and Employees of the Clerk Treasurer of the City of Carmel, Indiana for the Year 2010, Sponsor(s)
Councilor(s) Seidensticker and Snydei (Remains in the Finance, Administration and Rules Committee)
This item was not discussed
Council President Seidcnstickei announced the Second Reading of Ordin ince D- 1959 -09, An
Ordinance of the Common Council of the City of Carmel Indiana Fixing Salanes of Appointed Officers
1 and Employees of the Carmel City Court for the Year 2010 Sponsors) Councilor(s) Griffiths rind
Snyder (Remains in the Finance, Administration and Rules Committee) This item was not discussed
Council President Seidensticker announced the Second Reading of Ordinance Z-531-09 An Ordinance
of the Common Council of the City of Carmel, Indiana, Amending Extenor Lighting Regulations of the
Carmel Zoning and Subdivision Control Ordinances, Sponsor Councilor Rider (Sent to the Land Use,
Annexation find Economic Development Committee) This item was not discussed
PUBLIC HEARINGS
Council President Seidensticker announced the First Reading of Ordinance D- 1956 -09, An Ordinance
of the Common Council of the City of Carmel, Indiana, Establishing the Appropnations for the 2010
Budget (388 931 950) Councilor Snyder made a motion to move this item into business Councilor
Sharp seconded Mayor Brainard presented his budget reductions to the Council There was brief
Council discussion
Councilor Sharp left the Council Chamber at 7 20 p in
Council President Seidensticker opened the Public Hearing at 7 20 37 p m Seeing no one who wished to
speak, Council Piesident Seidensticker closed the Public Hearing at 7 21 15 p m There was no Council
discussion
1
3
Council President Seidensticker announced the First Reading of Ordinance D- 1961 -09, An Ordinance
1 of the Common Council of the City of Carmel to Vacate a Portion of the Right -Of Way of Lynne Dnve
and Catheirne Drive Councilor Rider made a motion to move this item into business Councilor Snyder
seconded Council Rider refers ed to James Browning, 1473 Prestwick Lane, repiesenting the landowner
Meiidian Heights Associates LLC to present this item to Council Council President Seidensticker
opened the Public Hearing at 7 29 35 p m
The following individuals addressed the Council to opposition to Ordinance D 1961 -09
hm Spicklemne 1309 Lynne Drive, Carmel IN 46032
Judy Stamper 1307 Lynn Dnve Carmel 114 46032
Seeing no one else who wished to address the Council Council President Seidensticker closed the Public
Hearing at 7 36 10 p m There was no Council discussion Council President Seidensticker referred
Ordinance D 1961 09 to the Land Use and Annexation Committee for further review and consideration
Council President Seidensticker announced the First Reading of Ordinance 0- 1962 -09, An Ordinance
of the Common Council of the City of Carmel Indiana to Vacate a Portion of the Right Of Way of
Lynne Drive, Sonna Drive, Vivian Dm and Catherine Drive Councilor Rider made a motion to move
this iteni into business Councilor Snyder seconded Council Rider refined to James Browning, 1473
Prestwick Lane, representing the landowner Meitdlan Heights Associates LLC to present this item to
Council There was no Council discussion Council President Seidensticker opened the Public IIearing at
1 73830prn
The following individuals addressed the Council in opposition to Ordinance D 1962 -09
Inn Sptcklemrre 1309 Lynne Dnve Carmel 11■ 46032
Judy Stamper 1307 Lynn Drive, Carmel, IN 46032
Seeing no one else who wished to address the Council Council President Seidensticker closed the Public
Hearing at 7 40 20 p m There was no Council discussion Council President Seidensticker referred
Ordinance D -1962 09 to the Land Use and Annexation Committee for further review and consideration
Council President Seidensticker announced the Second Reading of Ordinance D- 1963 -09, An
Ordinance of the Common Council of the City of Carmel, Indiana, Authorizing and Approving an
Additional Appropnation of Funds from the General Fund (Br ookshrre Golf Course $139 600)
Council Piesident Seidensticker opened the Public Hearing at 7 41 10 p m Seeing no one who wished to
speak Council President Seidensticker closed the Public Hearing at 7 41 40 p m Sponsor Councilor
Rider (Remains in the Finance, Administration rind Rules Committee) This item was not discussed
Council President Seidensticker announced the Second Reading of Ordinance D- 1964 -09, An
Ordinance of the Common Council of the City of Cannel Indiana, Authorizing and Approving an
Additional Appropriation of Funds from the Court Perpetuation Fund #502 (City Court 314 050)
1 Council Piesident Seidensticker opened the Public Hearing at 7 42 20 p in Seeing no one who wished to
speak Council President Seidensticker closed the Public Heanng at 7 42 50 p m Sponsor Councilor
Gnffiths (Remains in the Finance. Administration and Rules Committee) This item was not discussed
4
Council President Seidensticker announced the First Reading of Ordinance Z- 532 -09 An Ordinance of
1 the Common Council of the City of Carmel, Indiana, Rezoning the Apostolic Church Site at the SW
Coiner of Main Street Old Mendian from the OM/SU to OM/MU Councilor Rider made a motion to
move this item into business Councilor Snyder seconded Councilor Rider presented this item to the
Council and referred to Les Olds, Executive Director, Carmel Redevelopment Commission, to address the
Council There was bnef Council discussion Mike Hollibaugh, Director, Department of Community
Services addressed the Council Council President Seidensticker opened the Public Hearing at 7 51 10
p m Seeing no one who wished to speak, Council President Seidensticker closed the Public Hearing at
7 52 40 p m There was no Council discussion Council President Seidensticker referred Ordinance
Z 532 09 to the Land Use and Annexation Committee for further review and consideration
Council Piesident Seidensticker announced Resolution CC- 10- 05- 09 -01, A Resolution of the Common
Council of the City of Carmel, Indiana, Amending the Carmel Clay Comprehensive Plan `C3 Plan 2009
regarding Biownfields Councilor Rider made a motion to move this item into business Councilor
Snyder seconded Councilor Rider referred to Christine Barton Holmes Department of Commumty
Services, to present this item to Council Mayor Brainard addressed the Council There was brief
Council discussion Council President Seidensticker opened the Public Hearing at 7 57 15 p m Seeing no
one who wished to speak, Council President Seidensticker closed the Public Heanng at 7 58 00 p m
There was no Council discussion Council President Seidensticker referred Resolution CC -10 05 09 01
to the Land Use and Annexation Committee for further review and consideration
NEW BUSINESS
II Council President Seidensticker announced the First Reading of Ordunnce D- 1965 -09, An Ordinance
of the Common Council of the City of Carmel, Indiana Amending Chapter 2, Article 4 Section 2 114(a)
of the Carmel City Code (Petty Cash Funds for Crty Depot tments) Councilor Accetturo made a motion
to move this item into business Councilor Rider seconded Councilor Accetturo presented this item to
Council and referred to Bob Higgins Supenntendent, Brookshire Golf Course, to address the Council
Clerk Treasurer Diana L Cordray addressed the Council There was brief Council discussion Council
President Seidensticker referred Ordinance D- 1965 -09 to the Finance Administration and Rules
Committee for further review and consideration
Council President Seidensticker announced the First Reading of Ordinance D- 1966 -09, An Ordinance
of the Common Council of the City of Carmel, Indiana, Authon7ing an Amendment to a Lease Between
the Carmel Redevelopment Authonty and the Carmel Redevelopment Commission Modifying the Public
Improvement Projects (Transfer of 2006 Road Bond Proceeds to the Keystone Avenue Project)
Councilor Snyder made a motion to move this item into business Councilor Rider seconded Councilor
Snyder presented this item to Council and referred to David Arrensen Attorney, Baker Daniels 300
North Mendian, Suite 2700, Indianapolis, IN to address the Council Clerk Treasurer Diana L Cordray
addressed the Council There was no Council discussion Council President Seidensticker refened
Ordinance D 1966 09 to the Finance, Administration and Rules Committee for further review and
consideration
1 Council President Seidensticker announced Resolution CC- 10- 05- 09 -02, A Resolution of the Common
Council of the City of Carmel, Indiana, Approving a Transfer of Funds by the City of Carmel Brookshire
Golf Course ($50 000) Councilor Rider made a motion to move this item into business Councilor
5
Accetturo seconded Councilor Accetturo presented this item to Council There was brief Council
1 discussion Councilor Rider made a motion to approve Resolution CC -10 05 -09 -02 Councilor Accetturo
seconded There was no Council discussion Council President Seidensticker called for the vote
Resolution CC- 10- 05 -09 -02 was adopted 4 -0
OTHER BUSINESS
Change Order #2 (136 and Keystone Parkway) Jeremy Kashman Keystone Avenue Pi oject Manager
presented this Rem to Council There was bnef Connell discussion Mayor Brainard addressed the
Council Councilor Snyder made a motion to approve Change Order 42 Councilor Rider seconded
Council President Seidensticker called for the vote Change Order 42 was approved 4 0
Councilor Rider moved for the acceptance of the Parks Department repayment of $538,189 68 to be
deposited Into the appiopnate City accounts Councilor Accetturo seconded There was no Council
discussion Council President Seidensticker called for the vote The motion was approved 4 0 by
Councilors Accetturo, Seidensticker, Sharp and Rider
ANNOUNCEMENTS
Councilor Rider recognized Rosemary Waters and all of the volunteers for their contribution on the recent
Tntelmttional Arts Festival
1 EXECUt ION OF DOCUMENTS
ADJOURN/ME N I
Mayor Brainard adjourned the meeting at 8 18 p m
Respect ily submitted
/`r 1 1
Clerk Treasurer Diana L Con( ay, TAMC
App ed,
r
L al.15 0 11."
yor James Brainard
ATTEST
All
Clerk-Treasurer Diana L Cordiay, j C
1 10105/09 CC McLung Mmutes
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RESOLUTION NO 2009- 08 -25 -01 (Amended)
(As Amended on September 15, 200Th
A RESOLUTION OF THE TOWNSHIP BOARD OF CLAY TOWNSHIP OF HAMILTON
COUNTY INDIANA REGARDING THE TRANSFER OF FUNDS TO THE CITY OF
CARMEL. INDIANA FOR MONON CENTER OPERATIONS
WHEREAS, the City of Cannel, Indiana "City and Clay Township of Hamilton
County, Indiana "Township entered into a certain Interlocal Cooperation Agreement (the
"Interlocal Agreement dated July 26 2002, to provide joint park and recreational services to the
City and the Township, and
WHEREAS, pursuant to the terms of the lnterlocal Agreement, a Carmel/Clay Parks and
Recreation Board Parks Board was created to administer the park and recreational services
provided to the City and the Township, which Parks Board remains duly formed and operating as
of the date of this Resolution, and
WHEREAS, on December 16, 2002, the City, pursuant to the request of the Parks Board,
duly established both the City's 104 Non Reverting Parks and Recreation Operating Fund (the
"City Parks Operating Fund and the City's 103 Non Reverting Parks and Recreation Capital
Fund (the City Parks Capital Fund and
WHEREAS, the lnterlocal Agreement was amended by an Amendment to lnterlocal
Cooperation Agreement dated February 8, 2005 (the "Amendment which provided, among other
things, for (i) the payment by the Township of certain County Option Income Tax COIT funds
solely for the purposes stated therein and (ii) the expansion of appointments by the Township to
the Parks Board, and
WHEREAS, in 2007, the Monon Center was opened in Central Park, and provides a state
of the -art water park, fitness center and gathenng place for all City and Township residents and
guests (the Monon Center' and
WHEREAS, although the Monon Center generated approximately eighty-five percent
(85 of its 2008 operating expenses through program fees, its has been determined that a
shortfall of Five Hundred Thirty Eight Thousand, One Hundred Eighty Nine and 68/100 Dollars
($538,189 68) existed in the Parks Operating Fund for the operation of the Monon Center through
December 31, 2008 (the "2008 Monon Shortfall'), and
WHEREAS, the Common Council of the City, by Resolution No CC- 12- 01 -08 -02,
authonzed the Carmel Clerk- Treasurer ('Clerk- Treasurer to transfer up to Six Hundred Fifty
Thousand and 00 /100 Dollars ($650,000 00) of funds from the City Parks Capital Fund to the City
Parks Operating Fund to cover the 2008 Monon Shortfall, and
WHEREAS, pursuant to the foregoing Resolution, the Clerk- Treasurer transferred the net
sum of Five Hundred Thirty Eight Thousand, One Hundred Eighty Nine and 68/100 Dollars
($538,189 68) from the City Parks Capital Fund to the City Parks Operating Fund, and
WHEREAS, there currently exists in the Township s 1215 Non Reverting Parks Capital
Fund (the "Township Capital Fund available COIT funds which the Township desires to use to
reimburse the City Parks Capital Fund for funds transferred to cover the 2008 Monon Shortfall,
C nW COo n,C /e- °TrG-
ibis /09
A- 'r- fICwmewr z-
WHEREAS the Amendment provides that the use of designated Township COLT funds
for any purpose other than Carmel/Clay Central Park capital projects will result in the automatic
termination of certain Parks Board appointments by the Township which provision the Common
Council desires to temporarily waive for the Township's transfer of COIT funds provided for
herein
NOW THEREFORE, BE IT RESOLVED, by the Township Board of Clay Township
Indiana, as follows
Section 1 The foregoing Recitals are fully incorporated herein by this reference
Section 2 The Township Board hereby resolves and agrees to the immediate transfer by
the Township of Five Hundred Thirty Eight Thousand, One Hundred Eighty Nine and 68/100
Dollars ($538,189 68) from the Township Capital Fund to the City Parks Capital Fund, such funds
to be used exclusively to reimburse the City for the transfer referred to above to cover the 2008
Monon Shortfall
Section 3 The Township Board directs the Trustee to take all steps necessary to transfer
such funds from the Township and to deposit the same with the Clerk Treasurer for deposit in the
City Parks Capital Fund in accordance with applicable law, such transfer to be made to the Clerk
Treasurer as soon as reasonably possible after a Resolution meeting the requirements of Section 4
below is properly approved by the Common Council of the City
Section 4 The Township Board is approving this Resolution in reliance upon and
contingent on the Common Council acknowledging and affirming on behalf of the City that any
such transfer of funds from the Township Capital Fund to the City Parks Capital Fund, as
authorized by and pursuant to this Resolution shall not constitute a breach of the Interlocal
Cooperation Agreement, or of the Amendment, nor shall it result in the autofatic termination of
any Township appointments to the Parks Board as provided m Section 1 of the Amendment
Section 5 This Amended Resolution amends and replaces the Resolution of the same
number adopted by the Board on August 25, 2009, and shall become effective on and after the
date and time it is properly approved and signed by a rnajonty of the members of the Township
Board
Adopted by the Township Board of Clay Township of Hamilton County, Indiana, this 15th
day of September, 2009, by a voterof ayes and 0 nays
CLAY TOWNSHIP
HAMILTON COUNTY, INDIANA
C ineb 1- Z4 tice
Doug/ Callahan Trustee Mary Eokard airman
e 'z 75*
;owe,
armies C Dillon, Secretary Paul IC Bolin, Member
This document prepared by Bnan C Bosma Kroger Gaits Regas, 11 1 Monument Circle Suite
900 P 0 Box 44941 Indianapolis Indiana 46244 0941 (317)692 -9000 0 (71 CO0,i C i L M w
ro /s 9
A rTLlcrlmalco r a (1)
CITY OF CARMEL
BID PROPOSAL REQUEST
CORPORATION BANKING SERVICES
NOVEMBER 14, 2008
Coo/ IL iT
io /s /o
rr,g -/mENT' 3 6)
2008 BANK PROPOSAL SCHEDULE
1 Invitation to Bid Services November 6, 2008
2 Bank Proposals Available November 14, 2008
3 Proposal Deadline December 15, 2008
4 Selection Announcement January 10, 2009
5 Implementation March 1, 2009
C /TV COupJcii- mr-
/o /chi
A-Drf e#01EN S 3 C z)
BID PROPOSAL REQUEST
CITY OF CARMEL, INDIANA
CORPORATION BANKING SERVICES
NOVEMBER 2008
INTRODUCTION
A Obtective
The objective of issuing this Bid Proposal Request is to select a principal financial institution for
the City of Carmel The City will select a full service bank that will enable the City to use modern
banking tools and services to minimize cost and maximize return especially in the areas of cash
management and on line banking
B Instructions
1 Sealed Proposals Each responding financial institution shall deliver three (3) copies of
their completed proposal on or before December 18, 2008 Responses to this Request will be
submitted in a scaled envelope and clearly identified as
BID REQUEST
CITY OF CARMEL
CORPORATION BANKING SERVICES
Deliver to
CLERK TREASURER'S OFFICE
THIRD FLOOR/CITY HALL
ONE CIVIC SQUARE
CARMEL, IN 46032
PROPOSAL SCHEDULE
Ins itation to Bid November 5, 2008
Proposal Availability November 14, 2008
Proposal Deadline December 18, 2008
Selection Announcement January 15, 2009
Implementation March 15, 2009
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City of Carmel
Investments Purchases July 2008 August 2009
2005 PAC Bands
tore ti $ettkment $ecunn Tyne Ouanhty Retell ield Maturity JsaaWBraker interest to Maturity
2005 PAC DSR Fund 1/26/2009 Public Funds CD S 8 150000 1 85/ 727/09 M &l Bank S 75 181
2005 PAC DSR Fund 7/30/2009 Public Funds CD 8150000 105/ 126/10 First Merchants 4
2005 PAC Construction 10/202008 FHLB 9130000 3143' 4/9/09 Morgan Keegan 132271
2005 PAC Construction 12/11/2008 Publre Funds CD 5 000 000 3 173' 3/9/09 Irwin Union 38214
2005 PAC Construction 12/11/2008 Public Funds CD 5 000 000 2633' 5/8/09 M &I Bank 53321
2005 PAC Construction 12/112008 Public Funds CD 10 000 000 2 75 6/9/09 M6.I Bank 135 616
2005 PAC Construction 3262009 Public Funds CD 6000000 188/ 8/7/09 Hams Bank 41389
2005 PAC Construction 6/25/2009 Public Funds CD 7 000 000 0 623' 9/8/09 Hams Bank 8 918
1 005 PAC Construcuon 625 /2009 Public Funds CD 4 000 000 099/ 10/8/09 Fifth Third 11404
2005 PAC Construction 8/202009 Public Funds CD 3 000 000 0 65/ 1228/09 M &I Bank 6.945
538 516
2006 COIT Bonds
Account Settlement Security Tyne Quantity Rate/Yteld Maturity Ben /Broke( Interest to Maturity
1 006 COIT Bond Interest 7/18/2008 FHLMC 1 719 000 2 68/ 12 /22/08 Morgan Keegan S 19 866
2006 COIT Construction 7/18/2008 Public Funds CD 8000000 282/ 9/9/08 Irwin Union 33213
2006 COIT Construction 9/172008 Public Funds CD 5 000000 3 61/ 42/09 Irwin Union 102 998
2006 COIT Construction 9/172008 Public Funds CD 5 000000 3 62/ 5/7/09 Irwin Union 116 855
2006 COIT Construction 9/17 /2008 Public Funds CD 6 000 000 3 703' 6/8/09 Huntington 162 882
2006 COIT Construction 3/26/2009 Public Funds CD 4 000 000 1 733' 7/8109 Hams Bank 19 978
2006 COLT Construction 3/26/2009 Public Funds CD 4 000000 1 88/ 8/7/09 Hams Bank 27 895
2006 COIT Constru non 6/25/2009 Public Funds CD 4 000000 0 60/ 9/8/09 Fifth Third 5 003
2006 COIT Construction 6/25/2009 Public Funds CD 3 000000 0 993' 108/09 Hans Bank 8 553
2006 COLT Construction 6252009 Publi Funds CD 3 000000 1 19/ 11 /9/09 Hants Bank 13 387
2006 COIFCons ruction 6252009 Public Funds CD 3000000 119/ 12/9/09 Hams Bonk 16319
2006 COLT Construction 8/20/2009 Public Funds as 3000000 070/ 1/7/10 M &I Bank 8055
2006 COIT Construction 8202009 Public Funds CD 3000 000 0 783' 2/8/10 Filth Third Bank 11,027
546032
Keystone Avenue Project Funds
tent ettlem I Security Tvne Ousnuty Jtate/Yie14 Maturity Bank/Broker interest to Maturltt
keystone 2007 7 /23 /2008 Public Funds CD 8 000 000 291/ 10/9/08 First Merchants S 49749
Keystone 2007 9/17/2008 Public Funds CD 6000000 3 54 1/8/09 Irwin Union 66670
Keystone 2C07 9/17 /2008 Public Funds CD 6 000 000 325/ 1/8/09 Fifth Third 61442
Keystone 2007 1/142009 Public Funds CD 14 000 000 109/ 3/16/09 M &1 Bank 25 857
Keystone 2007 1/14 /2009 Public Funds CD 17 000 000 1 593' 4/14/09 Fiagstar 67575
Keystone 2007 1/16/2009 Public Funds CD 5000000 1 45 7/15/09 Huntington 36451
Keystone 2007 3/20/2009 Public Funds CD 5 000 000 0 87/ 5/19/09 Fifth Third 7 253
keystone 2C07 3202009 Public Funds CD 5000000 112A 628 /09 Fifth Third 14013
Keystone 2007 5/1/2009 Public Funds CD 8000000 124A 8/7/09 Hams Bank 26908
Keystone2007 7/23/2009 Savings Acct 5 000 000 070 MA key Bank
Keystone 2009 5/14 /2009 Public Funds CD 4 000 000 057/ 78 /09 Fifth Third 3484
Keystone 2009 5/14/2009 Public Funds CD 7 000 000 0 843' 8/10/09 Hans Bank 14 386
keys one 2009 5/14 /2009 Public Funds CD s 000 000 104 9/8/09 Filth Third 10 153
Keystone 2009 723 /2009 Savings Acct 6 000 000 0 701' N/A Key Bank
S 383 941
2008 Water Bonds
mow Settlement ;fanny Trot Ounntity World Maturity BanWBroker interest to Matunet
We er Bond 9/26/2008 Public Funds CD 3 500 000 4 03 1 1/1/08 Fifth Third S 16 230
Water Bond 9/26/2008 Public Funds CD 3 500000 407 128/08 Fifth Third 28 490
Water Bond 9/26/2008 Public Funds CD 3000000 410/ 1/8/09 Fifth Third 35047
Water Bond 9/26/2008 Public Funds CD 2 500 000 4 18/ 2/9/09 Flagstar 38 937
Water Bond 9 /262008 Public Funds CD 2 500 000 424/ 3/9/09 Flagstar 47 6I7
Water Bond 9 /262008 Public Funds CD 5000000 433/ 4 /9/09 Flagstu 115 664
Water Bond 9262008 FHLB 9 138 000 3 42/ 3 /9/09 Morgan Kagan 138 207
Water Bond 9/26/2008 FHLB 9 157 000 3 42 321/09 Morgan Keegan 157077
Water Bond 12111/2008 Public Funds CD 3 000 000 2 541' 619/09 Huntington 37 578
Wale, Bond 12/11/2008 Public Funds CD 3 000 000 3 003' 82/09 Huntington 58 932
Water Bond 12/11 /2008 Public Funds CD 3 000000 3 35/ 10/9 /09 Huntington 83 153
Water Bond a /1 /2009 Public Funds CD 4 000 000 196/ 9/9/09 Fifth Third 39093
Water Bond 3/112009 Public Funds CD 4000000 2 13 11 /9/09 Fifth Third 56722
Water Bond 3/11/2009 Public Funds CD 4000000 213/ 12/9/09 Fifth Third 63725
Water Bond 4/24 /2009 Public Funds CD 2 000000 0 953' 7/8/09 M &1 Bank 3 904
Water Bond 4/24/2009 Public Funds CD 4 000 000 1 55 10/9 /09 M &I Bank 28 537
Water Bond 4P4 /2009 Public Funds CD 4000000 1 64 11/9/09 Fifth Third 35765
Water Bond 4 /24 /2009 Public Furds CD 4000000 195/ 12 /9/09 Huntington 48,937
5 1 033 622
Total Interest 1 502 110
(Preliminon Subject to Change) /t Io u arc_ /97
Prepared by Umbaugh October 2 2009 v
/o /s /a9
A- T04ct/meNr 3 (6)
City of Carmel Investment Accounts
Total Interest Earned and Accrued from Inception through September 30, 2009
Carmel Redevelopment Authority 2005 Performing Arts Center
PAC Construction Account 9 171 956
PAC Debt Service Reserve Fund 1 296 679
PAC Totals 10 468 635
Carmel Redevelopment Authority 2006 COIT Bonds
COIT Construction Account 6 000 213
COIT Bond Interest Account 595 117
COIT Totals 6,595 330
Keystone Avenue Accounts
2007 Depository Account 2 208 377
2009 Depository Account 34 013
C rry C 0 U N CIi- /"7t-
/0 /s1U
(Preliminary Subject to Change)
(For Discussion Purposes Only) 4rr"ACH/'NEAJ 3 '9
Prepared by Umbaugh October 2 2009
O ORIGINAL
CITY OF CARMEL APF90CD AS TO FORM BY..
tid
TO Dick Hill CONTRACT CHANGE ORDER NO 2
Engmeenng Adminrnstration DATE August 27 2009
City of Carmel Indiana PROJECT NAME Keystone 136th Street
One Civic Square CITY REQ NO
Carmel IN 46032 CITY PO NO 07 08 F
CITY PO DATE
I You are directed to make the following changes in this Contract
a Quantity a iustmenis to original pry items due to contract uindcnuns 40022 #0226 #0227 #0269
b Additional milling and resurfacing to the northern limits of Carmel v portion of Keystone Parkvtay
c Additional erosion control. measures at Cool Creek integral color for truck apron substitutul finish on
ornamental railing added chain link fencing, 1/2 scanfyrng of existing asphalt added right turn tans on
ER 131st Street water valve installation remove spoil pile of dm drainage work at drrvewav storm pipe
reworkhepair I FD light changes and temporary pavement rnarkml,s
SCHEDULED ADJUSTMbN f
ITEM AMOUNT OR }DAYS
11 1 he following referenced Documents further desci ibe the changes outlined in Paragraph I
and are to be considered a part of this Change Order R I' P W 0 C NO
Other
The changes result in the following adjustment of Contract Price and Contract Time
Contract Price prior to this Change Order 14 294 128 83
Contract Price w ill be increased/decreased by this Change Order (180 661 93)
New Contract Price including this Change Order 14 113 464 90
Contract Time prior to this Change Order Days 1 I /1/2009 Completion Date
Nct tncrelsed /decreased resulting from this Change Order 0 Days
Current Contract Time including this Change Order Days 11/1/2009 Completion Date
This Change Order rg For full and final settlement of all direct indirect impact costs and time
extensions incurred at any time resulting from the performance of the changed work
The Above Changes Are 1 he Above Changes Are Approved
Recommended Accepted `�4A
American Structuieoaint,Inc Walsh Construction n
CNOINFFR CONTRACTOR James Brainard Mayor
7260 Shadeland Station 300 C Main Street Suite B J Li .I
Addrus Adder 1 t e C 't►gm)
Indiananohs IN 46256 Carmel, IN 46302 [a
ciivlsarfrzip ciiyisuurzIp M, i Bury M 'er
'"r of
By B ate,., Lo W e ter
OD wIACH A
Phone 3 0— 281 1 56 3 Phone 3/7 7' tri t�
a Jana Cordra :47 k 1 reasurer
Date 8/27/09 Date B/ V° Date 91 4/1)
Contract Modification
&2&2009 951 PM
Cty or Centel
FieldMetrpv 4 66
Contract 07 08F Keystone Parkway at 736th Street
Cont Mod Revision Cont. Mod Net Change Awarded Contract Amount
Number Number Date
2 8/26/2009 180 661 93 $14 281 439 37
Route
Contract Location
Keystone Parkway at 136th Street
Short Description
Change Order #2
Contract 07 08F Cont Mod 2 Pagel or 5
Contract Modification
61262009 a 54 PM
City d c.mwl
FreIdManap.r 9 5.
Description of Changes
The following onginal pay items are being adjusted aue to contract underruns during construction of the 138th Street and
Keystone project 40022 Chemical Modifiers Sods Modifying Wet #0226 Pile Tip Steel H HP 12x53 for the 136th
Street bodge #0227 —Pile Tip Steel H HP 12x74 for the 136th Street bndge and #0269 Pile Tip Steel H HP 12x53 for
the Cool Creek bndge
The ongmal pay items (#0026 Milling Asphalt 1 1/2 and #0035 HMA Surface Type D) are being increased due to added
milling and resurfacing of the north end of the project past the original construction limits per the direction of Carmel
Ergineenng Department The asphalt paving was extended to the limits of Keystone Parkway that the State of Indiana
relinquished to the City of Carmel
Pay item #0306 rs being added to the contract for additional erosion control measures that were directed to be installed by
Carmel Engineering and IDEM The measures were deemed necessary for work required in Cool Creek by the contractor
Pay items #0307 #0308 #0310 40311 #0312 and #0316 are being added to the contract due to being inadvertently left off
the anginal bid tabs
Pay item #0309 is being added to the contract to add integral color to the truck apron per the direction of Carmel Engineenng
Department
Pay item #0313 is being added as a pnce reduction to the contract for a substituted finish on the ornamental railing
Pay item #0314 is being added to the contract for chain link fencing necessary to replaced existing chain link fencing that was
removed for the required Coot Creek channel reshaping per plans
Pay item #0315 is being added to the contract for the 54 scarifying of the existing asphalt pavement from STA 619+50 to STA
632 +50 The scarifying was performed in an area added to the contract per the Carmel Engineering Department
Pay item #0317 is being added to the contract for the southbound tum lane that was added southwest corner of 131st Street
and Keystone Parkway at the direction of Carmel Engineering Department
Pay item 40318 rs being added to the contract for work necessary to install a new water valve in the interseron of Smokey
Hollow Place and 136th Street The valve was to be installed with the water line relocation plans by Carmel Water Utility but
their contractor failed to install the valve
Pay item #0319 is being added to the contract for work necessary to remove a spoil pile of dirt that was left onsite by the
contractor of the water line relocation work for Carmel Water Utility The spoil pile was able to be trucked onsrte and
incorporated into a greenspace
Pay item #0320 is being added to the contract for drainage work necessary for the driveway on the Michael R Green property
at STA 45 +32 Rt
Pay item #0321 is being added to the contract for storm pipe reinstallation costs due to conflicts with existing storm pipe
crossing 138th Street The pipe run between Structure #73 and #74 had to be removed and reinstalled to avoid an existing
24 storm pipe that was scheduled to remain in place
Pay rtem #0322 is being added to the contract for switching the decorative lighting on the project from metal halide luminaires
to LED luminaires per the direction of Carmel Engineering Department
Pay item #0323 is being added to the contract for temporary tape pavement markings that were installed at the left tum lane
to Range Line Road off of US 31 This work was directed by IHOOT and the Carmel Engineering Department
Pay item #0324 is being added to the contract for existing storm pipe repair work that was discovered during the construction
of 138th Street
Contract 07 08F CoM Mod 2 Paget of 5
Contract Modification
812612009 954 PM
City of Carmel Fald anaper4 5a
Increases Decreases
Project 07-08F Keystone Padrwey at 136th Street CNST
Category 1 Contract Items
Item Description Item Code Prop Ln Item Type Unit Quantity Chg Unit Price Dollar Value
Chemical Modifier Soils Modifying INC 0346 0022 ORIGINAL TON 2 391 230 94 51000 5 225 995 15
Reason Underrun of anginal pay quantity
Milling Asphalt 1 1S m _0030 0026 ORIGINAL SYD 5 340 270 3 32000 517 729 70
Reason Extend milting and resurfacing for NBL from STA 824 +00 to STA 636 +50 and SBL from STA 818 +00 to STA 636+50 per
direction of Engineering Department
HMA Surface Type D _0040 0036 ORIGINAL. TON 702 640 100 00000 $70 284 00
Reason Extend Sling and resurfacsng for NBL from STA 624+00 to STA 836 +50 and SBL from STA 618+00 to STA 836 +50 per
direction of Engineering Department
Pile Tip Steel H HP 12 x 53 _0297 0226 ORIGINAL LFT 1 467 380 44 31000 3.65 019 61
Reason Underrun of engine! pay quantity
Pile Tip Steel H HP 12 X 74 _0302 0227 ORIGINAL LFT 1 366 420 58 39000 5 77 052 42
Reason Underrun of original pay quantity
Pile Steel H HP 12 x 53 0396 0269 ORIGINAL LFT 342 350 44 22000 15 138 72
Reason Underrun of anginal pay quantity
Subtotal for Category 1 296 192 20
Subtotal for Prepack 07 -08F 295 152 20
New Items
Project 07 08F Keystone Parkway at 136th Street
Category 1 Contract Items
Item D•scnption Item Code Prop Ln ItemType Unit Proposed Qty Unit Price Dollar Value
Additional Erosion Control Measure at _0641 0308 CHANGE LS 1 000 1 902 16000 51 902 16
Cool Creek
Reason Added erosion control measures at Cool Creek per direction of Cannel Engmeenng Department and IDEM
38 CMP Pipe Extension _0642 0307 CHANGE LFT 7 000 182 60000 31 278 20
Reason nem onginally omitted horn pay deers
Contract 07 08F Cont Mod 2 Page 3 era
M1J111.1d41 MVV1114dfIVr1
8/20/20o0 a 54 Pfd
City of Carmel FnldManagef 4 5a
New Items
Project 07-0BF Keystone Parkway at 136th Sheet
Category 1 Contract Items
Item Description Item Code Prop Ln ItemType Unit Proposed Qty Ural Price Dollar Value
38 Metal End Section _0643 0305 CHANGE EACH 1 000 1 717 83000 31 717 83
Reason Item o grnally omitted from pay items
Integral Color Added to Truck Apron _0644 0309 CHANGE CYO 71 000 72 80000 55 16680
Reason Cap the tap 3 of truck apron slab with integral colored concrete per direction of Cannel Engineering Department
Gamer Wall Sign Brackets _0645 0310 CHANGE EACH 9 000 333 23000 $999 69
Reason Item originally omitted from pay items
A 2 Structure 0646 0311 CHANGE EACH 2 000 2 995 38000 $5 990 76
Reason Structure type originally Curdled from pay items
E 7 Inlet _0647 0312 CHANGE EACH 1 000 2 594 90000 32 694 90
Reason Structure type onginaly omitted from pay items
Price Adjustment for Ornamental Radom _0648 0313 CHANGE LFT 760 000 B 50000 5.6 460 00
Finsih
Reason Pnce reduction for change of finish to ornamental railing on project
Furnish and Install Chain Link Fence 0849 0314 CHANGE LS 1 000 2 828 54000 52 828 54
Reason Installed at Lot 185 of Harrow Gate Addibon Second Section required for Cod Creek channel reshaping
Milling Asphalt 112 0850 0315 CHANGE LS 1 000 7151 56000 57 151 56
Reason Scarify asphalt to extend resurfacing on SBL from STA 610+50 to STA 632 +50
Center Curb O Concrete 0651 0316 CHANGE SYD 118400 10215000 511 890 26
Reason Item ongmally omitted from pay items
131st St Right Tum Lane Change Order 0652 0317 CHANGE L8 1 000 42 579 56000 542 579 56
Reason Construction of tum lane for 131st Street to southbound Keystone per direction of Carmel Engrneenng Department
Contract _07 08F Cont Mod 2 POW d 5
Contract Modification
928/2009 654 PM
Cary of Camel
ReldMenager 4 51
New Items
Project 07 OBF Keystone Parkway at 136th Street
Category 1 Contract Items
Item Descnptlon Item Code Prop Ln ItemType Unit Proposed Qty Unit Pnce Dollar Value
Install Water Valve _0653 0318 CHANGE LS 1 000 1 070 39000 51 070 39
Reason Install Water Company valve box at STA 55 +12 LI
Remove Spoil Pile of Dirt _0654 0319 CHANGE LS 1 000 4 994 10000 54 994 10
Reason Load and haul away spat pile left by Water Company
Install Drainage Pipe at Dnveway _0655 0320 CHANGE LS 1 000 925 26000 592526
Reason Create drainage and Install pipe at end of dnve at STA 46+42 Rt of line 1
Rework of Storm Pipe at STRN 73 8 74 _0656 0321 CHANGE LS 1 000 775 68000 6775 66
Reason Realignment of STRO 73 and 74 pipe
Switch Decorative lighting from _0657 0322 CHANGE LS 1 000 18 200 22000 518 200 22
Holophane to LED
Reason Additional cost for LED ornamental luminaires
Temporary Tape _0658 0323 CHANGE LS 1 000 4 668 00000 54 668 00
Reason Temporary tape for Keystone Avenue and 138th Street
Fasting Storm Pipe Repair Work 0659 0324 CHANGE LS 1 000 6 154 38000 86 154 38
Reason Expose and replace/reparr existing pipe at STA 42 +70 Lt of line PR-S 9-E
Subtotal for Category 1 5114 530 27
Subtotal for Project 07 -08F 5114 530 27
FEDERAL PARTICIPATION ACTION BY F H W A
Approved Not Eligible
See Letter Dated (Signature) (Date)
Contract 07-08F Cont Mod 2 Page 5 of 5
CARMEL REDEVELOPMENT COMMISSION
October 5, 2009
CITY COUNCIL REPORT
(Prepared for Bull Hammer 9 30 09)
CRC Meetings
The CRC held their regularly scheduled public meeting on Wednesday, September 16, 2009 at
6 30 p m
Upcoming Meetings
o Wednesday, October 7, 2009 Special Meeting
o Wednesday, October 21, 2009 Regular Meeting
Financial Matters
The end of month August CRC Operating Balance is $5,282,108
CRC Public/Private Partnerships
1 City Center CRC/Pedcor LLC (Parcel #5)
a Please see attached report from Signature Construction (Dated 9/29/09)
2 Indiana Design Center CRC/Pedcor LLC (Parcel #12)
a Design Center is complete and has started tenant Interior construction Parking
garage is now available for public parking Pedcor has hired a full -time
marketing coordinator to manage the property and help incorporate their project Into
the Arts Design Distnet Manager will coordinate with the CRC staff on events
benefiting the District City Street Department will be responsible to clean and
maintain the underground garage Secunty cameras are in place with the City
providing monitoring
b Streetscape work on Range Lme and 1 Street SW is underway, north and south of
the Indiana Design Center Parallel parking and new sidewalks will be installed on
Range Line Road for public use New east/west street is open to through traffic
c Developer's south parking lot with 71 spaces will be open to Art District parking (3
hours) based on an agreement with the City to plow snow on the surface lot With
the opening of the building and garage, and the new street parking, the Arts District
will have 264 new parking spaces
1
1
3 Arts District Lofts Shoppes CRC/Keystone Development (Parcel #47)
a Developer is using the old Street Department site for construction staging
b Developer has completed excavating the site down to the foundations for the two level
parking garage Contractor has completed the forming of garage foundations and
perimeter wall Project appears to be on schedule
c Site sheeting and shonng is complete except at the existing ramp entrance The ramp
has been moved to the NW corner of the site to allow the tracked crane and precast
delivery trucks to move to the bottom of the excavation The crane will be used to set
the pre cast concrete garage structure
d CRC to approve building final extenor elevation matenal at a special meeting of the
Plan Review Panel
e Contractor working to control dust and mud from truck traffic
f CRC, City and developer are working out garage pre -cast concrete delivenes from
Keystone Avenue to the site so as not to interrupt Main Street traffic and business
owners Precast delivenes have started (9/28/09) and we are anticipating 12 weeks of
precast dehvenes
4 VFW -CRC Relocation Project (Parcel #49)
a Developer has completed site preparations for the new VFW Post on Old Mendian
Weather has hampered the site fill work with the contractor bnnging in gravel to
establish the building's pad Pavmg will start October 5, 2009 Project must be
complete by October 8, 2009 VFW is currently in a temporary location in Providence
at Old Mendian complex
b Buildmg shell is complete with mtenor partitions
c Final project agreement between VFW and Keystone on their new facility is ready to be
signed by both parties
5 Arts Distract North Gateway CRC (Parcel #48)
a Gateway construction is complete Final electrical hook -up coordinated with City
Engineering Office due to tie-in to a new roundabout
6 Performing Arts Center (Parcel #7 -A)
Please reference attached Construction Manager report (used at 9/16/09 CRC meeting)
2
7 Village Green (Parcel #7 -B)
a Design documents are complete for the construction of the Village Green site work
This construction work will be the last completed due to the need for construction
staging for both the RPAC and the Parcel 7C (the mixed use project that includes the
theatre, office building and garage) Final design elements linking the Village Green
and the Veterans Plaza thru the use of common surface materials and a possible slight
change in street elevation
8 Energy Center (Parcel #7 -C)
a Shiel Sexton is ready to bid additional "modular energy units" to be installed to support
Office Building #1 and the Main Theater The bidding will be handled by Sluel Sexton,
the CM for the onginal Energy Center construction
b The CRC's project manager for the 7C project, REI Construction, will coordinate the
efforts of Shiel Sexton and the constructmg engineers for the bidding and construction
process to complete the Energy Center
c Operation of Energy Center has been turned over to John Duffy and the City Utilities
Department to maintain and check facility on a daily basis There needs to be an
Internet connection to John Duffy's office for emergency notification of any system
problems Energy Center will provide temporary heat and chilled water to PAC dunng
construction
d Trainmg of John Duffy's staff to operate the energy center will begin the week of
October 5 Four to five existing utility department staff to train on systems operation
9 Theater CRC/Pedcor LLC (Parcel #7C -1)
a Design and construction documents are moving forward based on a $12,500,000
project budget The extenor elevations have been accepted by the CRC subject to
final cost estimates and approval of "skin" materials CRC Project Manager, REI is
reviewing and updating construction estimates
b Pedcor Design has been instructed to proceed on theatre construction documents
based on construction schedule starting September 2009 This will require a "fast
track" schedule Project Manager (REI) has a schedule with the theatre
substantially complete by December 2010
10 Parlung Structure CRC (Parcel #7C -3)
3
s
a CRC has approved $2,750,000 to start parking garage construction Those funds will
cover initial engmeenng, dnlled casings and foundation work Contract bemg awarded
for balance of project subject to funding
b Shop drawings for the pre -cast concrete frame is authonzed and mobilization has begun
on the site Construction fencing is installed and Construction Manager is making
arrangements for off site staging and contractor parking
c Included in the garage on the north end is support space for the anticipated theater and
storage for city maintenance equipment
d Signature Construction is the CM for the garage with REI Construction providing
overall site management and coordination for the CRC
11 North Office Buildmg CRC (Parcel #7C -2)
a Design is moving forward with the four story office building facing onto the Village
Green and attached to the theatre and parking garage This building will have a central
entry that will provide a common connection to the garage and theatre and will include
vertical transportation that serves all three projects The first floor will have the major
entrance to the theater Buildmg will be served by Energy Center by placing additional
"modules" m Energy Center
b Project Manager (REI) has prepared cost estimates based on Pedcor Design's
documents Design of office building and tenant space on top two floors is underway
c REI is preparing a schedule that completes building by December 1, 2010 Project
Manager is working with Pedcor Design Group on value engmeenng and has
established a construction cost estimate
12 Party Time CRC (Parcel #23)
a The CRC has purchased an interest in the' Party Time" property on Rangeline Road at
a 9/16/09 Shenff sale This property will provide nght -of -way for the extension of
Veterans Way south from City Hall to Cannel Dnve
Arts Design District Update
1 New Merchant Update
a A new antique store is opening at 9 W Main Street, formerly the Frazier Pettee Gallery
2 Marketmg Report
a Work continues on the way finder signs to be installed in the Arts Design Distnct as
well as throughout the City of Carmel A meeting is planned to coordinate way finding
signage with area developers CRC and Hirons
4
Ig ature
onstructlon, uc
Project's Update
9/29/2009
Safety Fighting incident last week follow up-
Jim Simpson, Safety Director
o After contacting Enc Neidlmger of PEDCOR he was not able to subpoena a copy
of the onginal police report Eric explained to me unless the action was being
charged to Signature or PEDCOR he would not be able to get a copy
o i walked over to the Carmel Police Department and was only able to receive a
copy of the media report which basically tells us nothing other than they were
called to the project for a potential battery
o The information that 1 have at this time has been given to Eric Neidhnger in case
something were to come back
INDIANA DESIGN CENTER C BUILD OUT JOB 12000C 12000DRL
BY MARK BUTLER TiM GRAY
1 Schedule Update
The second floor wall and bulkhead rough in inspection was passed on Tuesday for
areas west of 8 1 line
Intenor Walls Plus have begun hanging and installing insulation at 1 floor drywall
walls and ceilings and finishers will follow Hanging is about 50% complete They
have also begun hanging and insulating second floor walls and bulkheads Hanging is
about 25% complete Welded door frames have been delivered and iWP began
installation yesterday and should complete tomorrow or early next week
Mikhov Construction has dry fall painted the Grand Hall ceiling above the drywall
clouds
Excel mechanical is continuing fabrication and installation of ductwork as areas
become available on the second floor The balance of their rough work is in the
bulkhead in area B
Maxwell Electrical finished rough ins for the 2 floor is installing the remodel
fixtures on the 1 floor
We have written contracts except flooring
2 RFI Thru 24
Pending
o RFI 23 All Glass Storefront Doors
Resolved
o RF1 20 Painting in Clerestones
o RFI 21— Sconce Conflict in Design Library
o RFI 22 Wall Ceiling Closure 3
o RFI 24 Floor Outlet Conflict
3 Plan Changes Denotes New Information)
Plan Sets
o BPC Construction Set Dated 4/30/08
PR
o PR IDC C 002 Ceramic tile for the Grand Hall ON HOLD
o PR IDC C 004 Changes office 223A walls ceilings and finishes
4 ASIs ESI
ASI
o Thru ASI IDC ASI 006 Clerestory Bulkhead Framing
ESI
o ESI IDC 018 to BPB (included in ASI 001) Glass partition support system
5 Change Orders
None
6 Submittals
Pending
o 5 Stair Powder Coating Color (9/2)
Resolved
o 3 Mechanical Engineered Drawings Approved as Noted (9/18)
o 5 Stair Shop Drawings (Partial) Approved as Noted (9/18)
7 Concerns
The floonng delay is moving the schedule date back for completion of the interior
build -out
The glass storefront field measurements are dependent on the finish height of the
floor and the fabrication and installation times of the storefronts are now being
pushed to the end of the schedule
Tile can take up to 8 10 weeks to get The selection is now 6 weeks lath to meet
the schedule If readily available flooring is picked the schedule can be maintained
We have updated the schedule to reflect the delay in flooring selection to show the
added timeline Flooring fimsh is now in January and storefront fabncation will
continue to be pushed back as well
Light fixtures have been purchased from a previous package and are on site Less the
custom fixtures which were ordered by PDG The custom fixtures are in production
Stair powder coating is pushing back fabncation
Safety
Electnc Power Panel door latch was not working properly and Maxwell Electric
corrected the issue Although this panel is a management issue because it has
been turned over to them From this point forward if any issue becomes of this
panel Management will need to be called and they can call Maxwell Electric
Positives No ladder, scissor lift extension cord PPE issues
8 Miscellaneous
None
2
TRADESOURCE JOB 12219
BY TIM GRAY
1 Schedule Update
IWP has completed wall framing
Maxwell Electrical is ready for a rough in inspection and continues ceiling rough for
light fixture runs
Excel Mechanical is finished with plumbing rough -ins and is continuing ductwork
overhead
Rough -in inspection will be completed as soon as the plumbing and mechanical
drawings receive a state release
2 RFI Thru
Pending
o None
Resolved
o None
3 Plan Changes Denotes New Information)
Plan Sets
o 5/6/09
PR
o Addendum 3 revises wall layout and some finishes
o PR 02 Added an entrance and changes finishes
4 ASIs /ESI
ASI
o ASI 001 Blocking
ESI
o None
5 Change Orders
None
6 Submittals
Pending
o None
Resolved
o None
7 Concerns
Pending
None
Resolved
None
3
CARMEL CITY CENTER PHASE 1 BUILDING A PARCEL 5
CM GREGG DIXON
1 Schedule Update
Hagerman Construction Hagerman has continued on foam and prep for retail level
+2 floor slabs and support rooms at A, B and C following waterproofing installations
They completed prep and pouring of Stair 5 completed foam and mesh at public
restrooms and prep at stair 1 They also poured the main east west service corridor
location at Area A and B
Hagerman Masonry Rubbing stair walls, finish up lower retail east side area B and
some upper area B penmeter, slugs at dram locations at upper retail, infill at elevator
shaft door frames
Lenex/Indy Steel- Completed work at stair 5 and finished rails at Stair 1 and Stair 2
installations has continues up to floor 4, remaining floors will be delivered on
Monday of next week Stair 3 work has continued on completion of the landing and
buttoning up handrails this work will continue next week as well
Skyline- continue on installation of insulation and EPDM at the upper area B floor 8,
they also have worked on counter flashing installations with the mason, and working
on parapet flashing At area A they installed plywood at the back of the trusses set at
A
Broady Campbell-
Area C completed-
Area B completed
Area A Continue across the north elevation of Area A above the north garden roof
Continue laying brick at the south elevation of Area A
Circle B- Circle B continues interior framing and ceilings at 3, 4 and 5B tying up
loose ends at shaft areas Continue on demising walls at floor 6 and 7 as well They
completed elevator shaft liner at EA 4 and 5 at the 5 floor, Shaft 8 and 9 shaft work
is completed Circle B also received first load of metal stud for retail level framing at
16 to 18, and commenced on layout Fireproofing work has continued as well at roof
area pop ups as well as patching at area C and A Completed exterior framing at the
clock tower balconies etc Frame in behind the clock opening so it can be
removable in the future
R T Moore They also continued on plumbing at 2B 3B as well Flex at 5B
continues as well Set rooftop Sanyo units roughed in the public bathroom at the
retail level Copper rough ins for Sanyo within apartments to comdors is continuing
Substantial work at corridors remains behind schedule updated in and out was issued
to RT Moore Punchlist work at Area A and C continues in conjunction with drywall
installation dates
Deem Continues on electrical rough ins at 3B Deem also continues work at the
parking garage on conduit runs /fire alarm and working at the electrical rooms at the
garage and plaza level power distribution rooms Continue pulling low voltage
cabling etc at floor 4A and C
Dalmatian Fire Protection- Cutting in heads as required at Area B Continue pipe
for 6 and 7the floor penthouses
Bestway- They continue working on stair and shaft matenal drywall and mist top
out as required Stocking to hang at Area C as well
4
Thermal Supply- Continues following Bestway on fireproofing behind drywall
installations at comdors, they also continue on floor penetrations at floor /ceiling
locations at Area C as well
Little- Little continues at Area C east elevations 209 with and base coat and finish
coat, East elevation above sloped roof continues base coat South side of area C Area
finish coat and cornice continues B 7 floor garden roof area continues on insulation
and base/finish coats Area B west elevation foam and base coats continues below
balcony areas, Area A work at the west, south and north elevations continue, on
insulation and base /finish coats Revised relief graphic was installed and base coated
at the west elevation as well They continue as well on balconies at the perimeter on
foam and base coat Provide EIFS at clock tower location
Thyssen Krupp- Continue hydro installations at 1, 12, 10 and 11 Completed
rednlling of jackhole at elevator 10 commenced on tractions at all areas and continue
setting equipment as well as unloading the balance of the traction elevator parts,
Quality Glass- Confirming everyday for any changes to already missed delivery
dates Per information copied from Quality, first load of windows will pull out of the
Wojan factory on Oct 5
2 RFI Status
Resolved
69 Lenex RFIs 97 98 Resolved with sketch proposal from Lenex (9/17)
71 Scupper Detail Resolved with detail added via ASI 11 (9/18)
72 Low Voltage RFI Jeremy Buchanan addressed DEEM's 11 questions (9/22)
Pending (Due Date)
294 A800 Gas Metering JOCE/PDG still have not resolved this issue
This RFI is 33 weeks overdue (Due 1/15)
23 Outstanding Design Items (6/12)
Items still not provided
o Streetscape design drawings CSO status
o Signage/directones/mailboxes/extenor finish items
o Extenor lighting for entire project, none shown on building
64 Tunnel Meter Panels Location for panels EM2A, EM2, transformer TI
70 Lenex RFI 99 Stair coating in ME5 (9/14)
3 Plan Changes
Signature requests ASI to address railing post conflicts with flashing assemblies at
radius and long balconies
Signature requests ASI to add roof/soffit vents at areas not shown on truss pop ups
SEE ASI 11
Bldg A PR 01 (9/21) Relocation of retail storefront doors associated changes
4 ASI ESI
Bldg A ASI 10 Extenor facade changes to colors etc New milestone DVD to be
issued to all contractors as of the 9/1/09 updated set with this ASI
Bldg A ASI 11 40+ details added to the construction drawings This adds extensive
amounts of roof vents, soffit vents, EIFS chimney pot details scupper detail
requested via RFI 71, and detail for doorsill in elevation AA256
5
5 Change Orders
See 9/25 report
6 Submittals (Date submitted)
Building A Open
53 3 Revised non structural metal framing prod data (8/7)
57 8 Brick Product Data Balance of Test/Qualification Reports (7/6)
80 2 MA4 stair /railing shops revised (9/22)
86 Exterior in wall hydrants (9/16)
87 Door Hardware parking/] floor, floors 2 5 core shell (9/17)
Building A Returned
60 6 Tremco Dymonic Test Report AAN 9/17
60 8 Wotan swing sliding door test reports AAN 9/11
60 9 Tremco Dymonrc Product Data Clanfication AAN 9/16
75 3 Revised balcony railing shops AAN 9/18
84 Dymeric EITS sealant color chart AAN 9/18
85 2 YKK dark bronze anodized plus storefront color sample AAN 9/21
87 Partial Door Hardware lntenor apartment entries AAN 9/21
7 Concerns (Critical Item Due date)
The following Items are causing the project to be delayed and will prevent us to
meet the completion date The date is listed before It will push our end date out
When answers are provided from the Architect there could be several weeks of
preconstruction tasks to accomplish
Signage, Canopy /Awnings, Directones, Mailbox locations (8/14) PAST DUE
Extenor Lighting (Entire Building including retail, penthouse exteriors) What is
the intent of the lights(building or streetscape) Is it a city project" How will this
be metered' (PAST DUE Owner expense will be very costlyi i)
Veteran s Way drawings for P112 have not been provided by Pedcor Design
Group PAST DUE
Update on PDG concept drawing (6/1/09) depicting parking lot(s) to viest of
Phase I construction, Veteran s way extension and grass field south of phase I
When will drawings be available to bid Is this publicly bid work Will this have
to be completed for Certificate of Occupancy') PAST DUE
Motor Court exterior finishes not provided to Signature to date This
includes masonry, doors, painting, etc (8/7) PAST DUE
Gas Communication layout drawings (8/7) PAST DUE Gas Main
drawings have been provided but Gas routing may change
Safety
Fall Protection
HCC Mason employee outside guardrail on 1" floor Area B
Guardrail issues
Indy Steel proper guardrail was needed at openings of stairs since they had
pulled off to another stairs do to issues
Broady Campbell taking down guardrails at the level they were working at to
make the room a break room They have been instructed to put them back up
Little Construction took down a mid rail to access a level to put an extension
cord into the temporary power at Area A
6
Impalement issues from HCC Mason two days in a row, with new formed knee
walls
Housekeeping issue from Indy Steel that is causing a trip hazard It has been
temporarily corrected by marking paint on the bolts sticking out of the concrete
that were being used to support their work
Fire Protecuon couple more fire extinguisher issues popped up this week and
corrected Along with 2 new 20 lb fire extinguishers were purchased and placed
at the 2 new temporary generators We are now up to 47 fire extinguishers being
maintained onsite
8 Miscellaneous
Status of permit applications Skin and structural 26 weeks, Apartments 2 26
weeks Plumbing permits 20 weeks Mechanical permit 18 weeks
Gregg off 9/28 -10/2
Tower Crane removal (Discuss) A handout was given for removal costs Gregg to
review Maxim's contract to substantiate costs
The Carmel Building Department has agreed to provide a C of 0 for shell and
then later by floor as construction progresses
Break out costs for public restrooms and fire hydrants We will try to have this paid
for by the city
A meeting was held with Skyline Roofing and PDG to make a final pass at cost
reductions on the remaining roofing Decisions are forthcoming
7
CARMEL CITY CENTER PHASE 1 BUILDING 13 PARCEL 5
CM Chuck Sawochka
1 Schedule Update
We passed our steel inspection at the SE stairs Harmon Steel is scheduled to be back
by early next week to complete some detail' work at both this stairwell as well as at
the N stairwell
I have Hagerman tentatively scheduled to start their prep work for both the SE stairs
and the rest of the 1 floor elevated slab starting toward the middle of next week
Looking to pour both of these areas (which is the last of the concrete) by the week of
10/5
Dalmatian Fire has run their sprinkler piping mains down into the tunnel at the tunnel
entrance (they have not yet run any piping within the bldg B "spur' tunnel)
Both RT Moore and Deem Electnc are currently working on MEP in wall and
overhead R/I work at floors 2 3
Circle B is scheduled to start their exterior wall work (insulation and vapor barrier) at
the 2" floor toward the middle of next week
Bestway Drywall is scheduled to have drywall delivered for floors 1 thru 3 by early
next week I have the drywall work tentatively scheduled to start at the exterior walls
at the 2 floor the week of 10/5
Roberts Glass has installed their glass at all the 2" 3` floor windows (less a few
windows left out for material access) They are tentatively scheduled to start their
caulking around these windows at some point next week on the process of getting the
caulking color approved by PDG) The 1" floor storefront material may be arriving
on site next week (as we are currently working through an issue with Roberts Glass
regarding 'Approved' SD's)
TKE has delivered the elevator equipment /matenal
Hagerman masonry has completed their I" floor CMU work around the large
mechanical shaft
We are waiting to hear back from Level Solutions with a 'firm new delivery date for
the Sanyo equipment
Little Const has been doing some mist caulking work at their EIFS and have started
to install the pre fabricated cornice pcs b/t the 1" 2 floors
Skyline Roofing is scheduled to complete their roofing membrane "tie -in work at the
North penthouse wall yet today In addition, Skyline is scheduled to be on site Mon
(9/28) to complete the last of their waterproofing membrane work at the 1" floor One
(1) lost day due to weather since the last meeting (9/21)
Leave out one window and frame on the 2" and 3` floor make a plywood door for
access for stocking materials through the interior build out
2 RF1 Status
Resolved
o RFI 51 Stair Framing by Window A detail has been provided revising the
framing and filming the glass in front of the shaft
Pending
o RFI 48 AAC Shaftwall Coating Pending mock up test results
8
3 Plan Changes
None
4 ASI/ ESI
o None
5 Change Orders
See 9/25 report
6 Submittals
Pending (Date Submitted)
o 61 HVAC Drawings and Revised Refrigerant Layout (8/17)
o 63 Misc Steel Shops from ASI 018 (9 /10)
o 64 Extenor In Wall Hydrants (A &B) (9/16)
o 65 Canopy Can Light (9/16)
o 38 3 59 1 Kawneer Storefront Shops and Design Calculations (9/24)
Returned
o Approved
None
o Revise and Resubmit
None
7 Concerns
The following items are causing the project to be delayed and will prevent us to meet
the completion date The date is listed before it will push our end date out When
answers are provided from the Architect there could be several weeks of
preconstruction tasks to accomplish (Due Date)
o Timely installation of l floor granite veneer Broady cannot order granite SD s
until contract has been issued With time required to get SD s from supplier, SD
approval time and granite fabncation delivery timeframe, we could be looking
at a 12 16 week long process overall This means granite veneer may not be
delivered to the site until December and weather may then play a factor in the
installation of this granite
Phase I must have entrance into garage for Certificate of Occupancy
Veteran s Way drawings for P112 have not been provided by Pedcor Design
Group PAST DUE
Update on PDG concept drawing (6/1/09) depicting parking lot(s) to west of
Phase I construction, Veteran s way extension, and grass field south of phase I
When will drawings be available to bid Is this publicl) bid work Will this have
to be completed for Certificate of Occupancy PAST DUE
Motor Court exterior finishes not provided to Signature to date This
includes masonry, doors, painting, etc (8/7) PAST DUE
Gas Water Communication layout drawings (8/7) PAST DUE Water and
Gas Main drawings have been provided but Gas routing ma} change
Safety
o None
8 Miscellaneous
9
I have not as of yet picked up our approved structural permit as we are trying to
work through the issue regarding permit fees (the City wants us to pay approx
$7 000 for this permit)
I applied for a plumbing permit with the City on 4/29 but have never rec'd word
back from the City as to whether or not this permit application was approved or
not
We will be applying for an electrical permit with the City Just as soon as we
receive additional sets of drawings and the State CDR for electrical work from
Deem Electric
l0
CARMEL CITY CENTER PRASE 1 FACILITIES BLDG PARCEL 5
CM Chuck Sawochka
1 Schedule Update
Hagerman has laid out the rough" limits of their excavation area so that Signature
can re work/re route the temporary access road as needed
A post bid meeting was held with HCC earlier this week
