Loading...
HomeMy WebLinkAboutMinutes: Hamilton County Board of CommissionersMINUTES HAMILTON COUNTY BOARD OF COMMISSIONERS AUGUST 10, 2009 Commissioners Courtroom One Hamilton County Square Noblesville, Indiana The Hamilton County Board of Commissioners met on Monday, August 10, 2009 in Executive Session in Conference Room lA at 1:20 p.m. President Holt called the public session to order in the Commissioners Courtroom at 2:27 p.m. declaring a quorum present of Commissioner Christine Altman, Commissioner Steven C. Dillinger, and Commissioner Steven A. Holt. Holt led the Pledge of Allegiance. Approval of Minutes Dillinger moved to approve the minutes of July 27, 2009 and July 29, 2009. Altman seconded with a correction needed on the July 29, 2009 minutes; in the second paragraph the amount in the county budget should read $165,000, not $165,. Dillinger accepted the amendment. Motion carried unanimously. Executive Session Memoranda Dillinger moved to approve the Executive Session Memoranda of August 10, 2009. Altman seconded. Motion carried unanimously. BID OPENING Resurface Contract 09 -3, Various Roads in Clay Township Mr. Mike Howard opened the bids for Resurface Contract 09 -3, Various Roads in Clay Township. Form 96, Bid Bond, Non Collusion Affidavit, Financial Statements and Acknowledgment of Addendum are included unless otherwise noted. Bids were: Calumet Asphalt $347,533.48 E B Paving- $399,923.00 Grady Brothers- $371,700.00 Milestone Contractors $380,616.35 Rieth -Riley $390,100.00 Shelly Sands $426,662.00 Altman moved to forward the bids to the highway staff for review and recommendation later today. Dillinger seconded. Motion carried unanimously. 146` STREET ROAD CUT KITE REALTY [2:34] 146' Street Road Cut Appeal Mr. Eric Strickland, Kite Realty Group, presented an alternate for the proposed road cut from Danbury Estates Subdivision back to the bank site with the connection to Lowes Way. This will provide the residents of Danbury Estates with an alternate means to get to 146`" Street by using Lowes Way and the signal at 146`" Street to make a left turn onto 146`" Street. This is in addition to their current full access to Dublin Drive. Kite has worked with the Danbury Estates Homeowners Association and two residents who five at the end of the stub street to discuss how an access drive would work. The drive is to be a one -way exit from the neighborhood. It will be a private drive and will not be pursued as a platted street or have any public maintenance issues. It will be maintained by the commercial development. It will be signed one -way and once it reaches the two -way drive to the bank it will go south to Lowes Way. Holt asked what is the median in 146`" Street? Steve Fehribach, A &F Engineering, stated it is double yellow stripes, as it is currently. Howard asked if Strickland has talked with the City of Carmel regarding their commitment to help enforce the one -way component on the private drive? Strickland stated no, they will appear before Carmel's land use committee on Thursday. From a design standpoint it will be limited so it is only 12 to 13 feet wide, they will hide and screen it with landscaping and install signage indicating one -way traffic. Howard asked if the public access easement would continue on the bank property and they would have the duties of maintenance? Kirkland stated correct. Howard confirmed they will be talking with Carmel regarding enforcement. Kirkland stated correct. Dillinger asked if there is no barrier on 146`" Street, as Commissioner Holt was discussing, to keep westbound traffic from turning in there, other than striping? Fehribach stated the radius on the right turn lane will keep people turning from across two lanes to enter the driveway. The right -in, right -outs are difficult to design that way but as long as you keep the radius large enough where it makes it more difficult you will have fewer people that will do that. He can not say that it is absolutely not designable. Dillinger asked if the yellow lines west of the entrance is curbing? Fehribach stated it is stripping; to make the radius come all away around it would have to be a raised island on 146`" Street and he would not recommend that. Altman asked if the lane they are using for the right -in is currently a multi -use path? Fehribach stated they will not be using that pavement. Altman asked if they are going to replace the multi -use path on the south side? Fehribach stated yes, it would have to be replaced; they did not draw it on the plan. Altman asked if there are assurances that it will be handicap accessible and it will be replaced. Strickland stated yes, they will replace the multi -use path and the associated curb ramps. Altman stated her assumption has been that the bank will be and will always be the only use of that parcel, is that correct? Strickland stated as part of the Carmel rezone they have limited it to a bank or a two tenant office use. Altman asked if this one parcel will be the only thing developed in this tract? Strickland stated correct. Altman asked if this will be a covenant that runs with the land? Altman stated her agreement with this is that it is this use and no additional CVS or anything else on the undeveloped portion. Strickland stated they do not have a problem making that commitment; it would tie with their zoning commitments that also restrict the use. MINUTES HAMILTON COUNTY BOARD OF COMMISSIONERS AUGUST 10, 2009 Commissioners Courtroom One Hamilton County Square Noblesville, Indiana Dillinger asked as you turn east off of Lowes Way with the arrows, would it not automatically throw people into the right turn lane? Fehribach stated they may but nobody's going to be in that lane because the light