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Home My WebLink AboutBPW-12-16-09 U1)arm ,..64 .000 000 Office of the Clerk- Treasurer :_i CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, DECEMBER 16, 2009 AT 10 :00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, DECEMBER 16, 2009, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, AND ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 �I jo jF r `C 4 44 City of Carmel d( row G o* Office of the Clerk- Treasurer BOARD OF PUBLIC WORKS SAFETY MEETING AGENDA WEDNESDAY, DECEMBER 16, 2009 10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the November 25, 2009 Special Meeting b. Minutes from the December 2, 2009 Regular Meeting 2. PUBLIC HEARING a. Notice of Order; Record 00003065; Property located at 31 First Street S.E.; Darren Mast, Code Enforcement 3. PERFORMANCE BONDS a. Resolution BPW- 12- 16- 09 -01; Congressional Flex Space; Monumentation; sidewalk/path; Rex king, JC Hart Company b. Resolution BPW- 12- 16- 09 -02; Morgan Creek; Storm Sewers; Monuments Markers; Mark Thomas, Covenant Group c. Resolution BPW- 12- 16- 09 -03; City Center Drive Landscape Improvements; Jeff Delello, Delello Sons 4. CONTRACTS a. Request for Acceptance of Final Inspection; City Center Drive Street Scape; Mike McBride, City Engineer b. Request for Purchase of Goods and Services; Change Order #3; Towne Road 116 Street; E &B Paving; (Increase: $16,007.40); Completion date: 6/30/2008; Mike McBride, City Engineer ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 c. Request for Purchase of Goods and Services; Change Order #4; Towne Road 116 Street; E &B Paving; (Increase: $17,982.25); Completion date: 6/30/2008; Mike McBride, City Engineer d. Request for Purchase of Goods and Services; Commercial Irrigation Turf; (Bid Award $150,733.00); Bob Higgins, Brookshire Golf Course e. Request for Purchase of Goods and Services; Corporate Accents; Design Service for Remodeling Public Restrooms; ($3,797.00); Chief Keith Smith, Carmel Fire Department f. Request for Purchase of Goods and Services; Shafer Enterprises, LLC; Remodel Construction Public Restrooms; ($11,108.00); Chief Keith Smith, Carmel Fire Department g. Request for Purchase of Goods and Services; PHYSIO Control; AED Maintenance; ($17,500.00); Chief Keith Smith, Carmel Fire Department h. Request for Purchase of Goods and Services; W. A. Jones; Heavy Equipment Truck; ($47,886.00); David Huffman, Street Comissioner i. Request for Purchase of Goods and Services; Highway Technologies; Street Striping 2010; ($40,704.00); David Huffman, Street Comissioner j. Request for Purchase of Goods and Services; Xerox; ($4,516.68); Copier; Mike Hollibaugh, Director of the Department of Community Services k. Request for Master Lease Agreement; Public Finance; Diana L. Cordray, Clerk Treasurer 1. Request for Purchase of Goods and Services; Development Concepts, Inc.; Extension of 117 and Edgewood Drive; Mike Hollibaugh, Director of the Department of Community Services m. Request for Purchase of Goods and Services; Barthuly Irrigation; Installation Automatic irrigation system; 96 /Ditch, 136 /Ditch, Springmill/Dorset, 106 /Springmill; ($22,079.00); Mike Hollibaugh, Director of the Department of Community Services n. Request for Purchase of Goods and Services; Type A Productions; Lighting Consultation; ($3,750.00); Mike Hollibaugh, Director of the Department of Community Services o. Request for Purchase of Goods and Services; John Mosele Architect; Architectural Consulting Services CVS Rangeline Road; ($5,000.00); Mike Hollibaugh, Director of the Department of Community Services p. Request for Purchase of Goods and Services; Sensory Technologies; Upgrade Audio System In Council Chambers; ($24,965.00) Jeff Barnes, Facilities Maintenance q. Request for Purchase of Goods and Services; JMI Mechanical; Heating /Air System Maintenance Police Department; ($7,848.00); Chief Michael Fogarty, Carmel Police Department BOARD OF PUBLIC WORKS SAFETY MEETING MINUTES WEDNESDAY, DECEMBER 16, 2009 —10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor James Brainard called the meeting to order at 10 :03 a.m. MEMBERS PRESENT Mayor James Brainard, Board Members; Mary Ann Burke and Lori Watson, Clerk Treasurer; Diana L. Cordray, Deputy Clerk; Sandy Johnson MINUTES Minutes for the November 25, 2009 Special Meeting; Board Member Burke moved to approve. Board Member Watson seconded. Minutes approved 2 -0. Minutes for the December 2, 2009 Regular Meeting; Board Member Burke moved to approve. Board Member Watson seconded. Minutes approved 3 -0. PUBLIC HEARING Notice of Order; Record 00003065; Property located at 31 First Street S.E.; Darren Mast, Code Enforcement; Tom Perkins, Assistant City Attorney and Darren Mast, Code Enforcement Officer presented the City's case. Property owner's attorney, Jason May presented the owner's position. There was extensive discussion. Mayor Brainard moved to order the building be demolished before January 31, 2010. Board Member Burke seconded. Demolition approved 3 -0. CONTRACTS Request for Acceptance of Final Inspection; City Center Drive Street Scape; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #3; Towne Road 116 Street; E &B Paving; (Increase: $16, 007.40); Completion date: 6/30/2008; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #4; Towne Road 116 Street; E&B Paving; (Increase: $17,982.25); Completion date: 6/30/2008; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Commercial Irrigation Turf (Bid Award $150, 733.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Corporate Accents; Design Service for Remodeling Public Restrooms; ($3, 797.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Shafer Enterprises, LLC; Remodel Construction Public Restrooms; ($11,108.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; PHYSIO Control; AED Maintenance; ($17,500.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; W. A. Jones; Heavy Equipment Truck; ($47,886.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Highway Technologies; Street Striping 2010; ($40, 704.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Xerox; ($4,516.68); Copier; Mike Hollibaugh, Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Master Lease Agreement; Public Finance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Development Concepts, Inc.; Extension of 117 and Edgewood Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Barthuly Irrigation; Installation Automatic irrigation system; 96 /Ditch, 136 /Ditch, Springmill /Dorset, 106 Springmill; ($22,079.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Type A Productions; Lighting Consultation; ($3, 750.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; John Mosele Architect; Architectural Consulting Services CVS Rangeline Road; ($5, 000.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Sensory Technologies; Upgrade Audio System In Council Chambers; ($24,965.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; JMI Mechanical; Heating /Air System Maintenance Police Department; ($7, 848.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. OTHER Request for Lane Closure /Open Pavement Cut; Relocating Water Main; North College Avenue Under Overpass Bridge of 1465; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. ADJOURNMENT Mayor James Brainard adjourned the meeting at 10:39 a.m. i r i 7 L. Cordray, IA Clerk- Treasurer Approved M ayor James Brainard ATTES iana L. Cordray, IA C Clerk- Treasurer