182410 02/17/2010 a" CITY OF CARMEL, INDIANA VENDOR: 354366 Page 1 of 1
`r ONE CIVIC SQUARE IRWIN COMPUTING
CARMEL, INDIANA 46032 1326 COOL CREEK DRIVE CHECK AMOUNT: $7,110.00
CARMEL IN 46033
CHECK NUMBER: 182410
CHECK DATE: 2/17/2010
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1160 4355400 21494 7,110.00 WEBSITE MAINT
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INVOICE Details
AIR
Richard G. Heck
Irwin Computer Services
1326 Cool Creek Drive
Carmel, IN 46033
Office: 317- 848 -4840
Public E -mail: RichardHeck @yahoo.com
Today's Date: February 6, 2010
Contract Professional Services Contract with the City of Carmel, Indiana
Project name: Professional Web Site Maintenance
Date of Invoice 01 -31 -10
City of Carmel, Indiana (http: /Www.carmel.in.gov) monthly web site update,
development maintenance which includes the following functions on a
daily basis.
Every day in the "Early" morning check the Carmel City web site to make sure it
is up and functioning properly.
Post Media News Releases Media advisories to City website.
Update Carmel City Council meeting notices, minutes and agendas.
Update Carmel City Council Committees notices, meeting agendas, and
minutes.
Updating LaserFiche links to City Council Actions, Minutes and Agendas.
Daily updates to City Community Calendar.
Update Dept. of Community Services meeting minutes agendas.
Update Board of Zoning Appeals meeting agendas.
Update Plan Commission meeting agendas.
Update Engineering Department's Storm Water manuals and road
construction reports.
Update Judge's web site with new fees and hours and other necessary data.
Update meetings at City Hall re: Posting Official Notices and information from
Clerk Treasure's Office.
Meetings in person ie. DOCS Department I, CFD Department, Water
Department, Engineering Department, Communications Department and other
Departments as necessary.
Phone calls to and from city employees to get explanations as to exactly how
they want their web pages designed or what they would like on a particular web
page.
Daily review of emails from city employees to see what needs updating or
posting.
I
Successfully deploy new .doc files, .PDF files, added new HTML coding, scan in
new graphics, scan brochures, scan registration pages, scan maps, produce new
.PDF files, added new graphics, add new executables and new digital images,
update dynamic hyperlinks and more. Also includes any standard web
maintenance items.
Details:
Date Services Provided Flours
Worked
01 -01 Check to see if web site is up and running, then check e- 3
mails to see what needs updated or posted to the web site
from the different departments and/or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Began making 2010 changes to website
01 -02 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made updates to Mayor's pages
01 -03 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
01 -04 Check to see if web site is up and running, then check e- 9
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date and added all new 2010 mtg. dates for Council,
Plan Commission, and TAC along with committee
dates
Worked on 2010 updates for various Council pages
Posted Notice of CRC mtg. of 01 -07
Made changes and updated the Council committees
pages for 2010
Worked with Comm Rel staff and search engine
vendor regarding services needed for 2010
2
01 -05 Check to see if web site is up and running, then check e- 10
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made multiple changes to HR newsletter pages and
other pages
Posted multiple bids for CRC
Made changes to online videos pages
Posted Minutes for Council mtg. of 12 -21 -09
Posted Results for Council mtg. of 01 -04 -10
Made multiple changes and updates to Plan
Commission applications pages
Posted Minutes from Council mtg. of 12 -07 -09
Posted News Release for Comm. Rel.
Discussed web issues with Comm. Rel. staff and
OMNI staff regarding live 16 feed
01 -06 Check to see if web site is up and running, then check e- 8
mails to see what needs updated or posted to the web site
from the different departments and/or Carmel City Council
activities. Also includes any standard web maintenance
items.
Updated Carmel Community Calendar
Created graphics and links and posted Mayor's
State of the City address
Posted Notices for Council Committee mtgs. of 01-
11 -10 and 01 -12 -10
Made changes to BZA section and posted 2010
calendar and made other updates
Made updates and link for Engineering pages
Made changes to online videos pages
Made changes to HR pages
01 -07 Check to see if web site is up and running, then check e- 6.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
Posted Minutes from CRC mtgs. of 11 -4 -09, 11 -18-
19 and 12 -07 -09
Posted Agenda for CRC mtg. of 12 -16 -09
Posted News Release for Comm. Rel.
Made changes to HR pages
Made updates to online videos pages
Worked with Comm. Rel, regarding SW Clay section
of the web
Posted emergency message on home page re: snow
delay for Carmel Clay Schools
3
01 -08 Check to see if web site is up and running, then check e- 3
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
Posted Request for Proposal on bid pages
Posted Bid Tabs
Posted News Release for Comm. Rel.
Posted Agenda for TAC mtg. of 01 -20 -10
Posted graphics and links on online videos pages
01 -09 Check to see if web site is up and running, then check e- 4.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar
Created new 2010 bid tab page
Continued making updates and additions to online
video pages
01 -10 Check to see if web site is up and running, then check e- 7
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Updated Carmel Community Calendar with BZA
meeting dates
Added content to Community Links Section
Resized images for CFD pages
Continued updating and adding content to online
videos pages
Made changes and additions to Carmel Utilities
pages
Repaired links to Clerk- Treasurer's pages
Continued updating BZA calendar for 2010 on BZA
p ages
01 -11 Check to see if web site is up and running, then check e- 4
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made changes to HR pages
Posted Agenda for Plan Commission mtg. of 01 -21-
10
Posted Notices for CRC Exec. Session of 01 -20 -10
Discussed SW Clay section with Comm. Rel. staff
Posted News Release for Comm. Rel.
