181272 01/13/2010 CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1
cl. ONE CIVIC SQUARE IRWIN COMPUTING
CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE
CARMEL IN 46033 CHECK AMOUNT: $5,410.00
CHECK NUMBER: 181272
CHECK DATE: 1/13/2010
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1160 R4355400 18441 5,010.00 WEB PAGE FEES
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INVOICE Details
Richard G. Heck
Irwin Computer Services
1326 Cool Creek Drive
Carmel, IN 46033
Office: 317 -848 -4840
Public E -mail: RichardHeck @yahoo.com
Today's Date: January 6, 2010
Contract Professional Services Contract with the City of Carmel, Indiana
Project name: Professional Web Site Maintenance
Date of Invoice 12 -31 -09
City of Carmel, Indiana (http: /www.carmeLin.gov) monthly web site update,
development maintenance which includes the following functions on a
daily basis.
Every day in the "Early" morning check the Carmel City web site to make sure it
is up and functioning properly.
Post Media News Releases Media advisories to City website.
Update Carmel City Council meeting notices, minutes and agendas.
Update Carmel City Council Committees notices, meeting agendas, and
minutes.
Updating LaserFiche links to City Council Actions, Minutes and Agendas.
Daily updates to City Community Calendar.
Update Dept. of Community Services meeting minutes agendas.
Update Board of Zoning Appeals meeting agendas.
Update Plan Commission meeting agendas.
Update Engineering Department's Storm Water manuals and road
construction reports.
Update Judge's web site with new fees and hours and other necessary data.
Update meetings at City Hail re: Posting Official Notices and information from
Clerk Treasure's Office.
Meetings in person ie. DOCS Department I, CFD Department, Water
Department, Engineering Department, Communications Department and other
Departments as necessary.
Phone calls to and from city employees to get explanations as to exactly how
they want their web pages designed or what they would like on a particular web
page.
Daily review of emails from city employees to see what needs updating or
posting.
1
Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in
new graphics, scan brochures, scan registration pages, scan maps, produce new
.PDF files, added new graphics, add new executables and new digital images,
update dynamic hyperlinks and more. Also includes any standard web
maintenance items.
Details:
Date Services Provided Hours
Worked
11 -30 Check to see if web site is up and running, then check e- 4.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Agenda for BPW mtg. of 12 -02 -09
Posted Notice for CRC mtg. of 12 -07 -09
Updates and changes to Urban Forestry webpage
12 -01 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date and added Planetarium event
Posted News Release for Comm. Rel.
Created links and added graphics for online videos
12 -02 Check to see if web site is up and running, then check e- 5.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made changes and updates to CFD pages
Posted Notice for Council comm. Mtg. of 12 -08 -09
Posted promotional video for Holiday in the Arts
District on home page with new link and graphics
2
12 -03 Check to see if web site is up and running, then check e- 3
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Notice for Council mtg. of 12 -07 -09
Made additional changes and updates to CFD pages
Posted Paperless Packet for Council mtg. of 12 -07-
09
Posted Agenda for Plan Commission mtg. of 12 -15-
09
Updated Safety Day info on CFD pages for 2010
12 -04 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made changes to Engineering section re: Storm
Water
Updated OnLine video pages
12 -05 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items.
Updated Carmel Community Calendar
12 -06 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
12 -07 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
Posted Agenda for TAC comm. Mtg. of 12 -16 -09
Updated City logo in certain sections
3
12 -08 Check to see if web site is up and running, then check e- 4.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
Posted Bid Notice
Posted new on line video with links and graphics
Made changes and update to Urban Forestry pages
Posted Notice for CRC mtg. of 12 -16 -09
Posted Minutes for Council mtg. of 12 -01 -09
Posted results from Council Mtg. of 12 -07 -09
12 -09 Check to see if web site is up and running, then check e- 8
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar and added
many community holiday events
Posted Notice of meetings and Notices of
Cancellation for Council committee mtgs. of 12 -14
and 12 -17
Made updates and changes to Urban Forestry pages
Posted Minutes from Plan Commission Special
Studies Committee mtg. of 11 -13 -09
Added On Line videos
Made changes and updates to C3 Plan area of
DOCS pages
Made changes to meeting dates for Plan
Commission due to MLK holiday
Began creating 2010 Plan Commission calendar
12 -10 Check to see if web site is up and running, then check e- 4.5
mails to see what needs updated or posted to the web site
from the different departments and/or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Continued creating 2010 Plan Commission calendar
Posted Request for Proposals
Posted Agenda for BPW mtg. of 12 -16 -09
Posted Minutes for TAC mtg. of 11 -18 -09
Posted News Release for Comm. Rel.
4
12 -11 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments and/or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date and made corrections to event times
Posted Minutes for CRC mtg. of 12 -16 -09
Posted Agendas for CRC mtgs. of 12- 07 -09, 11 -04-
09 and 11 -18 -09
Added graphic to online videos
Posted News Release for Comm. Rel.
12 -12 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
12 -13 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
12 -14 Check to see if web site is up and running, then check e- 1.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Agendas for BZA mtg and Hearing Officer
mtgs. of 1 -06 -10
Posted News Release for Comm. Rel.
12 -15 Check to see if web site is up and running, then check e- 1
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted News Release for Comm. Rel.
5
12 -16 Check to see if web site is up and running, then check e- 1
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Notice of Cancellation for Council committee
mtg. of 12 -22 -09
12 -17 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted updated Agenda for BZA Hearing Officer
mtg. of 1 -06 -10
Posted Paperless Packet for Council mtg. of 12 -21-
09
Posted Agenda for Council mtg. of 12 -21 -09
Posted updated Agenda for BZA mtg. of 1 -06 -09
12 -18 Check to see if web site is up and running, then check e- 1.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Updated TAC member list on DOCS sections of
website
12 -19 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
12 -20 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
6
12 -21 Check to see if web site is up and running, then check e- 3.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made updates and changes to Urban Forestry pages
Posted Minutes for TAG mtg. of 12 -16 -09
12 -22 Check to see if web site is up and running, then check e- 2
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Results from Council mtg. of 12 -21 -09
Posted new videos for Urban Forestry
12 -23 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Agenda for Plan Commission Special
Studies Committee and Exec committee re Smart
Code mtgs. of 01 -12 -10 and 01 -05 -10
Worked on transportation links
12 -24 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
12 -25 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
12 -26 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
7
12 -27 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Updated Council assignments for 2010
Posted News Release for Comm. Rel.
12 -28 Check to see if web site is up and running, then check e- 7
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made updates and changes to HR section
Made updates to applications section for DOCS
Posted Advisory for Comm. Rel.
Created new 2010 Plan Commission and committee
calendars
Discussed council appts. With Council member Ron
Carter
12 -29 Check to see if web site is up and running, then check e- 4
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made updates to various sections of DOCS pages
for procedures and applications
Made several design changes on various pages
12 -30 Check to see if web site is up and running, then check e- 5.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Agenda for BPW mtg. of 01 -06 -10
Made extensive changes and updates to HR pages,
added insurance info, added newsletters
Posted new City Council calendar for 2010
12 -31 Check to see if web site is up and running, then check e- 6
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Paperless Packet for Council mtg. of 01 -04-
10
Posted Agenda for Council mtg. of 01 -04 -10
Continued with changes to HR pages
8
Total hours 83.5
$60 per hour X $60
Total due 5010
9
Prescribed by Slate Board of Accounts City Form No. 201 {Rev. 1995)
ACCOUNTS PAYABLE VOUCHER
1/11/10 CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Irwin Computer Services
Purchase Order No.
1326 Cool Creek Dr Terms
Carmel IN 46033 Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
1/6/10 Stmt Web page maintenance for 12/09 $5,010.00
Total $5,010.00
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
1/11/10
ALLOWED 20
Irwin Computer Services IN SUM OF
1326 Cool Creek Dr.
Carmel IN 46033
5,010.00
ON ACCOUNT OF APPROPRIATION FOR
1160 Mayor R4355400
Web page fees
Board Members
D PT. it INVOICE NO. ACCT #/TITLE AMOUNT I hereby certify that the attached invoice(s), or
18441 Stmt R4355400 $5,010.00 bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
20 7 0
S t re
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund