HomeMy WebLinkAboutApplication Tingley, Connie S
From: Butler, Angelina V
Sent: Monday, May 19, 2003 1:03 PM
To: Lillig, Laurence M; Morrissey, Phyllis G; Pattyn, Dawn E; Tingley, Connie S; Babbitt, Pamela A
Cc: Hollibaugh, Mike P; Dobosiewicz, Jon C; Keeling, Adrienne M; Kendall, Jeff A; Brewer, Scott I;
Hancock, Ramona B
Subject: Docket No. Assignment:Carmel /Clay Schools Tranportation Services Center (V- 58 -03)
The following Docket No. has been assigned to the Development Standards Variance petition
filed by William Payne of Fanning /Howey Associates, Inc. on behalf of Carmel /Clay Schools for
the property located at 14200 N River Road (Prairie Trace Elementary):
Docket No.
V -58 -03 Project No. 03050015 ZO 25.07.02-5 (c) 35- square -foot wall sign $6 .00
ria-t -e-
This Item will not appear on an agenda of the Technical Advisory Committee.
This Item will appear on the Monday, June 23, 2003, agenda of the Board of Zoning Appeals
Hearing Officer under Public Hearings.
Mailed and Published Public Notice needs to occur no later than Thursday, May 29, 2003.
PLEASE NOTE THAT BZA NOTICE IS TO BE PUBLISHED IN THE INDIANAPOLIS STAR.
The Filing Fee and the Proof of Notice will need to be received by this Department no later than
noon, Friday, June 13, 2003. Failure to submit either the Filing Fee or the Proof of Notice by this time
will result in the automatic tabling of the petition to the Monday, July 28, 2003, agenda of the BZA.
Four (4) Informational Packets must be delivered to BZA Secretary Connie Tingley no later than
noon, Friday, June 13, 2003. Failure to submit Informational Packets by this time will result in the
automatic tabling of the petition to the Monday, July 28, 2003, agenda of the BZA. Please refer to the
Development Standards Variance Instruction Sheet for minimum contents of the Informational Packet.
The petitioner will need to bring three (3) additional fully filled -out Findings -of -Fact sheets (DSV
application, Sheet 8) for each petition the night of the meeting for the Board's use. Petitioner must
also remember to fill out only the Docket No., Petitioner, and date on each Ballot Sheet (DSV
application, Sheet 7) for the Board. The Findings -of -Fact and Ballot Sheets must be collated.
Connie, please contact Mr. William Payne of Fanning /Howey Associates, Inc at 317/ 848 -0966 (fax:
317/ 848 -0843 with this information.
9 03
Sincerely, 7 Angie Butler
Butler
Planner
Division of Planning Zoning
Department of Community Services
City of Carmel
One Civic Square
Carmel, IN 46032 p 317.571.2417
1
4 CITY OF CARMEL CLAY TOWNSHIP•
HAMILTON COUNTY, INDIANA 4"
RECEIVED
APPLICATION FOR BOARD OF ZONING APPEALS ACTION 4
DEVELOPMENTAL STANDARDS VARIANCE REQUEST DOCS
FEE: $630.00 for the first plus $70.00 for each additional section of the ordinance being varied.
DOCKET NO. DATE RECEIVED:
1) Applicant: Carmel Clay Schools
Address: 5201 East 131st Street, Carmel, IN 46033
New Building Identification Sign for Transportation and Facilities Center 317- 815 -3962
2) Project Name: Phone:
Engineer /Architect: Fanning /Howey Associates, Inc. Phone: 317 848 0966
Attorney: David Day of Church, Church Hitt le and Antrim Phone: 317 773 -2190
3) Applicant's Status: (Check the appropriate response)
X (a) The applicant's name is on the deed to the property
(b) The applicant is the contract purchaser of the property
(c) Other:
4) If Item 3) (c) is checked, please complete the following:
Owner of the property involved:
Owner's address: Phone:
5) Record of Ownership:
Deed Book No. /Instrument No. 279,272
Page: 475,63 Purchase date:
6) Common address of the property involved: 5185 East 131st Street, Carmel, IN 46033
Legal description: See Attached
Tax Map Parcel No.: 16- 10- 28- 00 -00- 046.000, 16- 10- 28- 00 -00- 048.000
7) State explanation of requested Developmental Standards Variance: (State what you want to do and cite the section
number(s) of the Carmel /Clay Zoning Ordinance which applies and/or creates the need for this request).
See Attached
Page 1 of 8 Developmental Standards Variance Application
CITY OF CARMEL CLAY TOWNSHIP
HAMILTON COUNTY, INDIANA
APPLICATION FOR BOARD OF ZONING APPEALS
DEVELOPMENTAL STANDARDS VARIANCE REQUEST
7. State explanation of requested Developmental Standards Variance: (State what you want to
do and cite the section number(s) of the Carmel /Clay Zoning Ordinance which applies and /or
creates the need for this request).
A. Carmel Clay Schools would like to install one institutional sign with an overall area of
5 SF. This exceeds the allowable area ofSF stated in Section 25.7.02 -5C of the
Carmel Clay Zoning Ordinance.
8. State reasons supporting the Developmental Standards Variance:
A. The proposed size of the institutional sign is proportionally appropriate to the building
while providing for reasonable legibility to passing motorists.
8) State reasons supporting the Developmental Standards Variance: (Additionally, complete the attached question
sheet entitled "Findings of Fact Developmental Standards Variance
See Attached
9) Present zoning of the property (give exact classification): S -1
10) Size of lot/parcel in question: 30.3 Acres acres
11) Present use of the property: Offices, light bus maintenance
12) Describe the proposed use of the property: Same
13) Is the property: Owner occupied Yes
Renter occupied
Other
14) Are there any restrictions, laws, covenants, variances, special uses, or appeals filed in connection with this
property that would relate or affect its use for the specific purpose of this application? If yes, give date and docket
number, decision rendered and pertinent explanation.
Excerpts from Board of Zoning Appeals Hearing Dated 09/27/99.
15) Has work for which this application is being filed already started? If answer is yes, give details:
Building Permit Number: No
Builder:
16) If proposed appeal is granted, when will the work commence?
Summer of 2003
17) if the proposed variance is granted, who will operate and /or use the proposed improvement for which this
application has been filed?
Carmel Clay Schools
NOTE:
LEGAL NOTICE shall be published in the Noblesville Daily Ledger a MANDATORY twenty -five (25) days prior to
the public hearing date. The certified "Proof of Publication" affidavit for the newspaper must be available for inspection the
night of the hearing.
LEGAL NOTICE to all adjoining and abutting property owners is also MANDATORY, two methods of notice are
recommended:
1) CERTIFIED MAIL RETURN RECEIPT REQUESTED sent to adjoining property owners. (The white receipt
should be stamped by the Post Office at least twenty -five (25) days prior to the public hearing date.)
Page 2 of 8 Developmental Standards Variance Application
,iM NMI I c z7, 1117
NOa �r� yv ar t" Nom-.
I. Old Business
11h. Telamon Sign (V- 46 -99)
Petitioner seeks approval of a Developmental Standards Variance of Section
25.7.02 -8(b) of the Carmel /Clay Zoning Ordinance to permit two signs on one
frontage where only one is allowed. The site is located at 1000 East 116 Street.
The site is zoned M -3 /Manufacturing.
Filed by Larry Rodeman.
The petitioner failed to appear for the third time.
Pat Rice moved to strike this item from the Agenda; if the Petitioner wishes to present the
Telamon Sign at a future date, the petitioner must re -file. APPROVED 3 -0.
John Molitor commented that under the Board's Rules of Procedure, any application
dismissed for lack of prosecution shall not be placed on the Agenda for consideration
within a period of three months following the date of dismissal from the Agenda.
12i. Carmel/Clay Schools Bus Maintenance Facility (SU- 55 -99)
Petitioner seeks Special Use approval to construct a Facilities and Transportation
building and additional parking known as the Carmel /Clay Bus Maintenance
Facility. The site is located at 5201 East 131 Street. The site is zoned S-
1 /Residence. The public hearing on this item remains open.
Filed by Rollin Farrand Jr. of Carmel /Clay Schools.
Dave Coots, attorney, 255 East Carmel Drive, Carmel, appeared before the Board
representing the School Board. Also in attendance were Rollin Farrand, Jr. and John
Blankenship of the Facilities and Transportation Dept. and Miranda Simmons of Shenkel
and Shultz Engineering.
The petitioner is seeking a special use application for purposes of demolishing and
rebuilding the maintenance building for the Carmel /Clay Schools Transportation Facility.
The ingress and egress will be by private drive from 126 Street to the south and 131
Street from the north.
Mr. Coots circulated photographs of the existing, 6,000 square foot building that the
school uses for bus maintenance, cleaning „etc. To the south of the existing structure is
an office facility. A bus parking area presently accommodates 125 buses that exit to the
north and /or the south.
The west property boundary is shared with the Mohawk Crossing Subdivision and
photographs of the vegetation along the west property boundary were shown. The buffer
along the western property line will not be altered in any way by the current proposal.
The fuel site accommodates not only those buses owned by the School Corporation but
City vehicles as well. Photographs of the existing lighting facility were also shown.
s: \BZA \Minutes\ 1999sept 7
The existing road that currently runs to the west of the baseball field will be converted
and expanded into parking for bus drivers and persons using the school athletic facilities.
The purpose is to eliminate the street as a through street for general public use. The site
will still be available for emergency vehicles and obviously for all city vehicles for
fueling as well as entry from the north and south for buses as they return to the parking
facility. The parking area is a needed amenity; presently there is no parking facility
available and it will be used for bus drivers and other persons attending functions at Clay
Jr. High.
The north elevation is the main entry to the facility; the facade will be red brick and
raised rib metal siding. The west elevation that faces the bus parking area will have three
overhead doors for bus service as does the east elevation that faces the northeast and the
existing administration building. The south elevation to the southwest faces the buffered
area between the facility and the neighbors to the north and west.
There will be no lighting added to the rear of the building, only to the sides that are
interior to the school property. There will be no additional lighting to the parking area,
only security lighting. A photometric study has been done that shows the lighting of the
entire perimeter of the site at one -tenth of a foot candle or less.
Drainage: The proposed facility will drain into an existing drainage swale to the north
and east, between the proposed structure and the existing administration office. No other
drainage will be affected. The parking lot sheet drains to the west, north, and then into
the detention area.
Bus Noise and Exhaust Output: Mr. Farrand has measured exhaust levels and determined
that they meet EPA regulations. Mr. Farrand has circulated a memorandum to all bus
drivers regarding guidelines for limiting the warm -up period of engines, although this is
somewhat impacted by the weather. The air brakes system takes approximately 15
minutes of warm -up to activate the pressure. In cold weather, slightly more time is
required. Horn noise is a part of the pre -trip safety check, although all drivers have been
requested to refrain from continuous honking or musical playing of horns. Idling time
between trips will be eliminated and re -starts will be made if a second trip is necessary.
The petitioner has met with the adjacent property owners to address their concerns. The
petitioner has committed to increase the landscaping to the north and west around the
building to create a solid, visual buffer throughout the year.
In response to comments and suggestions to re- locate the facility, Mr. Coots stated that to
move the existing facility would be a 4 to 5 million dollar expenditure, considering fuel
storage, infrastructure, and proximity to school use requirements.
The petitioner has appeared before Technical Advisory Committee and addressed all of
its concerns.
s: \BZA \Minutes\ 1999sept 8
Mr. Coots stated that the re- fueling stations will not be relocated. Some of the parking
along the west boundary will be reconfigured when the existing building is demolished.
Buses will then be moved off the west property boundary to the center parking
configuration.
Point of Clarification in regard to landscaping: The Department is requesting a copy of
the new landscape plan. Apparently the residents are satisfied with the proposed plan. It
is recommended that any approval be conditioned upon landscape commitments being
submitted in writing and recorded.
Rollin Farrand of the Carmel /Clay Schools addressed the Board. The School Corporation
has committed to the neighbors to pursue approval for funding for the landscaping from
the School Board. The landscaping will be a separate project and include additional
landscaping and evergreen trees so that there will be a dense, visual barrier even in the
winter months.
There was further discussion regarding the landscape barrier to the west and the
commitment from the school.
Pat Rice recommended that the petitioner commit to numbers of trees, species, type of
landscaping, and that a final landscape plan be submitted to the Department as a
condition of any approval. There was also a question of the noise level from air
conditioning units.
Miranda Simmons of Shenkel and Shultz responded that the noise level from the air
conditioning units was brought up at the Technical Advisory Committee. The noise level
is below maximum sound. The maximum noise level for the units used is 90 decibles.
The screen/visual buffer will follow the Buffer Guidelines on file at the Department of
Community Services.
Pat Rice moved for the approval of SU- 55 -99, Carmel/Clay Schools Bus Maintenance
Facility, conditioned upon commitments made for a final, correct layout plan, and a
landscape plan satisfactory to the Department of Community Services, including a Memo
from Ron Farrand dated September 20, 1999 to all bus drivers. APPROVED 3 -0.
Due to the Christmas holiday in December, the Board voted to eliminate the December
meeting.
There being no further business to come before the Board, the meeting was adjourned at
9:45 PM.
Earlene Plavchak, Vice President
Ramona Hancock, Secretary
s:\BZA\Minutes\1999sept 9