4
01 -12 Check to see if web site is up and running, then check e- 5
mails to see what needs updated or posted to the web site
from the different departments and/or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Added graphics and links to online videos pages
Made changes to HR pages
Posted Minutes for BZA mtg. of 10 -26 -09
01 -13 Check to see if web site is up and running, then check e- 5.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Notice for Council Committee mtg. of 01 -21-
10
Made changes to online videos pages
Posted News Release for Comm. Rel.
Added graphics and link for transportation survey
Made changes to DOCS applications pages
01 -14 Check to see if web site is up and running, then check e- 6
mails to see what needs updated or posted to the web site
from the different departments and/or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted several bid notices
Posted Agenda for BPW mtg. of 01 -20 -10
Posted Paperless Packet for Council mtg. of 01 -19-
10
Posted Agenda for Council Special mtg. of 01 -19 -10
Added graphics and link to Community Links pages
Added graphic to home page
Added "Help Haiti" link and info to home page
01 -15 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted News Release for Comm. Rel.
Made updates to Index for pages
Discussed web issues with Clerk- Treasurer staff
5
01 -16 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Road Construction update
01 -17 Check to see if web site is up and running, then check e- 3
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made several updates to CRC pages for Minutes,
Agendas and Notices
01 -18 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
01 -19 Check to see if web site is up and running, then check e- 2.5
mails to see what needs updated or posted to the web site
from the different departments and /or Carmel City Council
activities. Also includes any standard web maintenance
items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Agenda Add -on for Council mtg of 01 -19 -10
Posted News Release for Comm. Rel.
Posted Notice for CRC Special mtg. of 01 -27 -10
Posted Bid Notice
Posted items and created links for items on SW Clay
p ages
01 -20 Check to see if web site is up and running, then check e- 1.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted Results for Council mtg. of 0 1 -19-10
Posted Minutes for Council mtg. of 01 -04 -10
Posted Notice for Council Committee mtg. of 01 -26-
10
Posted Agenda for BZA mtg. of 01 -26 -10
6
01 -21 Check to see if web site is up and running, then check e- 4.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted several Bid Notices
Made several changes and updates to CFD section
of pages
Posted emergency school delay on home page
01 -22 Check to see if web site is up and running, then check e- 6.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made updates to HR pages
Posted multiple Bid Notices
Made updates to Plan Commission pages
Continued making changes to CFD pages
01 -23 Check to see if web site is up and running, then check e- .5
malls to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
01 -24 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
01 -25 Check to see if web site is up and running, then check e- 6
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made several changes to CFD pages
Posted Bid Notice
Posted Agendas for Plan Commission Special
Studies and Subdivision mtgs. of 02 -02 -10
Made updates to Plan Commission pages
Posted Agenda for the BZA mtg. of 01 -26 -10
Made updates and additions to CRC pages
Posted Minutes for CRC mtg. of 12 -16 -09 and
Agendas for CRC mtgs. of 01 -07 -10 and 01 -20 -10
7
01 -26 Check to see if web site is up and running, then check e- 4.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made updates to DOCS pages
Made updates to Facilities Request Form
Made updates to sections of CPD pages
Posted News Release for Comm. Rel.
Posted Bid Notices
Made changes to CRC pages
01 -27 Check to see if web site is up and running, then check e- 5.5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Made changes to Cable and Telecomm. Pages
Posted Notice for Council Special mtg. of 02 -04 -10
Resized photos for SW Clay section
Discussed web issues with Comm. Rel. staff
Discussed Smart Code conversion with ORI
Made changes to CPD Merit Board page
01 -28 Check to see if web site is up and running, then check e- 4
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted multiple Bid Notices
Posted Minutes for BZA regular and Hearing Officer
mtgs. of 11 -23 -09
Posted Minutes from BZA Hearing Officer mtg. of 01-
06 -10
Posted Agenda for Council mtg. of 02 -01 -10
Posted Paperless Packets for Council mtg. of 02-01
10
Added graphics and links to online video pages
Made changes to CRC pages
01 -29 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Posted News Release for CPD
8
01 -30 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
01 -31 Check to see if web site is up and running, then check e- .5
mails to see what needs updated or posted to the web site
from the different departments. Also includes any standard
web maintenance items. (see beginning of invoice for more)
Made sure Carmel Community Calendar is up to
date.
Total hours 118.5
$60 per hour X $60
Total due $7110.00
9
Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No. 201 (Rev. 1995)
2%15/10 CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Irwin Computer Services
Purchase Order No.
132 Cool Creek Drive Terms
Car IN 46033 Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
2/6/10 Stmt Web site maintenance January 2010 $7,110.00
Total J7
1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance
with IC 5- 11- 10 -1.6.
20
Clerk- Treasurer
VOUCHER NO. WARRANT NO.
2/15/10
ALLOWED 20
Irwin Computer Services IN SUM OF
1326 Cool Creek Drive
Carmel IN 46033
7110.00
ON ACCOUNT OF APPROPRIATION FOR
1160- Mayor 84355400
W eb site ma in t en an ce
Board Members
PO# or INVOICE NO. ACCT /TITLE AMOUNT
DEPT. I hereby certify that the attached invoice(s), or
21494 stmt 84355400 $7110.0 0 bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
2/10 2 0 10
f' Si at re
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund