HomeMy WebLinkAboutBPW-11-04-09 0 01 4 of e4
C i ty of Carmel
PON
Office of the
Clerk- Treasurer
MEETING
NOTICE
CARMEL BOARD OF PUBLIC
WORKS
WEDNESDAY, NOVEMBER 4, 2009
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL
BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON
WEDNESDAY, NOVEMBER 4, 2009, AT 10 00 A M IN THE
COUNCIL CHAMBERS, CITY HALL, AND ONE CIVIC
SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC tQUARE CARMEL INDIANA 4603 317/511 X414
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City of Carmel
lii
`r a s h
Office of the
Clerk Treasurer
BOARD OF PUBLIC WORKS SAFETY MEETING
AGENDA
WEDNESDAY, NOVEMBER 4, 2009 —10 00 A M
COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE
MEETING CALI ED TO ORDER
1 MINUTES
a Minutes from the October 21, 2009 Regular Meeting
2 BID OPENING /AWARDS
a Bid Opening for 2009 Street Department Truck, Dave Huffman, Director of the
Street Department
b TABLED Bid Award for the Brookshire Golf Course Automated Pump
Station, Commercial Irrigation, ($150,753 00), This was not the lowest but was
the most responsive bid, Bob Higgins Director of Brookshire Golf Course
3 PFRFORMANCE RELEASES
a BPW NO 11- 04- 09 -01, Stafford Place, Section 2, Curb Gutters, Water
Mains, Sanitary Sewers, Storm Sewers/Drainage and Street Signs, Dawn
Barnett Drees Homes
b BPW NO 11 04 09 03, Opus Landmark Meridian, N/S Entrances, Phase I,
Asphalt Path, Phase I, Jackie Dohrenwend Opus Landmark
4 CONTRACTS
a Request for Purchase of Goods and Services, Stanley Securit) Solutions, Inc
($4,129 12), Leff Barnes Facility Maintenance
ONE CIVIC SQUARE CARMFL INDIANA 46032 31,/571 -414
5 USE OF CITY FACILITIES
a Request to Use Gazebo and Common Area, Holiday on the Square, Saturday,
November 21, 2009, 9 00 a m to 9 00 p m Michelle Krcmery City of Carmel,
6 OTHER
a TABLED Request for Curb Cut, Lot #8, Eden Glen Subdivision, Peter and
Terri Jones, Owners
b Resolution No BPW- 11- 04- 09 -02, A Resolution of the City of Carmel, Board of
Public Works and Safety, Temporarily Suspending Employer and Emplo'see
Health Insurance Contributions, Barbara Lamb, Director of Human Resources
c Request for Temporary Construction Entrance, 14062 Quarter Horse
Court/Westwood Estates, Thomas Hesston Pettijohn and Sons, Inc
d Request for Temporary Construction Entrance, 12934 Bnghton
Avenue/Spnngmtll Stream, Thomas Cox Cox Shepherd, Inc
e Request for Street Closure, l" Avenue NW, Intermittent between 10/28 -09 and
12/15/2009, Les Olds, CRC Director
7 ADJOURI %MENT
BOARD OF PUBLIC WORKS SAFETY MEETING
1 MINUTES
WEDNESDAY, NOVEMBER 4, 2009 —10 00 A M
COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARF
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10 02 a m
MEMBERS PRESENT
Mayor James Brainard Board Member Lori Watson Clerk Treasurer Diana L Cordray Deputy
Clerk Sandy Johnson
MINUTES
The Minutes for the October 21 2009 Regular Meeting were tabled
BID OPENING /AWARDS
1 Bid Opening for Street department Truck Mayor Brame, d opened and read the bids aloud
Company Amount
Brickyard International 77 574 04
The bids were given to David Huffman Street Commissioner who requested the bid be awarded to
Brickyard Mayor Brainard moved to approve Board Member Watson seconded Request
approved 2 0
Tabled Bid Award for the Brookshire Golf Course Automated Pump Station Commercial
Irrigation ($150 753 00) This was not the lowest but was the most responsive bid mayor Brainard
moved to remove from the table Board Member Watson seconded Motion approved 2 -0 There
was brief discussion Mayor Brainard moved to approve Board Member Watson seconded
Request app, oved 2 -0
PERFORMANCE RELEASES
BPWNO 11- 04 -09 -01 Stafford Place, Section 2. Curb d. Gutters. Water Mains, Sanitary Sewers,
Storm Sewers /Drainage and Street Signs Mayor Brainard moved to approve Board Member
Watson seconded Request approved 2 -0
1 BPWNO 11- 04 -09 -03 Opus Landmark A Meridian, N/S Entrances, Phase 1, Asphalt Path. Phase
1 Mayor Brainard moved to approve Board Member Watson seconded Request approved 2 -0
CONTRACTS
1 Request for Purchase of Goods and Services Stanley Secunty Solutions. Inc ($4.12912). Mayor
Brainard moved to app, ove Board Member Watson .seconded Request approved 2 -0
USE OF CITY FACILITIES
Request to Use Gazebo and Common Area Holiday on the Square. Saturday. November 21, 2009.
9 00 a m to 9 00 p m Mayor Brainard moved to approve Boa, d Member Watson seconded
Request approved 2 -0
OTHER
TABLED Request for Curb Cut. Lot #8. Eden Glen Subdivision. Mayor Brainard moved to bring
from the table Board Member Watson seconded Request app, oved 2 -0 There was discussion
Homeowners Terri and Peter Jones addressed the Board Mtke McBride City Engineer addressed
the Board Mayor Brainard moved to table Boa, d Member Watson seconded Request approved
20
Resolution No BPW 11 -04 -09 02 A Resolution of the Cuv of Cat mel. Board of Pubhc Works and
Safety. Temporarily SusnendtnR Employer and Employee Health Insurance Contributions, Mayor
Brainard moved to amend the Resolution adding the last pay period of November be added to the
1 Resolution Mayor Brainard moved to amend Bom d Member Watson seconded Amendment
app, oved 2 0 Mayor Brainard moved to approve Boat d Member Watson seconded Request
approved 2 -0
Request foi Temporary Const, uction Entrance, 14062 Ouarter Horse Court/Westwood Estates
Mayor Brainard moved to app, ove Board Member Watson seconded Request approved 2 -0
Request foi Temporary Construction Entrance, 12934 Brighton Avenue/Sprinzmill Stream, Mayor
Brainard moved to approve Board Member Watson seconded Request approved 2 -0
Request for Street Closure, 1 Avenue NW. Intermittent between 10/28 -09 and 12/15/2009, Mayo,
Brainard moved to approve Board Membe, Watson seconded Request approved 2 -0
ADD-ON
(NOTE The Clerk Treasurer s office was given no advance notice regarding this additional
agenda item)
Michael McBride City Engineer, equested to add an item to the Agenda Request for Lane
Restrictions /Street Closure and removal of island at 3"` Avenue 5' W Mayor Brainard moved to
1 add item to the agenda Board Member Watson seconded There was brief discussion Deputy
Clerk Sandy Johnson asbed fol clarification on what exactly was being added since the island
removal had been approved at a previous meeting No one knew it had been approved There was
discussion Clerk Treasurer Diana L Cordray requested that the stems be given to her office prior
to the meeting when adding to the agenda Mayor Bs ainard moved to approve Board Member
Watson seconded Request approved 2 -0
ADJOURNME N T
Mayor James Brainard adjourned the meeting at 10 45 a m
ana L Cordray IAMC
Clerk- Treasure
Approved
a igeor n
vor James Brainard
ATTE T
1 .l' Alt Ltd
Dia sa L Cordray 1 ►"C
Clerk Treasurer
1