The URL can be used to link to this page

Home My WebLink AboutBPW-02-17-10 f o JF, CA R lt` I City f Carme „4 TOE 6 00 0 Office of the Clerk Treasurer y-� A 'N ;7+X 4 t= 5•• yy z 1 hit i�YY`�yp s M CARMEL A' 1 OF PUBLIC WORKS WEDNESDAY, FEBRUARY 17, 2010 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, FEBRUARY 17, 2010 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, AND ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 A rco c„ I:I.\ City of Carmel iiii�IlJll Office of the Clerk Treasurer BOARD OF PUBLIC WORKS SAFETY MEETING AGENDA WEDNESDAY, FEBRUARY 17, 2010 10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the February 3, 2010 Regular Meeting 2. BID /QUOTES OPENINGS AND AWARDS a. Bid Opening for the 106 Street Water Main Extension Michigan to Ditch; John Duffy, Director of the Department of Utilities b. Bid Opening for the 106 Street Pathways Michigan to Ditch; John Duffy, Director of the Department of Utilities c. Bid Opening for the 2010 Mowing Project; David Huffman, Street Commissioner d. Bid Opening for the 2010 Landscape Project; David Huffman, Street Commissioner e. Bid Opening for the 2010 Roundabout and Median Irrigation Project; David Huffman, Street Commissioner f. Bid Opening for Shelborne Road from 116 Street to 131 Street Project; Mike McBride, City Engineer g. Bid Opening for the Brookshire Golf Course Irrigation System; Bob Higgins, Superintendent Brookshire Golf Course h. Bid Opening for the 126 Street Road and Culvert Replacement Project; Mike McBride, City Engineer i. Bid Opening for the 106 Path Westfield Blvd to Keystone; John Duffy, Director of the Utilities Department j. Bid Opening for the 106 Water Main Westfield Blvd to Keystone; John Duffy, Director of the Utilities Department ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 3. CONTRACTS a. Request for Purchases of Goods and Services; Change Order #1 -4; Shafer Enterprises; (Increase $1,511.00); Bathroom Remodel Fire Station; Chief Keith Smith, Cannel Fire Department b. Request for Purchases of Goods and Services; Change Order; Digitech Custom; (Increase $1,189.30); Training Room Audio Video Upgrade Fire Station; Chief Keith Smith, Carmel Fire Department c. Request for Purchases of Goods and Services; Change Order; Brown Construction; (Increase $1,283.50); Training Room Remodel Fire Station; Chief Keith Smith, Carmel Fire Department d. Request for Purchases of Goods and Services; Change Order #5; Milestone Contractors; Keystone 106 Street (Increase $54,074.02); Completion Date 6/30/2009; Mike McBride, City Engineer e. Request for Purchases of Goods and Services; Change Order #5; Milestone Contractors; Keystone 126 Street (Increase $43,868.21); Completion Date 6/30/2009; Mike McBride, City Engineer f. Request for Purchases of Goods and Services; Change Order FINAL; Calumet Asphalt Paving; 136 Street Spring Mill to Oak Ridge; (Increase $922.23); Completion Date 10/11/2007; Mike McBride, City Engineer g. Request for Final Inspection Report; 136 Street Spring Mill to Oak Ridge; November 30, 2007; Mike McBride, City Engineer h. Request for Final Inspection Report; 1 Avenue Southwest Drainage Improvements; August 16, 2009; Mike McBride, City Engineer i. Request for Purchase of Goods and Services; Nelson Alarm Company; ($10,600.00); Replacement of Recorder 3 Floor Electrical Room; Jeff Barnes, Facility Maintenance j. Request for Purchase of Goods and Services; Blue Heron Publication; ($1,295.00); Advertising; Bob Higgins, Superintendent Brookshire Golf Course 4. USE OF CITY FACILITIES /STREETS a. Request to Use City Streets; Sprint Triathlon; Sunday, April 18, 2010; 9:00 a.m. to 11:00 a.m.; Tuxedo Brothers Cannel Swim Club b. Request to Use City Streets; Run /Walk; Saturday, July 3, 2010; 8:00 a.m. to 9:15 a.m.; Tuxedo Brothers CarmelFest c. Request to Use Gazebo and Common Grounds; Wedding; Saturday, October 2, 2010; 11:30 a.m. to 12:00 a.m.; Rehearsal, September 30, 2010; 5:00 p.m. to 7:00 p.m.; Ashton Adair d. Request to Use City Streets; 5K Race; Saturday, April 3, 2010; 7:00 a.m. to 10:30 a.m.; Peter Dunn e. Request to Use Japanese Gardens; Award Ceremony; Saturday, March 27, 2010; 9:00 a.m. to 12:00 p.m.; Carmel Green Teen Program 5. OTHER a. Conflict of Interest Statement; Douglas Haney, City Attorney b. Conflict of Interest Statement; Joe and Renee Butts c. Request for Easement Agreement, David and Lisa Post; John Duffy, Director of the Department of Utilities d. Request for Approval of Revised Civilian Personnel Policy Handbook; Barbara Lamb, Director of Human Resources e. Request for Traffic Data Collection; American Structurepoint; Mike McBride, City Engineer f. Request for Easement Agreement; Ditch 141 to 146 Drainage; Mike McBride, City Engineer g. Request for Consent to Encroach; 11590 North Meridian Street; Cherry Creek Estates; Driveway Installation over Drainage Easement; Mike McBride, City Engineer h. Request for Lane Restriction; 106 and Pennsylvania Roundabout; Fiber Cable Installation; Mike McBride, City Engineer i. Request for Storm Water Variance; Parcel #1709300000025001; Engledow Residence; Mike McBride, City Engineer 6. ADJOURNMENT BOARD OF PUBLIC WORKS SAFETY MEETING MINUTES WEDNESDAY, FEBRUARY 17, 2010 —10:00 A.M. COUNCIL CHAMBERS CITY HALL ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor James Brainard called the meeting to order at 10:00 a.m. MEMBERS PRESENT Mayor James Brainard, Board Members; Mary Ann Burke and Lori Watson, Clerk Treasurer; Diana Cordray, Deputy Clerk; Sandy Johnson MINUTES Minutes for the February 3, 2010 Regular Meeting were approved 3 0. BID OPENINGS /AWARDS Bid Opening for the 106 Street Water Main Extension Michigan to Ditch; Mayor Brainard opened and read the bids aloud; Company Amount Corbitt $1,514,330.00 Atlas $1,935,731.00 York $1,732,513.10 The bids were given to John Duffy for review and recommendation. Bid Opening for the 106 Street Pathways Michigan to Ditch; No bids were received Bid Opening for the 2010 Mowing Project; Mayor Brainard opened and read the bids aloud; Company Amount Tru -Green $197, 608.90 Pro -Care $194,800.00 Curb Appeal $317,493.38 Salsbery Brothers $490, 560.48 First Class $276,690.00 Hittle $215,230.00 Landscape Concepts $298, 000.00 Engledow $374,000.00 Becker $205, 803.00 The bids were given to Dave Huffman for review and recommendation. Bid Opening for the 2010 Landscape Project; Mayor Brainard opened and read the bids aloud; Company Amount Tru -Green $105,841.00 Pro -Care 34, 638.00 Becker $137,240.00 Salsbery Brothers $320,511.64 First Class $143,620.00 Hittle Landscape 81, 667.00 Landscape Concepts $167,400.00 Engledow $217,000.00 Outside Services $155,515.00 The bids were given to Dave Huffinan for review and recommendation. Bid Opening for the 2010 Roundabout and Median Irrigation Project; Mayor Brainard opened and read the bids aloud; Company Amount Tru -Green $4,900.00 Pro -Care $8,400.00 Barthuly $5, 400.00 Salsbery Brothers $6, 085.00 First Class $4, 700.00 Hittle $4,125.00 Landscape Concepts $9, 078.00 Engledow $3, 900.00 Becker $4, 390.00 The bids were given to Dave Hunan for review and recommendation. Bid Opening for Shelborne Road from 116' Street to 131 Street Project; Mayor Brainard opened and read the bids aloud; Company Amount E &B Paving $4, 709,169.90 Crider Crider $5,242,560.31 Gradex $4,622,932.60 Calumet $4,722,890.00 Reith Riley $4,675,675.00 The bids were given to Michael McBride for review and recommendation. Bid Opening for the Brookshire Golf Course Irrigation System; Mayor Brainard opened and read the bids aloud; Company Amount Alternate Thielen Turf 884,400.00 Don Felts 815, 950.00 Marc Dutton 995, 000.00 Mid America 835, 000.00 Formost Construction $1,267,714.00 Commercial Irrigation 952, 978.00 Oliphant Co 803,000.00 Linksland 774, 000.00 42, 800.00 Aspen Corp 839, 962.70 $829, 925.59 Landscapes Unlimited 916, 000.00 The bids were given to Bob Higgins for review and recommendation. Bid Opening for the 126 Street Road and Culvert Replacement Project; Mayor Brainard opened and read the bids aloud; Company Amount E&B Paving $2,764,986.47 F &K Construction $2,393,658.00 Poindexter $2,810,650.80 Central Engineer $2, 755,286.14 Calumet $2,658,639.55 Rieth Riley $2,398,000.00 The bids were given to Mike McBride for review and recommendation. Bid Opening for the 106 Path Westfield Blvd to Keystone; Mayor Brainard opened and read the bids aloud; Company Amount Alternate F &K $452,497.30 $1,534,285.30 Poindexter $477,959.00 $1,073,309.00 Yardberry $502,720.00 Weihe $614,811.00 York $464,156.90 The bids were given to John Duffy for review and recommendation. Bid Opening for the 106 Water Main Westfield Blvd to Keystone; Mayor Brainard opened and read the bids aloud; Company Amount Yardberry $1,382,305.00 F&K $1,090,988.00 Poindexter $1,073,309.00 Atlas $1,057,086.00 York 999,380.00 Weihe $1,183,440.00 The bids were given to John Duffy for review and recommendation. CONTRACTS Request for Purchases of Goods and Services; Change Order #1 -4; Shafer Enterprises; (Increase $1,511.00); Bathroom Remodel Fire Station; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchases of Goods and Services; Change Order; Digitech Custom; (Increase $1,189.30); Training Room Audio Video Upgrade Fire Station; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchases of Goods and Services; Change Order; Brown Construction; (Increase $1,283.50); Training Room Remodel Fire Station; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchases of Goods and Services; Change Order #5; Milestone Contractors; Keystone 106 Street (Increase $54, 074.02); Completion Date 6/30/2009; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchases of Goods and Services; Change Order #5; Milestone Contractors; Keystone 126 Street (Increase $43,868.21); Completion Date 6/30/2009; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchases of Goods and Services; Change Order FINAL; Calumet Asphalt Paving; 136 Street Spring Mill to Oak Ridge; (Increase $922.23); Completion Date 10/11/2007; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Final Inspection Report; 136 Street Spring Mill to Oak Ridge; November 30, 2007; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Final Inspection Report; I Avenue Southwest Drainage Improvements; August 16, 2009; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Nelson Alarm Company; ($10,600.00); Replacement of Recorder 3 Floor Electrical Room; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Blue Heron Publication; ($1, 295.00); Advertising; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. USE OF CITY FACILITIES AND STREETS Request to Use City Streets; Sprint Triathlon; Sunday, April 18, 2010; 9:00 a.m. to 11:00 a.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request to Use City Streets; Run /Walk,• Saturday, July 3, 2010; 8:00 a.m. to 9:15 a.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request to Use Gazebo and Common Grounds; Wedding; Saturday, October 2, 2010; 11:30 a.m. to 12:00 a.m.; Rehearsal, September 30, 2010; 5:00 p.m. to 7:00 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request to Use City Streets; 5K Race; Saturday, April 3, 2010; 7:00 a.m. to 10:30 a.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request to Use Japanese Gardens; Award Ceremony; Saturday, March 27, 2010; 9:00 a.m. to 12:00 p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. OTHER Conflict of Interest Statement; Douglas Haney, City Attorney Conflict of Interest Statement; Joe and Renee Butts Request for Easement Agreement, David and Lisa Post; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Approval of Revised Civilian Personnel Policy Handbook; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Traffic Data Collection; American Structurepoint; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Easement Agreement; Ditch 141x' to 146 Drainage; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Consent to Encroach; 11590 North Meridian Street; Cherry Creek Estates; Driveway Installation over Drainage Easement; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Lane Restriction; 106 and Pennsylvania Roundabout; Fiber Cable Installation; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. Request for Storm Water Variance; Parcel #1709300000025001; Engledow Residence; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:48 a.m. ,1 it Diana L. Cordray, IAMC Clerk Treasurer Approved 17_, M or James Brainard A ES `t„ !LA .,J. 0i0 na L. Cordray, I M!*t.✓ Clerk Treasurer 1