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182410 02/17/2010 a" CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1 `r ONE CIVIC SQUARE IRWIN COMPUTING CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CHECK AMOUNT: $7,110.00 CARMEL IN 46033 CHECK NUMBER: 182410 CHECK DATE: 2/17/2010 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1160 4355400 21494 7,110.00 WEBSITE MAINT a� Y9 Y �Y3ssy INVOICE Details AIR Richard G. Heck Irwin Computer Services 1326 Cool Creek Drive Carmel, IN 46033 Office: 317- 848 -4840 Public E -mail: RichardHeck @yahoo.com Today's Date: February 6, 2010 Contract Professional Services Contract with the City of Carmel, Indiana Project name: Professional Web Site Maintenance Date of Invoice 01 -31 -10 City of Carmel, Indiana (http: /Www.carmel.in.gov) monthly web site update, development maintenance which includes the following functions on a daily basis. Every day in the "Early" morning check the Carmel City web site to make sure it is up and functioning properly. Post Media News Releases Media advisories to City website. Update Carmel City Council meeting notices, minutes and agendas. Update Carmel City Council Committees notices, meeting agendas, and minutes. Updating LaserFiche links to City Council Actions, Minutes and Agendas. Daily updates to City Community Calendar. Update Dept. of Community Services meeting minutes agendas. Update Board of Zoning Appeals meeting agendas. Update Plan Commission meeting agendas. Update Engineering Department's Storm Water manuals and road construction reports. Update Judge's web site with new fees and hours and other necessary data. Update meetings at City Hall re: Posting Official Notices and information from Clerk Treasure's Office. Meetings in person ie. DOCS Department I, CFD Department, Water Department, Engineering Department, Communications Department and other Departments as necessary. Phone calls to and from city employees to get explanations as to exactly how they want their web pages designed or what they would like on a particular web page. Daily review of emails from city employees to see what needs updating or posting. I Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in new graphics, scan brochures, scan registration pages, scan maps, produce new .PDF files, added new graphics, add new executables and new digital images, update dynamic hyperlinks and more. Also includes any standard web maintenance items. Details: Date Services Provided Flours Worked 01 -01 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Began making 2010 changes to website 01 -02 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates to Mayor's pages 01 -03 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 01 -04 Check to see if web site is up and running, then check e- 9 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date and added all new 2010 mtg. dates for Council, Plan Commission, and TAC along with committee dates Worked on 2010 updates for various Council pages Posted Notice of CRC mtg. of 01 -07 Made changes and updated the Council committees pages for 2010 Worked with Comm Rel staff and search engine vendor regarding services needed for 2010 2 01 -05 Check to see if web site is up and running, then check e- 10 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made multiple changes to HR newsletter pages and other pages Posted multiple bids for CRC Made changes to online videos pages Posted Minutes for Council mtg. of 12 -21 -09 Posted Results for Council mtg. of 01 -04 -10 Made multiple changes and updates to Plan Commission applications pages Posted Minutes from Council mtg. of 12 -07 -09 Posted News Release for Comm. Rel. Discussed web issues with Comm. Rel. staff and OMNI staff regarding live 16 feed 01 -06 Check to see if web site is up and running, then check e- 8 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. Updated Carmel Community Calendar Created graphics and links and posted Mayor's State of the City address Posted Notices for Council Committee mtgs. of 01- 11 -10 and 01 -12 -10 Made changes to BZA section and posted 2010 calendar and made other updates Made updates and link for Engineering pages Made changes to online videos pages Made changes to HR pages 01 -07 Check to see if web site is up and running, then check e- 6.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted Minutes from CRC mtgs. of 11 -4 -09, 11 -18- 19 and 12 -07 -09 Posted Agenda for CRC mtg. of 12 -16 -09 Posted News Release for Comm. Rel. Made changes to HR pages Made updates to online videos pages Worked with Comm. Rel, regarding SW Clay section of the web Posted emergency message on home page re: snow delay for Carmel Clay Schools 3 01 -08 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Posted Request for Proposal on bid pages Posted Bid Tabs Posted News Release for Comm. Rel. Posted Agenda for TAC mtg. of 01 -20 -10 Posted graphics and links on online videos pages 01 -09 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar Created new 2010 bid tab page Continued making updates and additions to online video pages 01 -10 Check to see if web site is up and running, then check e- 7 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Updated Carmel Community Calendar with BZA meeting dates Added content to Community Links Section Resized images for CFD pages Continued updating and adding content to online videos pages Made changes and additions to Carmel Utilities pages Repaired links to Clerk- Treasurer's pages Continued updating BZA calendar for 2010 on BZA p ages 01 -11 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to HR pages Posted Agenda for Plan Commission mtg. of 01 -21- 10 Posted Notices for CRC Exec. Session of 01 -20 -10 Discussed SW Clay section with Comm. Rel. staff Posted News Release for Comm. Rel. 4 01 -12 Check to see if web site is up and running, then check e- 5 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Added graphics and links to online videos pages Made changes to HR pages Posted Minutes for BZA mtg. of 10 -26 -09 01 -13 Check to see if web site is up and running, then check e- 5.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Notice for Council Committee mtg. of 01 -21- 10 Made changes to online videos pages Posted News Release for Comm. Rel. Added graphics and link for transportation survey Made changes to DOCS applications pages 01 -14 Check to see if web site is up and running, then check e- 6 mails to see what needs updated or posted to the web site from the different departments and/or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted several bid notices Posted Agenda for BPW mtg. of 01 -20 -10 Posted Paperless Packet for Council mtg. of 01 -19- 10 Posted Agenda for Council Special mtg. of 01 -19 -10 Added graphics and link to Community Links pages Added graphic to home page Added "Help Haiti" link and info to home page 01 -15 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Release for Comm. Rel. Made updates to Index for pages Discussed web issues with Clerk- Treasurer staff 5 01 -16 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Road Construction update 01 -17 Check to see if web site is up and running, then check e- 3 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made several updates to CRC pages for Minutes, Agendas and Notices 01 -18 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 01 -19 Check to see if web site is up and running, then check e- 2.5 mails to see what needs updated or posted to the web site from the different departments and /or Carmel City Council activities. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Agenda Add -on for Council mtg of 01 -19 -10 Posted News Release for Comm. Rel. Posted Notice for CRC Special mtg. of 01 -27 -10 Posted Bid Notice Posted items and created links for items on SW Clay p ages 01 -20 Check to see if web site is up and running, then check e- 1.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted Results for Council mtg. of 0 1 -19-10 Posted Minutes for Council mtg. of 01 -04 -10 Posted Notice for Council Committee mtg. of 01 -26- 10 Posted Agenda for BZA mtg. of 01 -26 -10 6 01 -21 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted several Bid Notices Made several changes and updates to CFD section of pages Posted emergency school delay on home page 01 -22 Check to see if web site is up and running, then check e- 6.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates to HR pages Posted multiple Bid Notices Made updates to Plan Commission pages Continued making changes to CFD pages 01 -23 Check to see if web site is up and running, then check e- .5 malls to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 01 -24 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 01 -25 Check to see if web site is up and running, then check e- 6 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made several changes to CFD pages Posted Bid Notice Posted Agendas for Plan Commission Special Studies and Subdivision mtgs. of 02 -02 -10 Made updates to Plan Commission pages Posted Agenda for the BZA mtg. of 01 -26 -10 Made updates and additions to CRC pages Posted Minutes for CRC mtg. of 12 -16 -09 and Agendas for CRC mtgs. of 01 -07 -10 and 01 -20 -10 7 01 -26 Check to see if web site is up and running, then check e- 4.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made updates to DOCS pages Made updates to Facilities Request Form Made updates to sections of CPD pages Posted News Release for Comm. Rel. Posted Bid Notices Made changes to CRC pages 01 -27 Check to see if web site is up and running, then check e- 5.5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Made changes to Cable and Telecomm. Pages Posted Notice for Council Special mtg. of 02 -04 -10 Resized photos for SW Clay section Discussed web issues with Comm. Rel. staff Discussed Smart Code conversion with ORI Made changes to CPD Merit Board page 01 -28 Check to see if web site is up and running, then check e- 4 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted multiple Bid Notices Posted Minutes for BZA regular and Hearing Officer mtgs. of 11 -23 -09 Posted Minutes from BZA Hearing Officer mtg. of 01- 06 -10 Posted Agenda for Council mtg. of 02 -01 -10 Posted Paperless Packets for Council mtg. of 02-01 10 Added graphics and links to online video pages Made changes to CRC pages 01 -29 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Posted News Release for CPD 8 01 -30 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. 01 -31 Check to see if web site is up and running, then check e- .5 mails to see what needs updated or posted to the web site from the different departments. Also includes any standard web maintenance items. (see beginning of invoice for more) Made sure Carmel Community Calendar is up to date. Total hours 118.5 $60 per hour X $60 Total due $7110.00 9 Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 (Rev. 1995) 2%15/10 CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Irwin Computer Services Purchase Order No. 132 Cool Creek Drive Terms Car IN 46033 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 2/6/10 Stmt Web site maintenance January 2010 $7,110.00 Total J7 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5- 11- 10 -1.6. 20 Clerk- Treasurer VOUCHER NO. WARRANT NO. 2/15/10 ALLOWED 20 Irwin Computer Services IN SUM OF 1326 Cool Creek Drive Carmel IN 46033 7110.00 ON ACCOUNT OF APPROPRIATION FOR 1160- Mayor 84355400 W eb site ma in t en an ce Board Members PO# or INVOICE NO. ACCT /TITLE AMOUNT DEPT. I hereby certify that the attached invoice(s), or 21494 stmt 84355400 $7110.0 0 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 2/10 2 0 10 f' Si at re Title Cost distribution ledger classification if claim paid motor vehicle highway fund