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Home My WebLink AboutBPW-10-21-09 O 411 a 4 11 C ity of Carmel 1 Office of the Clerk Treasurer MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, OCTOBER 21, 2009 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, OCTOBER 21, 2009, AT 10 00 A M IN THE COUNCIL CHAMBERS, CITY HALL, AND ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONI• CIVIC SQUkRF CARMEL INDIANA 46O2 3170571 2414 of CA4 4 6 e f? es 1/4 Iii City of Carmel .5 d 'it •a Office of the Clerk Treasurer BOARD OF PUBLIC WORKS SAFETY MEETING AGENDA WEDNESDAY, OCTOBER 21, 2009 —10 00 A M COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER 1 MINUTES a Minutes from the October 7, 2009 Regular Meeting 2 BID OPENING/AWARDS a Bid Opening for 2009 -2010 Rock Salt (Utilities), John Duffy Director of the Department of Utilities b Bid Award for Site Preparation Water Treatment Plant No 1 -Conti act 76, Gradex, Inc, ($962,248 00), This was the lowest, most responsive bidder, John Duffy Director of the Department of Utilities c Bid Award for Engmeenng Pick Up Truck, Pearson Ford, ($19,398 00), this was the lowest, most responsive bid, Michael McBnde, City Engineer d Bid Award for Engineering (2) Hybrid SUV's, Don Hinds Ford, ($42,222 00), This was the lowest, most responsive Bid, Michael McBnde City Engineer e Bid Award for the Brookshire Golf Course Automated Pump Station, Commercial Irrigation, ($150,753 00), This was not the lowest but vsas the most responsive bid Bob Higgins, Director of Brookshire Golf Course 3 PERFORMANCE RELEASES a BPW NO 10- 07- 09 -02, House Investments, Erosion Control, Darlene Lorenz Anderson Construction 4 CONTRACTS a Request for Purchase of Goods and Services, Thieneman Construction (Bid Award 5,454,500 00), (This is a booklet contract and no copies are being provided to the Board), John Duffy, Director of the Department of Utilities b Request col Purchase of Goods and Services, Gradex, Inc, ($962,248 00), John Duffy Di J tqcnMAWp o37 3i!/5ri '414 c Request for Purchase of Goods and Services, Peacock Publicity Marketing Services, Website Redesign Project Management, ($2,666 25), Nancy Heck, Public Relations d Request for Purchase of Goods and Services, Gi Ily's Flooring Broker, ($4,991 42), Chief Keith Smith, Carmel Fire Department e Request for Purchase of Goods and Services, Five Alarm Leadership, ($3,306 20), Chief Keith Smith, Carmel Fire Department f Request for Purchase of Goods and Services, Towne Road 116 to 126 E &B Paving (Decrease $1,413 50), Michael McBnde City Engineer g Request for Purchase of Goods and Services, Grand Boulevard, E &B Paving, (Increase $25,955 01), Michael McBnde, City Engineer 5 USE OF CITY FACILITIES a Request to Use Caucus Room (2/3), Meeting, Wednesday, October 28, 2009, 7 00 p m to 8 30 p m Westpark at Spnngmill HOA b Request to Use Caucus Room (2/3), Meeting, Various Dates, 4 30 p m to 7 00 p m Doreen Squire Ficara c Request to Use Council Chambers, Meeting, Thursday, Nos ember 12, 2009, 6 00 p m to 7 30 p m Creekside HOA d Request to Use Council Chambers, Meeting, Thursday, December 3, 2009, 6 30 p m to 8 30 p m Townhomes at City Center HOA e Request to Use City Streets, Block Party, Saturday, October 31, 2009, 3 00 p m to 11 00 p m Steve Richards 6 OTHER a TABLED Request for Stormwater Technical Standards, Lakeland Subdivision, Michael DeBoy, DLDS b Resolution No BPW- 10- 21- 09 -01, A Resolution of the City of Carmel, Board of Public Works and Safety, Setting 2010 Employer/Fmployee Contribution Rates for the City of Carmel Employee Health Benefit Plan, Barbara Lamb, Director of Human Resources c Request for Approval of Seventh Amendment to the City of Carmel Employee Health Benefit Plan, Barbara Lamb Director of Human Resources d Request for Qualified Domestic Relations Order, Barbara Lamb, Director of Human Resources e Request for Inter Local Agreement Hamilton County Solid Waste Management District, John Duffy, Director of the Department of Utilities f Request for Secondary Plat Approval, C W Wiedler's Subdivision, Lots 21 &22, David Enca Leazenby 7 ADJOURN'MENT BOARD OF PUBLIC WORKS SAFETY MEETING MINUTES WEDNESDAY, OCTOBER 21, 2009 —10 00 4 M COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MFETING CALLED TO ORDER Mary Anne But ke called the meeting to order at 10 02 a m MEMBERS PRESENT Board Members Mar} Ann Burke and Lori Watson Deputy Clerk Treasurer Sandy John.,on MINUTES The Minutes for the October 7 2009 Regular Meeting were approved 2 0 BID OPENING /AWARDS Bid Opening for 2009-2010 Rock Salt (Utilities) Board Member Burke opened and read the bids aloud Company Amount Cargill $86 35 per Ton Mot ton $96 89 per Ton North American 02 60 per Ton The bids wet a given to John Du,Jfy Directo, of the Department of Utilities for review and ecommendatron Bid Award for Site Prepay anon Water Treatment Plant No 1 Contract 76 Grader Inc ($962 248 00) this was the lowest most responsive bidder Board Member But ke made a motion to approve Board Member Watson seconded Request approved 2 -0 Bid Award for Engineering Pick Up Truck Pearson Ford ($19 398 00) this was the lowest most responsive bid Board Member Bur ke made a motion to approve Board Member Watson seconded Request approved 2 -0 Bid Award for Engineering (2) Hybrid SUY s Don Hinds Ford ($42 222 00) this was the lowest most responsive Bid Board Member Burke made a motion to approve Board Member Watson seconded Request approved 2 -0 Bid Away d fot the Brookshire Golf Course Automated Pump Station Commercial Iri igation ($150 753 00) This was not the lowest but was the most r esponsive bid Bob Higgins Director of Br ookshire Golf requested this item be tabled Board Member Burke made a motion to table Board Member Watson seconded Motion approved 2 0 PFRFORMANCE RELEASES BPWNO 10 -07 09 02 House Investments, Erosion Control Board Member .Burke made a motion to approve Boat d Member Watson seconded Request approved 2 0 CONTRACTS Request for Purchase of Goods and Services Threneman Construction (Bid Award 55,454,500 00), Board Member .Burke made a motion to approve Board Member Watson seconded Request approved 2 0 Request for Purchase of Goods and Sennces Gradex, Inc, ($962,248 00), Board Member Burke made a motion to approve Board Member Watson seconded Request approved 2 0 Request for Purchase of Goods and Services Peacock Publicity Marketing Services, Website Redesign Project Management, ($2,666 25), Board Member Burke made a motion to approve Board Member Watson seconded Request approved 2 0 Request for Purchase of Goods and Services Grlly's Flooring Broker, (54,991 42), Board Member Burke made a motion to approve Board Member Watson seconded Request approved 2 -0 Request fox Purchase of Goods and Services Five Alarm Leadership, (53,306 20) Board Member Bur ke made a motion to approve Board Member Watson seconded Request approved 2 0 Request fox Purchase of Goods and Services Towne Road lie to 126' E &B Paving (Decrease 51,413 50), Board Member Burke made a motion to approve Board Member Watson seconded Request approved 2 0 Request for Purchase of Goods and Services Grand Boulevard, E &B Paving, (Increase 525,955 01), Board Member Burke made a motion to approve Board Member Watson seconded Request approved 2 -0 USE OF CITY FACILITIES Request to Use Caucus Room (2/3) Meeting, Wednesday, October 28, 2009, 7 00 p m to 8 30 p m Board Member Burke made a motion to approve Board Member Watson seconded Request approved 2 -0 Request to Use Caucus Room (2/3) Meeting, Various Dates, 4 30 p m to 7 00 p m Board Member Burke made a moron to approve Boatel Member Watson seconded Request approved 2 1 0 Request to Use Council Chambers Meeting, Thursday, November 12, 2009, 6 00 p in to 7 30 1 p m Board Member Burke made a motion to apps ove Board Member Watson seconded Request approved 2 -0 Request to Use Council Chambers Meeting Thursday, December 3, 2009, 6 30p m to 8 30p m Board Member Burke made a motion to approve Board Member Watson seconded Request approved 2 -0 Request to Use City Streets Block Parry Saturday, October 31, 2009, 3 00 p m to 11 00 p m Boar d Member Burke made a motion to approve Board Member Watson seconded Request apps oved 2 0 OTHER TABLED Request for Stormwater Technical Standards, Lakeland Subdivision Michael DeBoy DLDS Board Member Burke moved to bring the item from the table Board member Watson seconded Michael McBride City Engineer requested the item be withdrawn Board Member Bill ke made a motion to withdraw Board Member Watson seconded Item Withdrawn Resolution No BPW- 10- 21- 09 -01, A Resolution of the City of Cannel, Board of Pubhc Works and Safety, Setting 2010 Employer /Employee Contribution Rates for the City of Carmel Employee Health Benefit Plan, Board Member Burke made a motion to app' ove Board Member I Watson seconded Request approved 2 -0 Request for Approval of Seventh Amendment to the City of Carmel Employee Health Benefit Plain Board Member Burke made a motion to approve Board Member Watson seconded Request app' oved 2 -0 Request for Qualified Domestic Relations Order Board Member Burke made a motion to approve Board Member Watson seconded Request approved 2 -0 Request for Inter Local Agreement Hamilton County Solid Waste Management Dtstnct, Board Member Burke made a motion to approve Board Member Watson seconded Request approved 2 0 Request foi Secondary Plat Approval C W Wiedler's Subdivision, Lotv 21 &22, Board Member Burke made a motion to approve Board Member Watson seconded Request approved 2 -0 ADD ON (NOTE The Clerk Treasurer s office was given no advance notice regarding this additional agenda item) Michael McBride Cuv Engineer requested to add an item to the Agenda Board Member Burke made a motion to add item to the agenda Board Member Watson seconded Request for Residential Curb Cut, 11705 Eden Glen Drive, Boa' d Member Burke made a motion to approve Boa' d Member Watson seconded There was extensive discussion from the City Engineer Property Owners Peter and Terri Jones (11705 Eden Glen Drive) addressed the Board regarding this request There was discussion from the Board Members Board Member Burke made a motion to table the request Board Member Watson seconded Item tabled ADJOURNMENT Board member Burke adjoin ned the meeting at 10 30 a m 0461- Diana Co, dray JAW Clerk Treasurer Approved /C- r ayot James Brainard ATTES 1 d C47, t tana L Cot dray IAM Clerk- Treasurer 1