181427 01/13/2010 a c ,f CITY OF CARMEL, INDIANA VENDOR: 363028 Page 1 of 1
c; ONE CIVIC SQUARE VICTORY SUN INC
i CARMEL, INDIANA 46032 PO BOX 199114 CHECK AMOUNT: $2,898.47
±,,r INDIANAPOLIS IN 46219 CHECK NUMBER: 181427
CHECK DATE: 1/13/2010
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
902 4359003 20090074 688.47 EXPENSES
902 4359003 20090074 2,210.00 FESTIVAL /COMMUNITY EV
P R ADVERTISING EVENTS
INVOICE NO. 20090070 INVOICE DATE: 12/4/2009
Victory Sun Inc Request for Additional Services P.O. 19834
Vanessa Stiles Request for Additional Services letter is attached
PO Box 199114
Indianapolis, IN 46219
317.696.7102
Federal ID 20- 5022552
INVOICE TO: Sherry S. Mielke
Director of Operations
Carmel Redevelopment Commission
111 West Main Street
Suite 140
Carmel, Indiana 46032
DATE ACTIVITY DESCRIPTION Hours PRICE
Chase down approval on ISU story for
program and send to Courtney; Send ISU
picture with caption to Courtney; Write
caption to ISU photo; Re -send all program
9/3/2009 PR /Creative info to Lauren as per Courtney's vacation 0.25 21.25
9/4/2009 Client Meeting Meeting with Andrea 0.25 21.25
Call Trader's Point Creamery to cancel;
Change Shepherd on entry form; Get with
Andrew and cancel batting cage; Sent
Artomobilia art and trophy needs to Carmel
9/4/2009 Event Management Trophy; Finalize order with Mazda signs 0.25 21.25
Email Dr. Doug re: his Hudson; Respond to
Eislers and where to go with their Ferrari;
Proof spelling of exhibitors in data entry
sheet; Review entry forms to determine
who will bring cars in on trailer and report
9/6/2009 Exhibitor Relations to Andrew 0.75 63.75
Send logos to Mazda Signs for 4x8 banners
requested by Roger; Emails to Joyce from
9/7/2009 Event Management ISU re: tent placement and set up 0.25 21.25
Call and email Roger re: Force for Earth
9/7/2009 Sponsorship logo 0.25 21.25
1 of 4 2009070 crc artomobilia
Execute 9pm phone call with Exhibitor
9/7/2009 Exhibitor Recruitment Committee 0.5 42.50
Confirm tents, chairs, tables, stage etc.
order; confirm golf carts; Order Marshalling
yard signs; Create "arrow" sign and send to
9/8/2009 Logistics Bethany for lamination 0.25 21.25
Approve and finalize indyscene.com email
9/8/2009 PR /Creative blast 0.25 21.25
Call Steve Greenburg re: band; Drop off
petty cash to Erin McDonald with list of
volunteer food items to purchase; Work
with Mazda signs and Roger re: black wrap
around chain link fence; Confirm with
Mazda that I have no authority to approve,
and that any approval on purchase of the
wrap must come from Roger and that CRC
9/9/2009 Event Management is not ordering the wrap 1 85.00
Field phone calls and entries online from
interested exhibitors; Return phone calls to
let potential exhibitors know we are full;
Email online entrants that we are full;
Compile information on rejected exhibitors
9/9/2009 Exhibitor Relations for 2010 1 85.00
9/9/2009 PR /Creative Review program and provide feedback 0.5 42.50
Provide sound guy Steve's phone number;
Connect Megan and sound guy to get
Sunbelt contact info for day of; Phone call
with Andrew and John re: day of event
9/9/2009 Logistics instructions and timeline and final needs 1 85.00
Work with Roger, Sherry and Bart re:
9/9/2009 Sponsorship Indiana Live! Casino passing out tokens 0.25 21.25
Pick -up Marshalling yard signs; Re- confirm
Carmel High School west lot and request
that we block it Friday night; Finalize
timeline for day of event; Review details
on delivery with Party Time Rental;
Approve trophy art from Carmel Trophy;
Mazda Signs communications on signs 4x8
9/10/2009 Logistics banners, no wrap and A- frames 1.5 127.50
Travel to Shelbyville to pick -up items from
Bart Early at Indiana Live! Casino and
rejuvenate relationship; Phone calls and
emails to Joyce Young from ISU to provide
directions for trailer and avoid round
9/10/2009 Sponsorship abouts 1 85.00
2 of 4 2009070 crc artomobilia
send directions to marshalling yard upon
request; Communicate that the show is
closed to last minute potential entrants
9/11/2009 Exhibitor Relations and obtain their information for 2010
9/12/2009 Event Management On -site for day of event management 14.5 1,232.50
On -site Victory Sun Team for day of event
9/12/2009 Event Management execution
Follow -up on event emails and forward to
CRC team and committee; Follow -up on
award for ISU's Student Choice; Determine
course of action to obtain sponsorship
9/14/2009 Event Follow dollars not yet secured
Clean -up backroom at CRC; Coordinate
shirts and leave with thank you for Joyce
9/15/2009 Event Follow -up Young from ISU
Steve Greenburg payment for Barometer
Soup; Invoice for videographer and provide
9/16/2009 Event Follow -up to Megan
3 of 4 2009070 crc artomobilia
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CARMEL RE iI EVELOPMENT COMMISSION
Victory Sun, Inc.
Janes B rainard PO BOX 199114
Mayor Indianapolis, IN 46219
RE: ADDITIONAL SERVICES 1 (P.O. #19834)
Commissioners
Ronald E. Carter
Dear Vanessa:
President As we discussed, the Carmel Redevelopment Commission has a need for additional
William Hammer professional services. Pursuant to our current contract dated March 1, 2009: I have
Vice President requested and received from you the proposed scope of services and fee estimates
for the remainder of the year:
Carolyn E. Anker
Secretary Additional Services: Miscellaneous event planning services including:
Jeff Worrell management and coordination of the 2009
Commissioner Artomobilia Event
Gregory Phillips Per our contract procedural requirements, I hereby approve this "Additional
Commissioner Professional Services" estimate, and grant you the Notice to Proceed for the above
services.
PLEASE NOTE:
Les Olds. AIA
Executive Director Be advised that "Additional Services" performed on city contracts must be billed
Sherry S_ Mielke separately from the original contract and other additional services. More
Director of Operations importantly, the invoice must reference the appropriate Additional Services
and include the P.O. shown above. Invoices submitted without this information
will be returned to your office. Thank you for your continued assistance in
providing the Carmel Redevelopment Commission with your professional, quality
services. If you should have any questions, please give me a call.
Sincerely,
Sherry Mie e, Director of Operations
30 Wiis-r MAIN STREET, SUITE 220, CARMEL, IN 46032 OFFICE 317.571.ARTS 12787) FAX 317.571.2789
44 VICTORY SUN
P R ADVERTISING EVENTS
INVOICE NO. 20090074 INVOICE DATE: 12/8/2009
Victory Sun Inc
Vanessa Stiles
PO Box 199114
Indianapolis, IN 46219
317.696.7102
Federal ID 20- 5022552
INVOICE TO: Don H. Cleveland
Finance Manager
Carmel Redevelopment Commission
30 West Main Street
Suite 220
Carmel, Indiana 46032
DATE ACTIVITY DESCRIPTION PRICE
Expenses asscociated with Detailed expense report and
9/1/2009 2009 Carmel Artomobilia corresponding receipts submitted 688.47
INVOICE TOTAL 688.47
Thank you for choosing Victory Sun.
Winning relationships make you THE star.
1 of 1 2009074 crc artomobilia expense report invoice
EXPENSE REPORT
PURPOSE: Artomobilia 2009
EMPLOYEE INFORMATION:
Name: Victory Sun Inc Position: Independent Contractor
PO BOX 199114
Indianapolis, Indiana 46219
Department: Carmel Redevelopment Commission SSN /Empioyee I.D.: Federal to 20- 5x72552
x4 .k r ,U .i'� i. ti�'r� 's, ;:3R;it"$�Yi -�`7!: .�'"v+� ��.sit1� t °k'in
µ1 4:t 11) t c i U hii`t �iIon i„ Ho el k un. or EW I i.ul 4,1 nc 71'7n 1 In yen otnl
Ice, drinks cream
cheese for bagels for
September 11, 2009 volunteers Kroger $39.20 $39.20
Supplies for
September 11, 2009 Artomobilia Lowes $44.67 $44.67
Supplies for
Artomobilia Cash
September 10, 2009 Carry $43.98 $43.98
Directional signs for
Marshalling cars
September 10, 2009 Fast Signs $305.59 $305.59
Supplies for
Artomobilia Office
September 10, 2009 Max $135.03 $135.03
Email blast promoting
Artomobilia through
September 9, 2009 Indyscene.com $120.00 $120.00
$0.00 $0.00 $0.00 $39.20 $0.00 $0.00 $649.27
Total $688.47
Approved: Notes: 3t1 11111 1-411-1 1114 Vta I11CUJ \r/I .4 -gy
VR 7
Prescribed by State Board of Accounts City Form No. 201 (Rev, 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
V 7 /lic Purchase Order No.
6 oX ”//e/ Terms
ko1 4, li /GA.) i G 2/ Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
1 /Vog 20 '7 Ey ��s��
7Cv 2C S�, 2 /O:()o
Total 2, E,
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
IN SUM OF
ca' /y 9 t/ 5'
ACCOUNT OF APPROPRIATION FOR
a•.3
Board Members
Po# or INVOICE NO. ACCT #/TITLE AMOUNT
DEPT I hereby certify that the attached invoice(s), or
9'c 2ca 3 6,e) ay 2 /3 5,aa3 bill(s) is (are) true and correct and that the
1. av 70 `/35963 2,2/c(x) materials or services itemized thereon for
which charge is made were ordered and
received except
/2 2 c y- 20 ey
Sig ture 11
Director of Op ations
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund