181113 01/13/2010 CITY OF CARMEL, INDIANA VENDOR: 022450 Page 1 of 1
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i'tl ONE CIVIC SQUARE BARNES THORNBURG CHECK AMOUNT: $15,743.60
CARMEL, INDIANA 46032 1313 MERCHANTS BANK BLDG
'N z 47 11 S MERIDIAN ST CHECK NUMBER: 181113
*.4. INDIANAPOLIS IN 46204
CHECK DATE: 1/13/2010
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
902 4340000 1286591 10,529.10 LEGAL FEES
902 4340000 1286592 5,214.50 LEGAL FEES
BARNES THORN LLP
11 South Meridian Street
Indianapolis, Indiana 46204 -3535 U.S.A.
E.I.N. 35- 0900596
(317) 236 -1313
CITY OF CARMEL REDEVELOPMENT COMMISSION December 21, 2009
ATTN: SHERRY MIELKE, DIRECTOR OF FINANCE Invoice No. 1286591
111 W. MAIN STREET, SUITE 140
CARMEL, IN 46032 Brian L. Burdick
PAYABLE UPON RECEIPT
00035130- 000013
2008 LEASE REVENUE BONDS (ROAD PROJECTS)
For legal services rendered in connection with the above matter
for the period ending November 30, 2009 as described on the attached detail.
Fees for Services 10,483.50
Other Charges
Copying Charges 45.60
45.60
TOTAL THIS INVOICE 10,529.10
00035130- 000013 CITY OF CARMEL REDEVELOPMENT COMMISSION
Page 1
2008 LEASE REVENUE BONDS (ROAD PROJECTS)
Date Name Description Hours
11/04/09 Bruce D. Donaldson Had phone call with Arrensen regarding matters 0.20
relating to funding of Keystone Avenue project.
11/05/09 Bruce D. Donaldson Conferred with Bingham, had phone call with Matthes, 0.50
and left voice message with Councilor Snyder,
regarding various issues relating to COIT bond
financing.
11/05/09 Bradley J. Bingham Worked on arrangements for upcoming City Council 0.70
Finance Committee meeting and proposed planning
calendar for the financing. Conferred with Donaldson
and Loren Matthes regarding the same.
11/11/09 Bruce D. Donaldson Conferred with Bingham regarding status of COIT 0.60
bond financing; exchanged voice messages with
Councilor Snyder regarding Finance Committee
meeting and timing of bond sale; had follow up call
with Matthes.
11/11/09 Bruce D. Donaldson. Had phone call with Matthes to discuss issues relating. 0.30
to COIT bond financing.
11/16/09 Bruce D. Donaldson Conferred with Bingham and had email 0.30
correspondence with City officials regarding potential
special CRC meeting on December 7 to conduct
hearing on COIT lease.
11/18/09 .Bruce D. Donaldson Had voice and email correspondence with Bingham 0.30
and Ron Carter regarding hearing notice requirements
and dates for upcoming CRC and Council meetings.
11/18/09 Bradley J. Bingham Worked on preparing the initial drafts of notice of 1.00
public hearing on the lease and the notice of public
hearing on the additional appropriation.
11/19/09 Bruce D. Donaldson Revised Council ordinance approving COIT lease; had 5.00
email correspondence with Ron Carter regarding
potential CRC special meeting; reviewed and revised
public hearing notices for Council and CRC meetings,
and discussed same with Bingham; prepared for and
attended City Council Finance Committee meeting.
11/19/09 Bradley J. Bingham Revised initial drafts of the notice of public hearing on 3.50
the lease and the notice of the additional appropriation.
Prepared for, traveled to and attended the City Council
Finance Committee meeting for their review and
discussion of the City Council Ordinance approving
the transaction.
11/20/09 Bruce D. Donaldson Reviewed revised Council and CRC public hearing 1.00
00035130- 000013 CITY OF CARMEL REDEVELOPMENT COMMISSION
Page 2
2008 LEASE REVENUE BONDS (ROAD PROJECTS)
Date Name Description Hours
notices, and emailed Lois Fine requesting placement
of public hearing on December 7 Council agenda; had
phone call and email correspondence with Stumpf
regarding special meeting of CRC on December 7;
emailed Redevelopment Authority members with
meeting request.
11/20/09 Bradley J. Bingham Revised notice of public hearing on the lease and 0.60
notice of public hearing on the additional
appropriation based on comments received on Finance
Committee meeting. Worked on arrangements for
publication regarding the same.
