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Home My WebLink AboutBPW-10-07-09 of C.�q�� r City of Carmel s ArON G Office of the Clerk Treasurer MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, OCTOBER 7, 2009 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, OCTOBER 7, 2009, AT 10 00 A M IN 'I HE COUNCIL CHAMBERS, CITY HALL, AND ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL INDIAN A 4603 317/,717414 E` ,4 ,4y or Coq City of Carmel S 0 ��oii,mJJJ Office of the Clerk Treasurer BOARD OF PUBLIC WORKS SAFETY MEETING AGENDA WEDNESDAY, Oc roBFR 7, 2009 —10 00 A M COUNCIL CHAMBERS CITY HAi L ONE CIVIC SQUARE MEETiNG CALLED TO ORDER 1 MISLTES a Minutes from the September 16, 2009 Regular Meeting 2 BID OPENING /AWARDS a Bid Opening for Brookshire Golf Course Automated Pre fabncated Pump Station, Bob Higgins, Brookshire Golf Course b Bid Opening for Engineenng Vehicles Two (2) 2010 4WD SUV, Mike McBnde City Engineer c Bid Opening for Engineering Vehicles One (1) 4WD FFV PICK UP TRUCK, Mike McBride, City Engineer d Bid Opening for Smokev Row Road Water Main Extension Contract 80, John Duffy, Director of the Department of Utilities e Bid Opening for Site Preparation Water Treatment Plant No 1, John Duffy Director of the Department of Utilities f Quote Award for 96 and Ditch Decorative Wall, ($6,677 00), this was the lowest and most responsive bid, Gary Duncan, Assistant City Engineer g Bid Award for Wastewater Treatment Plan Expansion, Headworks Project Contract 70, Thieneman Construction ($5,454,500 00), John Duffy, Director of the Department of Utilities 3 PERFORMANCE RELEASES a BPW NO 10- 07- 09 -01, Guilford Patio Homes, Right of Way improvements, Sanitary Sewers, Justin Moffett, The Cottages of Cannel ONF CIVIC SQUARE CARMEL INDIANA 460P ,I h71 7414 4 CONTRACTS a Request for Purchase of Goods and Services, Capital Recovery Systems, fudge Brian Poindexter, Carmel City Courts b Request for Purchase of Goods and Services, Change Order 2, 131 Street Ditch to Sprmg Mill, Snider Group, (Increase $187,416 89), Michael McBnde, City Engineer c Request for Purchase of Goods and Services, Change Order 5 FINAL, 131 Street Towne to Shelborne, E &B Paving, (Decrease $73,292 96), Michael McBnde City Engineer d Request for Purchases of Goods and Services, Cabinet Crafters, Custom Lockers Fire Station, ($15,500 00), Chief Keith Smith, Carmel Fire Department e Request for Purchases of Goods and Sen ices, Mainscape, Inc, 96` and Ditch Decorative Wall, (Bid Award $11,977 00), Gary Duncan, Assistant City Engineer f Request for Purchase of Goods and Services, Mid Amenca Ele'i ator, Maintenance Contract, ($7,245 00), Jeff Barnes, Facilities Maintenance 5 USE OF CITY FACILITIES a TABLED Request to Use City Hall, Wedding, Monday, January 18th, 10 00 a m to Noon, Robbin Benjamin b Request to Use City Streets, Run/Walk, Saturday, October 31, 2009, 7 00 a m to 11 00 a m Meredith Mars, Tnnity Free Clinic c Request to Use Gazebo and Common Area, Wedding, Saturday May 29, 2010, 1 00 p m to 7 00 p m Rehearsal, May 28, 2010, 5 00 p m to700pm, Orlowski d Request to Use City Streets, Walk/Run, Saturday, October 31, 2009, 8 45 a m to 10 15 a m Carmel Education Foundation e Request to Use City Streets, Walk/Run, Saturday, October 17, 2009, 8 00 a m to 1 00 p m Donna Meacham The 24 Group f Request to City Hall, Gazebo, Grounds, Fountain, CarmelFest, Saturday, July 3, 201012 00 p m (noon) through Monday, July 5, 2010, Gary Frey, CarmelFest Chairman g Request to Ring Bells, Saturday, October 24, 2009, 5 30 p m to 6 00 p m Carmel Green Initiative 6 OTHER a TABLED Request for Stormwater Technical Standards, Lakeland Subdivision, Michael DeBoy DLDS b Request for Agreement Regarding Relocation of Sign in Lieu of Condemnation, Merchants Square, KEYSTONE AVENUE PROJECT, ($127,418 00), Tom Perkins, Assistant City Attorney c Request for Easement Agreement, Merchants Square Sign, KEYSTONE AVENUE PROJECT Tom Perkins Assistant City Attorney d Request for Consent to Encroach, 14338 Dove Drive, Landscape, David and Michelle Zelner e Request for Consent to Encroach, 1837 Spruce Drive, Fence, Albert and Tiffany Roemhild f Request for Consent to Encroach, 2741 April Spnngs View, Concrete Driven ay, Drees Homes g Request for Pathway Closure, Primrose School of Carmel, Mark Thorpe, Schneider Corporation h Request for Lane Restriction, Hazel Dell Parkway, Shawn South Duke Energy i Request for Lane Closure/Open Cut, 9777 North College, J Ellis, JC Ellis Inc j Request for Lane Closure, Hazel Dell Parkway at Tammany Trail, Shawn South, Duke Energy k Request for Water Availability, Primrose School of Carmel, Mark Thorpe, Schneider Corporation 7 ADIOLRNMENT BOARD OF PUBLIC WORKS SAFETY MEETING 1 MINUTES WEDNESDAY, OCTOBFR 7, 2009 —10 00 A M COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10 00 a m MEMBERS PRESENT Mayor James Brainard Board Members Mary Ann Burke and Lori Watson Deputy Clerk Treasurer Sandy Johnson MINUTES The Minutes for the September 16 2009 Regular Meeting were approved 2 0 BID OPENING /AWARDS Bid Opening for Brookshi? e Golf Course Automated Prefabricated Punip Station Mayo? Brainard opened and read the bids aloud Company Amount SyncroJlo (not sealed) 89,251 00 Peerless Midwest $156 400 00 Commercial Irrigation 5156 7)3 00 Professional Pump $120 137 00 The bids were given to Bob Higgins Director of Brookshire Golf Course for review and recommendation Bid Opening foi Engineering Vehicles Two (2) 2010 4WD SUV Mayor Brainard opened and read the bids aloud Company Amount Don Hinds Ford 542,222 00 Bill Estes $77 094 00 Pearson Ford 543 862 00 The bids were given w Kane Neville Administ? ative Assistant Department of Engineering for 1 review and recommendation 1 Bid Opening for Engineering Vehicles One (1) 4WD FFV PICK UP TRUCK Mayor Br award opened and read the buts aloud Company Amount Bill Estes $20 844 00 Pearson Ford $19 398 00 The bids were given to Katie Neville Administrative Assistant Departnient of Engineering for review and recommendation Bid Opening for Smokey Row Road Water Matn Extension Contract 80 Mayor Brainard opened and read the bids aloud Company Amount CSU 92 102 37 Atlas 88 500 00 TPI 5101 600 00 Oles Engineer $104 625 00 Veol:a Water 89 613 00 Harvey Construction $102 350 00 The Snider Group 5117 029 17 1 York Construction 98 458 76 William Noland Sons $105 005 00 Culy Construction 85,955 00 The bids wer e given to John Di Director of the Department of Utilities for review and recommendation Bid Opening for Site Preparation Water Treatment Plant No 1 Mavor Brainard opened and read the beds aloud Company Amount Rust Construction $2 443 319 44 Earth Resources $1 231 233 80 F&K Construction $1 961 615 00 Cr :der Crider $1 566 365 00 Central Engineering $2 219 262 00 Grader 962,248 00 HIS Construction $1 980 100 00 Thieneman $1 948 000 00 The bids were given to John Duffy Director of the Depar tment of Utilities for review and recommendation 1 Quote Award for 96 and Ditch Decor anve Wall ($6 677 00 read at meeting $11 977 00 corrected amount) this was the lowest but not most responsive bid There was brief discussion Mayor Brainard moved to approve Board Member Burke seconded Request approved 3 0 1 Bid Award for the Wastewater Treatment Plant Expansion Contract 70 Thteneman Construction ($5 454 500 00) This was the lowest and most t esponstve bid Board Member Burke moved to app ove Board Member Watson seconded Request approved 3 -0 PERFORMANCF RELEASES BPW NO 10- 07 -09 -01 Guilford Patio Homes, Right of Way Improvements, Sanitary Sewers Board Member Burke moved to apps ove Board Member Watson seconded Request approved 3 -0 CONTRACTS Request for Purchase of Goods and Services Capital Recovery Systems, Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 Request for Put chase of Goods and Services Change Order 2, 131 Street Ditch to Spring Mill, Snider Group, (Increase $187,416 89), Board Member But ke moved to approve Board Member Watson seconded Request approved 3 -0 Request for Put chase of Goods and Services, Change Order 5 FINAL, 131 Street Towne to Shelborne, E &B Paving, (Decrease $73,292 96), Board Member Burke moved to approve Boat d Member Watson seconded Request approved 3 -0 1 Request for Purchases of Goods and Services, Cabinet Crafters, Custom Lockers Fire Station, ($15,500 00), Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 Request for Purchases of Goods and Services Mainscape, Inc, 96" and Ditch Decorative Wall, (Bid Award $11,977 00), There was brief discussion Board Member Burke moved to approve Boat d Metnbet Watson seconded Request approved 3 -0 Request for Purchase of Goods and Services Mid America Elevator, Maintenance Contract, ($7,245 00), Board Member Burke moved to approve Board Metnbet Watson seconded Request approved 3 0 USE OF CI TY FACILITIES Request to Use City Hall Wedding, Monday, January 18th, 10 00 a m to Noon Board Member Burke moved to remove fi om table Board Member Watson seconded Removed from Table 3 -0 There was brief discussion Board Member Burke moved to approve Board Member Watson seconded Request approved 3 0 Request to Use City Streets Run/Walk, Saturday, October 31, 2009, 7 00 a in to 11 00 a in 1 Board Member But ke moved to approve Boat d Member Watson seconded Request approved 3 -0 Request to Use Gazebo and Common Area Wedding, Saturday May 29, 2010, 1 OO p m to 7 00 p m Rehearsal, May 28, 2010, 5 00 p m to 7 00 p in Board Member Burke moved to appi ove Board Member Watson seconded Request approved 3 -0 Request to Use City Streets Walk/Run, Saturday, October 31, 2009, 8 45 a m to 1015 a in Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 Request to Use City Streets Walk/Run, Saturday, October 17, 2009, 8 00 a in to 1 00 p m Board Member Burke moved to approve Boai d Member Watson seconded Request approved 3 -0 Request to City Hall Gazebo Grounds Fountain CarmelFest, Saturday, July 3, 201012 00 p in (noon) through Monday, July 5, 2010 Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 Request to Ring Bells Saturday, October 24, 2009, 5 30 p m to 6 00 p m Boar d Member Burke moved to approve Board Member Watson seconded There was brief discussion as to why this is being presented to the Board Request approved 3 -0 OTHER TABLED Request for Stormwater Technical Standards, Lakeland Subdivision Michael DeBov DLDS Mayor Brainard asked what the status was on this item There was brief discussion Remains tabled Request for Agreement Begat ding Relocation of Sign m Lieu of Condemnation, Merchants Square, KEYSTONE AVENUE PROJECT, ($127,418 00), Board Member Burke moved to approve Board Member Watson seconded There was brief discussion Request approved 3 -0 Request lot Easement Agreement Merchants Square Sign, KEYSTONE AVENUE PROJECT Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 Request for Consent to Encroach 14338 Dove Drive, Landscape, Board Member Burke moved to approve Board Member Watson seconded Request approved 3 0 Request for Consent to Encroach 1837 Spruce Drive, Fence, Board Member Burke moved to appi ove Board Member Watson seconded Request approved 3 -0 Request for Consent to Encroach 2741 April Springs View, Concrete Driveway, Board Member Bur ke moved to approve Board Member Watson seconded Request app' oved 3 -0 Request for Pathway Closure, Primrose School of Carmel Board Member Burke moved to approve Board Member Watson seconded Request approved 3 0 Request for Lane Restriction Hazel Dell Parkway, Board Member Burke moved to approve Board Member Watson seconded Request approved 3 0 Request for Lane Closure/Open Cut 9777 North College, Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 Request for Lane Closure Hazel Dell Parkway at Tammany Trail, Board Member Burke moved to approve Board Member Watson seconded Request approved 3 0 Request for Water Availability Primrose School of Carmel Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0 ADJOURNMFNT Mayor Brainard adjourned the meeting at 10 40 a m 4 rt Diana L ord ay I ii Clerk Treas er Approved .a..j avor James Brainard ES �t a L Cordrav Cle Treasurer 1