HCC is getting "geared up to start this work the week of 10/5 (per their current
schedule)
At this time it doesn t appear that we have any lead time issues with respect to the
equipment (i e pumps, sump basin, etc that Excel Mech is providing In addition,
we have released Excel to proceed with ordering all of their equipment (except for the
MAU 1 as we are seeking an altemate unit (possibly an 'equal' electric type unit) to
avoid having to run a gas line just for this MAU -1)
We need to venfy with Deem Electric that no lead time issues exist with their
equipment
2 RFI Status
Resolved
RFI 002 Abandoning Lagging Lagging will be left in place
Pending
o None
3 Plan Changes
Dates drawings were received
o Structural and Arch Dwgs Specs 9/4
o Preliminary Unstamped MEP Dwgs 9/8
o Addendum #1 Arch Dwgs 9/14
o Stamped MEP Dwgs 9/14
o Addendum #1 Structural Dwgs 9/15
Civil drawings are to be issued with the parking lot package Hagerman will backfill
per specifications and replace stone for construction traffic on the surface
4 ASI/ ESI
None
5 Change Orders
None
6 Submittals
It was determined during the post bid mtg with HCC that in the interest of time
HCC's rebar SD's should be submitted as "For Record only
Pending (Date Submitted)
o None
Returned
o Approved
None
11
o Revise and Resubmit
None
7 Concerns
Schedule
o Pumps must be running by the end of November
o The rooftop unit requires gas and the gas line drawings have not been finalized
We will be pursuing an electrically powered air handling unit
Safety
o Signature to put Excel through training for air monitonng
8 Miscellaneous
Signature will be submitting for a permit for this facilities bldg work under the
general CCC Phase 1 State CDR as an addendum to this permit (will refer to it as
Completion of Utility Tunnel')
We plan on sending out "Letters of Intent" to all of our subs by early next week
Paul Pace, Water Operations Manager and Signature Construction came to an
agreement in a Wednesday meeting to the location of Phase 1 water metering
devices In addition, ownership limits and responsibilities were agreed upon
We should be fully metered no later than mid November
12
CITY OF CARMEL CM PROJECTS
Village on the Green Theater on the Green Parcel 7C -1
1 Schedule Update
Project in re- design
2 RFI's
None
3 Plan Changes
None
4 ASI ESI
None
5 Change Orders
None
6 Submittals
None
7 Concerns
Schedule
1 Miscellaneous
None
13
Village on the Green Park West Parcel 7C -3
1 Schedule Update
The Carmel Garage Development Corporation has signed and returned contracts for
RL Turner and Real Mechanical
Sidney Electric sent contracts for signature
The pre construction meeting was held last 7 hursday and minutes have been issued
We had a pre installation meeting for civil utilities and foundations yesterday and
minutes will be issued today
Signature Construction has requested a schedule from RL Turner that does not require
winter conditions for review and approval along with their schedule of values
Signature will relocate the construction office at the end of this week
Test piling commenced Wednesday with the contractor mobilizing to site
We are released to start shonng as soon as we receive engineered shop drawings
These are to be submitted for the record only
2 RFI's
None
3 Plan Changes
None
4 ASI ES1
None
5 Change Orders
None
6 Submittals
None
7 Concerns
We need the state release beyond the foundation release Remainder of work is at
risk to the owner
8 Miscellaneous
McComas is under T &M with PDG Patnot is responsible for our testing and
inspections
Signature was notified that Arsee Engineers has been hired to review construction by
the CRC They have been added to Signature's notification list
14
Rangeltne Streetscape Work Parcels 93 94
1 Schedule Update
We had a pre construction meeting Tuesday 9/22 The minutes have been Issued
Work commenced on Parcel 94 Tuesday, 9/28/2009
The Duke Energy light pole was removed from Parcel 93 on Monday, 9/28
Schedules for both parcels are under review
2 RFI's
None
3 Plan Changes
None
4 ASI ESI
None
5 Change Orders
None
6 Submittals
None
7 Concerns
None
8 Miscellaneous
None
15
Carmel City Center Exterior Streetscape Parcel 73
1 Schedule Update
Parcel 73 documents have been uploaded to Marbaugh from CSO these were
provided to Signature last Thursday 9/24, and are under review
o First Ad 10 /01
o Second Add 10/08
o Pre Bid Meeting 10/14
o Bids Due 10/21
2 RFI's
None
3 Plan Changes
None
4 ASI ESI
None
5 Change Orders
None
6 Submittals
None
7 Concerns
None
8 Miscellaneous
Fountain area pavers drawings need to be removed as these are outlined not to be
installed due to future fountain Review
Parcel 73 ramp concerns for temporary if installations of the slab ice melt system is
required
16
Carmel Ctty Center Streetscape P110 /P111 /P112
1 Schedule Update
P110 is complete and waiting removal of tower crane
Grout filling needs to be complete at trench drains (Lithko)
o Pre Bid Meeting 10/30
o Bids Due 10/07
2 RFI's
None
3 Plan Changes
Addendum 1 has been issued to Marbaugh for Issuance with P 111
4 ASI ESI
None
5 Change Orders
None
6 Submittals
None
7 Concerns
Design Changes for penmeter barricades and bush hammenng of all bollard and light
pole bases is known addendum items required by PDG
8 Miscellaneous
None
17
eso,w,w,rr 65 a'
le CRC CSO Architects r L
IRLHITLCTI Rk I■IERIOR DESICV SRIR6
Carmel Redevelopment Commission
Parcel 7A, Regional Performing Arts Center
1.
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Project Monthly Report
o Progress Update
o Budget
o Contract Award Status
o Milestone Schedule
o Progress Photos
September 16, 2009
L'ACQUIS L
MVUIM SCNNARZ/ ARTEC LI NCH HARRISON BRUMI FVE 11■C
ARCHITECNRALSERVICPS INC FasdtlyDein =1:11."p1O
..i ce C a °.w.o�
Progress Update
.N4
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v
G 1-
Plaster in the Dome (9 11 09)
Work was suspended on the project June 17 2009 due to a structural issue discovered A forensic engineer
was brought in to analyze the Issue Numerous remedial items were put in place to stabilize and correct the
issue Trades were allowed to return to work on August 24 2009 When the project was shut down there were
approximately 175 workers on site daily As of September 10 the project was back up to nearly that number of
workers The momentum of the project is quickly returning to the same as it was at shut down
Mechanical plumbing and electrical contractors continue to rough in piping conduits and duct The
installation of stairs and misc metals continues Masonry work continues on the exterior and is approximately
90% complete The CMU walls at the drum are in progress and approximately 75 %complete The interior
masonry is approximately 70% complete Fireproofing of the structural steel continues and is approximately
70% complete The limestone for the budding is approximately 80% fabricated Installation of granite and
limestone on the budding exterior continues with about 8% of the pieces installed Metal stud walls and drywall
are being placed in multiple areas Framing and lath for the auditorium ceding (dome) are being installed
PLASTER WORK HAS STARTED' The plaster contractor continues fabncahng plaster moldings trim and
columns at the project warehouse Conduit and wire installation is in progress Scaffolding and overhead
rough ins in the East West Lobbies continues The freight elevator installation is in progress The ornamental
stairs are in fabrication (at the shop)
Over the next 30 days the slab placements and miscellaneous steel erection will complete with the exception of
stairs 1 2 Work will continue with the installation of the budding exterior and interior masonry Installation of
the granite and limestone will continue The electrical, plumbing mechanical and fire protection contractors
will continue systems rough in (piping and conduit) Metal studs for walls will continue The last of the roof
precast planks (South roof) will be put in place and completed Roofing (water shield) will be started on the
precast roof The Oculus skylight installation will begin Clay the roofing will start The freight elevator will be
put into operation Passenger elevators installation will begin Auditorium balcony handrail installation will
continue The temporary dewatermg pumps will be removed The temporary HVAC system will be started up to
control budding temperatures to accommodate plaster work
Page 2of16
Budget
Bids received to date have been within the construction budget
Contract Award Status
All contracts have been awarded with exception of the following
o Landscaping (Pending documents)
In addition to the above contract awards the following alternates have been accepted and notice to proceed
authorized
o Parking /Staging by Owner
o Limestone for field of budding in lieu of stucco
o Cast stone for drum of budding in lieu of stucco
o Combination pricing for the FrammglGWBlPlaster
o Combination pricing for the Electrical and Fire Alarm
o Addition of the Oculus
o Addition of the clay tile roof
o Level 5 drywall finish in front of house areas
o Domed ceding in East Lobby
o Barrel vault ceding in Balcony High South Lobby
o Machine less elevators
o Wood Flooring Main Hall
o Donor Upgrades
o Multipurpose Room Upgrades
o Elevator Floor Finishes
o Wainscot -Main Hall
o Lobby Stone
Page 3 of 16
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Progress Photos
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View from the South (June 11, 2009)
Page 4of16
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