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Home My WebLink About181427 01/13/2010 a c ,f CITY OF CARMEL, INDIANA VENDOR: 363028 Page 1 of 1 c; ONE CIVIC SQUARE VICTORY SUN INC i CARMEL, INDIANA 46032 PO BOX 199114 CHECK AMOUNT: $2,898.47 ±,,r INDIANAPOLIS IN 46219 CHECK NUMBER: 181427 CHECK DATE: 1/13/2010 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 902 4359003 20090074 688.47 EXPENSES 902 4359003 20090074 2,210.00 FESTIVAL /COMMUNITY EV P R ADVERTISING EVENTS INVOICE NO. 20090070 INVOICE DATE: 12/4/2009 Victory Sun Inc Request for Additional Services P.O. 19834 Vanessa Stiles Request for Additional Services letter is attached PO Box 199114 Indianapolis, IN 46219 317.696.7102 Federal ID 20- 5022552 INVOICE TO: Sherry S. Mielke Director of Operations Carmel Redevelopment Commission 111 West Main Street Suite 140 Carmel, Indiana 46032 DATE ACTIVITY DESCRIPTION Hours PRICE Chase down approval on ISU story for program and send to Courtney; Send ISU picture with caption to Courtney; Write caption to ISU photo; Re -send all program 9/3/2009 PR /Creative info to Lauren as per Courtney's vacation 0.25 21.25 9/4/2009 Client Meeting Meeting with Andrea 0.25 21.25 Call Trader's Point Creamery to cancel; Change Shepherd on entry form; Get with Andrew and cancel batting cage; Sent Artomobilia art and trophy needs to Carmel 9/4/2009 Event Management Trophy; Finalize order with Mazda signs 0.25 21.25 Email Dr. Doug re: his Hudson; Respond to Eislers and where to go with their Ferrari; Proof spelling of exhibitors in data entry sheet; Review entry forms to determine who will bring cars in on trailer and report 9/6/2009 Exhibitor Relations to Andrew 0.75 63.75 Send logos to Mazda Signs for 4x8 banners requested by Roger; Emails to Joyce from 9/7/2009 Event Management ISU re: tent placement and set up 0.25 21.25 Call and email Roger re: Force for Earth 9/7/2009 Sponsorship logo 0.25 21.25 1 of 4 2009070 crc artomobilia Execute 9pm phone call with Exhibitor 9/7/2009 Exhibitor Recruitment Committee 0.5 42.50 Confirm tents, chairs, tables, stage etc. order; confirm golf carts; Order Marshalling yard signs; Create "arrow" sign and send to 9/8/2009 Logistics Bethany for lamination 0.25 21.25 Approve and finalize indyscene.com email 9/8/2009 PR /Creative blast 0.25 21.25 Call Steve Greenburg re: band; Drop off petty cash to Erin McDonald with list of volunteer food items to purchase; Work with Mazda signs and Roger re: black wrap around chain link fence; Confirm with Mazda that I have no authority to approve, and that any approval on purchase of the wrap must come from Roger and that CRC 9/9/2009 Event Management is not ordering the wrap 1 85.00 Field phone calls and entries online from interested exhibitors; Return phone calls to let potential exhibitors know we are full; Email online entrants that we are full; Compile information on rejected exhibitors 9/9/2009 Exhibitor Relations for 2010 1 85.00 9/9/2009 PR /Creative Review program and provide feedback 0.5 42.50 Provide sound guy Steve's phone number; Connect Megan and sound guy to get Sunbelt contact info for day of; Phone call with Andrew and John re: day of event 9/9/2009 Logistics instructions and timeline and final needs 1 85.00 Work with Roger, Sherry and Bart re: 9/9/2009 Sponsorship Indiana Live! Casino passing out tokens 0.25 21.25 Pick -up Marshalling yard signs; Re- confirm Carmel High School west lot and request that we block it Friday night; Finalize timeline for day of event; Review details on delivery with Party Time Rental; Approve trophy art from Carmel Trophy; Mazda Signs communications on signs 4x8 9/10/2009 Logistics banners, no wrap and A- frames 1.5 127.50 Travel to Shelbyville to pick -up items from Bart Early at Indiana Live! Casino and rejuvenate relationship; Phone calls and emails to Joyce Young from ISU to provide directions for trailer and avoid round 9/10/2009 Sponsorship abouts 1 85.00 2 of 4 2009070 crc artomobilia send directions to marshalling yard upon request; Communicate that the show is closed to last minute potential entrants 9/11/2009 Exhibitor Relations and obtain their information for 2010 9/12/2009 Event Management On -site for day of event management 14.5 1,232.50 On -site Victory Sun Team for day of event 9/12/2009 Event Management execution Follow -up on event emails and forward to CRC team and committee; Follow -up on award for ISU's Student Choice; Determine course of action to obtain sponsorship 9/14/2009 Event Follow dollars not yet secured Clean -up backroom at CRC; Coordinate shirts and leave with thank you for Joyce 9/15/2009 Event Follow -up Young from ISU Steve Greenburg payment for Barometer Soup; Invoice for videographer and provide 9/16/2009 Event Follow -up to Megan 3 of 4 2009070 crc artomobilia o E4 w 1 i awsd4/m.w a u r a x Uty nt Carmel Indiana CARMEL RE iI EVELOPMENT COMMISSION Victory Sun, Inc. Janes B rainard PO BOX 199114 Mayor Indianapolis, IN 46219 RE: ADDITIONAL SERVICES 1 (P.O. #19834) Commissioners Ronald E. Carter Dear Vanessa: President As we discussed, the Carmel Redevelopment Commission has a need for additional William Hammer professional services. Pursuant to our current contract dated March 1, 2009: I have Vice President requested and received from you the proposed scope of services and fee estimates for the remainder of the year: Carolyn E. Anker Secretary Additional Services: Miscellaneous event planning services including: Jeff Worrell management and coordination of the 2009 Commissioner Artomobilia Event Gregory Phillips Per our contract procedural requirements, I hereby approve this "Additional Commissioner Professional Services" estimate, and grant you the Notice to Proceed for the above services. PLEASE NOTE: Les Olds. AIA Executive Director Be advised that "Additional Services" performed on city contracts must be billed Sherry S_ Mielke separately from the original contract and other additional services. More Director of Operations importantly, the invoice must reference the appropriate Additional Services and include the P.O. shown above. Invoices submitted without this information will be returned to your office. Thank you for your continued assistance in providing the Carmel Redevelopment Commission with your professional, quality services. If you should have any questions, please give me a call. Sincerely, Sherry Mie e, Director of Operations 30 Wiis-r MAIN STREET, SUITE 220, CARMEL, IN 46032 OFFICE 317.571.ARTS 12787) FAX 317.571.2789 44 VICTORY SUN P R ADVERTISING EVENTS INVOICE NO. 20090074 INVOICE DATE: 12/8/2009 Victory Sun Inc Vanessa Stiles PO Box 199114 Indianapolis, IN 46219 317.696.7102 Federal ID 20- 5022552 INVOICE TO: Don H. Cleveland Finance Manager Carmel Redevelopment Commission 30 West Main Street Suite 220 Carmel, Indiana 46032 DATE ACTIVITY DESCRIPTION PRICE Expenses asscociated with Detailed expense report and 9/1/2009 2009 Carmel Artomobilia corresponding receipts submitted 688.47 INVOICE TOTAL 688.47 Thank you for choosing Victory Sun. Winning relationships make you THE star. 1 of 1 2009074 crc artomobilia expense report invoice EXPENSE REPORT PURPOSE: Artomobilia 2009 EMPLOYEE INFORMATION: Name: Victory Sun Inc Position: Independent Contractor PO BOX 199114 Indianapolis, Indiana 46219 Department: Carmel Redevelopment Commission SSN /Empioyee I.D.: Federal to 20- 5x72552 x4 .k r ,U .i'� i. ti�'r� 's, ;:3R;it"$�Yi -�`7!: .�'"v+� ��.sit1� t °k'in µ1 4:t 11) t c i U hii`t �iIon i„ Ho el k un. or EW I i.ul 4,1 nc 71'7n 1 In yen otnl Ice, drinks cream cheese for bagels for September 11, 2009 volunteers Kroger $39.20 $39.20 Supplies for September 11, 2009 Artomobilia Lowes $44.67 $44.67 Supplies for Artomobilia Cash September 10, 2009 Carry $43.98 $43.98 Directional signs for Marshalling cars September 10, 2009 Fast Signs $305.59 $305.59 Supplies for Artomobilia Office September 10, 2009 Max $135.03 $135.03 Email blast promoting Artomobilia through September 9, 2009 Indyscene.com $120.00 $120.00 $0.00 $0.00 $0.00 $39.20 $0.00 $0.00 $649.27 Total $688.47 Approved: Notes: 3t1 11111 1-411-1 1114 Vta I11CUJ \r/I .4 -gy VR 7 Prescribed by State Board of Accounts City Form No. 201 (Rev, 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee V 7 /lic Purchase Order No. 6 oX ”//e/ Terms ko1 4, li /GA.) i G 2/ Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 1 /Vog 20 '7 Ey ��s�� 7Cv 2C S�, 2 /O:()o Total 2, E, I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 IN SUM OF ca' /y 9 t/ 5' ACCOUNT OF APPROPRIATION FOR a•.3 Board Members Po# or INVOICE NO. ACCT #/TITLE AMOUNT DEPT I hereby certify that the attached invoice(s), or 9'c 2ca 3 6,e) ay 2 /3 5,aa3 bill(s) is (are) true and correct and that the 1. av 70 `/35963 2,2/c(x) materials or services itemized thereon for which charge is made were ordered and received except /2 2 c y- 20 ey Sig ture 11 Director of Op ations Cost distribution ledger classification if Title claim paid motor vehicle highway fund