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Home My WebLink AboutBPW-02-03-10 41091 Ot O ...1" 18 a City of Carmel w ,,,...i.. ........0 ...4 rci G° 00 00 Office of the Clerk-Treasurer 4 't4 a'!i tk? ;0 !.:0: II, A; ,tr:• r,, A N 714 ..L •V%, :41 2 .:F.' .d CARMEL BOA! 1 OF PUBLIC WORKS WEDNESDAY FEBRUARY 3 2010 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, FEBRUARY 3, 2010, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, AND ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARN4EL, INDIANA 46032 317/571-2414 A ate b its C ity of Carmel Office of the Clerk Treasurer BOARD OF PUBLIC WORKS SAFETY MEETING AGENDA WEDNESDAY, FEBRUARY 3, 2010 10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the January 20, 2010 Regular Meeting 2. BID /QUOTES OPENINGS AND AWARDS a. Rejection of Bids for Brookshire Golf Course Irrigation System Received November 18, 2009; Bob Higgins, Superintendent 3. CONTRACTS a. Request for Contract Renewal; Mattingly Concrete; David Huffman, Street Commissioner b. Request for Purchases of Goods and Services; Change Order #3; Keystone and 136 Street; Walsh Construction; (Increase $30,715.66); Completion Date 11/1/2009; Mike McBride, City Engineer c. Request for Purchases of Goods and Services; Change Order #1; Cool Creek Trails; Calumet Civil Contractors; (Increase $64,005.70); Completion Date 8;31;2009; Mike McBride, City Engineer d. Request for Letter of Engagement; Baker and Daniels; Legal Services; Doug Haney, City Attorney e. Request for Letter of Engagement; Stephenson Morow Semler; Legal Services; Doug Haney, City Attorney f. Request for Purchase of Goods and Services; Hood's Gardens; ($3,144.25); Flowers; Jeff Barnes, Facility Maintenance g. Request for Purchase of Goods and Services; Hood's Gardens; ($12,039.50); Flowers; David Huffman, Street Commissioner h. Request for Purchase of Goods and Services; JMI Mechanical; ($8,971.00); (HVAC Controller); Jeff Barnes, Facility Maintenance ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 i. Request for Purchase of Goods and Services; JMI Mechanical; ($3,540.00); (New Furnace 15 1 Avenue NE Carmel Symphony); Jeff Barnes, Facility Maintenance j. Request for Purchase of Goods and Services; Walsh Contractors; ($11,746,734.00); Construction 131 and Keystone; Mike McBride, City Engineer k. Request for Purchase of Goods and Services; Vision Internet; ($45,960.00); City Web Site Design, Development and Training; Nancy Heck, Community Relations 1. Request for Purchase of Goods and Services; Digitech Custom Audio and Video; ($14,718.40); Audio and Video Replacement Main Fire Station Training Room; Chief Keith Smith, Carmel Fire Department 4. USE OF CITY FACILITIES /STREETS a. Request to Use Council Chambers; Meeting; Thursday, April 15, 2010; 6:30 p.m. to 8:30 p.m.; Wendy Blake, Lake Forest HOA b. Request to Use Gazebo and Common Grounds; Friday, April 16, 2010; 6:00 p.m. to 9:00 p.m.; Young Life Club, Jeanna Young c. Request to Use Gazebo and Common Grounds; Race; Saturday, October 16, 2010; 7:30 a.m. to 2:00 p.m.; Kelly Tancredi, SuSun Memorial d. Request to Use Caucus Room; Meeting; Tuesday, March 16, 2010; 7:00 p.m. to 8:30 p.m.; Bud Creech, Westpark at Springmill e. Reqeust to Close City Streets; Parade; Wednesday, July 14, 2010; 3:00 p.m. to 4:00 p.m.; Catherine Fisher, Clay Terrace 5. OTHER a. Request for Storm Water Technical Standards Variance; Lakeland Subdivision; Michael DeBoy, DeBoy land Development b. Request for Secondary Plat Approval; Traditions on the Monon; Replat of Blocks; 13, 15, 24; Mathew Lohmeyer, Pulte Homes c. Request to Reduce performance Bond Amount; Cherry Creek Estates, Section 6A; Internal Sidewalks; Timothy Walter, Platinum Properties d. Request for Variance; 13440 Lost Creek lane; Install Fence in Easement; Mike McBride, City Engineer e. Request Apjproval for Order #00003065; 31 First Street SE; Michael Hollibaugh, Director of Department of Community Development f. Request for Eighth Amendment to City Employee Health Benefit Plan; Barbara Lamb, Human Resources 6. ADJOURNMENT BOARD OF PUBLIC WORKS SAFETY MEETING MINUTES WEDNESDAY, FEBRUARY 3, 2010 —10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor James Brainard called the meeting to order at 10:07 a.m. MEMBERS PRESENT Mayor James Brainard, Board Members; Mary Ann Burke and Lori Watson, Clerk Treasurer; Diana Cordray, Deputy Clerk; Sandy Johnson MINUTES Minutes for the January 20, 2010 Regular Meeting were approved 3 0. BID OPENINGS /AWARDS Request to Reject Brookshire Golf Course Irrigation Bids Received on November 18, 2009; Tom Perkins, Assistant City Attorney and Bob Higgins, Superintendent addressed the Board. There was discussion. CONTRACTS Request for Contract Renewal; Mattingly Concrete; Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #3; Keystone and 136`" Street; Walsh Construction; (Increase $30, 71 S. 66); Completion Date 11/1/2009; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Change Order #1; Cool Creek Trails; Calumet Civil Contractors; (Increase $64, 005.70); Completion Date 8/31/2009; There was brief discussion. Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Letter of Engagement; Baker and Daniels; Legal Services; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Letter of Engagement; Stephenson Morow Semler; Legal Services; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Hood's Gardens; ($3,144.25); Flowers; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Hood 's Gardens; ($12,039.50); Flowers; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; JMI Mechanical; ($8,971.00); (HVAC Controllers); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; JMI Mechanical; ($3,540.00); (New Furnace 15 1st Avenue N.E. Carmel Symphony); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Walsh Contractors; ($11,746,734.00); Construction 131 Street and Keystone; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Vision Internet; ($45,960.00); City Web Site Design, Development and Training; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Digitech Custom Audio and Video; ($14,718.40); Audio and Video Replacement Main Fire Station Training Room; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. USE OF CITY FACILITIES AND STREETS Request to Use Council Chambers; Meeting; Thursday, April 15, 2010; 6:30 p.m. to 8:30 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request to Use Gazebo and Common Grounds; Friday, April 16, 2010; 6:00 p.m. to 9:00 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request to Use Gazebo and Common Grounds; Race; Saturday, October 16, 2010; 7:30 a.m. to 2:00 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request to Caucus Room; Meeting; Tuesday, March 16, 2010; 7:00 p.m. to 8:30 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request to Close City Streets; Parade; Wednesday, July 14, 2010; 3:00 p.m. to 4:00 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. OTHER Request for Storm Water Technical Standards Variance; Lakeland Subdivision; There was discussion. Addressing the Board: James Browning, Michael DeBoy, Assistant City Engineer, Gary Duncan. Mayor Brainard amended the request. Board Member Burke moved to approve amendment, Board Member Watson seconded. Amended approved 3 -0. Mayor Brainard moved to approve as amended. Board Member Burke seconded. Request approved 3 -0. Request for Secondary Plat Approval; Traditions on the Monon; Replat of Blocks; 13,15 Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request to Reduce Performance Bond Amount; Cherry Creek Estates, Section 6A; Internal Sidewalks; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Variance; 13440 Lost Creek Lane; Install fence in Easement; Assistant City Engineer Gary Duncan and Scott Brewer, Urban Forester addressed the Board; Mayor Brainard moved to approve as amended. Board Member Burke seconded. Request approved 3 -0. Request Signatures on Order #00003065; 31 First Street S.E. Request for Eighth Amendment to City Employee Health Benefit Plan; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. ADJOURNMENT Mayor Brainard adjourned the meeting at 11: 07a.m. A 71 e Piana L. Cordray, I Clerk- Treasurer Approved s or James Brainard ATTES 4-4 iana L Cordray, IAM Clerk Treasurer