would have turned yellow and all red for a second. If you are traveling north bound on Lowes Way to go eastbound on 146`" Street, they might turn in there. Altman stated if you are going to do a right turn on red or turn right you will have clearance to move over to the right lane. Holt stated that is confusing because the right turn lane has a full lane to the right of it. Isn't the shoulder still paved on Lowes Way; it is confusing if you are in the turn lane or if somebody is going to pull UP next to you. Mr. Brad Davis stated the highway staff has concerns; the possibility of westbound drivers trying to turn left into the right -in only drive. The solution is to use some concrete curbing to extend the left turn lane that goes to Lowes Way back therefore preventing someone from making that left turn movement. That would also eliminate people traveling eastbound that want to turn left into the first entrance of the theater. Altman asked if they have considered installing the posts in the median to stop the turn movements? Howard recommended the curb be painted with reflective paint. Strickland stated they have shown several options with the median being closed or open. They are agreeable to a concrete median to provide the separation or the flexible posts. Holt asked if Davis is comfortable with this being approved? Davis stated they have another concern; with the right turn lane they think it would be beneficial that it is extended down into the Dublin Drive entrance. Strickland stated they had proposed a continuous right turn lane that would function as the bank site's right turn as well as the Dublin Drive entrance. The neighbors have asked if they did not install the right turn extending to the neighborhood and have the right turn terminate at the bank site. This would be another lane in front of the Danbury Estates entrance; they don't have a lot of traffic with 33 homes in the subdivision. When they are pulling out to make a left turn the homeowners see it as another 12 feet of pavement they have to cross as well as a conflict with someone who is accidently in that right lane and now traveling in front of them and having to taper back into the thru lane. Altman asked if they understand there is no deceleration before they hit the neighborhood? Strickland stated correct, it would remain as it is. There is currently no deceleration or flair. Altman asked it that was a unanimous decision? Strickland stated yes. Mr. Brad Garrett, 14582 Danbury Drive, the home on the corner of Danbury and Dublin Drive adjacent to the development. Garrett is not representing the homeowners association but he is a member of the Board. They are not opposed to the bank but if the deceleration lane would go in front of their neighborhood it would be one more lane to cross. If someone accidently gets into the turn lane and is trying to merge into traffic, it is one more car in front of the neighborhood that they would rather not have there. Holt asked what is Garrett's feeling of the percentage of residents that will use the bank drive to make a westbound turn? Garrett stated he thinks a lot of the people will use it; most people are excited about it. Holt asked if that is a house rule would it matter if the deceleration lane came all the way to the entrance for making right hand turns? Garrett stated he would think it would get in the way. Altman stated they don't have a deceleration lane now and to her the preference would be to have the deceleration lane for their own safety when you slow down to get into your neighborhood if you are coming from the west. Garrett stated he has never had a problem with that, the majority of the accidents at this location are from people heading westbound on 146'" Street making a left turn in or coming from the movie theater on the north side of the road, usually it is people cutting across traffic, not people making a right turn into Danbury Estates. Dillinger asked if there was a raised island where they turn into the bank and beyond that a turn lane to turn into Danbury Estates and not make it continuous from Lowes Way. Holt stated if the majority of the people are going to use Lowes Way to make a west turn, to have a deceleration lane to turn in if you are coming from the west is very logical. Altman stated she thinks it would be a lot safer. Davis stated that is the highway staffs experience. Davis stated Kite will still need an IDEM (Indiana Department of Environmental Management) approval to cross the wetland. Altman moved to accept this plan with the revisions of permanent barrier up to the western entrance into the movie theater to preclude the left turn from eastbound into the theater and from westbound into the bank. Dillinger asked if Altman does not want eastbound to be able to turn into the theater? Altman stated she thinks it could be engineered to extend the stack a little bit for westbound 146" Street, move the permanent barrio back a little bit and allow for a couple cars to stack into the theater but preclude, you would have to be a total crazy person, to try to turn left if there is an extension or a barrier in between the two eastbound and westbound lanes. Altman stated Davis explained they were thinking they could have a little more stack for westbound turners onto Lowes Way. Altman stated she thinks we can accommodate both but still allow the entrance from the west into Lowes or into the theater. Holt asked Altman to repeat her motion for the record. Altman moved to adopt the plan as submitted with the revisions of a permanent barrier to be installed between east and westbound lanes of 146 Street up to the western entrance into the movie theater and the commitments on the record. Altman is not including, at this time, the deceleration lane into Dublin. Dillinger seconded. Dillinger stated he is not comfortable with this, it seems like a hodgepodge. Holt moved to amend the motion to include the deceleration lane into Dublin. Altman seconded. Altman stated she is not getting clear direction from the neighborhood on that and it is for their benefit. Holt stated he appreciates it is for 33 lot owners and there is one talking to us. It seems it would be logical to not have people breaking as I was making my right hand turn. It would be for the greater good to have the deceleration lane. Altman stated she did not disagree. Motion carried unanimously. Holt clarified the amendment includes all of Altman's motion plus the deceleration lane. Altman confirmed they covered the highway staff concerns with that? Davis stated yes. Altman stated she sees a benefit to the MINUTES HAMILTON COUNTY BOARD OF COMMISSIONERS AUGUST 10, 2009 Commissioners Courtroom One Hamilton County Square Noblesville, Indiana folks in this neighborhood by doing this. Dillinger and Holt agreed. Davis stated and the people on 146'" Street. Motion as amended approved unanimously. HIGHWAY BUSINESS Acceptance of Bonds/Letters of Credit Highway Department Dillinger moved to accept Bonds and Letters of Credit for the highway department. Altman seconded. Motion carried unanimously. HCHD #B -09 -0027 —Fidelity and Deposit Company of Maryland Performance and Payment Bond #8943132 issued on behalf of Gallagher Asphalt Corporation, in the sum of $436,741.40 for Resurface Contract 09 -1. Bond will expire August 10, 2010. Traffic Study Correspondence Altman moved to approve the list of correspondence concerning investigations on Hamilton County Roads. Dillinger seconded. Motion carried unanimously. Nancy Bandy regarding a street name sign change for 261" Street/Boxley Road in Adams Township. The highway staff recommended that the sign will be split with the regular green sign listing 261 "Street and a second sign with a brown background (used for historical significance) stating Boxley Road. Altman recommended someone speak with 911 Dispatch that they are aware if someone calls and says Boxley Road it is one in the same as 261" Street. Davis stated he will take care of that. Title Sheets for ARRA Projects Dillinger moved to approve signatures on Title Sheets for two ARRA (American Recovery and Reinvestment Act) projects. Altman seconded. Motion carried unanimously. Towne Road from 96'" Street to 116'" Street in Clay Township Cumberland Road from 96'" Street to 106'" Street in Delaware Township Bid Award for Resurface Contract 09 -3 Dillinger moved to award the bid for Resurface Contract 09 -3, Various Roads in Clay Township to Calumet Civil Contractors in the amount of $347,533.48. Altman seconded. Motion carried unanimously. Permission to Advertise 106'" Street Ditch Road Roundabout Dillinger moved to approve permission to advertise for bids for the construction of a roundabout at 106'" Street and Ditch Road. Bids will be opened September 14, 2009. Davis stated they are waiting for an interlocal agreement from the City of Carmel and intend to have that agreement at the August 24 meeting. Davis stated the county is splitting the construction costs with the City of Carmel. Carmel will pay for all of the inspection costs as well as landscaping. The county will pay for the design, right of way and half of the construction. The County Council has appropriated the money for the county's half of the costs. Altman seconded. Motion carried unanimously. Transportation Enhancement Grant Applications Davis reported that August 21, 2009 is the deadline for Transportation Enhancement Grant Applications. Davis stated an application can be submitted for outside the MPO (Metropolitan Planning Organization) area. Davis has spoken with Al Patterson, Director of Parks and Recreation, and it is their thought that they request funding for the Monon Trail from 216'" Street north for the maximum amount allowed ($1 million). The money will not be available until 2013 and Patterson thinks they will be in a position by that time to begin construction. The second application is for Riverwalk, Phase 2 which is in the MPO's area. Holt asked if the Monon application would get the trail to Sheridan? Davis stated it would get the trail one -third of the way to Sheridan. Altman moved to approve. Dillinger seconded. Motion carried unanimously. 96'" Street and Towne Road Roundabout Davis stated his staff has met with the condominium owners located on the southwest corner of 96'" Street and Towne Road regarding the roundabout. They are not happy about the plan. They think it brings too much onto their property. An alternative was shown that has a retaining wall and they still felt it infringed on their condo area too much. They have requested the county look at a signalized intersection. Highway staff is putting together an overlay together showing them the effect of a signalized intersection would be. This item has been tabled at the Indianapolis DPW (Department of Public Works) meeting. Altman asked if there is any data on the noise factor of a roundabout verse signafization? Holt asked them to look at the air quality issue. Davis stated he will research these issues. 116'" Street and Ofio Road Davis stated there are changes being made today at 116'" Street and Ofio Road. A dual left turn movement is being created, currently there is a left turn, a thru, and a right turn as you head east on 116'" Street approaching Olio Road. There is a significant amount of traffic from the schools and with 126" Street closed, the signals will be modified and lane markings to allow the current thru lane to become an additional left turn lane also.