11/23/09 Bruce D. Donaldson Revised Council ordinance and form of Lease to 3.80
reflect comments from Council Finance Committee;
had phone call with Umbaugh and reviewed revised
numbers from Umbaugh; incorporated new numbers
into ordinance and Lease; prepared for and attended
Council Finance Committee meeting in Carmel.
11/24/09 Bruce D. Donaldson Had email correspondence with Bingham, Fine and 2.50
Stumpf; revised Council ordinance and form of Lease
to reflect additional changes from Council Finance
Committee; reviewed new numbers from Umbaugh
and incorporated same into Council ordinance and
Lease; emailed amended Council ordinance and Lease
to Fine; emailed Redevelopment Authority members
with meeting confirmation; conferred with Bingham in
connection with the above.
11/24/09 Bradley J. Bingham Worked on preparing initial draft of the 3.30
Redevelopment Authority resolution approving the
lease and sale of bonds, and the initial draft of the trust
indenture.
11/25/09 Bruce D. Donaldson Reviewed and revised Redevelopment Authority 2.30
resolution and form of Trust Indenture, and emailed
comments to Bingham; emailed final resolution and
Indenture to CRA members and Candy Martin; had
email correspondence with Fine regarding amended
Council ordinance; prepared letter to Fine sending
hard lined copies of amended Council ordinance and
Lease.
11/25/09 Bradley J. Bingham Continued drafting and revising the resolution of the 1.40
Carmel Redevelopment Authority approving the lease
and authorizing the issuance of bonds. Worked on
revisions to the form of the trust indenture.
00035130 000013 CITY OF CARMEL REDEVELOPMENT COMMISSION
Page 3
2008 LEASE REVENUE BONDS (ROAD PROJECTS)
Date Name Description Hours
11/30/09 Bruce D. Donaldson Reviewed and finalized CRC resolution approving 0.80
COIT lease with CRA; emailed resolution and Lease
form to Stumpf for placement on CRC agenda.
11/30/09 Bradley J. Bingham Prepared initial draft of Carmel Redevelopment 1.40
Commission resolution approving the lease and
matters related thereto. Drafted notice of lease
execution, and revised planning calendar for the
transaction.
Hours Rate Amount
Bruce D. Donaldson 17.60 $430.00 $7,568.00
Bradley J. Bingham 11.90 $245.00 $2,915.50
TOTALS 29.50 $355.37 $10,483.50
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
B(a neS An �n�n�r Purchase Order No.
11 S. ik r 'i L A r\ Terms
T Nn.1)0`1.3, I tV 6 20 1 --3535 Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
1 1 a2(,51 �PpSe. Ce\Iel)v_ 1e9 5 rv6ee 10 5 19,0
Total 1 I 0
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and i have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
B 6,tneS 60 Tho rnto) IN SUM OF
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ON ACCOUNT APPROP w •N FOR
Board Members
PO# or
DEPT it I NVOICE NO ACCT /TITLE AMOUNT I hereby certify
that the attached invoice(s), or
C) 2 128(0 5'1 1 431 OL O 10 521,/ IJ bills) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
410 it jui
DireCtt c of Aerations
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund
BARNES THORNBURG LLP
11 South Meridian Street
Indianapolis, Indiana 46204 -3535 U.S.A.
E.I.N. 35- 0900596
(317) 236-1313
CITY OF CARMEL REDEVELOPMENT COMMISSION December 21, 2009
ATTN: SHERRY MIELKE, DIRECTOR OF FINANCE Invoice No. 1286592
111 W. MAIN STREET, SUITE 140
CARMEL, IN 46032 Brian L. Burdick
PAYABLE UPON RECEIPT
00035130- 000015
GENERAL REDEVELOPMENT MATTERS
For legal services rendered in connection with the above matter
for the period ending November 30, 2009 as described on the attached detail.
Fees for Services 5,204.50
Other Charges
Messenger Courier Service 10.00
10.00
TOTAL THIS INVOICE S 5,214.50
:00035130- 000015 CITY OF CARMEL REDEVELOPMENT COMMISSION
Page 1
GENERAL REDEVELOPMENT MATTERS
Date Name Description Hours
11/04/09 Kimberly W. Blanchet Conferred with Board members of ADDBAC re: tax 1.40
exempt matters; reviewed tax opinions re: the same.
11/04/09 Bruce D. Donaldson Had email correspondence with Stumpf regarding 0.60
501(c)(4) application for Arts District Business
Assocation; worked on draft letter addressing State
Board of Accounts issues relating to use of TIF funds
to pay CRC salaries.
11/04/09 Matthew P. Gregoline Discussed tax exemption for Arts and Design District 0.70
of Carmel with K. Blanchet and P. Goedert;
researched 501(c)(3) and 501(e)(6) requirements.
11/05/09 Kimberly W. Blanchet Prepared for and had conference call with Board 1.40
members of ADDBAC re: tax exempt matters;
reviewed Federal Tax Code provisions re: the same.
11/05/09 Bruce D. Donaldson Conferred with Blanchet regarding appropriate tax- 1.20
exempt designation for Arts District Business
Association; completed draft of letter to CRC
president addressing State Board of Accounts issue
concerning use of TIF to pay CRC salaries, and
emailed draft to Carter, Haas and Mayor; had follow
up voice mail correspondence with Mayor and Haas.
11/05/09 Matthew P. Gregoline Call regarding with K. Blanchet regarding formation 0.60
of 501(c)(6) for Arts and Design District Business
Association; researched comparison of 501(c)(3) and
501(c)(6) organizations.
11/06/09 Kimberly W. Blanchet Reviewed IRS tax regulations re: 501(c) matters. 0.90
11/06/09 Bruce D. Donaldson Had email correspondence with Mayor, phone call 0.40
with Haas, and email correspondence with Hanchar at
State Board of Accounts regarding CRC issues raised
by SBA.
11/09/09 Kimberly W. Blanchet Conferred with Sherry Mielke re: tax exempt matters. 0.30
11/16/09 Kimberly W. Blanchet Conferred with S. Mielke re: city notice matter. 0.30
11/16/09 Bruce D. Donaldson Had email correspondence with Mayor and conferred 0.20
with Haas regarding formal response to State Board of
Accounts audit comments.
11/17/09 Bruce D. Donaldson Prepared draft of response letter to State Board of 1.30
Accounts audit comments, and emailed draft to Mayor,
Carter, Mielke and Haas.
11/18/09 Bruce D. Donaldson Had email correspondence with Mayor and phone call 0.50
with Haas regarding State Board of Accounts
.00035130- 000015 CITY OF CARMEL REDEVELOPMENT COMMISSION
Page 2
GENERAL REDEVELOPMENT MATTERS
Date Name Description Hours
response; sent meeting request by email to Charlie
Pride.
11/19/09 Bruce D. Donaldson Had multiple email exchanges with Mayor regarding 1.00
State Board of Accounts response; revised and
finalized SBOA response letter and emailed final letter
to Mayor for signature; had phone call with Charlie
Pride at SBOA and follow up correspondence with
Haas.
11/20/09 Kimberly W. Blanchet Reviewed Articles and By -Laws form that comply 0.70
with 501(c) status; attended to the same.
11/20/09 Bruce D. Donaldson Emailed City's audit comment response letter to Pride, 0.20
Austin and Lottes at State Board of Accounts.
11/20/09 Matthew P. Gregoline Reviewed sample bylaws for 501(c)(6) organization 0.20
relating to Arts and Design District.
11/23/09 Bruce D. Donaldson Prepared for and attended meeting at State Board of 1.70
Accounts with Charlie Pride, Todd Austin and Paul
Lottes, and with Karl Haas, to discuss City responses
to preliminary audit comments; had follow up
discussions with Haas and email correspondence with
Mielke and Stumpf.
11/24/09 Bruce D. Donaldson Reviewed CRC contract with Stivers; emailed Stivers 0.80
contract to State Board of Accounts representatives;
sent email memo to Mayor summarizing meeting with
State Board of Accounts.
Fees for Services Total 5,204.50
Prescribed by State Board of Accounts City Form No. 201 (Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
t
Bar hes horn d w r 9 Purchase Order No.
Terms
■nt,p o�iS 14 62 04 -3535 Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
1 -2 -1-01 i6 5L) -Fees -rod. ,ener&I retievel rrit,-11 N1" s J 0 `���0
Total 5 \14.;50
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
.130ne5 J hoth awry
IN SUM OF$
1 1 S. M e r 'l i S+.
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5 24.
ON ACCOU F APPRR ATION FOR
6 /02
Board Members
PO# or DEPT. INVOICE NO ACCT#/TITLE AMOUNT I hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
X02 a 8 6 5 1 2 3 Q() 5 2 i,. 5o materials or services itemized thereon for
which charge is made were ordered and
received except
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Si ature
Direc or of Operations
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund